60 Slides Guide to Project Mgmt2289

8/19/2019 60 Slides Guide to Project Mgmt2289

1/60

A Guide to Project

Management


2/60

6 Basic Principles to

Project Management Define the job in detail

Get the right people involved

Estimate the time and costs

Break the job don using the

!"#hour rule

Establish a change procedure

Agree on acceptance criteria


3/60

Project Management

$rameork

%ntroduction

Project Management &onte't Project Management Process


4/60

%ntroduction

(hat is a Project)

(hat is Project Management)

*elationship to +ther

Management Disciplines

*elated Endeavors


5/60

(hat is a Project)

Performed b, people

&onstrained b, limited

resources Planned- e'ecuted and

controlled


6/60

(hat is Project

Management) &ompeting demands for.

/cope

0ime &ost

*isk

1ualit,

/takeholders ith differing needsand e'pectations

%dentified re2uirements


7/60

*elationship to +ther

Management Disciplines

$unctional departments andsupporting disciplines

0echnical elements

Management speciali3ations

%ndustr, groups


8/60

*elated Endeavors

Programs

Project portfolio management

/ubprojects


9/60

Project Management

&onte't Project Phases and the Project

4ife &,cle

Project /takeholders

+rgani3ational %nfluences

5e, General Management /kills

/ocial#Economic#Environmental

%nfluences


10/60

Project Management

Processes Project Processes

Process Groups

Process %nteraction

&ustomi3ing Process

%nteractions

Mapping of Project Management

Processes


11/60

Mapping of Project

Management ProcessProcess Group

5noledge Area

%nitiating Planning E'ecuting &ontrolling &losing

Project /cope

Management

Project Plan Development Project Plan E'ecution %ntegrated &hange

&ontrol

Project /cope

Management

%nitiation /cope Planning

/cope Definition

/cope erification

/cope &hange

&ontrol

Project 0ime

Management

Activit, Definition

Activit, /e2uencing

Activit, Duration Estimating

/chedule Development

/chedule &ontrol

Project &ost

Management

*esource Planning

&ost Estimating

&ost Budgeting

&ost &ontrol

Project 1ualit,

Management

1ualit, Planning

1ualit, Assurance

1ualit, &ontrol

Project 7uman

*esource Management

+rgani3ational Planning

/taff Ac2uisition

0eam Development

Project

&ommunications

Management

&ommunications Planning

%nformation Distribution

Performance

*eporting

Administrative

&losure

*isk Project

Management

*isk Management Planning

*isk %dentification

1ualitative *isk Anal,sis

1uantitative *isk Anal,sis

*isk *esponse Planning

*isk Monitoring and

&ontrol

Project ProcurementManagement

Procurement Planning

/olicitation Planning

/olicitation

/ource /election

&ontract Administration

&ontract &loseout


12/60

Project Management

5noledge Areas

Project %ntegration Management

Project /cope Management

Project 0ime Management

Project &ost Management

Project 1ualit, Management

Project 7uman *esource Management

Project &ommunications Management

Project *isk Management

Project Procurement Management


13/60

Project %ntegration

Management

Project Plan Development

Project Plan E'ecution %ntegrated &hange &ontrol


14/60

Project Plan

Development %nputs

+ther planning outputs

7istorical information

+rgani3ational policies

&onstraints

Assumptions

0ools and 0echni2ues

Project planningmethodolog,

/takeholders skillsand knoledge

Project managementinformation s,stems8PM%/9

Earned valuemanagement 8EM9

+utputs

Project plan8s9

/upporting detail


15/60

Project Plan E'ecution

%nputs Project plan

/upporting detail

+rgani3ational policies

Preventive action &orrective action

0ools and 0echni2ues General management

skills

Product skills andknoledge

(ork authori3ations,stem

/tatus revie meetings

Project managementinformation s,stem

+rgani3ationalprocedures

+utputs (ork results

&hange re2uests


16/60

%ntegrated &hange

&ontrol%nputs

Project plan

Performance reports

&hange re2uests


&hange control s,stem

&onfigurationmanagement

Performancemeasurement

Additional planning

Project managementinformation s,stem

+utputProject plan updates

&orrective action

4essons learned


17/60

Project /cope

Management

/cope %nitiation

/cope Planning

/cope Definition

/cope erification

/cope &hange &ontrol


18/60

/cope %nitiation

%nputs

Product description

/trategic plan

Project selection

criteria

0ools and

0echni2ues

Project selection

methods

E'pert judgement

+utputs

Project charter

Project manageridentified:assigned

&onstraints

Assumptions


19/60

/cope Planning

%nputs Product description

Project charter

&onstraints Assumptions

0ools and0echni2ues Product anal,sis

Benefit:costanal,sis

Alternativesidentification

E'pert judgement

+utputs /cope statement

/upporting detail

/cope managementplan


20/60

/cope Definition

%nputs /cope statement


+ther planningoutputs

7istoricalinformation

0ools and0echni2ues

(ork breakdonstructure

Decomposition

+utputs


/cope statementupdates


21/60

/cope erification

%nputs

(ork results

Productdocumentation

(ork breakdon

structure

/cope statement Project plan

0ools and

0echni2ues

%nspection +utputs

$ormal

acceptance


22/60

/cope &hange &ontrol

%nputs (ork breakdon

structure

Performance reports &hange re2uests

/cope managementplan

0ools and0echni2ues /cope change

control s,stem Performance

measurement

Additional planning

+utputs

/cope changes &orrective action

4essons learned

Adjusted baseline


23/60

Project 0ime

Management

Activit, Definition Activit, /e2uencing

Activit, Duration Estimating


/chedule &ontrol


24/60

Activit, Definition


structure

/cope statement


&onstraints

Assumptions

E'pert judgement

0ools and0echni2ues Decomposition

0emplates

+utputs Activit, list

/upporting detail (ork breakdon

structureupdates


25/60

Activit, /e2uencing

%nputs

Activit, list

Product description

Mandator,dependencies

Discretionar,dependencies

E'ternal dependencies

Milestones


Precedencediagramming methods8PDM9

Arro diagrammingmethod 8ADM9

&onditionaldiagramming methods

;etork templates

+utputs Project netork

diagram

Activit, list updates


26/60

Activit, Duration

Estimating %nputs

Activit, list

&onstraints

Assumptions

*esourcere2uirements

*esource capabilities


%dentified risks


E'pert judgement

Analogous estimating

1uantitativel, baseddurations

*eserve time8contingenc,9

+utputs

Activit, duration

estimates

Basis of estimates

Activit, list updates


27/60


%nputs Project netork

diagrams

Activit, durationestimates

*esource re2uirements *esource pool

description

&alendars

&onstraints

Assumptions

4eads and lags *isk management plan

Activit, attributes

0ools and 0echni2ues Mathematical anal,sis

Duration compression

/imulation

*esource levelingheuristics

Project managementsoftare

&oding structure

+utputs Project schedule

/upporting detail /chedule management

plan

*esource re2uirementsupdates


28/60

/chedule &ontrol

%nputs

Project schedule

Performance reports

&hange re2uests

/chedule managementplan


/chedule changecontrol s,stem

Performance

measurement

Additional planning

Project managementsoftare

ariance Anal,sis

+utputs

/chedule updates

&orrective action

4essons learned


29/60

Project &ost

Management

*esource Planning

&ost Estimating

&ost Budgeting

&ost &ontrol


30/60

*esource Planning


structure


/cope statement

*esource pooldescription

+rgani3ationpolicies


0ools and0echni2ues E'pert judgement

Alternativesidentification

Projectmanagementsoftare

+utputs *esource

re2uirements


31/60

&ost Estimating

%nputs


*esource

re2uirements

*esource rates


Estimatingpublications


&hart of accounts

*isks


Analogous estimating

Parametric modeling

Bottom#up estimating

&omputeri3ed tools

+ther cost estimatingmethods

+utputs

&ost estimates

/upporting detail

&ost managementplan


32/60

&ost Budgeting

%nputs

&ost estimates


Project schedule

*isk

managementplan

0ools and

0echni2ues

&ost budgetingtools and

techni2ues

+utputs

&ost baseline


33/60

&ost &ontrol

%nputs &ost baseline

Performance reports

&hange re2uests

&ost management plan

0ools and 0echni2ues &ost change control

s,stem

Performancemeasurement

Earned valuemanagement 8EM9

Additional planning

&omputeri3ed tools

+utputs *evised cost estimates

Budget updates &orrective action

Estimate at completion

Project closeout

4essons learned


34/60

Project 1ualit,

Management

1ualit, Planning

1ualit, Assurance

1ualit, &ontrol


35/60

1ualit, Planning

%nputs

1ualit, polic,

/cope statement

Product description

/tandards andregulations

+ther process outputs


Benefit:cost anal,sis

Benchmarking

$lo#charting

Design of e'periments

&ost of 2ualit,

+utputs

1ualit, managementplan

+perational definitions

&hecklists

%nputs to otherprocesses


36/60

1ualit, Assurance

%nputs

1ualit,

management

plan

*esults of

2ualit, control

measurements

+perations

definitions

0ools and

0echni2ues

1ualit, planningtools and

techni2ues

1ualit, audits

+utputs 1ualit,

improvement


37/60

1ualit, &ontrol

%n puts

(ork results

1ualit, managementplan

+perational definitions

&hecklists


%nspection

&ontrol charts

Pareto Diagrams

/tatistical sampling

$lo#charting

0rend anal,sis

+utputs

1ualit, improvements

Acceptance decisions

*eork

&ompleted checklists

Process adjustments


38/60

Project 7uman

*esource Management


/taff Ac2uisition 0eam Development


39/60


%nputs

Project interfaces

/taffing re2uirements

&onstraints


0emplates

7uman resourcepractices

+rgani3ational theor, /takeholder anal,sis

+utputs

*ole andresponsibilitiesassignments

/taffing managementplan

+rgani3ation chart

/upporting detail


40/60

/taff Ac2uisition

%nputs /taffing

management

plan /taffing pool

description

*ecruitment

practices

0ools and0echni2ues ;egotiations

Pre#assignment

Procurement

+utputs

Project staffassigned

Project teamdirector,


41/60

0eam Development

%nputs

Project staff

Project plan

/taffing managementplan

Performance reports

E'ternal feedback


0eam#buildingactivities

General management

skills

*eard andrecognition s,stems

&ollocation

0raining

+utputs

Performanceimprovements

%nput to performanceappraisals


42/60

Project &ommunications

Management

&ommunications Planning


Performance *eporting Administrative &losure


43/60

&ommunications

Planning %nputs

&ommunications

re2uirements

&ommunications

technolog,

&onstraints

Assumptions

0ools and

0echni2ues

/takeholderanal,sis

+utputs

&ommunications

managementplan


44/60


%nputs (ork results

&ommunicationsmanagement plan

Project plan

0ools and0echni2ues &ommunications

skills

%nformation retrievals,stems

%nformationdistribution methods

+utputs

Project records Project reports

Projectpresentations


45/60

Performance *eporting

%nputs

Project plan

(ork results

+ther project records


Performance revies

ariance anal,sis

0rend anal,sis

Earned value anal,sis

%nformationdistribution tools andtechni2ues

+utputs

Performance reports

&hange re2uests


46/60

Administrative &losure

%nputs Performance

measurementdocumentation

Productdocumentation

+ther projectrecords

0ools and0echni2ues Performance

reporting tools andtechni2ues

Project reports

Projectpresentations

+utputs Project archives

Project closure

4essons learned


47/60

Project *isk

Management *isk Management Planning

*isk %dentification 1ualitative *isk Anal,sis

1uantitative *isk Anal,sis


*isk Monitoring and &ontrol


48/60

*isk Management

Planning

%nputs

Project charter

+rgani3ation


49/60

*isk %dentification

0ools

*isk management plan

Project planningoutputs

*isk categories


0ools and techni2ues

Documentation revie

%nformation#gatheringtechni2ues

&hecklists

Assumptions anal,sis

Diagrammingtechni2ues

+utputs

*isks

0riggers

%nputs to otherprocesses


50/60

1ualitative *isk

Anal,sis

%nputs *isk management plan

%dentified risks

Project status

Project t,pe

Data precision

/cales of probabilit, andimpact

Assumptions

0ools and 0echni2ues *isk probabilit, and

impact

Probabilit,:impact riskrating matri'

Project assumptionstesting

Data precision ranking

+utputs +verall risk ranking for

the project

4ist of prioriti3ed risks

4ist of risk for additionalanal,sis andmanagement

0rends in 2ualitative riskanal,sis results


51/60

1uantitative *isk

Anal,sis %nputs


%dentified risks


4ist of risks foradditional anal,sisand management


E'pert judgement

+ther planning outputs


%ntervieing

/ensitivit, anal,sis

Decision tree anal,sis

/imulation +utputs

Prioriti3ed list of2uantified risks

Probabilistic anal,sisof the project

Probabilit, ofachieving the cost andtime objectives

0rends in 2uantitativerisk anal,sis results


52/60


%nputs



*isk ranking of the project

Prioriti3ed list of 2uantifiedrisks

Probabilistic anal,sis of theproject

Probabilit, of achieving thecost and time objectives

4ist of potential responses

*isk thresholds

*isk oners

&ommon risk causes 0rends in 2ualitative and

2uantitative risk anal,sisresults


Avoidance

0ransference

Mitigation

Acceptance

+utputs

*isk response plan

*esidual risks

/econdar, risks

&ontractual agreements

&ontingenc, reserve

amounts needed %nputs to other processes

%nputs to a revisedproject plan


53/60

*isk Monitoring and

&ontrol

%nputs


*isk response plan

Project

communicationAdditional riskidentification andanal,sis

/cope changes


Project risk response audits

Periodic project risk revies

Earned value anal,sis

0echnical performance

measurement

Additional risk responseplanning

+utputs (orkaround plans

&orrective action

Project change re2uests

=pdates to the risk response

plan *isk Database

=pdates to risk identificationchecklists


54/60

Project Procurement

Management



/olicitation

/ource /election


&ontract &loseout


55/60


%nputs /cope statement

Product description

Procurementresources

Market conditions

+ther planningoutputs


0ools and0echni2ues Make#or#bu,

anal,sis E'pert judgement

&ontract t,peselection

+utputs

Procurementmanagement plan

/tatement8s9 ofork


56/60


%nputs

Procurement

management plan

/tatement8s9 ofork

+ther planning

outputs

0ools and

0echni2ues

/tandard forms

E'pert judgement

+utputs

Procurement

documents

Evaluation criteria /tatement of ork

updates


57/60

/olicitation

%nputs

Procurement

documents

1ualified seller

lists

0ools and

0echni2ues

Bidderconferences

Advertising

+utputs

Proposals


58/60

/ource /election

%nputs

Proposals

Evaluation criteria

+rgani3ationalpolicies

0ools and

0echni2ues

&ontract negotiation

(eighting s,stem

/creening s,stem

%ndependent

estimates

+utputs &ontract


59/60


%nputs

&ontract

(ork results

&hange re2uests

/eller invoices

0ools and

0echni2ues

&ontract change

control s,stemPerformance

reporting

Pa,ment s,stem

+utputs&orrespondence

&ontract changes

Pa,ment re2uests


60/60

&ontract &loseout

%nputs

&ontract

documentation

0ools and

0echni2ues

Procurementaudits

+utputs

&ontract file

$ormalacceptance and

closure

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60 Slides Guide to Project Mgmt2289

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