A G E N D A HENDERSON WATER & SEWER COMMISSIONstorage.hkywater.org/adobe/meeting_agenda/HWU... ·...

A G E N D A

HENDERSON WATER & SEWER COMMISSION (270) 826‐2421

April 17, 2017 Monday @ 4:30pm

______________________________________________________________________________ A. ROLL CALL

B. INVOCATION – Kevin Roberts

C. APPROVAL OF MINUTES

Approval of Minutes from March 20, 2017

D. MONTHLY REPORTS

Financial Operations Engineering Human Resources Safety Report General Manager’s

o Strategic Plan for Capital Spending Update

E. BUSINESS

Resolution #2017‐07 – Sense of the Commission Regarding Cash Reserves and Payment in Lieu of Taxes to the City of Henderson

Action Report #2017‐08 – College Water Tank Project – Coating and Repair Action Report #2017‐09 – South WWTP – Extended Aeration Basins

Improvement Project

F. EXECUTIVE SESSION – Requested

To discuss matter regarding proposed or pending litigation, pursuant to KRS 61.810 (1) (c)

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ACTION MINUTES OF MEETING March 20, 2017

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ACTION MINUTES MARCH 20, 2017

HENDERSON WATER & SEWER COMMISSION

______________________________________________________________________________ A. ROLL CALL

Present at the meeting was Commissioner Paul Bird, Chairman, who presided over the meeting, along with Commissioners George Jones, John Henderson, Gary Jennings, and Julie Wischer. General Manager, Tom Williams and Eric Shappell, Attorney were also present. Other Staff members present were Rodney Michael, Kevin Roberts, Todd Bowley, John Baker, Tim Fischbeck, Jeremy Duncan, and Patty Brown Also in attendance was Assistant City Manager, Buzzy Newman. No members of the media were present.

B. INVOCATION – John Baker

C. APPROVAL OF MINUTES

Approval of Minutes from February 20, 2017 Minutes were approved as submitted.

D. MONTHLY REPORTS

Financial – Discussed and approved as submitted. Todd Bowley reviewed the February financial statements with the board. He noted that the residential usage is down by about 5.4%, industrial usage is up 3.08% and commercial usage is down by 3.2%, which is a negative 1.1% decrease in total usage as compared to last year. The board discussed again the importance of informing our customers about the infrastructure needs of the utility and how important it is to maintain and make improvements to aging water and sewer lines, tanks, plants, basins and stormwater control. All of these items cost money and are needed to make sure the utility runs properly to serve our customers. A proper rate structure will help in assuring that funds are available to make the necessary improvements to the infrastructure. Tom Williams commented that the utility is running on a very tight margin as was shown in the recent financial audit. The money that is made needs to be reinvested in the system and there has not been an excess amount available to do this. The improvements that have been made recently have been accomplished through borrowing and this debt has to be repaid. The board agreed that a continual effort needs to be made to inform the public and our community leaders of the importance of maintaining and improving our system.

Operations – Discussed and approved as submitted.

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Action Minutes 2017Mar20

Engineering – Discussed and approved as submitted Tom Williams summarized the engineering report and added that the Corydon sewer force main was tied in on the 60W project over the weekend.

Human Resources – Discussed and approved as submitted.

Safety Report – Discussed and approved as submitted.

General Manager’s – Discussed and approved as submitted.

Tom Williams discussed the General Manager’s report with the board. He noted that staff has decided to enter a three‐month trial for a THM unit that will provide real time test results for Disinfection By‐Product testing for the plants. Currently outside labs are being used for these tests and take approximately 4 weeks to obtain results. This should save costs on carbon in the future. With the board’s approval, this trial will be implemented to see if the unit performs as advertised. The units will cost around $50,000 a piece if the decision is made to purchase them.

o Policy D‐900, Revision 3, Licenses, Certifications and Training

Tom Williams summarized the policy revision with the board concerning licenses, certifications and training. The revision clarifies that for a Commercial Driver’s License (CDL), that is a requirement of a job classification, the employee will be reimbursed for the amount that is more than the cost of a normal driver’s license. Also, HWU will pay for the costs of physicals associated with a CDL. Motion was made and approved to accept Revision 3 to Policy D‐900, Licenses, Certifications and Training.

E. BUSINESS

Action Report #2017‐06 – Vehicle Purchase After discussion, motion was made and approved to accept Action Report #2017‐06 for the purchase of a 2016 Ford F‐150 truck from the Kentucky State Contract (Paul Miller Auto) in the amount of $32,654.72. This amount will be taken from the Unspecified Projects line item of the budget.

Approval of Easement for Community Methodist Hospital

GM Tom Williams reported that an easement is needed from Community Methodist Hospital for a 20 x 25‐foot square located on the northeast corner of the hospital property just north of 14th Street. The Community Methodist Hospital board will be voting on it Thursday night and with this board’s approval it will be sent to the City Commission for their approval. Motion was made and approved to have the proper signatures affixed to the easement with Community Methodist Hospital and forwarded to the City Commission for their approval.

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Action Minutes 2017Mar20

F. EXECUTIVE SESSION – Requested

Motion was made and approved to go into Executive Session:

To discuss matter regarding future acquisition of real property, in that publicity would likely affect the value of the property, pursuant to KRS 61.810 (1) (b)

To discuss matter regarding proposed or pending litigation, pursuant to KRS 61.810 (1) (c) Upon return from Executive Session no further business was conducted. Motion was made and approved to adjourn. The next regularly scheduled meeting will be held on Monday, April 17, 2017.

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FINANCIAL REPORT

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Henderson Water Utility

Financial Summary

For the Nine Months Ended March 31, 2017

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March March Year to Date Year to Date Fiscal Year

Actual Budget Actual Budget Budget

OPERATING REVENUES

Water Sales 502,951$ 576,799$ 5,526,941$ 5,614,349$ 7,556,325$

Water Penalties 1,798 2,370 22,453 21,326 28,435

Water Fees 4,358 4,022 52,594 36,199 48,265

Wastewater Services 721,628 821,992 8,111,083 8,000,964 10,768,458

Wastewater Penalties 2,798 3,161 36,540 28,449 37,932

Wastewater Fees 10,866 15,800 247,267 142,196 189,595

Total Operating Revenues 1,244,399 1,424,144 13,996,878 13,843,484 18,629,010

OPERATING EXPENSES

Salaries and Wages 453,716 527,480 3,141,399 3,516,536 4,571,497

Payroll Taxes 33,959 38,335 226,674 255,564 332,233

Health Insurance 103,667 122,778 943,097 1,105,000 1,473,333

Pension Benefits 83,510 98,533 573,156 656,889 853,956

Workers Compensation (571) 8,320 67,165 91,516 99,836

Other Employee Benefits 2,019 2,105 13,617 18,947 25,263

Car Allowance 1,350 2,250 12,180 20,250 27,000

Electricity 157,755 145,684 1,339,494 1,311,154 1,748,205

Natural Gas 3,785 6,700 17,893 30,450 37,050

Chemicals 88,288 94,188 915,098 847,688 1,130,250

Inventory Expense 9,308 15,775 153,318 141,975 189,300

Fuel 10,623 10,123 74,392 91,106 121,475

Tools & Small Equipment 2,072 16,363 88,025 147,263 196,350

Safety Supplies 2,290 5,517 42,672 49,650 66,200

Lab Supplies and Testing 10,739 30,542 95,253 91,625 ‐

Clothing/Cleaning Allowance 1,019 ‐ 22,723 19,525 19,525

Vehicle Repair 25,550 4,183 60,127 37,650 50,200

Other Equipment Repair 39,194 16,233 175,320 146,100 194,800

Other Structures Repair 20,677 28,350 261,622 255,150 340,200

SCADA Expense 976 3,743 33,194 33,686 44,914

Administrative Services 53,000 53,000 477,000 477,000 636,000

Contractual Services 8,463 12,602 584,528 634,595 1,113,400

Contractual Labor 6,886 17,183 150,461 154,650 206,200

Sludge Hauling and Disposal 85,417 55,455 174,249 138,636 ‐

Professional Services 1,439 2,917 23,215 26,250 35,000

Equipment Rental 1,678 5,351 35,087 48,161 64,215

Audit Expense ‐ ‐ 20,000 21,000 21,000

Trust Fees 255 500 255 4,500 6,000

Public Contributions ‐ 3,958 4,250 35,625 47,500

Insurance 690 ‐ 209,473 219,004 292,005

Technology Expense 9,453 15,837 114,602 142,530 190,040

Office & Field Supplies 10,754 9,685 127,430 134,418 210,724

Telephone 6,670 6,137 49,356 55,235 73,647

Medical Exams 52 500 4,733 4,500 6,000

Travel and Training 2,486 6,322 43,051 56,900 75,866

Dues and Subscriptions 660 1,598 12,564 14,384 19,178

Printing 1,732 967 7,781 8,700 11,600

Miscellaneous 50 679 3,772 6,113 8,150

Depreciation 290,226 291,667 2,612,031 2,625,000 3,500,000

Total Operating Expenses 1,529,837 1,661,558 12,910,257 13,674,924 18,038,112

Operating Income (Loss) (285,438)$ (237,414)$ 1,086,621$ 168,560$ 590,898$


Operating Revenues and Expenses Summary


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Operating Revenues

Actual 13,996,878$

Budgeted 13,843,484

Favorable (Unfavorable) Variance 153,394$

Percentage Difference 1.11%

Billable Gallons

Through 3/31/17 1,802,328,976

Through 3/31/16 1,844,068,303

Difference (41,739,327)

Percentage Difference ‐2.26%

Operating Expenses

Actual 12,910,257$

Budgeted 13,674,924

Favorable (Unfavorable) Variance 764,667$

Percentage Difference 5.59%

Breakdown of Volumetric Differential For Nine Months Ended

Mar‐17 Mar‐16 Differential %

Residential 445,584,252 472,772,687 ‐5.75%

Industrial 799,832,342 784,846,479 1.91%

Commercial 556,912,382 586,449,137 ‐5.04%

Total 1,802,328,976 1,844,068,303 ‐2.26%

Notes

Revenue Summary:

Revenues continue to trend over budget for current year‐to‐date in total. Water sales are slightly

below budget, but are being offset by wastewater and other fees which have exceeded year‐to‐

date budget. Residential and commercial usage is below prior year levels, offset by increase in

industrial usage.

Expense Summary:

Expenses continue under budget primarily due to payroll and related expenses

being lower than budgeted to date. Utilities, Chemicals, contractual labor and repairs/maintenance

continue to trend above budget for the year‐to‐date.


Variance Analysis


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Total Action

Beginning Current MTD Current YTD Project to Date Fiscal Year Capital Report

Balance Activity Activity Balance Budget Budget No.

Construction In Progress:US 60 Reimbursable 43,498$ 41,912$ 88,135$ 131,633$ 65,000$ 1,000 16‐08US 60W Water Booster Station 246,326 ‐ ‐ 246,326 ‐ 185,000 06/16 GMRNWWTP Headworks Project 13,374,886 7,004 195,252 13,570,138 100 13,630,139 13‐24NWTP Rehab 1,543,166 ‐ 142,367 1,685,533 24,407 1,661,226 15‐11SWTP Rehab 676,092 ‐ 184,147 860,239 170,000 625,100 15‐09Countryview Subdivision Stormwater 49,585 ‐ ‐ 49,585 400,000 400,000 14‐53Frontier Tank Project 555,786 ‐ ‐ 555,786 35,000 655,800 15‐13Atkinson Park Watershed 146,369 38,915 63,904 210,273 64,000 198,500 15‐14College Tank 12,799 ‐ 8,636 21,435 12,000 15,000 15‐27Vine Street Tank 33,000 3,106 826,849 859,849 890,700 1,083,000 16‐06Finley Addition 6,657 ‐ 26,206 32,863 32,863 20,000 15‐30Finley Addition‐ HCFC Contribution ‐ ‐ 1,380,406 1,380,406 ‐ ‐ Clarifier Paint & Pipe 185,715 ‐ ‐ 185,715 100 215,000 16‐05North Main Street Pressure 24,128 108,447 328,717 352,845 165,000 315,000 16‐07SWTP Building 8,225 ‐ ‐ 8,225 9,000 17,000 N/ASugar Creek Bank 6,849 ‐ 28,452 35,301 43,000 50,000 16‐13S Main St Sewer 28,209 ‐ 16,250 44,458 66,000 66,000 16‐15S Elm Water Lines ‐ 43,676 75,400 75,400 51,315 51,315 16‐31NWWTP Clarifier Project ‐ ‐ ‐ ‐ 713,892 713,892 16‐21Clay St Sewer Repair Project ‐ 20,199 22,528 22,528 58,800 58,800 17‐02Riverdale Stormwater Project ‐ ‐ 1,788 1,788 10,000 10,000 N/AMisc Stormwater Projects ‐ ‐ 8,919 8,919 ‐ ‐

Special Projects ‐ ‐ ‐ ‐ 366,356 Total Construction In Progress 16,941,290 263,259 3,397,954 20,339,244 3,177,533

Buildings and Improvements:Admin Bldg Improvements 269,525 ‐ 3,344 272,869 100 280,000 15‐25NWTP Office/Lab Remodel ‐ ‐ 15,958 15,958 25,000 25,000 17‐04

Total Buildings and Improvements 269,525 ‐ 19,301 288,826 25,100

Equipment and Vehicles:Equipment:Wonderware Historian ‐ ‐ 48,443 48,443 53,928 53,928 16‐14Trench Protection Boxes ‐ ‐ 35,925 35,925 36,013 36,013 16‐20IT Shelf & Servers ‐ ‐ 22,318 22,318 23,135 23,135 16‐23Refrigerated Auto Sampler ‐ ‐ 5,591 5,591 5,591 5,591 N/ACat Mini Excavator & Trailer ‐ 8,150 55,100 55,100 55,100 55,100 17‐03

Vehicles:Ford F‐450 Utility Crew Truck ‐ ‐ 46,267 46,267 48,000 48,000 16‐22

Total Equipment and Vehicles ‐ 8,150 213,644 213,644 221,767

Total Capital Expenditures 17,210,816$ 271,409$ 3,630,899$ 20,841,715$ 3,424,400$


Capital Expenditures Report


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Financial Statements


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ASSETS AND DEFERRED OUTFLOWS

Current assets:

Cash 7,155,702$

Unrestricted Investments 35,766

Restricted Investments ‐

Accounts receivable 596,535

Inventories 889,018

Other current assets 96,741

Total current assets 8,773,762

Noncurrent assets:

Construction in progress 20,339,244

Utility plant and equipment, net of

accumulated depreciation 62,366,596

Other assets 34,062

Total noncurrent assets 82,739,902

Deferred outflows of resources 1,340,953

Total assets and deferred outflows 92,854,617

LIABILITIES AND DEFERRED INFLOWS

Current liabilities:

Accounts payable 46,293

Retainage payable 102,942

Deposits payable 86,645

Accrued liabilities 1,989,187

Current portion of long‐term debt ‐

Total current liabilities 2,225,067

Noncurrent liabilities:

Accrued pension liability 6,734,694

Long‐term debt 37,286,093

Total noncurrent liabilities 44,020,787

Deferred inflows of resources ‐

Total liabilities and deferred inflows 46,245,854

NET POSITION

Net investment in capital assets 45,453,809

Restricted for debt service ‐

Unrestricted 1,154,954

Total net position 46,608,763$


Statement of Net Position

March 31, 2017

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March March Year to Date Year to Date Fiscal Year

Actual Budget Actual Budget Budget

OPERATING REVENUES

Water sales and fees 509,107$ 583,191$ 5,601,988$ 5,671,874$ 7,633,025$

Wastewater services and fees 735,292 840,953 8,394,890 8,171,610 10,995,985

Total operating revenues 1,244,399 1,424,144 13,996,878 13,843,484 18,629,010

OPERATING EXPENSES

Salaries, wages, and benefits 677,650 799,801 4,977,288 5,664,703 7,383,118

Contractual services 157,138 147,007 1,464,795 1,504,793 2,081,815

Supplies and materials 124,339 172,506 1,391,481 1,388,831 1,723,100

Utilities expense 161,540 152,384 1,357,387 1,341,604 1,785,255

Repairs and maintenance 86,397 52,510 530,263 472,586 630,114

Other services and expenses 32,547 45,684 577,012 677,408 934,710

Depreciation 290,226 291,667 2,612,031 2,625,000 3,500,000

Total operating expenses 1,529,837 1,661,558 12,910,257 13,674,924 18,038,112

Operating income (loss) (285,438) (237,414) 1,086,621 168,560 590,898

NONOPERATING REVENUES (EXPENSES)

Investment income 5,900 2,083 41,469 18,750 25,000

Other income 2,195 ‐ 25,792 ‐ ‐

Interest expense (78,026) (82,617) (745,804) (743,557) (991,409)

Amortization expense 1,392 (329) 480 (2,963) (3,951)

Total nonoperating revenues (expenses) (68,539) (80,863) (678,063) (727,770) (970,360)

Income (loss) before capital contributions

and distributions (353,977) (318,278) 408,558 (559,210) (379,462)

Capital contributions 12,936 20,833 1,477,242 187,500 250,000

Distribution to City of Henderson ‐ ‐ ‐ ‐ (400,000)

Change in net position (341,041) (297,444) 1,885,800 (371,710) (529,462)

Net position, beginning of period 46,949,804 44,727,692 44,722,963 44,722,963 44,690,962

Net position, end of period 46,608,763$ 44,430,248$ 46,608,763$ 44,351,253$ 44,161,500$


Statement of Revenues, Expenses, and Changes in Net Position


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March Year to Date

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts from customers 2,290,858$ 14,394,878$

Payments for goods and services (452,932) (5,254,635)

Payments for employees (689,830) (4,989,562)

Net cash provided (used) by operating activities 1,148,096 4,150,681

CASH FLOWS FROM NONCAPITAL

FINANCING ACTIVITIES

Distribution to City of Henderson ‐ ‐

Net cash provided (used) by noncapital

financing activities ‐ ‐

CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES

Acquisition and construction of capital assets (272,881) (2,864,545)

Principal payments on long‐term debt ‐ (5,136,146)

Interest payments on long‐term debt ‐ (542,747)

Bond proceeds, net of closing costs ‐ 2,468,578

Capital contributions 12,936 89,370

Net cash provided (used) by capital and related

financing activities (259,945) (5,985,490)

CASH FLOWS FROM INVESTING ACTIVITIES

Investment and other income received 8,095 80,703

Investments proceeds 255 741,889

Investments purchases (64) (207,031)

Net cash provided (used) by investing activities 8,286 615,561

Net increase (decrease) in cash 896,437 (1,219,248)

Cash, beginning of period 6,259,265 8,374,950

Cash, end of period 7,155,702$ 7,155,702$


Statement of Cash Flows


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OPERATIONS REPORT

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Operations Report 04‐17‐2017

General Operations:

A. Treatment Plants – Overview:

1. Regulatory:

The annual Consumer Confidence Report is being prepared. We hope to incorporate a greater measure of customer focused content. We also intend to “pretty it up” a bit more than it has been.

With spring approaching, we will begin monitoring our raw water for algae. The milder winter could be a catalyst for a problematic summer.

2. Operational & Financial:

Budget: No updates to report.

3. System Water Quality:

Water Quality Calls: There were 0 water quality calls received in March.

4. Personnel:

Staffing Levels:

a. Water Quality: Full operational staff. The water quality staff is working on educational outreach to schools and has scheduled several school visits and schools coming for plant tours.

b. North Water: Full operational staff. With the retirement of Pat Edwards this summer, we have hired Rick Green as replacement operator. Rick began training as an operator on April 10, 2017.

c. North Wastewater: Full operational staff. In preparing for the future and implementing as much succession training as we can under Civil Service, we have transferred an operator from this plant to the South WWTP to train out there. Once he is fully trained, we will move one of the night shift operators from the South WWTP to this plant.

d. South Water: Currently we have a WTO1 vacancy. Interviews have been held and a candidate has been selected.

e. South Wastewater: Full operational staff. We have an operator retiring next month and are in the process of hiring a replacement. Interviews have been conducted and paper work submitted for selection.

f. Environmental Compliance & Pretreatment: Full operational staff.

g. Plant & Pump Station Maintenance: There is currently a vacancy for either a MT1 or MT2 position. Additionally, we have two staff members out on FMLA.

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h. Treatment Intern: This position is vacant until school is out. We will be accepting and reviewing applicants this month.

5. Projects:

Plant Beautification Efforts: This effort is continuing throughout the plants on an on‐going basis.

B. North WTP:

1. Treatment Quality:

Water Quality Goals: All regulatory and Partnership for Safe Water treatment goals were met. We have just passed 150 days of all filtered water turbidities being below 0.100 NTU, which is the Partnership goal. The regulatory maximum limit for turbidity is 0.300 NTU. To consistently be one‐third below the regulatory limit is remarkable operating.

Distribution: We are currently looking to install additional sampling sites in our distribution system so as to get a better representation and understanding of the water quality in our entire system. Currently, we are required by KDOW to have 30 regulatory sampling sites. We believe that it is necessary to add to this number even though regulations do not require us to.

2. Operations & Projects:

Treatment Challenges: River turbidities remain high this month, causing the use of more chemical than normal to achieve treatment goals. Operators have done an excellent job reacting to changing river conditions this winter and early spring.

Construction Update: Operations staff has noticed some of the bolts on the mixer supports for the new flash mix coming loose. Bowling Inc. was contacted and applied epoxied anchors to the supports; however, this has not proved to be sufficient, as the bolts continue to loosen over time. Clark Dietz has been contacted and has provided revisions to the plans that they believe will remedy the problem. These plans are being reviewed for installation now.

Plant Optimization: Operators are planning for the first filter evaluation. This will be done systematically, performing them at least every two years on every filter, giving us a running history of our filter life‐cycle. Operators are also in the process of creating a Jar Testing procedure that will mimic the changes made to the plant after recent construction. Once this process is complete we should be able to do testing on different chemicals and chemical settings to work towards continued improvement of plant performance.

Plant Beautification: Operators have started spring cleaning. Focus so far has been sorting through storage areas and eliminating clutter.

3. Budget:

Chemicals: Chemicals were over budget for the month due to river conditions and continued additional treatment for distribution water quality while work on Elm Street finishes up. Additionally, there was a purchase of a chemical, which is purchased only a few times per year.

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Monthly Total O&M: The NWTP was over budget for the month. This is largely due to the maintenance contract for the TOC machine as well as the rental purchase of a new unit that should be delivered and set up this week, which will help us monitor THMs on a near real‐time basis.

4. Average Water Treated and Water Pumped Data Trend:

Note: These values are current readings, but the actual billed readings are approximately 45 days behind.

C. North WWTP:


Effluent Quality: All regulatory treatment goals were met. Effluent quality is excellent.

Biosolids Quality: Sludge solids remain at good quality.

Reports: All reports have been submitted for the month and year.


UV Disinfection: Surge protection device at the UV station was replaced.

Personnel: One operator has been transferred to SWWTP – the replacement operator begins Monday 4/10 at NWWTP. Press operations & internal maintenance are being attended to well given the absence of one of the Plant Maintenance team. Our newest Operator, Josh Walters, finishes up his first year at HWU this month. He has been an excellent addition to our staff.

Construction: Codell Construction communicated their intention to return for landscaping and scum box work in September. Bowling Construction has intensified work on the Clarifier rehab project. New equipment is anticipated to arrive in May.

Sludge Hauling: Hauling has picked up and the storage building inventory is under control.

Dry bed Sludge Hauling: The backup of sludge is nearly gone now. There is some maintenance work to be done on slow‐draining areas of a couple of beds.

Treatment Challenges: Algae is returning with the warmer weather. Operators are washing down the clarifier frequently to prevent build‐up. RAS pump #2 is still out of service at the shop.

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3. Budget:

Chemicals: Chemical expenditures were over budget for the month as press polymer was used for increased sludge removal in preparation for warmer weather.

Fuel: Under budget for the month.

Solids Management: Over budget slightly for increased polymer for the month.

Monthly Total O&M: Monthly O&M total expenditures were under budget.

Software: New World Systems software training was implemented and the tools/data are welcomed as an excellent aid for budgetary monitoring and planning.

D. South WTP:


Water Quality Goals: All monthly regulatory goals were met.

Distribution: Nothing new to report.


Personnel: Currently a WTO1 position is vacant that serves as a relief operator in covering scheduled absences. All shifts are covered. Interviews have been held and a candidate has been selected.

Treatment Challenges: With warmer weather approaching we will be monitoring algae formation on the river.

Projects: Nothing to report.

Maintenance: Maintenance projects continue to be addressed. There has been a marked improvement in maintenance needs being addressed in a timelier manner at this plant since combining the maintenance teams.

3. Budget:

Chemicals: Chemicals were over budget for the month.

Monthly Total O&M: Total O&M expenditures were under budget for the month.

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4. Average Water Treated and Water Pumped Data Trend:

Note: These values are current readings, but the actual billed readings are approximately 45 days behind.

E. South WWTP:


Effluent Quality: All treatment goals were met.

Bio Solids Quality: Sludge solids are good. Spring is here, and we are ramping up our sludge disposal as we normally do. Will be getting with Hazex to increase to two trucks nightly as needed. So far, there have been no issues resulting from bridge work being performed.


Personnel: We congratulate Tim Raber, who will retire at the end of April after 18+ years at HWU. Tim is a Class III Wastewater Treatment Plant Operator working at the Forrest E. Stokes South Wastewater Treatment Plant.

Recently a NWWTP Operator has transferred to the SWWTP for training. Once trained, one of the operators here will transfer to the NWWTP. To date the transferred Operator to the SWWTP is doing well. He started working nights on April 8th.

Interviews for the position of Wastewater Treatment Plant Operator have been held, and a candidate has been selected.

Aeration Basin Repairs: We are working with plant maintenance to form a plan to repair # 6 aeration basin by using the # 4 aeration basin parts. This needs to be completed before the summer heat gets here. This will buy us time until a larger renovation project can be designed and constructed.

We are also planning for the replacement of our chlorine injection system and feed point.

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SWTP Treated SWTP Pumped

Tim Raber – Retiring after 18+ years

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3. Budget:

Chemicals: Under budget for the month.

Solids Management: Under budget for the month.

Monthly Total O&M: Total monthly expenditures were under budget.

F. Plant & Pump Station Maintenance:

Personnel: One MT position is vacant, intended to be filled with the new fiscal year. With the return of one of the MT staff from FMLA this past week, we are down only two MT staff members – one on Workman's Comp and the other on FMLA.

CSO Basin: (No Change) Pump #1 is back and needs to be installed. Ashby Electric is ending their repair operation; we were told that this was their last repair.

North Pump Stations: We are in the process of evaluating each station so that levels can be adjusted to allow the station to operate more efficiently. This is an ongoing process that lags at times due to being short staffed. We’ve adjusted 2 stations since the last report (Brenntag & Fair Street)

Work Spaces: In the near future there will be three fully functional maintenance work shops, one located at each north plant, and a single space at the South plants. This will cut down on travel times and help with better assignment of resources. These are now “In Play” and being used.

Training Classes: We have completed our 5th class of this 12‐class session. Topics we’ve covered so far include: Safety, Ohms Law, using a Meter to Troubleshoot, Transformers & Relay Logic.

NWWTP: Repaired and replaced several of the dusk‐to‐dawn lights around the plant. We also repaired several of the building lights, and the plant can now be seen from space !!!! We also removed the hoist at the old MLWW station and took care of several smaller jobs while we had the crane rented. The crane is gone, and this job is COMPLETED!

Crane Certification Classes: We spent a week in training so we could get certified to operate our Boom Truck. We all passed the general knowledge and the hands‐on portion of the test. We had some problems with the Service Mechanic portion of the test (Only 2 of 7 passed). The Re‐test was given on 3/30. We had several study sessions before the test, and we feel confident that ALL the guys will pass (Fingers Crossed).

Chimney Hills PS: We ordered and installed new 1 ½” Stainless Steel lift rails in the station. These replaced the badly deteriorated galvanized ones that have given us fits for years. These should allow us to easily pull the pumps when they are in need of having a wad of flushable wipes removed from the impellers. This job is complete.

EIM Actuator Training: We had a good training class on adjusting, setting and repairing an EIM actuator. The class was given by TRIVACO (Mark Trowbridge) and was very informative. They provided an EIM actuator and showed us how to adjust the limits and also gave us a lot of tips when troubleshooting. Complete.

NWWTP: We just sent our 3rd 200 HP Motor to Electric Motors for Inspection/Repair/Cleaning. The motors drive the Aeration Basin Blowers. We are working with Rick Wolf (Electric Motors) to “Rush”

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the motors thru to limit our down time. Bearings are being replaced and endbells are being machined to improve the bearing fits in the housings. Team Carnine (Jim & David Gilbert) has taken the lead on this and have done a FANTASTIC job!!

G. Pretreatment Program & FOG Services:

Compliance Sampling: First quarter compliance sampling lab results were mailed to the industries.

Pretreatment Services: Hall Environmental contract has been extended. They plan to be onsite in May.

Permitted Food Service Enterprises: Golden Glaze Bakery, Circle K (North 41), Hardees, D&M Foods, Cancun Mexican Restaurant, Los Toribio Mexican Restaurant, DQ Grill and Chill, Captain D’s, Papa John’s Pizza, Little Caesars Pizza, and The Dodge Store. FOG inspections of these newly permitted restaurants will follow.

FOG Program: The residential FOG flyer has been posted on HWU’s Facebook and Twitter page. The flyer has been printed and will be mailed out to residential areas that have been a FOG problem in the collections system.

H. Automation Department:

1. (No Change) The new US 60 West Water Booster Station has been tested. Automation components are functioning properly. It was observed that local area water pressure decreased to an unsatisfactory level whenever a pump was running, even after utilizing soft‐start and throttling flow with valves. We are in the process of analyzing the water model for improved piping scenarios and have obtained pricing information for the possibility of using variable frequency drives.

2. (No Change) We continue to install amperage meters on our pump station motors and have twenty stations fitted to date.

3. (No Change) We continue to install pressure sensors around our north water system in order to assist in water modeling, water quality control, and to enhance our pressure monitoring. Installation requires setting a pit, tapping a water line, running conduit and wiring, and integrating into a nearby SCADA panel, usually a pump station. We have 13 sensors installed so far, with the latest located at International Paper, the Airport, and Atkinson Park pump stations. The pressure sensor information is transferred from SCADA to a GIS website at http://gis.hkywater.org/wpressurescada.html. PLCs have been programmed for 36 locations and will be activated as sensors are installed.

4. (No Change) A new magnetic flowmeter has been installed at the Third Street CSO Basin in order to record the volume of captured combined sewer being pumped to the NWWTP. The flowmeter has been incorporated into SCADA and continuously trended. We have yet to record any flow data from the Basin due to an apparent blockage in the force main that was discovered as a result of installing the flowmeter. Crews are working to either clear the obstruction or to determine the reason why we cannot pump through the force main.

5. We will be replacing our water side repeater antenna located atop Vine Street Tank. The antenna was damaged by the blasting contractor during renovation. Our radio vendor will be performing the work as soon as materials arrive. The antenna has been on backorder.

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6. We have integrated the NWTP TOC instrument into SCADA.

7. We are in the process of cleaning up the electrical closet at the NWTP and removing outdated equipment. Some of this wiring and equipment has been in place since at least the 1960’s! This is a tedious job but will make the electrical closet safer as well as bringing much of the controls and displays up to date. We will be keeping some of the old pushbuttons because they still work perfectly, and you cannot find that quality of construction anymore. We have these pushbutton controls replicated in the HMI, but many operators like the tactile feedback they provide, and they look cool.

8. We discovered an issue that was preventing Powell Street CSO from displaying on the public website. The problem has been corrected. The CSO monitoring equipment was working and no data was lost. The problem turned out to be one of communications between database servers.

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I. SOC General:

1. Growing and Evolving:

Staff at HWU’s System Operations Center is experiencing a lot of turnover this year. Rodney Michael, Director of Field Operations, will retire at the end of July, after 28‐1/2 years with HWU. We are fortunate to have already named Rodney’s replacement, Buzzy Newman. Buzzy will start here on the first of May.

Dana Woods, Administrative Assistant, will retire at the end of April, after 16‐1/2 years with HWU. We are fortunate, again, to have already named Dana’s replacement, Cindy Bickwermert. Cindy previously worked in the City of Henderson’s Finance Department. Cindy began at HWU Monday, April 10.

To help make Cindy welcome, we have remodeled her office space on the second floor. Buzzy’s new office will have a makeover as well.

Dana Woods, Administrative Assistant Cindy Bickwermert, Administrative Assistant Retiring after 16-1/2 Years First Day at HWU on April 10

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J. Customer Service: Customer Service Calls and Work Orders (NORTH):

1. The tabulation below shows calls we responded to last month. This tabulation by no means represents all of the calls that came in. We provided the following services:

Water Line and Service Maintenance Qty. Sewer Line and Service Maintenance Qty. Water Main Repairs 1 Sewer Main Repairs 2 Water Service Line Repairs 3 Sewer Service Line Repairs 0 Water Meter Inspection 24 Sewer Manhole Repairs 2 Water Meter Changes 19 Sewer Main Cleaning 7 Water Meter Repair 9 Sewer Main Grease Removal 0 Water Meter Disconnected 3 Sewer Overflow Calls 4 Water Meter Reposition 1 Sewer Backup Calls 13 Water Meter Box Cleaned 4 Sewer Blocked Calls 0 Water Meter Locate 1 Sewer Odor Calls 0 Water Meter Leak Detection 4 Sewer Service Line Locates 0 Water Meter Consumption Check 14 Fire Hydrant Repairs 3 New Services Qty. Low Water Pressure Calls 3 Water Taps 1 Water Leak Calls 15 Sewer Taps 0 Water Quality Calls 1 Sewer Tap Locates 2 No Water Calls 0 Water Meter Installation 2 Turn Water Off/On Calls 7 Install Temporary Hydrants 0 Miscellaneous Services Qty. Sink Hole Calls 6 Stormwater Maintenance Qty. Inspect Misc. Items 1 Storm line Repairs 4 Smoke Test Lines 1 Storm Intake Repairs 3 Camera Inspect Lines 3 Stormwater Flooding Calls 4 Clean/Unblock Intakes 4 Regulatory Issues Qty. Downspout Removal Letters Mailed 0 Pump Station Maintenance Qty. Downspout Letters Mailed To Date 225 Pump Station Repairs 13 Downspout Removal Requests: Pump Station Inspections 0 Total Complied and Re‐inspected 215 Pump Station Cleaning 2 Pump Station Maintenance 7

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2. Rolling 2‐Year History of Monthly HWU Service Calls.

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K. Collection System:

1. HWU fab shop has built 4 structural repair sleeves and installation tools to repair the 24” SS main on Clay Street at the railroad track. This job is scheduled to be repaired before the end of April, weather permitting.

L. Distribution System:

1. The scouring of lines on Jefferson and Dixon St. should resume soon. Mike Melton has now finished with the tool designed by Rodney, and we are naming it “The RODney”.

“The RODney”, a rod-like cleaning tool with flexible rope scouring brushes

2. N. Main Project: This project is complete except for the concrete and blacktop work. 28

M. Stormwater Phase II:

1. Our MS4 (Municipal Separate Storm Sewer System) permit requires us to “lead by example” by observing “Good Housekeeping for Municipal Operations.” Each calendar quarter, city‐wide department heads or their designees perform detailed inspections of their facilities. The inspections help to ensure that procedures are followed that will help safeguard the water in our rivers and streams.

During the first part of April 2017, City‐wide departments inspected their facilities and filled out a custom‐created inspection questionnaire. The documents consist of 117 items in seven different categories, as follows:

Vehicle / Equipment Maintenance

Municipal Snow and Ice Removal

Parks / Open Space Maintenance

Materials Storage, Handling, Disposal

Street and Sidewalk Sweeping

Accidental Spills / Hazmat / Fueling / Waste Management

Administrative Considerations

As is always the case, all of the city departments responded promptly with quality inspection reports.

2. The spring KSA (Kentucky Stormwater Association) Quarterly Meeting will be held on April 26th in Somerset, Kentucky.

Topics of discussion will include:

• Stormwater projects in the City of Somerset • 2017 Annual Conference Updates • Tour of the Somerset Energy Center • And More!

Staff from Henderson Water Utility will participate in the meeting.

3. HWU completed and submitted its MS4 Annual Report for calendar year 2016. Preparation of the report involved coordination with staff from several different departments within HWU and with the City of Henderson. Henderson Recycling, located at the County Garage on Sam Ball Way, also contributed with information on Household Hazardous Waste (HHW), plus Electronics and Appliance recycling.

N. Information Technology Department:

1. The City’s new Financial system (Tyler NewWorld) has been live for 1 month. We have been through every process multiple times. The system is running well overall; however, we are working through various permission and process issues as they arise. Tyler personnel will be back in town the week of 10 April. We have a list of item that we will discuss with them.

2. Todd and I trained several employees how to run their own financial reports in NewWorld. It is refreshing how much more open this system is compared to the old AS/400 system.

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3. We have multiple layers of network security. Following is a donut chart from our Trend Micro Hosted Email Security system showing that the vast percentage of email destined for hkywater.org is flagged as some form of threat and blocked. If we did not have an email security system, our email would be difficult if not impossible to use.

O. GIS Department:

Tony Samples completed the ESRI training course ArcGIS 2: Essential Workflows. It’s a 3‐day instructor‐led online training course covering many intermediate GIS/ArcMap skills. The online and instructor‐led format allows for a real‐time classroom environment with an instructor leading the training, without the 3‐day cost of travel and lodging to a remote training location.

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ENGINEERING REPORT

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Engineering Report

Engineering Report 17 April 2017

17 April 2017

Some project work starting to pick back up. As noted below, several items on this list are awaiting the availability of funds.

1. North Wastewater Treatment Plant: Clarifier Repairs: This project includes replacement of the metal rotating mechanisms on these two units, which we split out from the larger headworks project. Mark Bowling (MBI) is the contractor. Some work on demolition, concrete repairs, and weir replacement has started. Shop drawings on the equipment have been received and reviewed.

Also, working on a small project to demolish the old Headworks building, which is right next to the cemetery and looks terrible. Will bid this in May.

We also have worked on a gate for the maintenance area, and have included that in the overall costs of the larger project. Gate and electrical work totaled $ 13,423.

2. North Main Street Pressure Zone: (Project Complete) Project complete, save for paving of trenches and a driveway. Due to unexpected paving costs, we will run over budget on this project, by about $ 25k. Will be dropped from future reports.

3. Atkinson Park Sewershed Study - Myrene Drive Sewer Pump Station: Phased in five sections, design of these projects is progressing. We have several easements appraised, and have four signed on the Myrene FM portion of the work. No condemnation required, so far. Also received an easement from the Hospital just north of 14th Street.

The construction of a revamped Myrene Drive pump station is being studied further, to see if there are better alternatives for location and/or arrangement of this station in a cramped location without much room to maneuver. This may require temporary easements from surrounding property owners, and we have met with all those and are adjusting our plans based on their concerns.

We have received the KDOW construction permit for the Spruce Drive portion of the project (which eliminates one pump station). This will not be bid until 2018 at the earliest. Have one easement for this segment signed and recorded.

Easement documents on the North Elm Street portion of the Myrene force main segment are being appraised as both right of way and an easement, in anticipation of the City possibly wanting to team with us on property impacts in that section from Villa Drive to Springwood Drive.

4. South Water Treatment Plant – Rehab Projects: (no change since last report) Several projects were included in a 2014 preliminary engineering report for the SWTP.

Update on Clearwell Project: Bidding of the new 800,000 gallon prestressed tank is awaiting availability of funds, and we will likely not bid this until late in the year, if then.

Raw Water: Plans for the Raw Water & Effluent Lines Relocations have received KDOW review and approval. New agreement with Big Rivers has cleared the way to bid this project, probably next fiscal year, when capital funds are available.

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Engineering Report 17 April 2017

5. Future Water Distribution System Projects: (New Projects) Looking ahead to possible/planned industrial development in the Riverport and other “south” areas of Henderson, we have issued an RFP for engineering firms interested in design of a 20” water main located on S. Main Street from Hancock Street to Yeaman Avenue. This RFP also includes a project to paint and refurbish the Green River Road water tank. Proposals are due on 26 April 2017.

6. U.S. 60 West Widening – KY 425 to Henderson Community College: (Project Complete) Most of the utility work is complete. The project’s widening phase will stretch on into the fall. Reimbursements of our expenses by KYTC have been regular and complete. For our purposes, this work is complete, and we will drop this project from future reports.

7. Countryview Subdivision Stormwater Project: (no change since last report) Have submitted plans to Texas Gas for several crossings of their high pressure main, and met with their representative in the field in May 2016 to discuss our crossings and the permits required. HWU Staff working on plan updates for first phase, hoping to start construction sometime this year.

8. College Tank Painting: Opened bids on April 12th. This is the subject of a Board action report for this meeting.

9. Graham Hill and Green River Road Pressure Zone Studies: (no change since last report) Have received a draft report from Strand on their Green River Road area study. Pointed out several options, and we are looking at two or three small projects that might have a big impact. Wauford’s Graham Hill study was held up by a data collection difficulty with the City’s meter data, but that has now been received. Neither of these projects is currently funded, so there’s no urgency.

10. South Wastewater Treatment Plant – Repair/Rehab of Extended Aeration Basins: We have met with Wauford to discuss the repairs needed, and will be reporting on that during this month’s meeting.

11. South Elm Street (Jefferson to Clay) Water Line: (no change since last report) Work finishing up on street repairs that we are doing, to be followed by asphalt paving by the city’s contractor. It’s likely that we’ll continue this project later this year, and replace the two blocks that run north to Washington, where we will be able to connect to a 20” line laid during the Downtown project.

12. Clay Street Sewer Repair: (no change since last report) This 24” clay pipe crosses the CSX & former Illinois Central RR tracks just south of Clay Street, at the edge of the street. The line shows as existing on our 1918 system map, so it’s been a good investment, but is now broken in two spots under the tracks. We looked at lining, and have come up with an “internal band” system to repair it from the inside. Work will include installing a manhole on the line that will allow us easier access, in the future. This line will likely be replaced by a new crossing (or two) at some point in the future, when we do a sewer separation project in the East End.

13. Riverdale Court: Investigation in this area off South Main Street revealed a previously unknown storm sewer pipe that ties into the Downtown Interceptor near the River. Taking that line off the Interceptor and running a separated storm line to the River will allow about 2 acres of area to be taken off the combined system, at relatively low cost, so we’re working on a plan. Will require an easement, and we have had initial discussions with that property owner.

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HUMAN RESOURCE REPORT

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HWU Human Resources Summary: April 17, 2017

Staffing Levels:

1. SWTP Water Treatment Operator I [1 position]: waiting on drug screen results

2. Maintenance Team Leader [1 position]: waiting for direction from department

3. SWWTP Wastewater Treatment Operator [1 position]: waiting on drug screen results

4. Administrative Assistant [1 position]: employee transfer effective April 10th

5. NWTP Water Treatment Operator I [1 position]: employee promotion effective April 10th

6. SOC – Seasonal Worker [4 positions]: no request for action

7. Seasonal Maintenance Welder [1 position]: staffing agency employee started April 10th

Safety Report (as of 2/28/2017): ** March data unavailable from new system at time of report

2012 NAICS is the classification for Utilities: Water, Sewage, and other systems DART = Days Away, Restricted, or Transferred DAFW = Days Away From Work How incident rates are calculated: [(# Cases) x 200,000] / Employee Hours Worked Change data compared to data at the end of the previous month.

No recordable incidents in March. 1 employee remains on lost-time status due to incident in 2016. The March comprehensive fixed facility safety audits were conducted at the South Water and Wastewater

Treatment Plants. A missing handrail was corrected and the need for a lock out/tag out (LOTO) SOP was identified at the SWP. Housekeeping in the blower building, large amounts of bird droppings, missing grinder shield and some outside lights were not working were the issues identified at the SWWTP . Both locations were last audited in January 2017.

Other:

Upcoming City-wide Events:

MUTCD – Basic Flagger training was conducted on March 28th. Save driver training – distracted driver training is scheduled for April 18th, 19th and 20th.

HWU Change

Hours Worked 26,225 + 12,032 Total Cases 1 0 Days Away/Restricted Time Cases 0 0 Days Away From Work Cases 1 0 Actual # Days Away From Work 133 + 28 Transfer/Restricted Cases 0 0 Actual #Days Restricted Duty 0 0

Incident Rates HWU Change 2012 NAICS 2213

Total Recordable Rate 0.00 0.00 2.8

DART Incident Rate 7.63 + 7.63 1.4

DAFW Rate 0.00 0.00 0.8

Trans / Restrict. Rate 0.00 0.00 0.6

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SAFETY REPORT

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Safety Report 4‐10‐2017

A. Safety Committee:

There was a safety committee meeting held by teleconference in March. There were no concerns.

B. Training

Training performed in March:

1. Safety meetings are continuing for the crews at the SOC.

2. Refresher safety training was held for field crews over various safety topics.

3. Flagger class was held by the city we had 11 people who attended

C. The Safety Inspections:

1. South Water Treatment Plant

See facility audit below.

2. South Waste Water Treatment Plant:

See facility audit below.

3. WTP North:

There were no significant safety issues found during periodic site visits. These visits unlike the complete audits below may not cover every area of the facility on the day visited. Site visit dates in March were on the 1st, 3rd, 9th, 10th, 14th, 15th, 20th, 22nd, 27th, and 29th.

4. WWTP North:

There were no significant safety issues found during periodic site visits. These visits unlike the complete audits below may not cover every area of the facility on the day visited. Site visit dates in March were on the 1st, 3rd, 6th, 10th, 14th, 15th, 20th, 24th, 27th, and 29th. .

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5. Administrative Building:

There were no safety issues found during visits.

6. SOC:

There were no safety issues found during visits.

7. Water Distribution/ Collection System:

There were no major safety issues with employees observed during safety site visits and proper PPE and signage was being used.

D. Comprehensive Safety Audits:

1. WTP South :

There was one significant issue of a missing handrail which had been removed for maintenance. The rail was replaced.

2. WWTP South:

There was a missing guard rail in the Head Works building that has been replaced. Outside lights are still needing replaced this is due to a shortage of people in maintenance.

E. Recordable Injuries:

1. There were no recordable injuries in March.

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GENERAL MANAGER’S REPORT

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General Manager Report

General Manager Report 17 April 2017

17 April 2017

Regulatory Issues

LTCP/CJ Termination, new KPDES Permit and a Local Plan Approval agreed order are still outstanding. We have prepared a response to a draft permit for the North WWTP, but are holding it pending further action by KDOW.

Budget Preparation

Budget preparation has begun behind the scenes, and we’ll present you with the complete document at the May Meeting. This has been a pretty smooth process, the last few years.

We’ve attached an organization chart, showing changes we plan to make in the coming fiscal year. Need to let you know about this ahead of time, so that these changes can be incorporated into the draft budget.

In a nutshell, we’re eliminating the Director of Engineering position, formalizing the way that department has operated for the last several years. This moves a few positions around, but doesn’t have a significant impact on reporting or supervision. Also, will be going back to two superintendent positions to oversee the field operations at the SOC. Another major change will be going with one “Maintenance Supervisor” position, rather than two “Team Leaders”. A few other positions will have title changes, and we’re adding a Distribution System Operator, in order to centralize responsibility and focus on needs in the delivery of potable water.

At this point, we believe that our total headcount of permanent employees will remain unchanged.

Retirements

We are hosting a retirement reception for one of our operators at the South WWTP, Tim Raber, on Thursday of this week. Tim has been with us 18 years. Dana Woods retirement reception is the 27th; she’s been the Admin Assistant at the SOC for 17 years. Another senior operator, Pat Edwards, is leaving us at the end of July, after 13 years at the North WTP, and of course we’re planning a blowout for Rodney at the end of July….

Just underlines, again, the attrition we’re seeing with our aging workforce. This makes 8 retirements in the last two years by my count, and there are many more soon to be eligible (17 current employees who have not yet set a retirement date are 59 or older).

As an aside, we’re getting quite good at the processing of personnel change forms and the testing and requisitioning of new employees.

South WWTP Basins

We will be reviewing a set of options for reworking the extended aeration basins at the South WWTP tonight. The basin liners and aeration equipment have been a constant, nagging problem, as I’m sure you are aware.

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General Manager Report 17 April 2017

Reporting

At this meeting, we’ll circulate a paper copy of the Annual Report we submitted in early April for the Municipal Separate Stormwater System (MS4). I think you’ve all had a chance to review, but want to underscore the scope of this effort. John Baker has done these for years, and we’re working on a system for continuing to produce these at the same level of correctness and completeness, when/if John retires.

Water & Wastewater Tap Fees

We last reviewed our costs for water and wastewater taps in 2012, and didn’t make any changes then, partly because we weren’t doing many taps due to the Great (Bush) Recession. This table shows current fees, along with our average costs for performing these services over the last two years (the number in parenthesis is the number of installations for each type of service). Costs vary greatly by location and specific circumstances, like the main being on the near or far side of the street, whether there’s a pavement cut involved, etc., but we charge fees based on the average. As a for-instance, the ¾” water taps we’ve done in this period ranged in cost from $ 616 to $ 1,933, and the 6” sewer tap from $ 301 to $ 3,856.

We don’t attempt to profit from these services, this is strictly a cost-recovery deal.

Type of Service Current Charges Average - Last 2 Years (#)

¾” Water Tap $ 1,040 $ 1,123 (18)

1” Water Tap $ 1,320 $ 1,599 (15)

6” Sewer Tap $ 1,155 $ 1,455 (31)

Charges for water include the tap itself, and a meter setting fee of $ 200 for a ¾” meter, $ 300 for a 1” meter. For commercial projects and taps larger than the sizes shown, charges are actual cost plus a 15% markup.

We can make a decent case for raising the prices of the water taps by $ 100 for a ¾”, $ 250 for a 1”, and for the 6” sewer tap to go up $ 300, but are leaving that to a Board decision.

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Chief EngineerGIS Manager

GIS Analyst

Engineering Technician

Utility Locator/Geospatial

TechnicianConstruction Inspector Project Engineer

Engineering Division

Director of Plant Operations

Engineering Intern/Co-op

IS Manager Purchasing Manager Senior Secretary

Inventory Control Technician

Receiving Clerk

City Human Resources

Director of Field Operations

Utility System Crew Leader


Automation Manager

Automation Specialists

Utility System Superintendent

Utility System Specialist - Camera Truck Lead

Water & Sewer Commission

General Manager

Chief Financial Officer

Administrative Assistant

Safety Coordinator

Water Quality Specialist

WW TreatmentOperator I

Secretary

Sr. Secretary

Utility System Superintendent

Pretreatment Coordinator

Maintenance SupervisorTreatment Plant Operator, Chief

Treatment Plant Operator, Chief



South Wastewater Treatment Plant

Distribution System Operator

North Water Treatment Plant

North Wastewater Treatment Plant

South Water Treatment Plant

Maintenance Tech II(Sludge Press)

Administrative Assistant

Treatment Intern/Co-op

Smoke Testing Crew

Utility System Workers


WW TreatmentOperator I

MaintenanceTechnician I

MaintenanceTechnician, Sr.

Water TreatmentOperator I

Meter Crew


Utility SystemWorkers

Vehicle Mechanic

Water TreatmentOperator II

Maintenance Welder

Utility System Workers Utility System

Workers

Utility System Specialist - Camera Truck

Vacuum Truck Crew

MaintenanceTechnician II

Water TreatmentOperator II

WW TreatmentOperator II

WW TreatmentOperator II

Water TreatmentOperator I

Utility SystemWorkers


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BUSINESS

Resolution #2017‐07 – Sense of the Commission Regarding Cash Reserves and Payment in Lieu of Taxes to the City of Henderson

Action Report #2017‐08 – College Water Tank Project – Coating and Repair

Action Report #2017‐09 – South WWTP – Extended Aeration Basins Improvement Project

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HENDERSON WATER AND SEWER COMMISSION RESOLUTION OF THE BOARD OF COMMISSIONERS

Resolution No. 2017 - 07

Sense of the Commission Regarding Cash Reserves and Payment in Lieu of Taxes to the

City of Henderson

The following Resolution was duly adopted by the Board of Commissioners of the Henderson

Water & Sewer Commission at a regular meeting held on Monday, 17 April 2017, at which meeting a

quorum was present.

WHEREAS, the Water and Sewer Commission was established in 1954 to manage, control and

operate the water and sewer systems of the City; and

WHEREAS, Chapter 23-42 of the City Code of Ordinances vests full and complete authority,

supervision, management and control of the combined and consolidated municipal water and sewer

systems in the Water and Sewer Commission (doing business as the Henderson Water Utility or HWU),

including but not limited to all rate and service policies, design, plan review, construction, maintenance,

as well as the collection, deposit and expenditure of all funds constituting income or revenues of the

system, including budget preparation and management of the finances of the Utility; and

WHEREAS, Chapter 23-44.1 (b) of the City Code of Ordinances requires the Water and Sewer

Commission, from time to time, to recommend to the Board of Commissioners of the City of Henderson

the establishment, levy and collection of such rates, fees, charges and surcharges deemed by it to be

necessary and appropriate to meet the projected revenue requirements necessary to maintain and

operate the water, wastewater and stormwater collection, distribution and treatment system; and

WHEREAS, the Water and Sewer Commission wishes to make clear certain assumptions that

undergird budget preparations and ongoing management of HWU’s finances; now,

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BE IT RESOLVED, that the sense of the Henderson Water and Sewer Commission is that it is fiscally

prudent and reasonable for the Henderson Water Utility to maintain minimum cash reserves equal to

approximately three (3) months operating expenses in the accounts of the Utility, presently equal to

approximately $ 4.5 million, and that the Utility’s Payment-in-Lieu-of-Taxes (PILOT) to the City remain at

the current level of $ 400,000 annually.

The General Manager is hereby authorized to deliver this Resolution to the City of Henderson, for

referral to the City Board of Commissioners.

IN WITNESS WHEREOF, having come before the Board of Commissioners on Monday, 17 April 2017,

and upon Motion made by Commissioner ______________, and seconded by Commissioner

_________________, the Board of Commissioners voted as follows:

AYE NAY Commissioner, R. Paul Bird, Jr. _______ _______ Commissioner, George Jones, III _______ _______ Commissioner, John Henderson _______ _______ Commissioner, Gary Jennings _______ _______ Commissioner, Julie Wischer _______ _______

___________________________ Tom Williams, P.E. HWU General Manager

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EXECUTIVE SESSION

To discuss matter regarding proposed or pending litigation, pursuant to KRS 61.810 (1) (c)

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