A Letter from the Area Registrar

September, 2013

HMB Area Registrar Report - August 2013

Hi Folks,

The Mid-year Directories have been emailed out for updates, as well as a fresh set

of Group Records for each District. Updating the Group Record Sheets, especially

the meeting Data, will be vital for producing an accurate meeting book for 2014.

We have a few new groups in the Area, of which some have sent forms directly to

GSO to register them. This way of registering a group works, but produces extra

work for GSO Staff, and myself. The New Group forms, we download from GSO's

website, do not ask for all of the required data to have the meetings listed on our

meeting listing website. The forms do not ask if the meeting is open, or closed, nor

do they ask the meeting types. Also, when GSO enters a new group, the record gets

"frozen" for 30 days, and can't be edited. During this period, when I extract the

meeting data to send to Kate, for the web, the meeting information does not show

up. The simple solution is to email all New Group forms, Downloaded from our

Area Website at: http://aahmbny.org/Forms.html, or information in the text body of

an email to me, and I will Register the group, and get it on the web right away.

(continued next page)

September 18th, 8:00pm Katsbaan Big Book Study Ed J. 18 Years

Community Center of Katsbaan Doug 7 Years

1800 Old Kings Highway, Katsbaan

September 28th, 7:30pm If Nothing Changes, Nothing Changes Steve C. 1 Year

St. John the Evangelist

915 Route 212, Centerville

September Anniversaries!

Step Nine

Made direct amends wherever possible, except

when to do so would injure them or others.

District Sixteen Newsletter

238 Upper Boiceville Rd.,

Boiceville, NY 12412

District Sixteen

To Register a new Group, the required data is:

1.At least one contact's full name (Phone and

email, if available)

2.Is the contact the GSR, or just a mail contact?

3.Group's Name

4.Number of members (Two or more)

5.Meeting type (Open or Closed)

6.Meeting time and day

7.Meeting format ( M-Men, W-Women, SP-

Speakers, D-Discussion, B-Beginners, ST-Step,

BB-Big Book, T-Traditions, LS-Living Sober,

LIT-Literature, GV-Grapevine, H-Accessible,

ABSI-As Bill Sees It, -Format Varies-

Alternating format, week to week)

8.Meeting Location – Address

With this information, I can register a new group.

Once Registered, I will email the Contact, District

Record Keeper, and DCM, the GSO record for

the New Group.

(continued next page)

Area elections will be held this month. Positions

open for rotation include Area Chair, Alternate

Chair and Treasurer. All GSRs are eligible to

attend and vote. Carpools are forming for District

Sixteen. For more information on carpooling,

contact Bill at district16dcm@aahmbny.org or

Sally at district16altdcm@aahmbny.org. For

resumes for the candidates, check the area

newsletter available at aahmbny.org.

Saturday September 14, 2013

9AM – 3PM

Hosted By Districts 1, 2, & 18

Location: Greenbush Reformed Church - Chilton

Hall

14 Hays Rd

East Greenbush, NY 12061

Registrar Report Continued

Kevin B. Details Best Practices for

Accurate Records

Tradition Nine

A.A., as such, ought never

be organized; but we may

create service boards or

committees directly

responsible to those they

serve.

Area Elections

November 1-3, 2013

Hotel Utica

102 Lafayette Street

Utica, NY

Details & registration forms at aahmbny.org

Rooms are going quickly at the hotel so make

your reservation as soon as possible.

Registration for the convention includes many

options for banquet as well as attendance at A.A.

related workshops.

Saturday evening entertainment and dancing is

always delightful.

Hope to see you there.

September, 2013

District Sixteen

HMB Convention “A Design for Living”

Conclusion: Area Registrar

There are some things GSO must do,

which Registrars can't. One of these

things is to change a city. GSO staff must

do this. If your group moves to another

town, please get the changes in ASAP, so

we can make sure it gets into the new

meeting book. The wait, due to backlog

at GSO records Dept. may make it

unlikely to show up in our database, if

we wait too long. Another thing GSO

must do is to change a Group Name.

There is a research process required for

"Naming" a group.

GSO must also make a group "Active"

again. If a group goes without a contact,

and the meeting is reported inactive, to

reactivate the group, from "inactive" to

"active" status, it requires a group

contact. A group can't become active

again if it is in an "unknown" status. (No

Contact).

So, there are some "rules" in A.A.,

despite popular opinion. :-D

Thank you all for my Sobriety!

In Grateful Service,

Kevin B., HMB Area Registrar

Concept Nine

Good service leadership at all levels is indispensable for our future functioning and

safety. Primary world service leadership, once exercised by the founders, must

necessarily be assumed by the trustees.

September, 2013

Special Needs Improvements Do You Know All That Is Available?

In previous issues of the newsletter, we have detailed all of the materials available for lending through the District

Sixteen Special Needs Committee. These include Big Books in Braille and Big Books on Audio CD to name a few.

In order to get the information (and the materials) out to all groups, we have complete lists of these materials,

handily framed in Lucite. The frames are free and are designed to sit on your meeting or literature table.

Interested in a framed list for your group? Contact Special Needs Co-chairs Kir at 845-249-8417 or Diane at 845-

853-8753.

District Sixteen

Newsletter

238 Upper Boiceville Rd

Boiceville, NY 12412

District Sixteen