57086 Contract and Project Management

David Sowden, The University of Hull

4

David Sowden, The University of Hull

457086 Contract and Project Management

Introduction to Processes - Directing a Project

Overview

• Directing a Project– Fundamental principles– Contexts– Process description– Authorising Initiation and Project set up– Authorising a Stage (milestone) or Exception– Giving Ad Hoc Direction– Confirming Project Closure

3

5

Directing a Project THE BASICS

Keep senior management

informed

Confirm the project

organisation

Approve the plan to

generate the ‘contract’ for

Agree the project

objectives

Approve the ‘contract’

Approve each stage of the

projectMake decisions on any major problems

Confirm the correct closure of the project

Directing a Project

6

Start up

Initiation

Planning

Stage Management (Work Packages)

Stage Control

‘Product’ Delivery

Closure

Organisation

Controls

Stages

Managem

ent of Risk

Change Control

Quality

Planning

Configuration Managem

ent

7

Directing a Project

Starting up a Project

Initiating a Project

Managing a stage boundary

Managing a stage boundary

Controlling a stage

Controlling a stage

Closing a Project

Request to Initiate a project

Request to deliver a project

Request to approve next stage plan

Request to approve Exception plan

Exception raised

Request for advise

Closure recommended

Relationships of Processes

8

Starting a Project

Directing a Project

Initiating a Project

Managing a Stage

Boundary

Controlling a Stage

Managing ‘Product’ Delivery

End

Closing a Project

Relationships of Processes(1)

9

Starting a Project

Directing a Project

Initiating a Project

Directing a Project (1)

10

Starting up a

Project

Authorise initiation

Send out initiation

notification

Request to initiate a project

Project initiation

authorised

Initiation notification

sent out

Stage Plan (initiation)Project Brief

Initiating a Project

section 3

Relationships of Processes

11

Starting a Project

Directing a Project

Initiating a Project

Managing a Stage

Boundary

Controlling a Stage

Managing ‘Product’ Delivery

End

Closing a Project

Relationships of Processes(2)

12

Directing a Project

Initiating a Project

Managing a Stage

Boundary

Directing a Project (2)

13

Authorise a project

Send out project

authorisation notification

Request to deliver a project

Project authorised

Authorisation notification

sent out

Initiating a Project

Managing a Stage

Boundary

Project Initiation Documentation (PID)Lessons LogBenefits Review Plan

section 7

Relationships of Processes

14

Starting a Project

Directing a Project

Initiating a Project

Managing a Stage

Boundary

Controlling a Stage

Managing ‘Product’ Delivery

End

Closing a Project

Relationships of Processes(3)

15

Directing a Project

Managing a Stage

Boundary

Controlling a StageClosing a

Project

Directing a Project (3)

16

Authorise a Stage or Exception

Plan

Exception Plan approved

Closing a Project

Request to approve next

Stage Plan

managing a Stage

Boundary

managing a Stage

Boundary

Request to approve

Exception Plan

End Stage ReportPID

Stage authorised

Premature close

Controlling a Stage

Controlling a Stage

Stage PlanBenefits Review PlanException Plan

section 5

section 8

Relationships of Processes

17

Starting a Project

Directing a Project

Initiating a Project

Managing a Stage

Boundary

Controlling a Stage

Managing ‘Product’ Delivery

End

Closing a Project

Relationships of Processes (4)

18

Directing a Project

Managing a Stage

Boundary

Controlling a StageClosing a

Project

Exception Plan request

New issue raised

Premature close

Project Board advised

Directing a Project(4)

19

Closing a Project

Exception raised

Controlling a Stage

Controlling a Stage

Request for advise

Controlling a Stage

Controlling a Stage

Exception ReportIssue Report

Highlight Report

Give ad hoc

direction

Managing a Stage

Boundary

obtain corporate advice and directionProject board

request for advice

section 8

section 5

section 7

Relationships of Processes

20

Starting a Project

Directing a Project

Initiating a Project

Managing a Stage

Boundary

Controlling a Stage

Managing ‘Product’ Delivery

End

Closing a Project

Relationships of Processes(5)

21

Directing a Project End

Closing a Project

Directing a Project (5)

22

Closing a Project

Authorise project closure

Send out closure

notification

Closure recommended

Project closure

authorised

Closure notification

sent out

Business CaseLessons Report

PIDBenefits Review PlanEnd Project Report

End

TASK

Review and tailor your project as required

Has the Project Board approved the Project Brief? Specifically has it:

Confirmed the project definition and approach?

Reviewed and approved the Project Product Description?

Formally confirmed the appointments to the core project management team?

Reviewed and approved the outline Business Case, particularly the projected benefits?

Has the Project Board approved the Initiation Stage Plan? Specifically, has it:

Approved the plan to develop and Project Initiation Documentation (PID)?

Obtained or committed the resources needed by the Stage Plan for the initiation stage?

Ensured that adequate reporting and control mechanisms are in place for the initiation stage?

Set tolerances?

Requested the necessary logistical support?

Confirmed that they have understood any risks that effect the decision to authorise the initiation stage?

Confirmed to the Project Manager that the work defined in the Initiation Stage Plan may start?

Has the Project Board informed corporate or programme management?

CHECK