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PRINCE2: Glossary of Terms

Term Definition

accept

(risk response)

A risk response to a threat where a conscious and

deliberate decision is taken to retain the threat,having discerned that that it is more economical to doso than to attempt a risk response action. The threat

should continue to be monitored to ensure that itremains tolerable.

acceptance The formal act of acknowledging that the project hasmet agreed Acceptance Criteria and thereby met the

requirements of its stakeholders.

acceptance criteria A prioritised list of criteria that the Project Productmust meet before the customer will accept it i.e.measurable definitions of the attributes that must

apply to the set of products to be acceptable to keystakeholders.

activity An activity is a process, function or task that occursover time, has recognizable results and is managed.

They are usually defined as part of processes orplans

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Term Definition

agile methods Agile methods are (mostly) software developmentmethods that apply a project approach of using short

time-boxed iterations where products areincrementally developed. PRINCE2 is compatiblewith agile principles.

approval The formal confirmation that a product is completeand meets its requirements (less any concessions)

as defined in its Product Description.

approver The person or group (e.g. a Project Board) who isidentified as qualified and authorised to approve a

(management or specialist) product as being

complete and fit for purpose.

assumption A statement that is taken as being true for thepurposes of planning, but which could change later.

An assumption is made where some facts are not yetknown or decided and is usually reserved for mattersof such significance that if they change or turn out notto be true then there will need to be considerable re

planning.

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Term Definition

assurance All the systematic actions necessary to provideconfidence that the target (system, process,

organisation, programme, project, outcome, benefit,capability, product output, deliverable) is appropriate.Appropriateness might be defined subjectively or

objectively in different circumstances. The implicationis that assurance will have a level of independence

from that which is being assured.

See also Project Assurance and quality assurance.

authorisation The point at which an authority is granted.

authority The right to allocate resources and make decisions(applies to project, stage and team levels).

avoid(risk response)

A risk response to a threat where the threat eithercan no longer have an impact or can no longer

happen.

baseline Reference levels against which an entity is monitoredand controlled.

baseline managementproduct

A type of management product that defines aspectsof the project and once approved is subject to

change control.

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Term Definition

benefit The measurable improvement resulting from anoutcome perceived as an advantage by one or more

stakeholders.Benefits Review Plan Defines how and when a measurement of the

achievement of the projects benefits can be made. Ifthe project is being managed within a programme

this information may be created and maintained atthe programme level.

benefits tolerance The permissible deviation in the each expectedbenefit is allowed before the deviation needs to be

escalated to the next level of management. Benefitstolerance is documented in the Business Case. See

tolerance.

Business Case The justification for an organisational activity [project]

which typically contains costs, benefits, risks andtimescales and against which continuing viability istested.

centre of excellence A corporate co-ordinating function for portfolio,programmes and projects providing standards,

consistency of methods and processes, knowledgemanagement, assurance and training

Change Authority A person or group to which the Project Board maydelegate responsibility for the consideration ofrequests for change or off-specifications. The

Change Authority may be given a change budget andcan approve changes within that budget.

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Term Definition

change budget The money allocated to the Change Authorityavailable to be spent on authorised requests for

change.

change control Change control is the procedure that ensures that allchanges that may affect the projects agreedobjectives are identified, assessed, and either

approved, rejected or deferred.

checkpoint A team-level, time-driven review of progress.

Checkpoint Report A progress report of the information gathered at acheckpoint, which is given by a team to the ProjectManager and provides reporting data as defined in

the Work Package.

closure notification Advice from the Project Board to inform allstakeholders and the host locations that the projectresources can be disbanded and support services,

such as space, equipment and access, demobilised.It should indicate a closure date for costs to be

charged to the project.

closure recommendation A recommendation prepared by the Project Managerfor the Project Board to send as a project closure

notification when the board is satisfied that theproject can be closed.

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Term Definition

CommunicationManagement Strategy

A description of the means and frequency ofcommunication between the project and the projects

stakeholders.concession An off-specification that is accepted by the Project

Board without corrective action.

configuration Item An entity that is subject to configurationmanagement. The entity may be a component of aproduct, a product or a set of products in a release

Configuration ItemRecord

A record that describes the status, version andvariant of each configuration item and any details ofimportant relationships between configuration items.

configurationmanagement Technical and administrative activities concernedwith the creation, maintenance and controlled changeof configuration throughout the life of a product.

ConfigurationManagement Strategy

A description of how and by whom the projectsproducts will be controlled and protected.

ConfigurationManagement System

The set of processes, tools and databases that areused to manage configuration data. Typically, aproject will use the configuration management

system of either the customer or supplierorganisation.

constraints Restrictions or limitations that the project is bounded

by. For example, a finite amount of time, money orresource.

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Term Definition

contingency Something held in reserve typically to handle timeand cost variances or risks. PRINCE2 does not

advocate the use of contingency as: estimating variances are managed by setting

tolerances

risks are managed through appropriate riskresponses (including the Fall Back response

which is contingent on the risk occurring).

corporate or programmestandards

These are over-arching standards that the projectmust adhere to. They will influence the four projectstrategies (Communication Management Strategy,

Configuration Management Strategy, QualityManagement Strategy and Risk Management

Strategy) and the project controls.

corrective action A set of actions to resolve a threat to a planstolerances or a defect in a product.

cost tolerance The permissible deviation in a plans cost that isallowed before the deviation needs to be escalated to

the next level of management. Cost tolerance isdocumented in the respective plan. See tolerance.

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Term Definition

customer The person or group who commissioned the workand will benefit from the end results.

customers qualityexpectations

A statement about the quality expected from theproject product, captured in the Project Product

Description.

Daily Log Used to record problems/concerns that can behandled by the Project Manger informally.

deliverable See output

dependencies (plan) The relationship between products or activities. Forexample, product C cannot start to be developed until

products A and B have been completed.

Dependencies can be internal or external.

Internal dependencies are those under the control ofthe project manager. External dependencies are

those outside the control of the project manager. Forexample, the delivery of a product required by this

project from another project.

dis-benefit Outcomes perceived as negative by one or morestakeholders. Dis-benefits are actual consequencesof an activity whereas, by definition, a risk has some

uncertainty about whether it will materialise

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Term Definition

DSDM Atern An agile project delivery framework developed andowned by the DSDM consortium. Atern uses a time-

boxed and iterative approach to product developmentand is compatible with PRINCE2.

embedding (PRINCE2) Embedding defines what the organisation needs todo to adopt PRINCE2 as its corporate project

management method. It is different to tailoring whichdefines what a project needs to do to apply the

method to a specific project environment.

End Project Report A report given by the Project Manager to the ProjectBoard, that confirms the hand-over of all productsand provides an updated Business Case and an

assessment of how well the project has done againstthe original Project Initiation Documentation.

End Stage Assessment The review by the Project Board and ProjectManager of the End Stage Report to decide whether

to approve the next Stage Plan . According to thesize and criticality of the project, the review may beformal or informal. The authority to proceed should

be documented as a formal record.

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Term Definition

End Stage Report A report given by the Project Manager to the ProjectBoard at the end of each management stage of the

project. This provides information about the projectperformance during the stage and the project statusat stage end.

enhance(risk response)

A risk response to an opportunity where proactiveactions are taken to:

Enhance the probability of the event occurring

Enhance the impact of the event should it occur

event-driven control This is a control that takes a place when a specificevent occurs. This could be, for example, the end of

a stage, the completion of the Project Initiation

Documentation or the creation of an ExceptionReport. It could also include organisational eventsthat may affect the project, such as the end of the

financial year.

exception A situation where it can be forecast that there will bea deviation beyond the tolerance levels agreedbetween Project Manager and Project Board (or

between Project Board and corporate or programmemanagement).

exception assessment This is a review by the Project Board to approve (orreject) an Exception Plan.

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Term Definition

Exception Plan This is a plan that often follows an Exception Report.For a Stage Plan exception, it covers the period from

the present to the end of the current stage. If theexception were at a project level, the Project Planwould be replaced.

Exception Report A description of the exception situation, its impact,options, recommendation and impact of the

recommendation. This report is prepared by theProject Manager for the Project Board.

Executive The single individual with overall responsibility forensuring that a project meets its objectives and

delivers the projected benefits. This individual should

ensure that the project maintains its business focus,that it has clear authority and that the work, includingrisks, is actively managed. The Executive is the

chairperson of the Project Board, representing thecustomer and is responsible for the Business Case.

exploit(risk response)

A risk response to an opportunity by seizing theopportunity to ensure that the opportunity will happen

and that the impact will be realised.

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Term Definition

fallback(risk response)

A risk response to a threat by putting in place afallback plan for the actions that will be taken to

reduce the impact of the threat should the risk occur

follow-on actionrecommendations

Recommended actions related to unfinished work,on-going issues and risks and any other activities

needed to take a product to the next phase of its life.These are summarised and included in the EndStage Report (for phased hand-over) and End

Project Report.

governance

(corporate)

The ongoing activity of maintaining a sound system

of internal control by which the directors and officersof an organisation ensure that effective managementsystems, including financial monitoring and controlsystems, have been put in place to protect assets,

earning capacity and the reputation of theorganisation.

governance(project)

Those areas of corporate governance that arespecifically related to project activities. Effective

governance of project management ensures that anorganisations project portfolio is aligned to the

organisations objectives, is delivered efficiently andis sustainable.

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Term Definition

handover The transfer of ownership of a set of products to therespective User(s). The set of products is known as

a Release. There may be more than one hand-overin the life of a project (phased delivery). The finalhand-over takes place in the Closing a Project

processes.

Highlight Report A time-driven report from the Project Manager to theProject Board on stage progress.

impact (of risk) The result of a particular threat or opportunity actuallyoccurring, or the anticipation of such a result.

inherent risk The exposure arising from a specific risk before anyaction has been taken to manage it.

initiation stage The period from when the Project Board authorisesinitiation to when they authorise the project (or decide

not to go ahead with the project). The detailedplanning and establishment of the project

management infrastructure is covered by theInitiating a Projectprocess

issue Anything happening during the project which unlessresolved will result in a change to a baselined

product, plan or objective (time, cost, quality, scope,risk and benefits).

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Term Definition

Issue Register Used to capture and maintain information on all ofthe issues that are being managed formally. The

Issue Register should be monitored by the ProjectManager on a regular basis.

Issue Report A report containing the description, impactassessment and recommendations for a request forchange, off-specification or a problem/concern. It is

only created for those issues that need to be handledformally.

Lessons Log An informal repository for lessons that apply to thisproject or future projects.

Lessons Report A report that documents any lessons that can beusefully applied to other projects. The purpose of the

report is to provoke action so that the positivelessons become embedded in the organisation(s)

way of working and that the organisation(s) are ableto avoid the negative lessons on future projects.

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Term Definition

logs Logs are informal repositories managed by theProject Manager that do not require any agreement

by the Project Board on their format and composition.PRINCE2 has two logs: the Daily Log and theLessons Log.

management product Those products that will be required as part ofmanaging the project, and establishing and

maintaining quality (for example, Highlight Reports,End Stage Reports, etc.). The management

products stay constant, whatever the type of project,and can be used as described, or with any relevantmodifications, for all projects. There are three types

of management product: baselines, records andreports.

management stage A management stage is the section of the project thatthe Project Manager is managing on behalf of theProject Board at any one time, at the end of which

the Project Board wishes to review progress to date,the state of the Project Plan, Business Case and

risks, and the next Stage Plan in order to decidewhether to continue with the project.

milestone A significant event in the plans schedule such ascompletion of key Work Packages, technical stage,

or a management stage.

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Term Definition

off-specification Something that should be provided by the project, butcurrently is not (or is forecast not to be) provided and

that the Project Manager is unable to resolve withinagreed tolerances. This might be a missing productor a product not meeting its specifications. It is one

type of issue.

operational andmaintenance acceptance

A specific type of Acceptance by the person or groupwho will support the product once it is handed-over

into the operational environment.

outcome The result of change, normally affecting real-worldbehaviour and/or circumstances. Outcomes are

desired when a change is conceived. Outcomes areachieved as a result of the activities undertaken to

effect the change.

output A specialist product that is handed over to a user(s).Note that management products are not outputs but

created solely for the purpose of managing theproject.

performance targets A plans goals for time, cost, quality, scope, benefitsand risk.

plan A detailed proposal for doing or achieving somethingdetailing the what, when, how and by whom. In

PRINCE2 there are only the following types of plan:Project Plan, Stage Plan, Team Plan, Exception Plan

and Benefits Review Plan.

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Term Definition

planned closure The PRINCE2 activity to close a project.

planning horizon The period of time for which it is possible toaccurately plan.

portfolio All the programmes and stand-alone projects beingundertaken by an organisation, a group of

organisations or an organisational unit.

premature closure The PRINCE2 activity to close a project before itsplanned closure. The Project Manager must ensurethat work in progress is not simply abandoned, butthat the project salvages any value created to dateand checks that any gaps left by the cancellation of

the project are raised to corporate/programmemanagement.

prerequisites (plan) Any fundamental aspects that must be in place andremain in place for the plan to succeed.

PRINCE2 A method that supports some selected aspects ofproject management. The acronym stands for

Projects IN a Controlled Environment.

PRINCE2 principle The guiding obligations for good project managementpractice that are the basis of a project being

managed using PRINCE2.

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Term Definition

PRINCE2 project A project that applies the PRINCE2 principles.

probability This is the evaluated likelihood of a particular threator opportunity actually happening, including a

consideration of the frequency with which this mayarise.

problem/concern A type of issue (other than a request for change oroff-specification ) that the Project Manager needs to

resolve or escalate

procedure A specified series of actions for a particular aspect ofproject management established specifically for theproject, for example a risk management procedure.

process A structured set of activities designed to accomplisha specific objective. A process takes one or moredefined inputs and turns them into defined outputs.

producer The person or group responsible for developing aproduct.

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Term Definition

product An input or output, whether tangible or intangible,that can be described in advance, created and

tested. PRINCE2 has two types of productsmanagement products and specialist products.

product breakdownstructure

A hierarchy of all the products to be produced duringa plan.

product checklist A list of the major products of a plan, plus key datesin their delivery.

Product Description A description of a products purpose, composition,derivation and quality criteria. It is produced at

planning time, as soon as possible after the need for

the product is identified.

product flow diagram A diagram showing the sequence of production andinterdependencies of the products listed in a Product

Breakdown Structure.

product status account A report on the status of products. The requiredproducts can be specified by identifier or the part of

the project in which they were developed.

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Term Definition

product-based planning A technique leading to a comprehensive plan basedon creation and delivery of required outputs. The

technique considers prerequisite, products, qualityrequirements and the dependencies betweenproducts.

programme A temporary flexible organisation structure created toco-ordinate, direct and oversee the implementation of

a set of related projects and activities in order todeliver outcomes and benefits related to the

organisations strategic objectives. A programme islikely to have a life that spans several years.

project A temporary organisation that is created for thepurpose of delivering one or more business products

according to an agreed Business Case.

project approach A description of the way in which the work of theproject is to be approached. For example: Are we

building a product from scratch or buying in a productthat already exists?

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Term Definition

Project Assurance The Project Boards responsibilities to assure itselfthat the project is being conducted correctly. The

Project Board members each have a specific area offocus for Project Assurance, namely BusinessAssurance for the Executive, User Assurance for theSenior User(s) and Supplier Assurance for the Senior

Supplier(s).

project authorisationnotification

Advice from the Project Board to inform allstakeholders and the host locations that the projecthas been authorised and to request any necessary

logistical support (e.g. communication facilities,equipment and any project support) sufficient for the

duration of the project.

Project Brief Statement that describes the purpose, cost, time andperformance requirements and constraints for a

project. It is created pre-project during the StartingUp a Project process and is used during the Initiating

a Project process to create the Project InitiationDocumentation and its components. It is supersededby the Project Initiation Documentation and not

maintained.

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Term Definition

Project InitiationDocumentation

A logical set of documents which brings together thekey information needed to start the project on a

sound basis and to convey that information to allconcerned with the project.

project initiationnotification

Advice from the Project Board to inform allstakeholders and the host locations that the project isbeing initiated and to request any necessary logisticalsupport (e.g. communication facilities, equipment andany project support) sufficient for the initiation stage.

project lifecycle The period from the start-up of a project to theacceptance of the Project Product.

project management The planning, delegating, monitoring and control ofall aspects of the project, and the motivation of thoseinvolved, to achieve the project objectives within theexpected performance targets for time, cost, quality,

scope, benefits and risks..

project managementteam

Covers the entire management structure of ProjectBoard, Project Manager, plus any Team Manager,

Project Assurance and Project Support roles.

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Term Definition

project managementteam structure

An organisation chart showing the people assignedto the project management team roles to be used

and their delegation and reporting relationship.

Project Manager The person given the authority and responsibility tomanage the project on a day-to-day basis to deliverthe required products within the constraints agreed

with the Project Board.

project mandate An external product generated by the authoritycommissioning the project that forms the trigger for

Starting up a Project.

project office A temporary office set up to support the delivery of aspecific change initiative being delivered as a project.If used, the Project Office undertakes theresponsibility of the Project Support role.

Project Plan A high-level plan showing the major products of theproject, when they will be delivered and at what cost.

An initial Project Plan is presented as part of theProject Initiation Documentation. This is revised as

information on actual progress appears. It is a majorcontrol document for the Project Board to measure

actual progress against expectations.

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Term Definition

project product What the project must deliver in order to gainacceptance.

Project ProductDescription

A special type of Product Description used to gainagreement from the user on the projects scope and

requirements, to define the customers qualityexpectation, and to define the acceptance criteria for

the project.

project atart-up totification Advice to the host locations that the project is aboutto start and requesting any required Project Support

services.

Project Support An administrative role in the project managementteam. Project Support can be in the form of adviceand help with project management tools, guidance,

administrative services such as filing, and thecollection of actual data.

proximity (of risk) The time factor of risk, i.e. the occurrence of risks willbe more likely at particular times, and the severity oftheir impact will vary depending on when they occur.

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Term Definition

quality The totality of features and inherent or assignedcharacteristics of a product, person, process, service

and/or system that bear on its ability to show that itmeets expectations or satisfies stated needs,requirements or specification.

quality assurance Independent check that products will be fit forpurpose or meet requirements.

quality control The process of monitoring specific project results todetermine if they comply with relevant standards andidentifying ways to eliminate causes of unsatisfactory

performance.

quality criteria A description of the quality specification that theproduct must meet and the quality measurementsthat will be applied by those inspecting the finished

product.

quality inspection A systematic, structured assessment of a productcarried out by two or more carefully selected people

(the review team), in a planned, documented andorganised fashion.

quality management The coordinated activities to direct and control anorganisation with regard to quality.

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Term Definition

Quality ManagementStrategy

Defines the quality techniques and standards to beapplied, and the various responsibilities for achieving

the required quality levels, during the project.

quality managementsystem

The complete set of quality standards, proceduresand responsibilities for a site or organisation. In theproject context, sites and organisations should be

interpreted as the permanent or semi-permanentorganisation(s) sponsoring the project work, i.e. theyare external to the projects temporary organisation.

A programme, for instance, can be regarded as asemi-permanent organisation that sponsors projects

and may have a documented quality managementsystem.

quality records Evidence kept to demonstrate that the requiredquality assurance and quality control activities have

been carried out.

Quality Register Contains summary details of all planned andcompleted quality activities. The Quality Register is

used by the Project Manager and Project Assuranceas part of reviewing progress.

quality review See quality inspection

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Term Definition

quality review technique A quality inspection technique with defined roles anda specific structure. It is designed to asses whether a

product which takes the form of a document (orsimilar, e.g. a presentation) is complete, adheres tostandards and meets the Quality Criteria agreed for itin the relevant Product Description. The participants

are drawn from those with the necessarycompetence to evaluate its fitness for purpose.

quality tolerance Quality tolerances for a product should be identifiedfor each quality criteria by defining an acceptable

range of values. Quality tolerance is documented inthe Project Product Description (for the project levelquality tolerance) and in the Product Description for

each product to be delivered.

records Dynamic management products that maintaininformation regarding project progress.

reduce(risk response)

A response to a risk where proactive actions takento:

Reduce the probability of the event occurring, byperforming some form of control

Reduce the impact of the event should it occur

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Term Definition

registers Formal repositories managed by the Project Managerthat require agreement by the Project Board on their

format, composition and use.PRINCE2 has three registers: Issue Register, Risk

Register, Quality Register

reject(risk response)

A response to a risk (opportunity) where a consciousand deliberate decision is taken not to exploit or

enhance the opportunity, having discerned that that itis more economical to do so than to attempt a risk

response action. The opportunity should continue tobe monitored.

release The set of products in a hand-over. The contents ofa release are managed tested and deployed as a

single entity. See Hand-over.

reports Management products providing a snapshot of thestatus of certain aspects of the project

request for change A proposal for a change to a baseline. It is a type ofissue.

residual risk The risk remaining after the risk response has beenapplied.

responsible authority The person or group commissioning the project(typically corporate or programme management) that

has the authority to commit resources and funds onbehalf of the commissioning organisation.

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Term Definition

reviewer A person or group independent of the producer whoassesses whether a product meets its requirements

as defined in its Product Description.risk An uncertain event or set of events that, should it

occur, will have an effect on the achievement ofobjectives. A risk is measured by a combination ofthe probability of a perceived threat or opportunity

occurring and the magnitude of its impact onobjectives.

risk actionee Some actions may not be within the remit of the riskowner to control explicitly; in that situation thereshould be a nominated owner of the action to

address the risk. He or she will need to keep the riskowner apprised of the situation.

risk appetite An organizations unique attitude towards risk takingthat in turn dictates the amount of risk that it

considers is acceptable.

risk estimation The estimation of probability and impact of anindividual risk, taking into account predetermined

standards, target risk levels, interdependencies andother relevant factors

risk evaluation The process of understanding the net effect of theidentified threats and opportunities on an activity

when aggregated together.

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Term Definition

risk management The systematic application of principles, approachand processes to the tasks of identifying and

assessing risks, and then planning and implementingrisk responses.

Risk ManagementStrategy

Describes the goals of applying risk management, adescription of the procedure that will be adopted, theroles and responsibilities, risk tolerances, the timing

of risk management interventions, the tools andtechniques that will be used and the reporting

requirements.

risk owner A named individual who is responsible for themanagement, monitoring and control of all aspects of

a particular risk assigned to them, including the

implementation of the selected responses to addressthe threats or to maximise the opportunities.

risk profile Describes the types of risk that are faced by anorganisation and its exposure to those risks.

Risk Register A record of identified risks relating to an initiative,including their status and history.

risk response Actions that may be taken to bring the situation to alevel where the exposure to risk is acceptable to the

organisation. These responses fall into one of a

number of risk response categories.

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Term Definition

risk response category For threats, the individual risk response category canbe avoid, reduce, transfer, accept or share.

For opportunities, the individual risk responsecategory can be exploit, enhance, reject or share.

risk tolerance The threshold levels of risk exposure which, whenexceeded, will trigger an Exception Report to bringthe situation to the attention of the Project Board.Risk

tolerances could include limits on the plansaggregated threats (e.g. aggregated risks costs to

remain less than 10% of the plans budget) or limitson any individual threat (e.g. any threat to operational

service)Risk Tolerance is documented in the Risk

Management Strategy.

risk tolerance line A line drawn on the summary risk profile. Risks thatappear above this line cannot be accepted (lived

with) without referring them to a higher authority. Fora project, the project manager would refer these risks

to the Project Board.

role description Describes the set of responsibilities specific to a role.

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Term Definition

schedule Graphical representation of a plan (for example in aGantt chart), typically describing a sequence of tasks,

together with resource allocations, which collectivelydeliver the plan. In PRINCE2 project activities shouldonly be documented in the schedules associated with

a Project Plan, Stage Plan or Team Plan. Actionsthat are allocated from day-to-day management maybe documented in the relevant project log (i.e. RiskRegister, Daily Log, Issue Register, Quality Register)

if they do not require significant activity.

scope The scope of a plan is the sum total of its products

and the extent of their requirements. It is describedby the product breakdown structure for the plan and

its associated Product Descriptions.

scope tolerance The permissible deviation in a plans scope that isallowed before the deviation needs to be escalated to

the next level of management. Scope tolerance isdocumented in the respective plan in the form of a

note or reference to the Product BreakdownStructure for that plan. See tolerance.

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Term Definition

Senior ResponsibleOwner (SRO)

The Senior Responsible Owner (SRO) is a UKGovernment term for the individual responsible for

ensuring that a project or programme of changemeets its objectives and delivers the projectedbenefits. They should be the owner of the overallbusiness change that is being supported by theproject. The SRO should ensure that the change

maintains its business focus, has clear authority andthat the context, including risks, is actively managed.

This individual must be senior and must takepersonal responsibility for successfully delivery of the

project. They should be recognised as the ownerthroughout the organisation.

The SRO appoints the projects Executive (or insome cases may elect to be the Executive).

Senior Supplier The Project Board role that provides knowledge andexperience of the main discipline(s) involved in the

production of the projects deliverable(s). The SeniorSupplier represents the supplier interests within the

project and provides supplier resources.

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Term Definition

Senior User The Project Board role accountable for ensuring thatuser needs are specified correctly and that the

solution meets those needs.

specialist product Specialist products are those products whosedevelopment is the subject of the plan. The specialist

products are specific to an individual project (forexample, an advertising campaign, a car park

ticketing system, foundations for a building, a newbusiness processes, etc. (also known as a

deliverable or output)

sponsor The main driving force behind a programme orproject. PRINCE2 does not define a role for thesponsor but the sponsor is most likely to be the

Executive on the Project Board or the person whohas appointed the Executive.

stage See management stage or technical stage.

Stage Plan A detailed plan used as the basis for projectmanagement control throughout a stage.

stakeholder Any individual, group or organisation that can affect,be affected by, or perceive itself to be affected by, an

initiative [programme, project, activity, risk]

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Term Definition

start up The pre-project activities undertaken by theExecutive and the Project Manager to produce the

outline Business, Project Brief and initiation StagePlan.

strategy An approach or line to take, designed to achieve along-term aim. Strategies can exist at different levels at the corporate, programme and project level. At

the project level PRINCE2 defines four strategies:Communication Management Strategy, ConfigurationManagement Strategy, Quality Management Strategy

and Risk Management Strategy.

supplier The person, group or groups responsible for thesupply of the project's specialist products.

Tailoring The appropriate use of PRINCE2 on any givenproject, ensuring that there is the correct amount of

planning, control, governance and use of theprocesses and themes, whereas the adoption ofPRINCE2 across an organisation is known as

embedding.

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Term Definition

Team Manager The person responsible for the production of thoseproducts allocated by the Project Manager as defined

in a Work Package to an appropriate quality, in atimescale and at a cost acceptable to the ProjectBoard. The Team Manager role reports to and takes

direction from the Project Manager. If a TeamManager is not assigned then the Project Manager

undertakes the responsibilities of the Team Managerrole.

Team Plan An optional level of plan used as the basis for teammanagement control when executing Work

Packages.

technical stage A method of grouping work together by the set oftechniques used or the products created. This results

in stages covering elements such as design, buildand implementation. Such stages are technical

stages and are a separate concept frommanagement stages.

theme An aspect of project management that needs to becontinually addressed, and that requires specific

treatment for the PRINCE2 processes to be effective.

time tolerance The permissible deviation in a plans time that isallowed before the deviation needs to be escalated to

the next level of management. Time tolerance isdocumented in the respective plan. See tolerance.

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Term Definition

time-driven tontrol Controls that are periodic to enable the next higherauthority to monitor progress, e.g. a control that takes

place every 2 weeks. PRINCE2 offers two key Time-driven progress reports: Checkpoint Report andHighlight Report.

tolerance The permissible deviation above and below a planstarget for time and cost without escalating the

deviation to the next level of management. Theremay also be tolerance levels for quality, scope,

benefit and risk. Tolerance is applied at project, stageand team levels.

transfer(risk response)

A response to a threat where a third party takes onresponsibility for some of the financial impact of thethreat. (For example through insurance or by means

of appropriate clauses in a contract.)

trigger An event or decision that triggers a PRINCE2process.

user acceptance A specific type of acceptance by the person or groupwho will use the product once it is handed-over into

the operational environment.

user(s) The person or group who will use one or more of the

projects products.

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Term Definition

variant A means of distinguishing between derivatives ofbaselined products. For example, an operations

manual may have an English variant and a Spanishvariant.

version A specific baseline of a product. Versions typicallyuse naming conventions that enables the sequenceor date of the baseline to be identified. For exampleProject Plan version 2 is the baseline after Project

Plan version 1.

waterfall methods A waterfall method describes a developmentapproach that is linear and sequential with distinct

goals for each phase of development. Once a phase

of development is completed, the developmentproceeds to the next phase and earlier phases arenot revisited (hence the analogy that water flowing

down a mountain cannot go back)

Work Package The set of information relevant to the creation of oneor more products. It will contain a description of the

work, the Product Description(s), details of anyconstraints on production, and confirmation of theagreement between the Project Manager and theperson or Team Manager who is to implement the

Work Package that the work can be done within theconstraints.

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