8 Ways to Prevent Data Loss

Why worry about data loss?

• As you move more data to the cloud, it becomes imperative to protect it

• Whether moving from Microsoft to Google, a local email system to Gmail, migrating photos from Picasa to Flickr and even leaving Facebook, you need to worry about data loss

Tip #1 – Keep a Backup

• Redundant backups are your best bet to avoid losing any data

• If storing critical files locally, backup using Dropbox, Carbonite or the like

• If storing data in the cloud on sites like Facebook, Twitter, Google, etc., get an online backup account, such as from Backupify.

Tip #2 – Install Anti-Virus Program

• Viruses can infect your computer if you download a corrupt file, click on a malicious link, get hacked, etc.

• Be prepared to block viruses with an anti-virus program

• Even if on a Mac, you can never be too safe

Tip #3 – Use Surge Protectors

• Surge protectors guard against power outages, electrical surges during high heat, storms, etc.

• Most of you probably use surge protectors at work

• However, do you do the same at home?

• No matter where you are, use a surge protector for your computers and other devices

Tip #4- Expertly Install Programs

• Whether setting up a local or online-based service, it’s important to do it right

• If you’re unsure how to set up a service/program, hire an expert who has experience

• Data loss can occur during a program installation, migration or cancellation – mitigate these chances by hiring an expert

Tip #5 – Pay Attention to Surroundings

• Logging onto a personal account in a public area is risky– Only do it if you trust your surroundings and

securely log out promptly after you’re done• Save documents regularly when working on a

remote computer• Never leave your computer alone• Never leave a logged-in account open on the

screen if you walk away

Tip #6 – Beware of Email Attachments

• Even if you trust the sender, beware of the attached document

• If the attachment has the same name as one of your current files, it can automatically replace your file, wiping out your data– To avoid this, set up your email

provider to save attachments in a separate location

Tip # 7 – Beware of User Error

• Our own mistakes contribute to data loss – 1/3 of all data loss is due

to human error

• You may accidently delete a file or email, save a file in the wrong folder, and even forget to save a file before ‘X’ing out of it

• Always double check what you delete and save

Tip #8 – Guard Personal Account Information

• Be in a safe area when logging into a personal online account

• If sending a password or sensitive data over the web, encrypt it

Protect Your Data, It’s Yours!

• The more data you store in the cloud, the greater risk that it could be lost, deleted or hacked

• Take these 8 precautions to prevent personal data loss

• First and foremost, have a backup plan. Register for a free Backupify social media backup account.