4=A Managing Quality Management System in the Region

8/11/2019 4=A Managing Quality Management System in the Region

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QAAF-roadmap

QMS operatonal

mechanism


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QA ROLES BY MANAGEMENT LEVEL(RA 9155)


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Quality Management System

Focused onsetting qualityobjectives and

necessaryprocesses that will

ensureachievement

Application ofplanned, systematic,quality activities to

ensure that allprocesses employedwill meet all

requirements andstandards.

Monitoring specificresults to determinewhether they comply

with relevant qualitystandards & identifyways to eliminate

unsatisfactory results


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Core Areas for Quality Assurance


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Activity 1: RO / DO Competencies

1. Form groups 1 RO, 5 DOs2. Each group lists down RO - what the Region regularly does.

DO - what the School Divisions regularly do

3. Group the responses into service areas.

4. Consolidate groupings done to be the basis for

the outputs or deliverables or services of theregion.

5. Validation of RO / DO services


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Activity 2: ID of Core Processes

6. Each group will analyze and identify at

least 3-4 core processes that the RO/DOneeds to do to deliver the Output/Deliverable assigned to them.

7. Presentation of output.


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Core Processes for QualityAssurance in the Region/Division

(Use Consolidated Group Output)


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OUTCOME Improved division competencies forprovision of technical assistance toschools

Outputs

/

Account

abilities

(Services)

Educ

Planni

ng

PolicyDev

Localizati

on of the

Curriculm

Quality

Assuranc

e & M &

E

HR Dev

/Technic

al

Assistan

ce

Learning

Resource

Mgt and

Dev

CORE PROCESSES

INPUT

REGION


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OUTCOME Improved competencies of schools forSBM implementation

Outputs

/

Account

abilities

(Services)

Educ

Planni

ng

Managementof CurriculmImplemetation

Technical

Assistan

ce

QA-

M & E

Learning

Resource

Mgt and

Dev

CORE PROCESSES

INPUT

Division


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Quality Assurance as an integral partof QMS


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Activity: Quality assurance ofprocesses

Practice :1. What are the significant processes Distircts do to capacitate schools?

Appraisal of Schools Improvement Plan

Technical Assistance on SBM Implementation Curriculum Implementation Teaching, learning and assessment

Implementation of Programs / Projects

Provision of Education Resources

Professional development of Teachers / school Heads

by


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Activity: Quality assurance of DOprocesses

2.Each group to choose one (1) DO process to bequality assured.

3.Identify the desired phases of the work process ( i.e.milestones) from start to completion

4.Set the criteria for reviewing or assessing eachmilestone in terms of content and process standards .

5.Use the criteria to develop a tool (e.g. checklist) forreviewing completion/ accomplishment of a milestone.


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DO PROCESS:Instructonal Supervision

of Teachers

1. Identify the significant phases of work(i.e.

milestones) of the process.2. Set the content and process standards for

the first milestone

Content standards what characteristicsthe expected output of the milestoneshould have

Process standards how the output willbe produced

3. Prepare QA checklist for certification


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Sample Process: Technical Assistance for SIP DevelopmentMilestones:

1. Identification of schools needing TA for SIP Dev

1.Content1.Has selection criteria

2. Priority schools in the list meeting criteria

2.Process

1.Criteria evolved through consultation

2.Listing of priority schools done by a team following criteria

2. Needs Analysis of Priority Schools

1.Content

1.Identified needs relevant to SIP development

2.Needs prioritized according to SIP development process

2.Process

1.Needs identified by school planning team

2.Needs gathered through acceptable data gathering process andtool


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Sample Process: Technical Assistance for SIP Development

Milestones:

1. TA planning and resource preparation

1.Content1.TA plan is based on needs of schools on SIP development

2.TA plan includes varied TA strategies

3.Planned TA activities / strategies appropriate to schoolstakeholders

2.Process

1.TA Plan is prepared by SBM Coordinator endorsed by T&Dcoordinator

2. TA delivery

1.Content

1.Delivery of TA is according to the TA plan

2.Process

1.Sessions provide for practice

2.M&E is done after TA session


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QA Tool Template

Process:_____________________________Milestone 1: _________________________

STANDARD CRITERIA

FINDINGS COMMENTS( Reasons for notmeeting criteria;Facilitating factor)

Met NotMet

a. Content 1.

2.n

b. Process 1.

2.

3.

Certified by: __________________Date of completion: ____________


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Practice

Process: Technical Assistance for SIPDevelopment

Milestones:1.Identification of schools to be provided TANeeds Analysis of Priority Schools

2.TA planning and resource preparation3.TA delivery

4.M&E of TA delivery


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Sample Process Milestones

Process:TA Planning for LearningResources for Schools

Milestones: Assessment of learning resource needs of

schools

Development of Division LR-TA Plan Implementation of Division LR-TA Plan

Monitoring, Evaluation and Adjustment ofTA Plan


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Activity Outputs

Process Milestones

Content and Process Standards for the

milestones QA Tool


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Set

milestonesforprocess to

be QA

Develop

contentandprocesscriteria

Review

and assessthe

milestones

Certify

completionof

milestones

QA Process Flow


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Quality Assurance Process Flow

Identify the expected milestones ofthe division for a given process

Set the standards for each of the

milestones in terms of content/outputand process criteria

Review and assess each milestone

based on criteria using documentanalysis and/or process observation

Certify completion of a division

milestone


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Good Luck!


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Practice

Divide the pax into four.

Choose one DO process and identify

the number of milestones (4) for it. Write Criteria Content and

Process

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4=A Managing Quality Management System in the Region

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