5. COMMITTEE SECTION –IV (Papers Laid on the Table) 5.1. Functions: The Committee Section-IV provides assistance to the Committee on Papers Laid on the Table, Rajya Sabha. The Committee on Papers Laid on the Table, Rajya Sabha performs the following functions:- a) Examining the Annual Reports and Audited Accounts of Government Companies, Public Sector Undertakings bodies created by an Act of Parliament, Cooperatives, Institutes and Societies framed and financed by the Government. Nearly 920 such Organisations/Government Companies, etc. are under the purview of the Committee; b) Ensuring all the Papers/Government Notifications, complete in all respect are laid within the time prescribed by the relevant statutes and also in compliance with the provisions of the Acts governing laying of papers of these organisations; and c) Monitoring the implementation of the recommendations of the Committee set out in the various reports of the Committee. 5.2 Composition of the present Committee: The term of the previous Committee headed by Dr. Alladi P. Rajkumar ended on the 6 th August, 2004 and a new committee was constituted w.e.f. 7 th August, 2004 under the Chairpersonship of Shrimati Syeda Anwara Taimur. 5.3 Performance of the Committee Section during the year under review: i) Meetings: The Committee during the year 2004 held 8 meetings to transact its business. The details of the meetings are reflected as per Annexure 5.1. ii) Extension of time limit: During the year 2004, 223 cases of requests from the Ministries regarding grant of extension of time for laying the Annual Reports/Audited Accounts of Government Companies/Organisations were received in the Section and the Committee after due examination granted extension in 220 cases. iii) Visits undertaken by the Committee: The Committee undertook no visits during the year 2004. 5.4 Reports of the Committee presented to Rajya Sabha: The Committee presented 3 reports to the House during the year as per (Annexure 5.2). These reports were drafted in the Section and
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5. COMMITTEE SECTION –IV (Papers Laid on the Table)
5.1. Functions: The Committee Section-IV provides assistance to the Committee on Papers Laid on the Table, Rajya Sabha. The Committee on Papers Laid on the Table, Rajya Sabha performs the following functions:-
a) Examining the Annual Reports and Audited Accounts of
Government Companies, Public Sector Undertakings bodies created by an Act of Parliament, Cooperatives, Institutes and Societies framed and financed by the Government. Nearly 920 such Organisations/Government Companies, etc. are under the purview of the Committee;
b) Ensuring all the Papers/Government Notifications, complete in all respect are laid within the time prescribed by the relevant statutes and also in compliance with the provisions of the Acts governing laying of papers of these organisations; and
c) Monitoring the implementation of the recommendations of the Committee set out in the various reports of the Committee.
5.2 Composition of the present Committee: The term of the previous Committee headed by Dr. Alladi P. Rajkumar ended on the 6th August, 2004 and a new committee was constituted w.e.f. 7th August, 2004 under the Chairpersonship of Shrimati Syeda Anwara Taimur.
5.3 Performance of the Committee Section during the year under review: i) Meetings: The Committee during the year 2004 held 8
meetings to transact its business. The details of the meetings are reflected as per Annexure 5.1.
ii) Extension of time limit: During the year 2004, 223 cases of requests from the Ministries regarding grant of extension of time for laying the Annual Reports/Audited Accounts of Government Companies/Organisations were received in the Section and the Committee after due examination granted extension in 220 cases.
iii) Visits undertaken by the Committee: The Committee undertook no visits during the year 2004.
5.4 Reports of the Committee presented to Rajya Sabha: The Committee presented 3 reports to the House during the year as per (Annexure 5.2). These reports were drafted in the Section and
follow-up action was also taken up with the concerned Ministries/Departments. In the 94th and 96th Reports, the Committee took up for consideration and scrutiny the Notifications/Orders and the Annual Reports and Audited Accounts of Government Companies/Organisations laid by the various Ministries on the Table of the Rajya Sabha during the 200th, 201st and 202nd Sessions and gave recommendations applicable to all the Ministries. The preparation of the draft 97th and 98th Reports is already in progress.
5.5 Goals of the Section: The Section ensures the examination of papers laid on the Table of Rajya Sabha in accordance with Chapter XVII-B of the Rules of Procedure and Conduct of Business in the Council of States; the rules for internal working of the Committee; and the recommendations/decisions of the Committee contained in its various reports.
5.6 Analysis of the work done: An analysis of the work done during the year 2004 shows that this Section did all the work assigned to it promptly, efficiently and in time. The (Annexure 5.1, 5.2 and 5.3) give a glimpse of work done by the Section during the year 2004. It may also be stated that the Section maintained and updated the position regarding the laying of the Annual Reports and Audited Accounts of various Government Companies/Organisations, both in the LAN-based laying software and in the index cards and took up for examination the cases where there was delay in the laying of the papers. Quarterly Reports showing the work transacted by the Committee during all the quarters of the year 2004 were prepared. Quarterly Reports were also sent for review to the Hon’ble Chairman. The Annual Action Plan for the year 2005 was also chalked out. The Review of Action Plan for the period January to October, 2004 was done by the Secretary General. 5.7 Status of computerisation and progress: All typing work of the Section is being done on the computer. The Section maintains a record of the laying position of the papers of various Government Companies/Organisations in the on-line LAN-based computer. Regular entries regarding the meetings of the Committee are made in the Computer Software titled ‘Committee Tours & Meetings’. The development of a suitable Windows-based software accessible on Personal Computers for transferring of all data regarding the laying of the papers of Government Companies/Organisations etc. is still to be done by NIC.
5.8 Issues under Examination: The Section examined various issues relating to laying of the papers of Government Companies/Organisations during the year 2004 which are reflected as per (Annexure 5.3).
5.9. Details of budget:
------------------------------------------------------------------------------- Budget allocation Purpose Expenditure ------------------------------------------------------------------------------- Rs.20,000/- For refreshment Rs.20,064/- + Rs.10,000/- to be served in
5.10 Inspection of Section during the year: The Annual Office Inspection for the year 2003 of the Section was conducted on 24.03.2004 by Shri S.K. Kathuria, Principal Chief Editor.
5.11 Training: Training was provided to the Section staff during the year 2004 as follows: -
Staff Trained Subject of Training
1. Smt. Santosh Dhingra, Committee
Officer
Committee Software
2. Shri Neeraj Sharma, Committee
Assistant
Questions and Legislative Work
3. Smt. Neena Bajaj, Sr. Clerk Committee Software
4. Shri Gautam Kumar Singh, Jr. Clerk Committee Software
Annexure 5.1
COMMITTEE MEETINGS DURING THE YEAR 2004 Sl.No. Date Duration Subject
Hrs. Mts.
1. 30.01.2004 1 - 00
The Committee considered the following memoranda: (i) Memorandum No.1/2004 – Delayed laying of papers of Morarji Desai National Institute of Yoga and directed to convey the displeasure of the Committee to the Ministry of Health and Family Welfare. (ii)Memorandum No.2/2004 – Delayed laying of papers of National Handicapped Finance and Development Corporation and directed to convey the displeasure of the Committee to the Ministry of Social Justice and Empowerment. (iii) Memorandum No. 3/2004 – Delayed laying of papers of V.V. Giri National Labour Institute and decided to hold discussion with the representatives of the Ministry of Labour and the management of the Institute at their headquarters. (iv) Memorandum No. 4/2004 – Delayed laying of papers of School of Planning and Architecture (SPA) and decided to hear the Secretary, Ministry of Human Resource Development (Deptt. of Secondary and Higher Education) and Director, SPA.
(v) Memorandum No. 5/2004 – Delayed laying of papers of Prasar Bharati (Broadcasting Corporation of India) and decided to hear the Secretary, Ministry of Information and Broadcasting and Chairman,
Prasar Bharati Board. 2. 01.03.2004 0 -
30 The Committee was scheduled to visit the Headquarters of the V.V. Giri National Labour Institute, Noida for a meeting with its management. The Committee took note of the fact that the Election Commission has announced the Election Schedule for the conduct of elections to the 14th Lok Sabha. The Committee discussed the issue and decided to postpone the visit to the Institute.
3. 12.07.2004 0 - 30
The Committee considered and adopted the 94th and 95th Reports.
4. 23.08.2004 0 - 50
The Committee considered the delayed laying of papers of some Delhi based Government Companies and organisations and decided that the Committee may visit these organisations. The Committee also directed the Secretariat to compile a list of Government Companies/Organisations located outside Delhi whose Annual Reports and Audited Accounts are overdue and have not been laid on the Table of the Rajya Sabha.
5. 16.09.2004 01 - 05
The Committee considered the following memoranda:
(i) Memorandum No.6/2004 – Delayed laying of papers of Hindustan Antibiotics Limited (HAL) and decided to hear the Secretary, Ministry of Chemicals and Fertilizers and representatives of the management of HAL. (ii) Memorandum No.7/2004 – Delayed laying of papers of Indian Drugs and Pharmaceuticals Limited (IDPL) and decided to hear the Secretary, Ministry of Chemicals and
Fertilizers and representatives of the management of IDPL. (iii) Memorandum No. 8/2004 – Delayed laying of papers of Indian Institute of Technology, Roorkee and directed the Secretariat to convey to the Ministry of Human Resource Development the displeasure of the Committee. (iv) Memorandum No. 9/2004 – Delayed laying of papers of National Institute of Fashion Technology (NIFT) and decided to hold discussion with the representatives of the Ministry of Textiles and the management of NIFT at their headquarters. The Committee also considered the delayed laying of Annual Reports and Audited Accounts of some Bangalore, Chennai and Pondicherry based Government Companies/Organisations and decided to hold discussions with their managements at their Headquarters.
6. 04.10.2004 02 - 10
The Committee heard the Secretary, Ministry of Chemicals and Fertilizers (Deptt. of Chemicals and Petrochemicals) and representatives of Hindustan Antibiotics Limited (HAL) and Indian Drugs Pharmaceuticals Limited (IDPL) in connection with the delayed laying of Annual Reports and Audited Accounts of HAL and IDPL. The Committee also heard the Secretary, Ministry of Youth Affairs and Sports and representatives of Sports Authority of India (SAI) regarding the delayed laying of the
Annual Reports and Audited Accounts of SAI.
7. 05.10.2004 0 - 55
The Committee took note of the observations made by the Hon'ble Chairman regarding Committee's proposed visit to Bangalore, Chennai and Pondicherry and decided to urge upon the Hon'ble Chairman to reconsider the decision and allow the Committee to visit these places.
The Committee also considered the following memoranda:- (i) Memorandum No. 10/2004, 11/2004 and 12/2004 - Delayed laying of papers of National Institute of Health and Family Welfare (NIHFW), Central Council for Research in Homeopathy (CCRH) and National Academy of Medical Sciences (NAMS) and decided to hear the Secretary, Ministry of Health and Family Welfare and representatives of the management of NIHFW, CCRH and NAMS. (ii) Memorandum No. 13/2004 - Non-laying of papers of Prasar Bharati and decided to refer the matter to the Ministry of Law and Justice for its opinion.
8. 10.12.2004 0 - 45
The Committee considered and adopted the 96th Report. The Committee also considered the delayed laying of Annual Reports and Audited Accounts of some Bangalore, Chennai and Pondicherry based Govt. Companies/Organisations and decided to meet their management at their headquarters.
Annexure 5.2
REPORTS OF THE COMMITTEE PRESENTED TO THE HOUSE DURING THE YEAR 2004
Reports Date of Presentation
94th Report Government Notifications/Orders and Annual Reports & Audited Accounts of Government Companies/Organizations laid on the Table of Rajya Sabha during the 200th Session.
13.07.2004
95th Report i)Airports Authority of India, New Delhi ii) Assam Agro Industries Development Corporation Limited, Guwahati iii) Indira Gandhi Rashtriya Manav Sagrahalaya, Bhopal iv) Maulana Azad National Institute of Technology, Bhopal v) North Eastern Indira Gandhi Regional Institute of Health and Medical Sciences, Shillong.
13.07.2004
96th Report Government Notifications/Orders and Annual Reports & Audited Accounts of Government Companies/Organizations laid on the Table of Rajya Sabha during the 201st and 202nd Sessions.
15.12.2004
Annexure 5.3
ISSUES UNDER EXAMINATION DURING THE YEAR 2004
of y
Subject under examination
Year of last laying/ date of laying of
Date of Taking up Date of Meeting
Date of Field Visit
Pos31/
Annual Reports and Audited Accounts
ure i) Chaudhary Charan Singh National Institute of Agricultural Marketing, Jaipur
2001-02 22.08.2003
02.11.2004 - - Papyeaandlaid17.
ii)State Agro Industries Corporations in: a) Maharashtra
