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2687 ManCal Rd Brillion, WI 54110 (920) 864-7070 www.woodfirelodge.com Last Updated: 1/03/2019 by DLN
2687 ManCal Rd Brillion, WI 54110
(920) 864-7070
www.woodfirelodge.com
Last Updated: 1/03/2019 by DLN
Dear Bride & Groom, Congratulations on your engagement! What an exciting time for the both of you!!! Thank you for considering Woodfire and The Woodfire Lodge to be part of your special day-- a day that you will remember for your lifetime. It is our goal to create an unforgettable day, not only for you, but for each and every one of your guests. We aim to exceed your expectations and help you have the wedding that you have always dreamed of. You will find that The Woodfire Lodge offers a unique location for your event from beginning to end. You could start your day with an outdoor ceremony with spectacular views on our patio or in the woods. Once you have said, “I Do,” we offer a beautiful, woodland-themed lodge with breathtaking scenery for your reception. Our wedding packet will get you started in the planning process. The menu and options are designed with weddings in mind, but is not the limit of what our wonderful Executive Chef can create. I look forward to working with you and your families for this very special occasion. Best Wishes, Dona Nie General Manager The Woodfire Lodge Direct: 920-864-7070 Cell: 920-841-1083 [email protected]
www.woodfirelodge.com
WEDDING POLICIES & PROCEDURES The following policies explain the basic guidelines for The Woodfire Lodge and will assist you in the planning
stages of your wedding. Specific details pertaining to menu selections, room and table arrangements,
entertainment and other matters will be discussed and established prior to the event. Every effort will be made
by the Staff and Management of The WoodFire Lodge to ensure a successful wedding. A well planned and
successful wedding requires a review of the following policies.
1. ROOM RENTAL & SET UP FEE All weddings have a $2000.00 set up fee. This includes chairs, tables, linen napkins, tablecloths, set up
and clean-up of your wedding and sole use of the reception room from the ceremony until 12:30 AM.
2. CEREMONY FEE All ceremonies on the property of The Woodfire Lodge will incur a $750.00 fee which includes chairs. Any
decorations or other items needed are to be supplied by the wedding party. An arbor is available to rent for
an additional fee of $50.00. Miscellaneous decorations are available to rent upon request.
3. BARTENDER FEE 3 bartenders for the main bar are included in the price of your wedding. If you chose to have an additional
bar set up in your reception room, there will be a $100 set up fee, with an additional charge of $25 per hour
for each additional bartender.
4. ADVANCE PAYMENT, DEPOSITS & MENU TASTINGS For all weddings, a deposit of $2000.00 is required be paid to The Woodfire Lodge at the time of reserving the date. This deposit is non-refundable, but will be credited to your final bill. A menu tasting is encouraged 60 days prior to your event and can be scheduled so long as a contract has been signed and the $2000.00 rental fee has been paid. The tasting must be paid for on the day of the tasting, and has a charge of $12.95 per person and must be booked with at least 10 days’ notice. A tasting will include up to three (3) single plated entrees, two (2) of each sides and non-alcoholic beverages. Alcoholic beverages may be purchased from the bar inside the lodge upon request. Our chef is available for tastings Tuesday-Thursday from 11:00 AM-7:00 PM or on Friday-Sunday from 11:00 AM-4:00 PM. Fifty percent (50%) of the final estimate must be paid within 10 business days of the function. The remaining balance must be paid in full on the night of the event. The pricing of items provided on the estimate are not guaranteed and are subject to change with market fluctuations and without notification.
5. SERVICE CHARGES AND SALES TAX A twenty percent (20%) service charge will be applied to the bill after tax. The 5.5% sales tax (or current tax rate) will be applied to the bill. A 2% charge will be incurred when paying with a credit card. Personal checks are accepted
6. FOOD AND BEVERAGE The Woodfire Lodge must provide all food and beverage on premise, with the exception of special
occasion cakes. NO CARRY IN FOOD OR BEVERAGE IS PERMITTED AT ANY TIME. A cake cutting
fee of $75.00 is charged when a wedding cake is served as dessert. We do recommend you hire a
professional cake cutter for your occasion. If you do not, The Woodfire Lodge is not responsible for a
difference between the actual pieces served and what your baker recommends your cake will serve. With
the exception of wedding cake, removing any leftover food from The WoodFire Lodge is not permitted in
accordance with health code (3-501.19-time as public health control).
7. LIQUOR SERVICE If an open bar is selected, all charges incurred in relation to bar sales will be the responsibility of the
wedding party. The Lodge reserves the right to refuse service to any minor, or person who cannot provide
proof of age, per Wisconsin State Law. The Woodfire Lodge, at its own discretion, may discontinue
beverage service if Wisconsin Laws are not obeyed. No beverages are allowed to be brought in
without permission of the Woodfire Lodge Event Coordinator and will be agreed upon in writing
before the day of the event.
8. BANQUET SET Confirmation of the final number of attendees must be submitted to the event coordinator no later than ten (10) working days prior to the function date. This number is considered a guarantee and is not subject to reduction. For buffet style events, The Woodfire Lodge will be prepared to serve five percent (5%) in excess of the guarantee. Should the guarantee exceed five percent (5%) of the original estimated number of attendees, The Lodge reserves the right to make a substitution for the original entrée ordered. All charges will be based upon the final guarantee, or the actual number of guest served, whichever is larger. If the required final count guarantee is not submitted to the Event Coordinator, the original attendee figure on the Banquet Event Order will be considered the final count.
9. MENU SELECTIONS All menu prices are subject to change without advanced notice. All menu selections shall be considered definite and not subject to change ten (10) working days prior to the function date. Items listed on our menus are by no means the only items available. The Lodge’s Chef will be most willing to discuss alternate menu selections specially requested for your event. Once an estimate is signed, prices are no longer subject to change.
10. SIT DOWN MEAL LIMIT When providing preordered choices for your guests, the limit of choices is three (3). You must provide an
identification system to determine your guest’s selection, i.e. Place cards. These can be written for you,
for a $150 fee.
11. MARKET FLUCTUATIONS All prices are subject to change without notice due to market fluctuations, unless such prices are confirmed in writing. Confirmed prices will be quoted within ten (10) days of your function.
12. ELECTRICAL REQUIREMENTS Electrical requirements must be discussed in advance to ensure that the proper number of outlets and power is provided. Additional power must be reserved through our Event Coordinator. For display set-ups, arrangements must be made in advance for rental of electrical equipment.
13. DECORATING POLICY All decorations must be approved through the Event Coordinator. Easy release hooks, tape or other approved adhesives may be used. No adhesives may be used on any windows. All decorations need to be removed the evening of the event unless other arrangements have been made with the event coordinator. Decorating may take place the night before the event as long as no other event is booked. Decorations are available for rent through the venue upon request.
14. DJ/BAND ENDING TIME All music – whether a band, DJ or sound system – must be finished at Midnight (12 a.m.). Any requests for
a later ending time must be preapproved through the event coordinator.
15. PACKAGES AND SHIPPING Due to limited storage space, materials cannot be received at the Lodge more than one (1) day prior to the wedding. The Lodge does not at any time guarantee the security of any items left in the function rooms or stored on site. Loss or damage to group displays, decorations, or other property brought into The Woodfire Lodge will be the sole responsibility of the group, with The Woodfire Lodge assuming no liability.
17. FUNCTION SPACE GUARANTEE To confirm function space on a definite basis, the group must provide The Woodfire Lodge with written authorization on The Woodfire Lodge Contract with a paid $2000.00 deposit. The Lodge reserves the right to release function space for which no deposit has been received or contract signed.
18. PREVAILING LAWS All Federal, state and local laws with regard to food and beverage purchase and consumption are strictly
adhered to. The Woodfire Lodge reserves the right to inspect and regulate all private meetings, banquets
and receptions in accordance with established policies and laws.
19. CONDUCT AND DAMAGES The host is responsible for the conduct of all persons in attendance and for damages incurred upon The WoodFire Lodge or its guests by individuals associated with or representing the group’s organization.
20. ACT OF GOD If, for reasons beyond our control, including but not limited to, labor strikes, accidents, government restrictions or regulation on travel, acts of war or acts of god, The WoodFire Lodge is unable to perform its obligations, then such non-performance is excused with no other liability upon return deposit. In no event shall The WoodFire Lodge be liable for consequential damages for any reason whatsoever.
21. LOST OR STOLEN ARTICLES The Woodfire Lodge is not responsible for any items not removed at the end of your wedding reception.
This includes items such as toasting glasses, guest books, wedding cake pillars, or vases that need to be
returned to the florist, bakery or event decorator.
This agreement, the most recent revision of Triple J Wing and Clay and the Woodfire Lodge's Function Policies
and the signed detail sheets made part hereof, are the total and complete integration of all agreements
between parties of the event.
DISPUTES: Wisconsin law applies to disputes arising from the agreement. In the event of a dispute, all
parties agree to binding arbitration in Brillion, WI pursuant to the rules of the American Arbitration Association.
BREACH: In the event of a breach by Client(s) of this agreement, client shall pay all costs and expenses as
allowed by law including actual attorney fees incurred by Triple J Wing and Clay and the Woodfire Lodge to
enforce the agreement.
I have read, understand and agree to the terms of this Woodfire and the Woodfire Lodge Private Event
Contract.
____________________________________________________________________________________
Signature Date
WEDDING CONTRACT
Wedding Date: Estimated # of People:
Bride info Groom info
Name
Address
City
State Zip
Phone
Cell
Name
Address
City
State Zip
Phone
Cell
Additional Contact info
Name
Address
City
State Zip
Phone
Cell
Additional Info
Deposit Information
Date of Deposit
Amount of Deposit Payment Method
Event Date(s):
Event Area Reserved:
Event Name:
Signatures Dates
Client Signature:
Client Printed
Name:
Client Signature:
Client Printed
Name:
Woodfire Lodge
Representative
Y N
Have deliverables been
clearly defined? Comments:
BEVERAGE PACKAGES
Beer & Soda Package $7.99/person:
❖ Includes (1) brand of Domestic Draft Beer and Soda
Pine Package $12.99/person: ❖ Includes (1) hour of Bar Rail
Cocktails ❖ Includes (1) brand of Draft Beer,
House Wines and Soda
Maple Package $9.99/person:
❖ Includes (1) brand Domestic Draft Beer, House Wines & Soda
Birch Package $16.99/person:
❖ Includes (1) hour of Call and Bar Rail Cocktails
❖ Includes (1) brand of Domestic & (1) Brand of Craft Draft Beer, House Wines & Soda
HORS D’OEUVRES PACKAGES Snack Package:
❖ Includes Domestic Cheese & Sausage Tray with Crackers, Fresh Vegetable Tray with Dip,
Fresh Fruit Tray, Fiesta Taco Dip with Tortilla Chips, Gardettos
❖ $2.99 per person
Pick 2 Packages:
❖ Includes Domestic Cheese & Sausage Tray with Crackers, Fresh Vegetable Tray with Dip,
Fresh Fruit Tray, Fiesta Taco Dip with Tortilla Chips, Gardettos
❖ Choose two of the following items: Deviled Eggs, Beer Dip with Pretzels, Tomato Bruschetta, BBQ Meatballs, Bacon Wrapped Chestnuts, Chicken Drummettes
❖ $4.99 per person
Pick 2 Premium Package:
❖ Includes Domestic Cheese & Sausage Tray with Crackers, Fresh Vegetable Tray with Dip,
Fresh Fruit Tray, Fiesta Taco Dip with Tortilla Chips, Gardettos
❖ Choose two of the following items: Caprese Skewers, Shrimp Cocktail, Smoked Salmon, Beef
Wellingtons, Spinach Artichoke Dip, Italian Sausage Stuffed Mushrooms, Breaded Asparagus
Spears
❖ $6.99 per person
• Packages may be added to Buffet or Plated Dinners
• All Drink Packages start one hour prior to dinner, total of seven hours or until midnight
• All Hors D’oeuvres start one hour prior to dinner
• Bar shots are not included in the packages
• All beverages must be purchased and consumed on the Woodfire Lodge premises
• Packages are billed on the confirmed number of guests ages 13 and older
COLD HORS D’OEUVRES
Garden Fresh Vegetable Tray with Dip Sm …$50 Med…$70 Large………$90
Seasonal Fresh Fruit Tray Sm…$60 Med…$90 Large…….$120
Assorted Cheese Tray with Crackers Sm…$40 Med…$60 Large………$80
Cheese & Sausage Tray with Crackers Sm…$50 Med…$70 Large……….$90
Fiesta Taco Dip Tray with Chips Sm…$35 Med…$55 Large…………$75
Fancy Mixed Nuts………………...$14.00 per lb.
Gardetto’s Snack Mix………………...$10 per lb.
Caprese Skewer…………………….....$1.50 each
Shrimp Cocktail with Sauce………. $2.00 each
Smoked Salmon Lox w/Cocktail Rye (per pound)……………………………………..$30.00
Fresh Fruit & Cheese Skewers……..$1.5 each
Deviled Eggs…………….………..………$1.00 each
HOT HORS D’OEUVRES Bacon Wrapped Water Chestnuts…..$1 each
Mini Reuben’s on Cocktail Rye...…$1.50 each
Pork Pot Stickers……………………..…$1.50 each
Meatballs………………………………..…$1.00 each BBQ, Swedish or Sweet & Sour
Beef Wellingtons……………………...$1.50 each With Mushroom Duxcell & Mustard Cream Sauce
Spinach & Artichoke Dip served with Cocktail Rye………………. $2.00 per guest
Wild Mushroom & Herbed Cheese Bruschetta………………………….……. $1.00 each
Pesto, Tomato & Provolone Bruschetta…...$1.00 each
Silver Dollar Sandwiches……..…. $2.00 each Ham, Turkey, Beef or Chicken Salad
Chicken Drumettes…………………. $1.00 each
Chicken Teriyaki Kabobs……………. $1.5 each
Sliders……….………………………...…. $2.75 each
Stuffed Mushrooms…………..……. $1.50 each Italian Sausage
Stuffed Mushrooms……………..…. $2.00 each Crabmeat
Pigs in a Blanket………………..……. $1.00 each
Cocktail Weinies……………..………$1.00 each
Carving Station…………………....Market Price Beef, Ham or Turkey with Buns
**On items ordered per piece, a 25 piece minimum is appreciated.
**All items are subject to 20% service charge & 5.50% tax
BANQUET DINNER PACKAGES
OUR BANQUET PACKAGES FOR BOTH PLATED AND BUFFET STYLE DINNER INCLUDE: CHOICE OF (1) SALAD, (1) VEGETABLE, (1) POTATO, AND DINNER ROLLS WITH BUTTER
DINNER BUFFETS
One Meat Buffet...........$17.95 Two Meat Buffet.............$19.95 Three Meat Buffet............$21.95
SALAD OPTIONS (SELECT ONE)
❖ Romaine and Spring with Tomato, Cucumber, Red Onion, Julienne Carrots and 3 Dressing Choices on the table.
❖ Spinach, Mandarin Oranges, Red Onion, Toasted Almonds and Honey Dijon Dressing
❖ Mixed Greens with Dried Cranberries, Red Onion, Gorgonzola Cheese, Spiced Walnuts &
Raspberry Vinaigrette Dressing
MAIN BUFFET ENTREES
Broasted Chicken Herb & spice batter dipped chicken
with a crispy crust
Chicken Piccata A combination of chicken, capers, mushrooms,
artichoke hearts, lemon & white wine
Chicken Parmesan An Italian breaded chicken breast w/ marinara
sauce, topped with mozzarella & parmesan cheese
Chicken Normandy A breast of chicken stuffed with an
apple and almond dressing & topped with a wine sauce.
Carved Roasted Turkey Breast Boneless turkey breast oven roasted
& chef carved
Tenderloin Tips Angus beef tips in a Marsala wine
sauce w/mushroom & onions
BBQ Ribs St. Louis style ribs w/a house rub, slow
roasted & basted w/Sweet Baby Rays BBQ sauce
Baked Salmon; Lemon Dill or BBQ
Fresh Atlantic salmon with either lemon butter & fresh dill or tangy BBQ sauce
Sweet and Sour Shrimp Shrimp w/peppers, onions & pineapple,
served w/steamed rice.
Baked Haddock Icelandic Haddock w/white wine, butter &
our special blend of seasonings
Sliced Pork Roast w/Mustard Sauce
Roast pork loin w/whole grain mustard cream sauce
PLATED ENTREES
Chicken Oscar $22.95 Sautéed chicken breasts topped with crab
meat, asparagus spears & Hollandaise sauce
Chicken Marco-Polo $19.95 Chicken breast filled with ham, broccoli
and Swiss cheese w/white wine sauce
Chicken Calvados $19.95 Chicken breast stuffed with apple,
dried cranberry, fontina cheese
w/an apple demi glaze
Bronzed Chicken with
Portobello $19.95 Buttermilk fried chicken breast, tomatoes,
Portobello mushrooms, scallion and garlic
w/Brandy demi-glaze
Petit Tenderloin with Grilled Rosemary Shrimp $26.95
Slow Oven Roasted Prime Rib
$23.95
Char-grilled Filet Mignon $23.95 With a Merlot and Black Pepper Demi-Glaze
Grilled Salmon $20.95 Norwegian Salmon grilled with Barbeque Sauce,
Bacon, and Scallions OR Broiled w/lemon &
fresh dill butter
Panko & Ginger Orange Roughy $20.95
With and Orange Mustard Sauce over Stir
Fried Vegetables
Baked Haddock Almondine
$19.95 Icelandic Haddock w/white wine, butter &
our special blend of seasonings
Eggplant Parmesan $17.95 Italian breaded eggplant w/ marinara sauce, topped with mozzarella & parmesan cheese
Pasta Primavera $17.95 Spring vegetable mix served over pasta with
Alfredo sauce
VEGETABLE CHOICES (SELECT ONE)
❖ Stir Fry Vegetables
❖ Green Beans w/Slivered Almonds
❖ Broccoli Florets w/Lemon Pepper
❖ Zucchini, Yellow Squash & Carrots
❖ Green Beans, Wax Beans & Carrots
❖ Glazed Carrots
❖ California Blend; Broccoli, Cauliflower & Carrots
POTATO CHOICES (SELECT ONE)
❖ Baked Potato
❖ Garlic Mashed
❖ Oven Browns
❖ Parsley Buttered New Potatoes
❖ Wild Rice Blend***Children’s meals consisting of Chicken Strips, French Fries & Jell-O are available for $9.95. These must be pre-ordered and are only allowed for guests 12 years or younger
DESSERT CHOICES (NOT INCLUDED WITH MEALS AVAILABLE FOR ADDITIONAL FEE)
❖ Assorted Bars
❖ Ice Cream
❖ Sherbet
❖ Chocolate Mousse
❖ Strawberry Shortcake ❖ Apple Crisp
❖ Cheesecake
❖ Carrot Cake
❖ Chocolate Layer Cake
❖ Chocolate Decadence Torte with Raspberry Sauce
LATE NIGHT SNACKS
❖ Kettle Chips & Dip $15 Serves 30
❖ Pretzel Twists & Beer Dip $25 Serves 25
❖ Pizza $14 or $16
Made Fresh in House…12” or 16”
❖ Tortilla Chips & Salsa $15 Serves 30
❖ Fiesta Taco Tray & Tortilla Chips $30 Serves 25
BEVERAGE MENU
❖ ½ Barrel of Domestic Beer $250.00 each
❖ Bottle of House Wine Served Per Table $17 each
❖ Coffee Service $50 per 75 Guests
❖ 1/2 Barrel of Premium Beer $325.00 each
❖ Pitcher of Soda $4.50 each
❖ Bottle of House Champagne Served Per Table $17 each
AVAILABLE NAPKIN COLORS *Color Available for Tablecloths—Ask Wedding Coordinator to see samples
❖ Forest Green
❖ Black*
❖ Chocolate
❖ Dust Rose
❖ Gold
❖ Hooters Orange
❖ Ivory*
❖ Maroon
❖ Medrite Gray
❖ Navy Blue
❖ Peach
❖ Pink
❖ Purple
❖ Raspberry
❖ Red*
❖ Royal Blue
❖ Sandal Wood*
❖ Sea Foam Green
❖ Teal
❖ Violet
❖ Wedgewood Blue
❖ Yellow
ADDITIONAL PACKAGES & SERVICES * Ask Wedding Coordinator for details and pricing
❖ Outdoor Ceremony
❖ Outdoor Cocktail Reception & Bar
❖ Decorative Arbor
❖ Interior Decorations
❖ Table Centerpieces
❖ Wedding Day Breakfast/Luncheons
❖ Wedding Day Groomsmen Shoot
❖ Bachelor/Bachelorette Parties
❖ Rehearsal Dinners
❖ Pig Roasts
❖ Shooting Packages
❖ Gift Opening Brunch/Luncheons
❖ Bridal Showers
❖ Wagon Ride for Rustic Special
Occasion Photos
❖ Outdoor/Indoor Fireplace
❖ Preferred Vendor List
NEARBY HOTEL ACCOMMODATIONS
Cobblestone Inn & Suites (7 mi.) 800 W. Ryan St; Brillion, WI 54110 (920)756-3800
❖ Complimentary Breakfast ❖ Beer and Wine Bar ❖ Microwave, Refrigerator, and Coffee Service
in every room ❖ Free Wireless High Speed Internet ❖ Exercise Facilities
❖ Whirlpool Suites ❖ On-Site Convenience Store ❖ Outdoor Grilling Area ❖ Flat Panel TVs w/ DVD Players ❖ Upgraded Bedding
Hilton Garden Inn (17 mi.) 720 Eisenhower Dr; Kimberly, WI 54136 (920)730-1900
Settle Inn & Suites (17 mi.) 1201 Maloney Rd; Kaukauna, WI 54130 (920)766-0088
Best Western Stanton Inn (22 mi.) 1101 E. Chestnut St.; Chilton, WI 53014 (920)849-3600
❖ Deluxe Continental Breakfast ❖ Coffee Makers, Hairdryers, and Irons/Ironing
Boards in every room
❖ Free Wireless High Speed Internet ❖ Indoor Pool and Whirlpool
Kress Inn (20 mi.) 300 Grant St; De Pere, WI 54115 (920)403-5100
❖ Complimentary Continental Breakfast ❖ Complimentary Airport Shuttle ❖ Complimentary High Speed Internet
❖ Microwave, Refrigerator and Coffee Maker in every room
❖ Walking distance to area restaurants, shopping, night life and entertainment
Fox Hills Resort (24 mi.) 250 W. Church St; Mishicot, WI 54228 (920)755-2376
❖ Free Wireless Internet ❖ Mini-Refrigerator, Microwave, and Coffee
Maker
❖ TVs and DVD Player ❖ Indoor Pool, Sauna, and Fitness Room
SHUTTLE SERVICE
Kobussen Bus Lines W914 County Rd CE, Kaukauna WI 54130 (920)766-0606 or (800)447-0116 Lamers Limousine Service 2407 S. Point Rd; Green Bay, WI 54313 Motor Coaches & Trolleys - 800-236-1240; Limousines - 800-236-6160
❖ 18 Passenger Limo Coach ❖ 29 Passenger Trolley Busses ❖ 36-56 Passenger Deluxe Motor Coaches
❖ Executive Coach ❖ Limousines ❖ 3Mini Coach Busses
DAILY RATES
➢ One round (50 shot) of sporting clays - $18.00 ➢ Five Stand and Games (25 shots) - $10.50
PRE-PAID SPORTING CLAY CARD PACKAGES Sporting Clay Package prices:
➢ 20 rounds - your cost: $327.60 - you save $32.40
➢ 50 rounds - your cost $774.00 - you save $126.00
➢ 70 rounds - your cost $1033.00 - you save $227.00
➢ 100 rounds - your cost $1386.00 - you save $414.00
*Cards DO NOT have an expiration date and ARE TRANSFERABLE to your friends and family.
BACHELOR & BACHELORETTE PARTY PACKAGES
PACKAGE A
INCLUDES: 3 hours, 75 Bird Team Flurry (Five Stand), 50 Targets/person-clay course, Sight pairs (1 per group per station), Ear Plugs, Safety Glasses, Ammunition Aprons, 1 hr pitchers of domestic beer (after
clays)- $55/Person (tax/gratuity included)
PACKAGE B
INCLUDES: 3.5 hours, 75 Bird Team Flurry (Five Stand), 50 Targets/person (clay course), Sight pairs (1 per group per station), Ear Plugs, Safety Glasses, Ammunition Aprons, 3 Boxes Shotgun Shells/person, 1 hr.
pitchers of domestic beer (after Clays), 1 hr. of pizzas- $75/Person (tax/gratuity included)
