A pizza dinner will be served at 5:15 pm · Anis Fahandej-Sadi; Joseph Cheramy (Chemistry) Michelle...

PreparedbyJTanguay,CThomas,andESchoeckfortheCouncilMeetingof20June2016MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item2-ConsolidatedAgenda(SecondMailing).docx

GSACouncilMeetingConsolidatedAGENDA

Monday,June20,2016at6:00pm2-100UniversityHall,VanVlietComplex

Apizzadinnerwillbeservedat5:15pm

SpeakerSulyaFenichelintheChair

OPENSESSION

AttachedNumberedPages

1. RollCall

2. Approvalofthe20June2016Agenda

3. ApprovaloftheMinutesfromthe16May2016GSACouncilMeetingAttachments:

• Minutesfromthe16May2016GSACouncilMeeting

3.0-3.9

4. ChangesinGSACouncilMembershipi. IntroductionofNewCouncillors(IfyouarenewtoGSACouncil,pleaseletusknowitisyour

firstmeeting)ii. FarewelltoDepartingCouncillors(IfthisisyourlastGSACouncilmeeting,orifyourlast

Councilmeetingisapproaching,pleaseletusknow)

CouncillorAnnouncements

5. CouncillorAnnouncements

ActionItems

6. GSARollingBudgetandBusinessPlan:ProposedChangestoGSABylaw(PartIX),GSAPolicy(BudgetPrinciples,Practices,andProcedures),andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee)SarahFicko(GSAPresident)willpresenttheitem.GSABFCmemberswhoaremembersofGSACouncil:SarahFicko(GSAPresidentandGSABFCChair);SashavanderKlein(GSAVice-PresidentLabourandGSABFCVice-Chair);DashaSmirnow(Councillor-at-Large)GSABFCvotingmembersinvitedtoGSACouncilasguests:KarenTurpinandSinaYansori

Attachments:

• CoverLetter• OutlineofIssue• DoubleColumnDocumentShowingProposedChangestoGSABylaw(PartIX),GSAPolicy

(BudgetPrinciples,Practices,andProcedures),andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee)

6.06.1

6.2-6.3

SubstantivematerialissenttoallGSACouncilmembersatleastoneweekpriortothedateofthemeetingtogivemembersabundanttimetoreview(inaccordancewiththeStandingOrdersofCouncil).Anyadditionalsubstantivematerialreceivedafterthismailingwillbeemailedassoonaspossible.Reportsfromcommittees,Directly-ElectedOfficers,andmanagementareemailedtheFridaybeforeaMondaymeetingsothatthecontentisascurrentaspossible.


Elections,Appointments,SpecialBusiness,Updates

7. GSACouncilElectionsMicheleDuVal(AdministrativeChairoftheGSANominatingCommittee)willpresenttheitem.a.GSAChiefReturningOfficer(CRO),DeputyReturningOfficer(DRO),Speaker,andDeputySpeakerAttachments:

• NomineesforGSAChiefReturningOfficer(CRO),DeputyReturningOfficer(DRO),Speaker,andDeputySpeaker

b.GSAGovernanceCommittee(2vacancies)Attachments:

• NomineesforGSAGovernanceCommittee

7.0–7.7

7.8

ForDiscussion:

8. GSABoardStrategicWorkPlan2016-2017:DiscussionSarahFicko(GSAPresident)willpresenttheitem.

Reports

9. President(SarahFicko,GSAPresident)i. President’sReportii. GSABoardiii. GSABudgetandFinanceCommittee(nomeetingsthisreportingperiod–GSABFCwill

meetonJuly5,2016)iv. GSAGovernanceCommittee(nomeetingsthisreportingperiod–thenextGSAGC

meetingwillbesetsoon)

9.0–9.2

9.3

10. GSANominatingCommittee

i. GSANominatingCommitteeReport(MicheleDuVal,GSANominatingCommitteeAdministrativeChair)

10.0–10.1

11. Vice-PresidentAcademic(FirouzKhodayari,GSAVice-PresidentAcademic)i. Vice-PresidentAcademic’sReport

11.0–11.1

12. Vice-PresidentExternal(MasoudKhademi,GSAVice-PresidentExternal)

i. Vice-PresidentExternal’sReportii. GSAAwardsSelectionCommittee(nomeetingsthisreportingperiod)

12.0–12.1

13. Vice-PresidentLabour(SashavanderKlein,GSAVice-PresidentLabour)i. Vice-PresidentLabour’sReportii. GSANegotiatingCommittee(nomeetingsthisreportingperiod)iii. GSALabourRelationsCommittee(nomeetingsthisreportingperiod)

13.0–13.1

14. Vice-PresidentStudentServices(AlirezaTalaei,GSAVice-PresidentStudentServices)

i. Vice-PresidentStudentServices’Reportii.GSAStudentAffairsAdvisoryCommittee(JointChair:Vice-President

External)(nomeetingsthisreportingperiod)

14.0–14.1

15. Senator(JaneTraynor,GSASenator)

i. Senator’sReportsa) 2015-2016Senator(nowrittenreportatthistime)b) 2016-2017Senator(nowrittenreportatthistime)

16. Speaker(SulyaFenichel,GSASpeaker)

i. Speaker’sReport(nowrittenreportatthistime)


17. ChiefReturningOfficer(VirginiaPimmett,GSAChiefReturningOfficer)

i. ChiefReturningOfficer’sReport

17.0

18. GSAElectionsandReferendaCommittee(LeighSpanner,GSAElectionsandReferendaCommitteeChair)

i. GSAElectionsandReferendaCommitteeReport

18.0

19. GSAManagement(EllenSchoeck,GSAExecutiveDirector)i. ExecutiveDirector’sReport

19.0–19.5

QuestionPeriod

20. WrittenQuestions(noneatthistime)

21. OralQuestions Adjournment

PreparedbyJTanguayandFRobertsonfortheCouncilMeetingof16May2016MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:FirstMailing:GSACouncil20June2016Item3-MinutesGSACouncil16May2016.docx

3.0

GSACouncilMeetingMINUTESMonday,May16,2016at6:00pm

2-100UniversityHall,VanVlietComplex

INATTENDANCE:

SarahFicko(President) MichaelWoolley(Art&Design)RyanKisslinger(Electrical&ComputerEngineering)

KelseyPeterson(OccupationalTherapy)

FirouzKhodayari(VPAcademic)CameronSmithers(Biochemistry)

LornaSutherland(ElementaryEducation)

RadimBarta(Oncology)

SashavanderKlein(VPLabour)MicheleDuVal(BiologicalSciences)

ShainaHumble(English&FilmStudies)

AshleyBahry(Paediatrics)

MasoudKhademi(VPExternal) GrahamLittle(BiomedicalEngineering)

EveRobidoux(FaculteSaint-Jean) InesZuna(Pharmacology)

SulyaFenichel(Speaker) SarahPrendergast;TrentNabe(BusinessMBA)

NeilPrather(History&Classics) KathyTang(PharmacyandPharmaceuticalSciences)

VirginiaPimmett(CRO) YiFang(BusinessPhD) EvgeniyaKuznetsova(HumanitiesComputing)

JayWorthy(Philosophy)

AliciaCappello(Councillor-at-Large)

AvinashSheshachalam(CellBio)

MahalakshmiKumaran(LabMedicine&Pathology)

WillGiang(Physics)

ColinMore(Councillor-at-Large)

SaharSaadat(Chemichal&MaterialsEngineering)

CarlaLewis(Library&InformationStudies)

MichalJuhas(Psychiatry)

AlphonseNdemAhola(Councillor-at-Large)

AnisFahandej-Sadi;JosephCheramy(Chemistry)

MichelleMichelle;JudeKong(Math&StatisticalSciences)

JoshuaYong(Psychology)

NicoleNoel(Councillor-at-Large)

DarianBrennekamp(CommunicationScience&Disorders)

HiradSoltani(MechEng) ColinReynolds(PublicHealth)

PhilOel(Councillor-at-Large) RoshanShariff(ComputingScience)

VanessaCarias(MedicalGenetics) OwainBamforth(ReligiousStudies)

NedOnwugbufor(Councillor-at-Large)

SamiraDiar-Bakirly(Dentistry) MelissaSilva(Medicine) RyanStanfield(RenewableResources)

RobertReklow(Councillor-at-Large)

JaneTraynor(EastAsianStudies)

JayFriesen(MLCS) TashaJayatunge;KelsiBarkway(Sociology)

DashaSmirnow(Councillor-at-Large)

AtaseAdjarho(EdPolicyStudies)

GrantNorman(Neuroscience) AntonioBruni(Surgery)

SabrinaLopresti(AFNS) BrittanyBudzan(EdPsych) UpinderSingh(Nursing)

GUESTS:IanReade(DirectorofAthletics);CherylHarwardt(DirectorofCampusandCommunityRecreation);PooranAppadu(SenatorNominee);FaisalHirji(incomingLabMedicine&PathologyCouncillor);RuqayyahAlmizraq(incomingLabMedicine&PathologyAlternate);NisargTripathi(CME);AhmedNajar(Councillor-at-LargeNominee);JessicaPeck(SenatorNominee;Councillor-at-LargeNominee);SwaiMonKhaing(incomingBiochemistryCouncillor).

SpeakerSulyaFenichelintheChair.Themeetingwascalledtoorderat6:02pm.RollCall


3.1

1. RollCallofGSACouncilMembersinAttendance

ApprovalofAgenda2. Approvalofthe16May2016ConsolidatedAgenda

Membershadbeforethemthe16May2016ConsolidatedAgenda,whichhadbeenpreviouslydistributedon13May2016.SFenichelMOVED;NPratherSECONDED.

MotionPASSEDunanimously.

ApprovalofMinutes 3. Minutesfromthe18April2016GSACouncilMeeting

Membershadbeforethemthe18April2016GSACouncilMinutes,whichhadbeenpreviouslydistributedon6May2016.SFenichelMOVED;GNormanSECONDED.

MotionPASSEDunanimously.

ChangesinGSACouncilMembership4. ChangesinGSACouncilMembership

i. IntroductionofNewCouncillorsThiswasthefirstmeetingforanumberofCouncillors:SMonKhaing(Biochemistry);OBamforth(ReligiousStudies);AFahandej-Sadi(Chemistry);SLopresti(AFNS);FHirji(LaboratoryMedicine&Pathology)

ii. FarewelltoDepartingCouncillorsThiswasthelastmeetingforanumberofCouncillors:CSmithers(Biochemistry);MKumaran(LaboratoryMedicine&Pathology)CouncillorAnnouncements

5. CouncillorAnnouncementsCSmitherssuggestedthatagroupofgraduatestudentsshouldgettogethertogototheFacultyClub(theGSArecentlyworkedwiththeFacultyClubtograntgraduatestudentsfreeaccessfromMay1toAugust31,withdrinkspecialsanddiscountsonotheritems,includingthebuffet).CSmithersnotedthathehadcontactedtheFacultyClubandtheywerewillingtoprovideanadditionaldiscounttoagroup,provideditisofasignificantsize.Headdedthatifyouareinterestedinthis,[email protected]. FKhodayarisharedalinkwhereinterestedpartiescouldsignuptovolunteertohelpFortMcMurrayevacuees.Additionally,FRobertsonpointedoutthatTriffoHallwassetuptoacceptdonationsfortheEdmontonEmergencyReliefServices. ActionItems,Elections,Appointments,SpecialBusiness,Updates

6. GraduateStudentAssistantshipCollectiveAgreementSarahFicko(GSAPresident)presentedtheitem.

MOTIONBEFORECOUNCIL:ThatGSACouncilRATIFY,ontherecommendationoftheGSANegotiatingCommittee,theattachedMemorandaofSettlementrelatedtotheGraduateStudentAssistantshipCollectiveAgreementandtheGraduateStudentSupportFund,effectiveSeptember1,2016toAugust31,2018.

SFickonotedthattheprocessofthenegotiationsfortheCollectiveAgreementstartedlastsummerwiththeGSALabourRelationsCommittee(GSALRC)meetinginAugustandthatshewashappythatnegotiationshadconcluded.SheaddedthatothercampusgroupshavehadsignificantissuesduringtheirnegotiationsbuttheGSA’shadgonerelativelysmoothly. SFickonotedthattheGSAwasestablishedbythePost-SecondaryLearningActasaseparatecorporationfromtheUniversityandthattheGSAhadaseatontheBoardofGovernors,wastaskedwithrepresentingallgraduatestudents,andhadthesolerighttonegotiatewiththeUniversityonbehalfofacademicallyemployedgraduatestudents.ShealsomentionedthattheGSAwasgovernedbyGSACouncil,wasgraduatestudentled,andprofessionallymanagedwiththeGSAmanagementandStaffteamsdoingalotofworkbehindthescenestosupporttheGSA.SFickothenreviewedthestructureoftheUniversity(headedbytheBoardofGovernors),whichdirectsthePresidentandtheProvost/Vice-PresidentAcademic;theotherVice-PresidentsbeingunderthePresident,whiletheDeansrunningthefacultiesanddepartmentsareundertheVice-PresidentAcademic;GeneralFacultiesCouncil(GFC)isthesecondhighestdecision-makingbodyoncampusandmakesdecisionsconcerningacademicmatters.


3.2

SFickothenreviewed,notingthatsomeofthisinformationhadbeensharedwithGSACouncilduringtheJanuarymeeting,herpreviousportfolioastheGSAVPLabour,includingcollectivebargainingandassistingstudentsemployedasTA/RAs.ShenotedthataCollectiveAgreementisalegallybindingwrittenagreement,usuallynegotiated“collectively,”betweentwoparties,thatregulatesthetermsandconditionsoftheemploymentofrepresentedemployeesinaworkplace,theirduties,andthedutiesoftheemployer.ShealsobrieflydescribedtheGSA’scollectivebargainingandaddedthatitwasoutlinedintheCollectiveAgreement. SFickonotedthattheGSALRCworkedtodeveloptheopeningpositionwiththeGSAVPLabourandthattheGSABoardsetsthemembershipoftheGSANegotiatingCommittee(GSANC).ShenotedthatthispastyearthemembershipoftheGSANCconsistedoftheGSAVPLabourasChairinadditiontoCMore,DSmirnow,MBal,andHThaker.ShethennotedthattheBoardofGovernorshasitsownnegotiatingcommittee.LastAugust,theGSALRCbeganmeetingtodiscussissuesfacinggraduatestudentsandtheGSALRCandGSANCmettofinalizetheGSAopeningpositionbeforeitwassubmittedtotheUniversity.ShethenremindedGSACouncilthatsheandCMorehadpreviouslypresentedtotheBoardHumanResourcesandCompensationCommittee(BHRCC)aboutgraduatestudentsandthebenefitstheybringtotheinstitution.BHRCCdecidesontheUniversitynegotiatingteam’smandate.SFickoexplainedthatonceamandatewasset,negotiationsbeganinaclosedprocedureasperlabourrelationscommonpractice. SFickothenpresentedtheMemorandaofSettlement(MoS)thatwerebeforeGSACouncilforratification.ShenotedthattheywouldalsobepresentedtoBHRCC.SheexplainedthatanMoSwasaformaldocumentexecutedbybargainingpartiestosetthetermsofanagreementandrequiredratification(confirmbyexpressingconsent).Sheindicatedthat,atthispoint,ratificationwasayesornoquestion.SFickonotedthatthetwosignedMoSoutlineda)theincreaseinfundingtotheGraduateStudentSupportFund(GSSF),andb)theincreasedcompensationratesandchangestotheCollectiveAgreement.ShespecifiedthattheGSSFfundsGSAAcademicTravelAwards(ATAs),GSAChildCareGrants(CCGs),GSAEmergencyBursaries(EBs),andGSARecognitionAwardsandthatthefundingwasincreasedby$100000.SFickoindicatedthatthenewCollectiveAgreementalsoincludesanincreasetothesalaryportionofstipendwhiletheawardportionwasfrozenasthefreezeoftuitionincreasesfordomesticstudentsbytheprovincialgovernmentalsofrozetheawardportionofthestipend(whichincreasesbyarateequaltotuitionincreases).SFickoexplainedthatthe2016-2018CollectiveAgreementredefinesgraduatestudentresearchassistantsintotwocategories:1)thosewhoworkonresearchnotrelatedtotheirownresearch,upto12hoursperweek;and2)thosewithfundingfortheirownresearchrelatedtotheirdegreecompletion.SheexplainedthatthischangeprovidedneededclarificationandfurtherindicatedthatthenewstructuredifferentiatesbetweenGraduateTeachingAssistants(GTAs),GraduateResearchAssistants(GRAs),andGraduateResearchAssistantFellowship(GRAFs).Shealsospecifiedthattheawardportionofthestipendwasnottaxed,whereasthesalaryportionwas.SFickoprovidedanoverviewoftheGRAFcategory,definingitasatypeofappointmentwherebyagraduatestudentisfunded,withnospecificworkhoursattached,toworkonthegraduatestudent’sownresearchortocompletethesiswork.ShespecifiedthattheGRAFappointmentwasnotemployment;itwasnon-taxableandholderswouldreceiveaT4A(“fellowship”meantfundingbutnotascholarshiporbursary).SFickosummarizedtheotherchangestothe2016-2018CollectiveAgreementincludingimprovedwordinganddefinitions.Forexample,whilethetermGraduateAssistantservesasanumbrellatermtoincludeallthreetypesofappointment(GTA,GRA,andGRAF)throughoutthedocument,theconsistentadditionoftheword“Graduate”before“TeachingAssistant”and“ResearchAssistant”wasmadesothatGTAandGRAappointmentscanbeclearlydistinguishedfromothertypesofassistantshipsoncampus.Amongotherchanges,abetterdefinitionofgraduateresearchandteachingassistantswasadded,clarificationwasmadeofthehoursofworkforGTAsandGRAs(thetwocanbecombinedforatotalofupto12hours),andoneweekofBereavementLeavewasincluded. SFickothendescribedsomeoftheappendices.ForAppendixA,shenotedthatitdealtwithlettersofappointment.Shespecifiedthatthe2016-2018CollectiveAgreementincludedalistofmandatoryexpecteditemsthatmustbecoveredintheletterandalsoprovidesatemplateincludingalistof“ifapplicable”statements,andalistofthefundingpackagecoveredbytheassistantshiptohelppeopleunderstandhowtheywerebeingpaidovertime.ShenotedthatAppendixCoutlinedtheTimeUseGuidelineinwhichalinefortraininghourswasadded(graduatestudentsareentitledtotrainingifneeded),guidelinesforsupervisorstotalktotheirgraduatestudentsabouttheirexpectationswithregardstotheirGRAFappointment,andacheckboxremindingthepartiestodiscussvacationdates.ShenotedthatAppendixEdescribedShortTermAcademically-RelatedEmployment(6hoursmarkingforaspecificexam,forexample)andwasaimedateliminatingmisuseoftheterm“casual”withrespecttoclassifyingemployment. RBartathankedSFickoforthepresentationandaskedwhattiedtheawardportionofthestipendtotuitionincreases.SFickoturnedtoHHoggwhostatedthatthesalaryandawardportionsofthestipendwerebuiltintotheCollectiveAgreementabout10-15yearsagoandatthetimeitwasabigwinfortheGSA.RBartaaskedwhether,iftuitionincreased,theawardportion


3.3

wouldalwaysincreaseandHHoggrespondedyesandnotedthatremovingthisprovisionwouldbeintheotherside’sinterest,butnottheGSA’s.JKongstatedhisconcernthatthedivisionoftheRAintotheGRAFandGRAmightcreateproblemsforsomedepartments.HeaddedthatmostofhisownworkisasanRAandprofessorsinhisdepartmentarenotobligatedtopaystudentsduringthesummer.SFickorespondedthatthebiggerissuewasthatthereisnominimumfundingoncampus.SheaddedthattheGRAFappointmentwouldnotchangeminimumpayments;itwasjustanamechange.JKongexpressedconcernsthatmostprofessorswillchoosenottosponsorstudents.SFickorepeatedthatthecategoryhasnotchanged;onlythenamehaschanged.Sheaddedthatifyouareofferedanamountofmoneyinyourfundingletter,yoursupervisormusthonourthat.CMorerequestedaPointofInformationandaskedforsomebackgroundbehindthedecisionofcreatingtheGRAFcategory.SFickorespondedthattheGRAFcategorywascreatedduetoconcernsofnotbeingcompliantwithCanadaRevenueAgency(CRA)regulations.Sheaddedthatinthe2014-2016CollectiveAgreementsupervisorswerenotabletobasethepayofstudentsworkingontheirownresearchonhoursworkedandthatthishasnotchanged.JKongaskedforclarificationandSFickoexplainedthattheGRAFcategoryisnotemployment,asaconsequencetherearenohoursattachedtothestipend.Sheaddedthatthe2016-2018CollectiveAgreementspecifiedthattheGRAFappointmentwastobeusedtofundgraduatestudentsworkingontheirownresearch.ShethenmentionedthattheGTAandGRAcategorieswereemploymentasholderswerebeingpaidtoworkonsomethingotherthantheirownresearch.SFickoalsoaskedthatgraduatestudentsbeencouragedtobringissuesforwardiftheyarose.SheaddedthattheGSAplannedtoworkwiththeProvostandtheFacultyofGraduateStudiesandResearch(FGSR)toeducatestaffandfacultyontheCollectiveAgreementanditsimplementation.AAdjarhostatedthisisthefirsttimeshehadheardofGRAFandaskedifitwasapplicabletoalldepartments?SFickorespondedthatitwasnewandwouldbeapplicabletoallgraduatestudentsofferedfundingtoworkontheirownresearchshouldcouncilchoosetoratify.RBartafolloweduponJKong’spreviouslynotedconcerns.Hestatedthathisunderstandingwasthatinthe2014-2016CollectiveAgreementitwasconfusingwhenagraduatestudentwasbeingpaidtoworkonsomeelse’sprojectortoworkontheirownresearch.Henotedthatthe2016-2018CollectiveAgreementwasclearerasaGRAappointmentisforotherresearchandaGRAFappointmentisclearlydesignedtofundgraduatestudentstoworkontheirownresearch.HeaddedthatthiscanbeabenefittograduatestudentssincetheGRAFstipendwasnon-taxable.JKongaskediftherewasawaytoincreasetheawardportionofthestipendasitcouldhelpalotofgraduatestudentsanditwasnotedthatinthebigschemethatwasriskyasitalsomeantthattheawardportionwouldnolongerautomaticallyincreasecommensuratewithtuitionincreases.JKongnotedthatbycreatingtheGRAFcategoryinternationalstudentswerelosingworkhoursthatwerecountedinapplicationsforPermanentResidency.SFickorepliedthatevenunderthe2014-2016CollectiveAgreementfundingreceivedtoworkonyourownthesiswerenotattachedtohoursandnotconsideredasemploymentandhencecouldnotbeusedtoapplyforPermanentResidency.SFickoalsonotedthattheGSAmetwithTonySantiagofromUniversityofAlbertaInternationalextensivelyaboutthisissue;ifagraduatestudentwashereonastudypermittheyshouldbestudying,notworking.DSmirnowaddedthatiftheCRAauditedagraduatestudentclaimingitasworkhours,theycouldfaceconsequences.AAdjarhoaskedforclarificationastowhytherewascompetitionforGRAandGTApositionsandSFickostatedthattheUniversity’sfundingstructurewasverycomplicatedandeverydepartmentwasdifferent,theprocessandnumberofpositionsavailablewasdifferentindifferentdepartments.Shenotedthatsomefaculties,suchasScienceandEngineering,offermorepositionsduetoadditionalindustryfunding;supervisorsreceivinglargegrantsarealsoabletofundmoregraduatestudents.CMoreaddedthat,inthepast,throughsomeformulanowunknown,itwasdeterminedhowmanyTApositionswereneededineachdepartmentandthatdecidedthepercentageoffundingreceivedfromtheProvost’sOffice.Headdedthatthepercentageoffundingreceivedbyfacultieshadnotchangedinalongtime.Healsonotedthatonceafacultyreceivedtheirpartoffunding,Deanswereinchargeofdistributingittodepartmentshowtheysawfit.HeaddedthatGRAfundingwaspartoffacultybudgetsbutdidnotcomefromtheProvost’sOffice.ACapelloaskedifthe$100,000increaseintheGSSFwillchangetheamountofgrantsallowedpergraduatestudentorjustallowformoregraduatestudentstoreceivegrants.SFickorespondedthattheamountperstudentwouldnotchangeastheamountisprescribedinGSAPolicy.CReynoldsstated,inafollow-uptoJKong’searlierconcernsaboutPermanentResidencyapplications,thatifgraduatestudentswerecurrentlyusingtheirRAhourstoapplyforPermanentResidency,thisinformationneededtobesharedasitishighlyproblematic.Heraisedconcernsaboutresearchworkbeingconsidered“work”atall.Hethenaskedifitwastheplantohave


3.4

guaranteedfundingworkedintotheCollectiveAgreement.SFickorespondedthatifthe2016-2018CollectiveAgreementwasratified,the2016-2017DEOswouldworkoverthesummer,withtheProvostandFGSR,toeducatefaculties,departments,andgraduatestudentsonitsimplementation.Shenotedthatgraduatestudentsdonotfitwellintoboxes,astheyarenotfullystudentsandnotfullystaff.Sheaddedthatreceivingfundingforworkonone’sresearchwasawin.ShealsothankedCReynoldsforhispointandindicatedthatgraduatestudentsreceivedadegreefortheirworkontheirownprojectsbutnotfortheirworkonother’sprojectsandcontributionsshouldbecompensated.Sheaddedthatthe2016-2017DEOswouldworktoaddresstheminimumfundingissuebutthisworkwilltaketime.CMoreexplainedthattwoorthreeyearsagotherewasanInterimProvostwhowasaskedbythethenPresidenttolookintominimumfundingasitwasseenasakeyfactorinstronggraduatestudentworkandcommunities.Theydiscoveredthatitwasjustnotaneasythingtoimplement.Headdedthatminimumfundinghadbeenlookedatandwouldcontinuetobelookedatbutnothingwouldmovefast.CReynoldsaskedtobecontactedbecausehisfacultyhadsome“interesting”waysofdoingthingsthatshouldbediscussed.SFickoencouragedhimtoemailherorSvanderKlein.SpeakerremindedGSACouncilthatthisdiscussionwasforthepurposeofayesornovote;changescouldnotbemadetothedocument.JKongaskedaboutthelisteddutiesofGRAsandpointedoutthatallgraduatestudentsdothesethings.SFickoclarifiedthatthedistinctionwasthatiftheworkwasrelatedtoagraduatestudent’sownresearchornot,forexample,inHumanitiesComputing,studentsdonotreceivefundingfortheirownresearch(GRAF)sotheyarehiredtodoresearchunrelatedtotheirownwork(GRA).RBartaasked,ifagrantcoveredmorethanonestudent,coulditbeaGRAandSFickorespondedthatthismightqualifyasaShortTermEmploymentcategory.MKumaranofferedaPointofInterestregardingPermanentResidencyconcerns,specifyingthatwhetherornotitwasnamed“employment”=inthe2016-2018CollectiveAgreement,theCRAdidnotrecognizeexperiencegainedduringstudypermitsas“work”.HeaddedthatthiswasarecentchangeandtheCRAnowexpectedgraduatestudentstograduateandthenwork.

MOTION:ThatGSACouncilRATIFY,ontherecommendationoftheGSANegotiatingCommittee,theattachedMemorandaofSettlementrelatedtotheGraduateStudentAssistantshipCollectiveAgreementandtheGraduateStudentSupportFund,effectiveSeptember1,2016toAugust31,2018.SFickoMOVED.SvanderKleinSECONDED.

MotionPASSED;1opposed.Presentations

7. AthleticandRecreationFeeAdvisoryCommitteePresentationSarahFicko(GSAPresident)introducedtheguests,IanReade(DirectorofAthletics)andCherylHarwardt(DirectorofCampusandCommunityRecreation).IReadenotedthatlastyearAthleticsandRecreationdecidedthattheywantedtocomeatleastonceayeartopresentonwhattheydotoboththeGSAandtheSU.IReadeoutlinedthefiveprinciplesgoverningtheadministrationoftheAthleticsandRecreationFee:transparency,accountability,partnership,collaboration,andconsultation.ItwasspecifiedthattheresponsibilityfortheallocationoffundsandprovisionofserviceswasdelegatedbytheDeanoftheFacultyofthePhysicalEducationandRecreationtotheDirectorofAthleticsandtheDirectorofCampusandCommunityRecreation.IReadehighlightedfundingpartners,includingtheUniversityofAlberta,alumni,andstudentsandemphasisedthattheAthleticandRecreationfeewasnottheonlysourceofrevenue.HenotedthatUniversityofAlbertateamsdidnotpaytousefacilities.IReadealsonotedthatabigpartofrevenueswenttopayingstaffbutalsototravelcostforteams.Healsomentionedthatscholarshipsforathleteswerefundedexternally.IReadespecifiedthattheAthleticandRecreationFeesPolicyAdvisoryCommitteefacilitatedcollaborationandconsultationwithpartners.ThiscommitteewaschairedbytheDeanoftheFacultyofPhysicalEducationandRecreationandtherewerestudentrepresentativesfromboththeSUandtheGSAonit.IReadethenshowedsomestatisticsoftheattendanceaton-campussportseventsandnotedthattheyshowedahigh-studentengagementlevel.CHarwardtthenexplainedthatherrolewastoofferservicestostudentsandtheexternalpopulationandmanagethoseservices.ShereviewedthebudgetofCampusandCommunityRecreationandexplainedthatrevenuewasraisedfrommembershipfeesspacerentals.ShenotedthatallthefacilitiesonNorthCampuswereavailableforstudentuse.GNormanstatedthatmanyuniversitieshavetheirfacilitiesopenallyear,hethenaskedwhyattheUniversityofAlbertathefacilitieswereclosedonmostholidays.CHarwardtrepliedthattheywereconstantlyexploringhowtoincreaseservicesbutstaffingcostsandavailabilitieswasanissue.


3.5

CReynoldsaskediftherewereanywaytoavoidpayingafeeassociatedwithforgettingtheirONEcard.CHarwardtrespondedthatsomeoneforgivingthefeeonaone-timebasiscouldbecomeacascadingproblem.JKongraisedquestionsaboutSpringandSummertheAthleticandRecreationFee(includingasassessedatthedesk,asassessedonBearTracks,andtheamountofthefee(samefeeasthecommunitymembershipfee)).CHarwardtrepliedthatshewouldmakesomeinquiriesaboutthefeeanditsassessmentandwouldfollow-upwiththeGSAPresident.FKhodayarithankedCHarwardtforherpresentationandaskedaboutthefeethatneedstobepaidbyparticipantsinoutdoorclubswhennofacilitiesorstaffwereused.CHarwardtindicatedthatthiswasaninsurancefee.FKhodayarialsoaskedwhysomeofthefacilitieswererentedbyteamswhenstudentswouldliketousethefacilities.CHarwardtrepliedthatthatwasacontroversialissueandthatthereweremanyaspectstoconsideranditwasimpossibletosatisfyeveryone.MKhademiaskedaboutservicesofferedtostudentslivinginresidences.CHarwardtrepliedthattheywereassistingresidencestodevelopsmallfitnesscentresandthatsomeprogramswereofferedinresidences.CSmithersaskediftheproceduretoopt-intotheAthleticandRecreationfeeonlinecouldbesimplified.CHarwardtrepliedthatshewasnotawareitwasproblematicbutthatshewouldconsultwiththeOfficeoftheRegistrar,whichmanagedthis.VPimmettaskedastowhythefacilitiesonSouthCampuswerenotincludedintheAthleticsandRecreationFee.CHarwardtexplainedthatthesefacilitieswerebuiltasrevenuegeneratingandaddedthatitwouldbepossibletoproposeanincreaseinthefeetofacilitateaccess.ThereweresomemorequestionsaboutthecostoftheAthleticandRecreationfeefortheSpringandSummertermandtheconcernsthatitwassometimesdoublyassessed.SFenichelsummarizedthequestionsraisedbyCouncillorsregardingtheSpring/SummerfeeandCHarwardtreiteratedthatshewouldfollow-uponthismatter.

8. GSACouncilElectionsMDuVal(AdministrativeChairoftheGSANominatingCommittee)presentedtheitem.

a) NomineesforGSASenator:TherewasoneGSASenatorpositiontobefilled;fournominationswerereceived.NomineesforGSASenator:

1. PooranAppadu(AFNS)2. AliciaCappello(HumanitiesComputing/LibraryandInformationStudies)3. JessicaPeck(LibraryandInformationStudies)4. JaneTraynor(EastAsianStudies)

MDuValoutlinedthattheGSASenatorsatontheUniversityofAlbertaSenateastheGSArepresentativeandthattheGSASenatorshouldhavepriorexperienceactingasarepresentativeoftheGSA.TodeterminetheorderinwhichcandidateswouldaddressGSACounciltheirnameswasdrawnoutofacup.CandidateswereaskedtowaitoutsideuntilitwastheirturntoaddressGSACouncil.Candidateswereaskedtwoquestionsandhad45secondstorespondtoeach.Questionswereprovidedinadvance.

1. AccordingtoGSAPolicy,OfficersPortfolios,Section9.2,“TheSenatorshouldhavepriorexperienceactingasarepresentativefortheGSAand/orasaliaisonwithbodiesexternaltotheUniversity.”WhatexperiencedoyouhaveasarepresentativefortheGSAand/orasaliaisonwithbodiesexternaltotheUniversity?

2. AstheGSASenator,yourroleistorepresenttheGSAonSenate,whichrepresentstheUniversitytotheoutsidecommunity.Keepingthisinmind,what,inyouropinion,istheroleoftheUniversityinthecommunity?

JPeckansweredthefirstquestionbystatingthatshehadbeentheGSACouncillorforLibraryandInformationStudiesforthelasttwoyears,shewastheGSArepresentativeontheStudentLibraryCouncilandshehadbeentheco-chairofherdepartmentalGSA.SherepliedtothesecondquestionbysayingthatshebelievedthattheUniversityplayedauniqueroleinthecommunityasitactedasasourceofknowledgeandfurtherperpetuateditsowncommunity.


3.6

JTraynor,whospokenext,answeredthefirst questionbystatingthatinthispastacademicyearshehasactedasaGSArepresentativeonthecommitteeworkingontheUniversity’sInstitutionalStrategicPlan.SheaddedthatthisexperienceallowedhertoworkwithvariousmembersoftheUniversityAdministration.ShenotedthatshehadagoodtimerepresentingtheGSAonthatcommitteeandthatshewouldgladlydoitagaininadifferentsetting.JTraynorrepliedtothesecondquestionbysayingthattheUniversitywasagreathubforcriticalthinkingandwascomposedofpeoplefromverydifferentbackgroundsandthatitdeliveredessentialthingstothecommunity.ACappello,whospokethird,answeredthefirstquestionbystatingthatlastyearsherepresentedtheGSAonGFC,onFGSRCouncil,ontheFacultyofArtsAcademicAffairsCommittee,ontheFacultyofArtsCouncil,andontheProtectiveServicesCommission.SheaddedthatshewasalsotheVPExternalfortheHumanitiesComputingAssociation.ACappellorepliedtothesecondquestionbysayingthatsheattendedasessionlastSeptemberwiththeSenateandGFConasimilarquestionandtherewasalotofdebate.ShenotedherbeliefthattheUniversityshouldtobearolemodelforthecommunity.PAppadu,whospokelast,answeredthefirstquestionbystatingthatheservedonFGSRAcademicAppealsCommitteeandonGSACouncil.HeaddedthatasGSASenatorhewouldfosteracollegialenvironmentintheSenateandencouragecollaborationwiththeGSA,theUniversity,andthecommunity.PAppadurepliedtothesecondquestionbysayingtheUniversitywasarolemodelandworkedtoinspirethecommunityandhelpitflourish.

b) NomineesforGSABoard

AliciaCappello(HumanitiesComputing/LibraryandInformationStudies)

MOTIONBEFORECOUNCIL:ThatGSACouncil,actingontheunanimousrecommendationoftheGSANominatingCommittee,RECEIVEFORINFORMATIONthenewly-electedGSACouncilmemberforthepositionontheGSABoard,asnotedbelow.

MOTION:ThatGSACouncil,actingontheunanimousrecommendationoftheGSANominatingCommittee,RECEIVEFORINFORMATIONthenewly-electedGSACouncilmemberforthepositionontheGSABoard,asnotedbelow.MDuValMOVED.SFickoSECONDED.

MotionPASSEDunanimouslyc) NomineesforGSACouncillor-at-Large:

TherewasoneGSACouncillor-at-LargepositiontobefilledduetotheresignationofoneCouncillor-at-LargeelectedduringtheGSAGeneralElection;twonominationswerereceived.NomineesforGSACouncillor-at-Large:

1. AhmedNajar(RenewableResources)2. JessicaPeck(LibraryandInformationStudies)

TodeterminetheorderinwhichcandidateswouldaddressGSACounciltherewasacointossed.CandidateswereaskedtowaitoutsideuntilitwastheirturntoaddressGSACouncil.Thecandidateswereaskedtwoquestionsandhad45secondstorespondtoeach.Questionswereprovidedinadvance.

1. Taking45seconds,pleaseintroduceyourselfandtellCouncilwhatmotivatedyoutorunforthisposition?2. Taking45seconds,pleasetellCouncilhowwouldyoubeaneffectiveadditionalvoiceonGSACouncil?

Forthefirstquestion,JPeck,whospokefirst,statedthatshehadfinishedhersecondyearofherMasterinLibraryandInformationStudiesandhadbeentheGSACouncillorforLibraryandInformationStudiesandservedontheGSAGovernanceCommittee.SheaddedthathertermasGSACouncillorendedandthatshewasinterestedincontinuingherinvolvementwiththeGSA.Forthesecondquestion,JPeckpointedoutthatshehadpastexperiencebeinginvolvedwithGSACouncilandthatshehadagoodbackgroundfortheposition.

Forthefirstquestion,ANajar,whospokelast,listedthingsthatmotivatedhimtorun,includingtheopportunityforlearningandgrowthandtofurtherhisvolunteeringwiththeGSA.Forthesecondquestion,ANajarmentionedthathewishedtoconveysomeofthestoriesthathehadheardregardinglabourissues.Headdedthathehashisgrievancesandhisissuesbutwascommittedtosupportingtheinstitution.


3.7

d) NomineesforGSAAppealsandComplaintsBoard:

MDuValnotedthatthiswasalittleaddendumasthenominationprocesswasnotcompletedintimetobeincludedintheGSACouncilpackageoragenda.MDuValmentionedthattheGSANominatingCommittee(GSANoC)interviewedthenomineeandtheGSANoCvotedviaemailovertheweekend.MOTION:ThatGSACouncil,actingontheunanimousrecommendationoftheGSANominatingCommittee,RECEIVEFORINFORMATIONthenewly-electedGSACouncilmember,JaneTraynor(EastAsianStudies),forthepositionontheGSAAppealsandComplaintsCommittee.MDuValMOVED.RBartaSECONDED.

MotionCARRIED;1Abstention.Reports

9. Presidenti. President’sReport:

MembershadbeforethemaletterfromthePresident,awrittenreportfromthe2015-2016President,andawrittenreportfromthe2016-2017President,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.SFickohighlightedthekeypointsofherletter.Shenotedthatshewouldhoneinonstudentengagementandadvocacytoimprovethelifeofgraduatestudents.SheaddedthatsheandherteamwereaccountabletoGSACouncilandnotedthatherwrittenreportconsistedofasummaryofherfirstweekinoffice.SFickothenupdatedGSACouncilonwastheGSABoardHealthandDentalPlanSubcommittee.ShenotedthatattheMayGSACouncilmeeting,GSACouncilmovedfromthefloortocreateanadhoccommitteetoreviewtheGSAHealthandDentalPlan.ShethennotedthatthisMotionwascarriedwithoutthoroughlyconsultingtherelevantGSABylawandPolicy.Onceconsulted,GSABylawandPolicyshowedthatoversightoftheGSAHealthandDentalPlanwasunderthepurviewoftheGSABoardandadhoccommitteescanonlybestrucktodealwithmattersnotalreadyinthepurviewofaGSAstandingcommittee.Asaresult,theGSABoardvotedinsteadtostrikeasubcommitteeofGSABoardandapprovedtermsofreference.MDuvalnotedthattheGSANoCadvertisedpositionstoserveonthatsubcommitteethroughtheGSANewsletterandthatonlythree(3)graduatestudentsexpressedinterestinserving.Asquorumforthesubcommitteewassetatfour(4)members,plustheChairorVice-Chair,scheduledmeetingscouldnotproceed.MDuValindicatedthatthesubcommitteewasworkingwithaverytighttimelineandthatbylosingthenextmonthtore-advertisepositions,thesubcommitteewouldnotbeabletomeetitsdeadlineofwritingafinalreportandmakingrecommendationsbytheendofthesummer.AtSFicko’srequest,CThomasspokeaboutthetimelinetopresentareferendumquestionregardingtheGSAHealthandDentalPlantograduatestudentsduringthe2017GeneralElection.SFickosuggestedanumberofpotentialalternativestoconsultgraduatestudentsinadvanceofanyreferendum,includingtownhallsthatwouldbeopentoallgraduatestudents,andhavingsomeGSABoardmeetingsopenedtograduatestudents,andthedevelopmentofasurveyforGSACouncillorstodistributetotheirconstituents.CMorenotedthathethoughtthatdoingtownhallswasanexcellentideaastheywouldpossiblybringtogetheramorerepresentativecrosssectionofgraduatestudentsandcarriedthepossibilitytoreceivefeedbackonvariousmattersinadditiontofeedbackontheGSAHealthandDentalPlan.DSmirnownotedthatshesupportedtheGSABoarddoingthelegwork.CReynoldsnotedthathelikedtheideaofatownhall.FollowingaquestionbyPOel,SFickonotedthattheGSABoardwouldupdateGSACouncilontheoutcomesofthetownhallsandonallaspectsoftheongoingdiscussionconcerningthePlan.CMorementionedthedesirabilityofinvestigatingwhetherasubsetofgraduatestudentscouldbebroughttogethertobounceideasoffof,mirroringtheconsultationprocessundertakenbytheUniversityduringthedevelopmentoftheInstitutionalStrategicPlan.GLittlesaidthathelikedtheideaoftownhallsbutwasconcernedaboutstudentengagementandwhethertheywouldbewellattended.AtSFicko’srequest,CThomasnotedthatthetownhallsontuitionheldseveralyearsagowerewellattended.CReynoldsnotedthattherewerelessstudentsoncampusinthesummerandaskedthatthatbeconsidered.SFickorepliedthatthetownhallscouldbescheduledoverthesummerandthefall.RShariffsuggestedprovidingbackgroundinginformationtothoseattendingthetownhalls.SFickothankedhimforhissuggestionandMDuValaddedthatStudentcarerepresentativescouldalsoattendtoanswerquestions.SFenichelexplainedthatitwasnotinthepowerofGSACounciltodissolvetheGSABoardHealthandDentalPlanSubcommitteeasitwasaGSABoardSubcommitteeand,accordingly,SFickonotedthatthatGSABoardwouldconsidera


3.8

Motiontodissolveitattheirnextmeetingwhilemovingforwardwithpursuingalternatemeansofcollectingfeedbackfromgraduatestudents,asdiscussed.SheencouragedGSACouncillorswithanyfurtherthoughtstocontacther.

ii. GSABoardMembershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.

iii. BudgetandFinanceCommitteeNomeetingsthisreportingperiod.

iv. GSAGovernanceCommitteeNomeetingsthisreportingperiod.

10. GSANominatingCommitteeMembershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.InadditionMDuValstatedthattherewerevacanciesontheArtsFacultyCouncilandonvariousArtsFacultysubcommittees.ShealsoaddedthatnominationsforSpeaker,DeputySpeaker,CRO,andDROwerestillopen;nominationswillbeaccepteduntilnoonon30May2016.

11. Vice-PresidentAcademici. Vice-PresidentAcademic’sReport:

Membershadbeforethemawrittenreportfromthe2015-2016VPAcademicandawrittenreportfromthe2016-2017VPAcademic,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.InadditionFKhodayaristatedthatatitslastmeetingFGSRCouncildiscussedtheadditionoftheProfessionalExperienceorDevelopmentLeavetothethreeexistingleavecategories(Medical,Parental,andCompassionate).FKhodayarimentionedthat,ifapproved,thenewcategorywouldallowgraduatestudents,foramaximumofayear,totakeadvantageofprofessionaldevelopmentopportunitieswhentheyariseandthenreturntotheirprograms.

12. Vice-PresidentExternal

i. Vice-PresidentExternal’sReportMembershadbeforethemawrittenreportfromthe2015-2016VPExternalandawrittenfromthe2016-2017VPExternal,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.InadditionMKhademistatedthatab-GPACmetinCalgary.Heexplainedthatab-GPACwastheprovincialadvocacygroupthattheGSAwaspartof,alongwiththeotherresearchinstitutionsintheprovince.Hestatedthatthefirstpartofthemeetingwasaimedattransitioningthenewteamandthesecondpartdiscussedhowtounifygraduatestudents’voicesacrosstheprovince.HealsomentionedthattheEdmontonStudentAlliance(ESA)recentlymetwiththePresidentofConcordiaUniversity.

ii. GSAAwardsSelectionCommittee’sReportNomeetingsthisreportingperiod.

13. Vice-PresidentLabouri. Vice-PresidentLabour’sReport

Membershadbeforethemawrittenreportfromthe2015-2016VPLabourandawrittenreportformthe2016-2017VPLabour,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.InadditionSvanderKleinstatedthatshehadonlybeeninofficeforfivedayswhenshewroteherreportandthatshewaslookingforwardtoworkingwiththenewCollectiveAgreementandonmentalhealthissues.

ii. GSANegotiatingCommittee

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.

iii. GSALabourRelationsCommitteeNomeetingsthisreportingperiod.


3.9

14. Vice-PresidentStudentServices

i. Vice-PresidentStudentServices’ReportMembershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.

ii. GSAStudentAffairsAdvisoryCommittee

Nomeetingsthisreportingperiod.

15. Senatori. Senator’sReport

Nowrittenreportatthistime.Senatorwasnotpresentandwillreportatnextmeeting.

16. Speakeri. Speaker’sReport

Nowrittenreportatthistime.

17. ChiefReturningOfficeri. ChiefReturningOfficer’sReport

Nowrittenreportatthistime.

18. GSAElectionsandReferendaCommitteei. GSAElectionsandReferendaCommitteeReport

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.

19. GSAManagementi. ExecutiveDirector’sReport

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon13May2016.Thereportstoodassubmitted.Inaddition,CThomas,ActingExecutiveDirector,statedthattheGSAhadawonderfulstaffteam.CMoreaskedwhatCThomasdidinherpositionandshenotedthattheGSAmanagementandstaffteamssupporttheDirectly-ElectedOfficersandtheGSA’sgovernancestructureandservices;sheprovided,asasmallcrosssectionexampleofsomeoftheworkdonebytheGSAoffice,theexampleofpreparingmaterialforGSACouncilmeetingsaftermeetingsoftheGSABoardandotherGSAstandingcommittees,bookingspaceforGSACouncilmeetings,preparingminutes,etc.NPrathernotedthatheappreciatedthestaffandthejobthattheydoandwasthankedbyCThomasandHHogg.QuestionPeriod

20. WrittenQuestionsNoneatthistime.

21. OralQuestions

CReynoldsmentionedtoGSACouncilthatstudentscouldclaimtheAthleticandRecreationfeeontheirtaxes.AdjournmentThemeetingwasadjournedat8:59pm.

6.0

DearGSACouncilMembers, June10,2016

WhileIcurrentlyserveasChairoftheGSABudgetandFinanceCommittee(GSABFC),thisproposalwasconsideredandrecommendedtobebroughtforwardtoGSACouncilbytheGSABFCandtheGSABoardinmytermasVPLabour,whenIwasVice-ChairoftheGSABFC.WhentheGSABFCmetinJanuaryof2016toconsidertheGSA’s2016-2017budgetandrollingfive-yearbudget/businessplan,membersqueriedwhetherafive-yearplanwasappropriateassomuchinformationwassubjecttochange.Membersdiscussedwhetherathree-yearrollingplanwouldbeabetterguide.Thefive-yearrollingplanswerefirstimplementedin2010;priortothatnoforecastingwasundertaken.Atthetime,theUniversity’smodelofusingfiveyearswasutilizedbutitwasanartificialnumber.TheGSABFCthenmetagainonFebruary9,2016tofurtherdiscussthis.Atthismeeting,theyconsultedwiththeGSAFinancialTeam(ledbyExecutiveDirectorEllenSchoeckandincludingAccountantShirleyBall,FinancialManagerDorteSheikh,DirectorofOperationsHeatherHogg,andDirectorofServicesandGovernanceCourtneyThomas)andagreedthatathree-yearplanwasmoreclearasthedevelopmentoftherollingplanwasbasedonthemechanicalapplicationofCPIandfactorssuchasactualCPIandenrolmentlevelswereunknownwhentherollingplanwasdone.AtameetingonMarch14,2016,membersvotedtorecommendtheseproposedchangestoGSACouncil.Sincerely,

SarahFickoGSAPresidentandChairoftheGSABudgetandFinanceCommitteeandtheGSABoardccEllenSchoeck,GSAExecutiveDirectorandLead,FinancialTeamShirleyBal,GSAAccountantFinancialTeam

PreparedbyCThomasandESchoeckforGSACouncil20June2016MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:FirstMailing:GSACouncil20June2016Item6a-OutlineofIssueGSABudgetBusinessPlan.docx

6.1

OutlineofIssue(GSACouncil)

GSARollingBudgetandBusinessPlan:ProposedChangestoGSABylaw(PartIX),GSAPolicy(BudgetPrinciples,Practices,andProcedures),andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee)

SuggestedMotionfortheGSACouncil:

ThattheGSACouncil,ontherecommendationoftheGSABudgetandFinanceCommitteeandtheGSABoard,APPROVEproposedchangestoGSABylaw(PartIX),GSAPolicy(BudgetPrinciples,Practices,andProcedures),andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee),asnotedintheattacheddoublecolumndocumentandeffectiveuponthesecondreadingbyGSACouncilinthecaseofGSABylawandtheapprovalofGSACouncilinthecaseofGSAPolicy.

NOTE#1:TheforceofthisMotionistochangefromafive-yearrollingbudgetandbusinessplantoathree-yearone.NOTE#2:ProposedchangestoGSAPolicyarecurrentlypresentedforinformationandwillre-appearalongsidethesecondreadingofproposedchangestoGSABylawattheJulyGSACouncilmeeting.Background:AttheirmeetingofJanuary26,2016(wheremembersreviewedandadvisedupontheAnnualOperatingandCapitalFive-YearBudget/BusinessPlan(2016-2021)andtheRestrictedandOtherFundingFive-YearBudget/BusinessPlan(2016-2021)),GSABFCmembers“queriedwhetherafive-yearplanwasappropriateassomuchinformationwasvariabletochangeandmembersdiscussedwhetherathree-yearplanwouldbeabetterguide.MembersagreedtodiscussthisattheirnextmeetingandreviewGSAPolicyaccordingly.”AttheirmeetingofFebruary9,2016,GSABFC“AGREEDthatathree-yearplanwasmoreclearastheforecastsconstitutedamechanicalapplicationofCPIandfactorssuchasactualCPIandenrolmentlevelswereunknownwhenforecastingwasdone.”AttheirmeetingofMarch14,2016,GSABFCreviewedaproposalmovingtheGSAfromafive-yearrollingbudgetandbusinessplantoathree-yearoneandrecommendedittoGSACouncil.OnMarch30,2016,theGSABoardalsovotedtorecommendthisproposaltoGSACouncil.Jurisdiction:GSAPolicy,StandingCommittees,Section4.2.b.ii:“TheGSABFCshallfulfilthefollowingadvisoryfunctions…AdvisingthePresidentandGSACouncilonbudgetprinciples,policies,andproceduresandonanyotherrelatedfinancialpolicies.”GSAPolicy,StandingCommittees,Section4.2.f:“TheGSABFCshallconsideranymattersreferredtoitbyGSACouncil,theGSABoard,thePresident,ormanagement.”

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:FirstMailing:PDFs:6b.docx

6.2

GSARollingBudgetandBusinessPlan

ProposedChangestoGSABylaw(PartX),GSAPolicy(BudgetPrinciples,Practices,andProcedures),andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee)

CurrentGSABylaw(deletionsnotedbyastrikethrough)andProposedChanges(additionsunderlined)

Rationale/Background

GSABylaw,PartIX,Finances 1Budget Nochange. 1.1TheExecutiveDirector,GSAAccountant,GSAFinancialManager,andthePresident,inconsultationwiththeGSABoardandBudgetandFinanceCommittee,shalldraftanannualbudgetaspartofafive-yearthree-year,rollingbudgetandbusinessplan,tobereviewedbytheGSABFCnolaterthantheGSABFC’slastmeetingintheFebruarypriortotheAprilinwhichtheannualbudgetwilltakeeffect.

Athree-yearplanprovidesgreaterclarityandpotentiallymoreaccuracyastheplansconstituteamechanicalapplicationofCPIandfactorssuchasactualCPIandenrolmentlevelsareunknownwhentherollingplanisprepared.Editorial.

1.2GSACouncilwillreceivearecommendationontheannualoperatingandcapitalbudgets,togetherwitharecommendedfive-yearthree-yearbudgetandbusinessplan,nolaterthanitsMarchregularmeeting.

Seeabove-notedrationale.

Nofurtherchanges. CurrentGSAPolicy(deletionsnotedbyastrikethrough)andProposedChanges(additionsunderlined)


BudgetPrinciples,Practices,andProcedures 1.1.a–1.1.d… Nochange.

1.1.eInplanningandmanagingitsbudget,theGSAshall…facilitatelong-termplanningbydevelopingafive(5)-yearthree(3)-yearrollingbudgetandbusinessplanforrevenueandexpenditure.


1.1.f–1.1.j… Nochange.

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:FirstMailing:PDFs:6b.docx

6.3

CurrentGSAPolicy(deletionsnotedbyastrikethrough)andProposedChanges(additionsunderlined)


BudgetPrinciples,Practices,andProcedures 2.1TheUnrestrictedandRestrictedOperatingBudgetshallbeorganizedintobroadbudgetdivisionswhicharepresentedtotheGSABFC,theGSABoard,andGSACouncilinboththequarterlyreportsandtheannualfive(5)-yearthree(3)-yearrollingbudgetandbusinessplan.


Nofurtherchanges. CurrentGSAPolicy(deletionsnotedbyastrikethrough)andProposedChanges(additionsunderlined)


StandingCommittees,GSABudgetandFinanceCommittee(GSABFC) 1–4.2.e… Nochange.

4.2.dTheGSABFCshallreviewandadviseontheannualfive(5)-yearthree(3)-yearrollingbudgetandbusinessplan.


Nofurtherchanges.

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item7a-NomineeforSpeaker,DeputySpeaker,CRO,andDROa.docx

7.0

GSANOMINATINGCOMMITTEE(GSANoC)GSACHIEFRETURNINGOFFICER(CRO),DEPUTYRETURNINGOFFICE(DRO),SPEAKER,AND

DEPUTYSPEAKERNOMINEES

TheGSANominatingCommittee(GSANoC)advertisedthesepositionstoallgraduatestudentsintheGSANewsletteronMay6,13,20,and27,2016,andreceivedtwonominationsforSpeaker,onenominationforDeputySpeaker,onenominationforCRO,andonenominationforDRObythedeadlineofMay30,2016at12:00PM(Noon).TheGSANoCforwardedALLbiosandresumesreceivedtoGSACouncilonJune8,2016.GSACouncilwasinvitedtomakeadditionalnominationsbythedeadlineofWednesdayJune15,2016at12:00(Noon)andnoadditionalnominationswerereceived(GSAPolicy,Nominating,6.6).

GSAPolicygoverningtheGSANoCstatesthat“theNoCwillprovideCouncilwithnominationsfortheGSABoard,allGSAstandingcommittees,Speaker,CRO,andSenator“(GSAPolicy,Nominating,6.6).BiographiesandbriefresumesoftheGSAnomineesforSpeaker(2),DeputySpeaker(1),CRO(1),DRO(1),areATTACHEDonpages7.1-7.7.Biographiesandbriefresumeshavebeenattachedasreceived(i.e.notedited).

TherewillbefourseparateanonymouspaperballotvotesattheJune20,2016GSACouncilmeetingtoelecttheGSASpeaker,DeputySpeaker,CRO,andDROfor2016-2017.

IfyouareunabletoattendtheJune20meetingofGSACouncilandwouldliketocastanelectronic

voteforeachposition,youmustcontacttheGSANominatingCommitteeCoordinator([email protected])BEFORE3:00PMonMondayJune20,2016inordertocastyourvotes

inadvanceoftheGSACouncilmeeting.

Nomineesforeachpositionarelistedinalphabeticalorderandwillbepresentedinreversealphabeticalorderontheballot.‘NoneoftheCandidates’willalsobedisplayedoneachpaper

ballot(GSAPolicy,Elections,10.4):

GSASpeaker1. ClaraFallone(Oncology)2. SulyaFenichel(ElementaryEducation)GSADeputySpeaker1. PreshitVerma(ConstructionEngineeringandManagement)GSAChiefReturningOfficer(CRO)1. CarolinaMartinezSanchez(Business)GSADeputyReturningOfficer(DRO)1. DarcyBemister(Agricultural,FoodandNutritionalScience)


7.1

BiographiesandResumesofNominees:

GSASPEAKERANDDEPUTYSPEAKER

GSASPEAKERNOMINEES

1.ClaraFalloneClaraFallone’sBio:IcompletedanengineeringdegreeattheUniversityofAlberta(2008)andworkedfor3yearsinarefinery(ESSO),priortobeginningmygraduatestudiesinMedicalPhysicsin2015.Iparticipateinmartialartsandalsoenjoyplayingtheviolin,exerciseandsoccer,andmountainhiking.Ilovetotravelandexperiencedifferentculturesandcuisine.Ibringalonghistoryofvolunteerexperience.Duringmyundergraduatedegree,IservedontheChemicalEngineeringStudents’Society,whereIorganizedsocialeventsforthestudents,aswellaslookedafterthegroup’saccounting.WhileIwasworkinginindustry,ItookpartintheNetworkAdvisoryProgramatmyworkplace,whichaimedtopromotementoringbetweennewandsenior

QualificationsassetoutintheGSAPolicy(OfficerPortfoliosPolicy)7.3.a“TheSpeakermusthaveagoodworkingknowledgeoftheGSA,itsstructure,anditsgoverningdocuments.”

DutiesinBylaw(PartIVOfficers,Section3Council-ElectedOfficers)3.3.1“TheSpeakerisresponsibleforpresidingoverallmeetingsofGSACouncilandGeneralMeetings.”3.3.4“DutiesoftheDeputySpeakerandDROaretoassisttheSpeakerandCROasneeded.”

DutiesinGSAPolicy(OfficerPortfoliosPolicy)7.1 “Duties

TheSpeakerisresponsibleforpresidingoverallmeetingsofGSACouncilandGeneralMeetingsandfor“[acting]inaneutralcapacityand[maintaining]orderanddecoruminCouncilsothatCouncilcanconductitsbusinessinafully-informed,fairfashion”(StandingOrdersofCouncil,RoleofSpeaker).TheSpeakerisresponsiblefordealingwithanybreachesofconfidentialityarisinginGSACouncil(seeGSABylaw,PartIII,Council).TheSpeakershallseethatanagendapackageispreparedforallmeetingsofGSACouncil.TheSpeakerisultimatelyresponsibleforreviewoftheMinutesofmeetingsofGSACouncilpriortotheirbeingdistributedtoGSACouncilforapproval.TheSpeakerisresponsiblefortrackingattendanceatmeetingsofGSACouncil(seeGSABylaw,PartIII,Council,Section6).TheSpeakeroverseesthearchivingoftheofficialcopiesoftheGSA’sgoverningdocumentsandisresponsibleforensuringthatup-to-datecopiesthereofareavailabletomembersontheGSAwebsite.ThepositionofSpeakertotalapproximatelytwo(2)hoursperweekonaverage,exceptforweekswherethereisaGSACouncilmeeting,inwhichcasethereisanaverageofapproximatelyfive(5)hours.

2. RestrictionsTheSpeakermaynotactinanyotherrepresentativepositionfortheGSAexceptasprovidedforinGSABylawsandGSAPolicy.TheSpeakershallnotcampaignfororendorseanycandidateorteamwhatsoeverinaGSAGeneralElectionorBy-Election(seeGSABylaw,PartVIII,Elections,Section6.3)”


7.2

engineers,operators,andmanagers.Forthelastseveralyears,IhavebeenanactivevolunteerfortheUnitedWayofAlberta.In2013,Ichairedamonth-longUnitedWaycampaignatmyworkplace,whereweraisedmorethan$150,000forUnitedWaycharities.Currently,IalsovolunteerasamentorforW.P.WagnerHighschool,assistinghighschoolstudentsinpreparingforandapplyingtopost-secondaryinstitutions.IamalsoinvolvedinvolunteeringforAlbertaCancerFoundationfund-raisingevents,suchasthe“MudHero”athleticevent,andtheupcomingCraftBeerFestival.Inaddition,IgivepresentationsatDiscoverEsummercamps,whichaimtoteachacademically-inclinedgrade-schoolchildrenaboutscienceandengineering.ClaraFallone’sResume:IamcurrentlyworkingonmyMScinMedicalPhysics.MyresearchcentersonimprovingMRImethodologyfordecipheringandquantifyingbodycomposition.IaminterestedinbeingaSpeakerfortheGSAasIhavebeenconsideringbecominginvolvedwiththeGSA,andthisisagoodplacetostart.Ienjoymeetingnewpeopleandwouldliketoplayabiggerroleinthegraduatestudentcommunity.TheSpeakerpositionseemstobeagoodfitformeasIhavelotsofexperiencerunningmeetings,andformingandadheringtoanagendafrommypastwork.AsfarasIamcurrentlyaware,Iamavailableforallofthemeetingslistedabove(althoughInoticedthedatesare2014-2015).Iamgenerallyavailableweeknights,aslongasIhaveenoughnoticesuchthatIcanschedulemyothervolunteeractivitiesondifferentdays.Ihopeyouseemeasavaluableadditiontotheteam.2.SulyaFenichel SulyaFenichel’sBio:BornandraisedinMontréal,SulyahasbenefitedfromthemultiplepoliticalandexperientialperspectivesofhavingalsomadehomesinVancouver,Calgary,London,EnglandandnowEdmonton.Inbothpaidandvolunteerpositions,shehasbeenateacher,leaderand/orboardmemberinpreschool,out-of-schoolcare,andpre-musicandmovementeducation.HermostrecentteachingexperienceishereattheUniversity,whereshehasco-createdcurriculumfor,andco-lead,a400levelTeacherEducationcourse.Assuch,shehassuccessfullyandrespectfullynegotiatedtheneedsandlearningexperiencesofpeopleranginginagefrom4monthsto80+years,andofpeoplewithvaryingbackgroundswhohaveworkedinfieldsaswidelydivergentasfoodservicetoairtrafficcontrol.Withadditionalcommunicationsexperienceintheareasoffilm,acting,communitybasedadvertising,graphicdesign,photography,writing,andediting,shehasfinallyfinishedherdoctoralcourseworkandisonherwaytowardshercandidacyexamination.SheservedwiththeGSAasaDepartmentalCouncilorforElementaryEducationfromSeptemberof2013untilJuneof2015,hasheldaseatonGSAGovernanceCommitteesinceearlysummer2014,andhasbeenSpeakerfortheGSAsinceJuly2015.AlsosinceJuly2015,herroleasSpeakerhasofferedhertheprivilegeofanon-votingroleonGSABoardwherealotisshared,considered,anddecidedasregardscommunicationwithGSACouncilandoverallgraduatestudentexperienceattheUniversityofAlberta.SulyaFenichel’sResume:IhavelearnedalotfromtherichcomplexitiesofbeingSpeakerfortheGSAoverthispastschoolyearandhavefoundawealthofconnectionbetweentheneutralityandmeditationalnatureofbeingSpeakerandmyworkasadoctoralstudent.Ihaverecentlycompletedacollaborativeresearchprojectinformativeassessmentwithschooladministratorsandhavejustbegunanothersharedprojectwithbeginningeducatorsintotheroleofrelationalpedagogies(e.g.NarrativeInquiry,IndigenousPedagogies)intheirlivesandteaching.Bothprojects,whileobviouslyattentivetooutcomes,attendmostdeeplytothe“how”ofsharingknowledgeineducationalcommunities.WhenmydoctoralexperienceisconsideredincombinationwithmyexperienceasSpeaker,IfeelasthoughIhavemoreIcanoffertosupporttheimportantworkoftheGSA.Movingforwardinmyresearch,Iintendtoexplorethewaysinwhichthelanguageweuse(e.g.particularwording)influenceskey,andsometimesideologicallyentrenched,‘stakeholder’groupsandtoseekwaystoimprovecommunication,interconnection,andcollaborationinprocessesofeducation,research,andadministration.MovingforwardwiththeGSA,Iwouldliketobuildonthepastyear’seffortstocontinueto


7.3

domyparttonurtureahealthy,informed,andmutuallyrespectfulGSACouncilandgraduatestudentcommunity.Iamgratefulthatmyschedulecontinuestohavethespaceformetopursuethispositionforasecondyear. SulyaFenichelcurrentlyservesonthefollowingcommittees:AsactingSpeakerIhavenon-votingseatsonbothGSAGovernanceandGSABoard

GSADEPUTYSPEAKERNOMINEE

1.PreshitVermaPreshitVerma’sBio:I,PreshitVerma,graduatedfromIndianInstituteofTechnologyBombay,India,studentofIndia’sbesttechnologicalandengineeringinstituteandIamcurrentlypursuingGraduateMSc(Thes.)studiesatUniversityofAlbertainConstructionManagement.IgainedexposurethroughvariousexperiencesattheUndergraduateandGraduatelevel:

• IhavepersonallyactedasanArbitratorforoneoftheConstructioncontracthearingsforourcourseprojectfortheCityofEdmontonasapartofmyGraduatestudies.Ienhancedmynegotiation,mediationandarbitrationskillsduringthecourseofcontractadministrationandthishelpedmetoactasaneutralmoderatorforthewholeprocessmakingsurethatthemeetingisobjectiveorientedandtheopinionsarewellplacedforwardasperthemeetingscheduletoreachconclusivedecisions.

• Inthepastduringmyundergraduatestudies,IwastheInstituteCompanyCoordinator,

PlacementTeam-IITBombaywherebyIbuilt,motivatedandleada2tiermultidisciplinaryteamof140+placementmembersandwasentrustedtomapplacementsfor1600+studentsbyconnectingpotentialemployerswithtalentedstudentsandconductingthecompleteprocessinafairandefficientmannerprovidingallanequalopportunitytochoosetheirdesiredcareers.

PreshitVerma’sResume:IamtheCo-FounderofPARKERR,withavisiontosolvetheparkingprobleminvolving935millioncarsgloballyandeliminatetrafficcongestionthroughsmarterparkingapproaches.WeareapartoftheAccelerateprogram2016atEntrepreneurshipHub,start-upincubatoratUniversityofAlberta.Weconductedmarketresearch,validatedourideasbasedoncustomersurveys,developedourBusinessmodelcanvasandarecurrentlyworkingonourplatformdevelopment,businessstrategydevelopment,organizationalstructuraldevelopmentmovingforward.TheDeputySpeakerpositionwillhelpmetounderstandtheorganizationalframeworkbetter,communicatewelltomoderatetheproceedingsefficientlyandhelpthestudentcommunity.MycurrentresearchasaResearchAssistantinConstructionManagementmainlyincludesdevelopingclassroomoccupancybasedresourcemanagementsystemsfortheUniversityofAlbertabasedonreal-timedatacollectedusingheatsensors/Wifilocationtrackers.Theoverallperspectiveistomakedatadrivendecisions,optimizeresourceusagethrougheaseofcommunicationofinformationtothemanagementandimprovethestandardofliving,studyandparticipationinclassroomactivitiesthroughthedevelopmentofsmarterandsustainableclassroomsimprovingthewayinwhichthemanagementoperationsareconductedatthefacilitiesdepartmentattheUniversity.IbelievethattheprestigiouspositionofDeputySpeakeratGSAwillhelpmeenhancemyorganizationalandcommunicationskills.Mostimportantlyitwillhelpmetolearnmoreaboutthestrategicplanningandconductingprocessesfromaneutralstandpointleadingtheconversationtowardafruitfulandobjective


7.4

orientedoutcome.Itistherefore,integralformygrowthasanindividualandaleaderinthesociety.ItwillhelpmetomakeacontributiontoinfluencethelivesofGraduatestudentsattheUniversityofAlbertaforthebetter.

GSACHIEFRETURNINGOFFICERANDDEPUTYRETURNINGOFFICER

QualificationsassetoutintheGSAPolicy(OfficerPortfoliosPolicy)8.4“a.TheCROandDROshouldideallyhavepreviousexperiencewithadministrationofstudent

elections.b. OtheridealcompetenciesandqualitiesforboththeCROandDROpositionsinclude:

i. Experienceactinginaneutralorimpartialposition.ii. ThoroughunderstandingofGSABylawandPolicy,especiallywithitemspertainingto

elections.iii. Thoroughknowledgeoftheorganizationanditsroleinthegraduatestudentcommunity.iv. Demonstratedabilitytobringdisputingpartiestogethertoreachdecisionsbasedon

mutualinterests.v. Patience,tact,anddiscretion.vi. Previousexperienceeffectivelydealingwithcontentiousissues(electionsorotherwise).vii. Experienceworkinginahighlypoliticizedenvironmentrequiringquickandfairdecisions.viii. Aschedulethatallowsforthebulkofelectionworktotakeplaceinacompressedtime-

frame(afewweeks).ix. Experiencewithmediationand/orconflictresolution.x. Collaborativeapproachwithothers(egmembersofacommittee)inreachingfairminded

decisions.xi. Capableofhandlingawiderangeoftaskseffectivelyandimpartially.xii. Soundjudgmentandgooddecision-makingskills.xiii. Goodteamplayerandgoodcommunicator.xiv. Canmanagestressfulsituations.xv. Experiencewithnot-for-profitorganizations.”

DutiesinBylaw(PartIVOfficers,Section3Council-ElectedOfficers)3.3.3“TheChiefReturningOfficerisresponsibleforrunningallGSAelectionsandreferenda.”3.3.4“DutiesoftheDeputySpeakerandDROaretoassisttheSpeakerandCROasneeded.”DutiesinGSAPolicy(OfficerPortfoliosPolicy)

“DutiesoftheChiefReturningOfficera. TheChiefReturningOfficer(CRO),withadvicefromtheGSAElectionsandReferenda

Committee(GSAERC),overseesGSAElections,By-Elections,andReferendaprocesses,observingtheguidingprinciple“thattheyaretobefair,respectthewishesofvoters,andconductedinamannerthatreflectstheexcellent,positivereputationoftheGSA”(GSABylaw,PartVIII,Elections,Section1.1,andGSABylaw,PartIX,Referenda,Section1.1).

b. TheCROisresponsibleformonitoringcandidateactivitiesandisauthorizedtodisciplinecandidatesforviolationsofGSAElectionsandReferendaBylawsandPoliciesasprovidedforintheGSAElectionsandReferendaBylawsandPolicies.

c. TheCROservesasanon-votingmemberontheGSAERC.[…]”8.3“RestrictionsforCROandDRO

a. TheCROandDROmaynotholdanyotherelectedpositionintheGSA.b. “TheCRO,DRO,Speaker,andmembersoftheERCshallnotcampaignfororendorseany

candidatewhatsoever”(GSABylaw,Elections,Section5.3).c. Council-ElectedOfficersshallbeGSAmembers.AssetoutinGSABylaw,Members,Section1,

“Council(PartIII)mayelecttoassociatemembershipoftheGSAtoanymember(s)orclassofmembersoftheUniversitycommunityitconsidersappropriate(GSABylaw,PartI,Members,Sections1.2).


7.5

d. TheCROandDROmustbefullywillingandabletocarryoutthepositionandmustbephysicallypresentinEdmontonorsurroundingareasforthedurationofanyGSAElection,By-Election,and/orReferendum.”

8.4“RestrictionsforCROandDROe. TheCROandDROmaynotholdanyotherelectedpositionintheGSA.f. “TheCRO,DRO,Speaker,andmembersoftheERCshallnotcampaignfororendorseany

candidatewhatsoever”(GSABylaw,Elections,Section5.3).g. Council-ElectedOfficersshallbeGSAmembers.AssetoutinGSABylaw,Members,Section1,

“Council(PartIII)mayelecttoassociatemembershipoftheGSAtoanymember(s)orclassofmembersoftheUniversitycommunityitconsidersappropriate(GSABylaw,PartI,Members,Sections1.2).

h. TheCROandDROmustbefullywillingandabletocarryoutthepositionandmustbephysicallypresentinEdmontonorsurroundingareasforthedurationofanyGSAElection,By-Election,and/orReferendum.”

RolesandResponsibilitiesoftheCROinGSAPolicy(OfficerPortfoliosPolicy)8.5“RolesandResponsibilitiesoftheCRO

a.TheCRO,withadvicefromtheGSAERC,overseesGSAElections,By-Elections,andReferendaprocesseswithintheguidingprinciplesofGSAElectionsandReferenda“that theyaretobefair, respect the wishes of voters, and conducted in a manner that reflects the excellent,positivereputationoftheGSA”(GSABylaw,PartVIII,Elections,Section1.1,andGSABylaw,PartIX,Referenda,Section1.1).

b. PreparingforElectionsi. ParticipatinginallGSAERCmeetingsandservingasanon-votingmemberoftheGSAERC.ii. WorkingwiththeGSAERCtoapprovetimelinesforElections,By-Elections,and

ReferendainaccordancewithGSAElectionsandReferendaBylawsandPoliciesandcommunicatingthesetimelinestograduatestudents.

iii. WorkingwiththeGSAERCtoadvertisethenominationperiodforanyGSAElectionorBy-Election,theregistrationperiodforanyGSAReferendum,andvotingperiodsforallElectionsandReferenda.

iv. PreparingnominationformsforaGeneralElectionorBy-ElectionandregistrationformsforaReferendumwiththeGSAERCinaccordancewithGSAElectionsandReferendaBylawsandPolicies.

v. EnsuringnominationformscomplywithGSABylawandPolicy.vi. ApprovinginconsultationwiththeGSAERC,GSAExecutiveDirector(ED)ordelegate,

andGSAFinancialManager,theelectronicsoftwareorapplicationsusedtorunGSAElections,By-Elections,orReferenda.

c. All-CandidatesMeetingi. Holdingatleastone(1)All-CandidatesMeetingduringaGSAElection,By-Election,or

Referendumtocommunicatebylawsandpoliciestoallcandidatesand/orreferendumcampaignmembersinordertoanswerquestionsaboutcampaigningrulesandregulationsinaGSAElection,By-Election,orReferendum.

d. PlanningandHostingaGSAElectionForumi. InconsultationwiththeGSAERC,planningaGSAElectionForumforgraduatestudentsto

askcandidatesquestions.e. ManagingandDecidingonComplaints

i. Reviewing and approving the use of all campaignmaterials to “ensure they do notconflictwithGSAElectionsBylawandPolicyanddonotcontainanyfactuallyincorrectinformation(egregardingtheelectionproceduresortimeline)”(GSAPolicy,Elections,Section5.5.a).

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item7a-NomineeforSpeaker,DeputySpeaker,CRO,andDROb.docx

7.6

GSACHIEFRETURNINGOFFICERNOMINEE

1.CarolinaMartinezSanchezCarolinaMartinezSanchez’sBio:Iamanadvocateofobjectivity,equalityandjustice,thereforeIhavealwaystriedtobeasinvolvedas possible in the community that surroundsme. Before I came to Edmonton formyMBA, IwasvolunteerBoardMemberandwasactivelyinvolvedinaffairsbetweengovernment,privatebusinessandsociety,inaddition,Iwasalsoanelectionrepresentativememberwiththegoalofmakingsurethatthecandidatesandelectionprocesswasdonewithintheestablishedprotocolsandrules.Ihavelearnedanddevelopedstrongabilities tobeable tomakesure thatmycontributionsarewithinaframeworkoffairness,regulationsandalwaysinbenefitofthoseinvolved.Now,asanMBAStudent,IamtheChairofGovernanceExternalfortheMBAProgram.IamcurrentlyanInternattheCityofEdmonton(EnterpriseRiskManagement)whichhasgivenmetheopportunityto learn and focus on the links between Canadian government and Canadian society. One of themostmeaningfulexperienceshasbeennoticinghowthemeasuresofefficiencyandeffectivityarepositivewhenanyprocessisappliedwithtransparencyandlegality.CarolinaMartinezSanchez’sResume:Ihaveabusinessbackground,aBAinBusinessAdministration,anMSAinInternationalBusinessandnowmyMBAwhichisstillinprogress,Iam

ii. ReceivingcomplaintsregardingallegedbreachesofbylaworpolicywiththeGSAERC,whilealsoactivelymonitoringanycampaignactivitiesduringGSAElections,By-Elections,andReferendacampaignperiods.

iii. ManagingandrulingoncomplaintsandallegedviolationsofGSABylawandPolicywiththeGSAERCandtheCROupholdstheBylawsandPoliciespertainingtoGSAElections,By-Elections,andReferenda,butconsultswiththeDROandasmanymembersoftheGSAERCaspossibleondecisionsregardingpenalties,remedialaction,and/orreferrals.

iv. Ensuringcandidatesorreferendumcampaignsrespecttheelectionspendinglimitsandpresenttheirelectionexpensesreportsandreceiptsbythesetdeadlines.

v. Observingfairprocesswhendealingwithcomplaints.TheCROobservesproceduralfairness,andconsultswiththeEDordelegateonfairprocess.

vi. TheCROkeepsawrittenrecord.Thewrittenrecordisdefinedasallactions,communicationswithcandidate(s)andanyother(s)alsoinvolvedandincludesbutisnotrestrictedtocellphonemessages,cellphonetextmessages,andemails.ThewrittenrecordalsoincludesanywrittencomplaintsreceivedandtheCRO’swrittenreasonsforalldecisions.

f. ElectionResultsi. ReviewingandapprovingtheformatoftheelectronicballotsforGSAElections,

By-Elections,andReferendawiththeGSAERC.ii. CommunicatingtheresultsofallGSAElections,By-Elections,andReferendato

graduatestudents.g. Reporting

i. TheCROisresponsibleforreportingtoGSACouncilonallworkrelatedtoGSAElections,By-Elections,and/orReferenda.

ii. SubmittingawrittenreporttoGSACouncilfollowinganyGSAElection,By-Election,orReferendum.”

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item7a-NomineeforSpeaker,DeputySpeaker,CRO,andDROb.docx

7.7

alsointerestedinpursuingaDoctorateDegreeafterthecompletionofmyMBA.Iconsiderthatmymanagerialexperienceandasanentrepreneuralongwithmyconvictionforethics,equalityandfairnesswouldbeofusefortheGSAunderthepositionofCRO.Iamcommittedtobringmyskills,myavailabilityandprofessionalismtothealreadyhighlyvaluedandwellrespectedGraduateStudentsAssociation

GSADEPUTYRETURNINGOFFICERNOMINEE

1. DarcyBemisterDarcyBemister’sBio:IgrewupinasmalltownnorthofWinnipeg,MB,andaftercompletinghighschoolItookfouryearsoffandgainedabroadexposuretomanysectorswithinagriculture.IcompletedthefirstyearofmyundergradattheUofManitoba,beforeattendingtheUofAlberta,andhavebegunmyMSc.inJanuary2016.IamcurrentlyamemberoftheGFC,andanexecutiveontheALESGSA.DarcyBemister’sResume:Mythesisisfocusedondiseaseresistancewithinwheat,andtheidentificationofresistanceQTLs.Myresearchisbeingconductedinthefieldassmallplots,andthereforethecontinuedcooperationofMotherNatureismuchappreciated.InFall2016IwillbeTAingmysupervisor’sclassfocusedoncereal,oilseed,andpulsecrops.Iaminterestedinthispositiontofurtherincreasemyinvolvementwithstudentsandtheuniversity,andmyWinterscheduleiswellsuitedforthisbecauseIwillnotbeenrolledinanyclasses.IlookforwardtoprovidinganimpartialvoicetotheGSAElections,andassistingwithanothersmoothandsuccessfulelectionyear.

7.8

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item7b-NomineeforGSAGovernanceCommittee.docx

GSANOMINATINGCOMMITTEE(GSANoC)GSAGovernanceCommitteeVacancies:Newly-ElectedMembers

SuggestedMotionfortheGSACouncil:

ThatGSACouncil,actingontheunanimousrecommendationoftheGSANominatingCommittee,RECEIVEFORINFORMATIONthenewly-electedGSACouncilmembersforthetwopositionsontheGSAGovernanceCommittee,asnotedbelow.

Newly-ElectedGSACouncilMemberonGSAGovernanceCommittee:

1. MaryseNdiluKiese(GSACouncillor,ReligiousStudies)2. JustinLeifso(GSACouncillor,PoliticalScience)

Background:InanemailtoGSACouncilonMay27,2016,theGSANominatingCommittee(GSANoC)advertisedfortwo(2)vacanciesontheGSAGovernanceCommittee.ThedeadlineforthefirstcallfornominationswasJune3,2016andtwonominationswerereceived.AcallforadditionalnominationswasemailedtoGSACouncilonJune10,2016.ThedeadlinetoreceiveadditionalnominationswasWednesday,June15,2016atNoon,andnoadditionalnominationswerereceived.SincetheGSANoCdidnotreceiveanyadditionalnominations,thenomineesweredeclaredelected.Jurisdiction:GSAPolicy,StandingCommittees,Section3.1.a.iv“Three(3)membersofCouncilelectedbyCouncil.”Noadditionalnominationswerereceivedbythedeadlineprovidedof12(noon)onWednesday,June15,2016(GSAPolicy,Nominating,6.6).Thenomineespresentedinthisreportarethereforedeclaredelected.

GSAGovernanceCommittee:Vacancies:TWOMEMBEROFGSACOUNCIL

InaccordwithGSAPolicy,theGSAGCwill“adviseCouncilontheGSABylaws,mattersofpolicynotinthepurviewofanyotherStandingCommittee,orothergoverningissuesandprovideareportonrecommendedchangesatthenextscheduledCouncilmeeting;andmakeanyroutineoreditorialchangestothegovernancedocumentsasdeemednecessarybytheCommittee”(GSAPolicy,StandingCommittee,Section3.2.a).GSACouncilMembersLeavingtheGSAGovernanceCommittee:SusanCake(Sociology),JessicaPeck(LibraryandInformationStudies)GSACouncilMembersStayingontheGSAGovernanceCommittee:ShelbySanders(EarthandAtmosphericSciences)

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item9-President'sReporttoCouncil.docx

9.0

GSAPresidentReporttoGSACouncilfortheJune20,2016Meeting

To: GSACouncilFrom: SarahFickoDate: June17,2016DearCouncillorFriendsandColleagues,Thepastmonthhasjustflownby,andIcan’tbelieveitisnearingtheendofJunealready!Forthoseofyouwhodon’tknow,Iloveplantsandgardening(nosurprisethatI’mdoingrevegetationworkformyPhD,right?!).EarlierthisyearmyhousematesandIputina7x8mgarden,andallthevegetablessproutingmakesmeveryhappy!Ihopeeveryoneelsehasfoundareasontoenjoybeingoutsidetoo.MuchoftheworkthatIhavedoneoverthepastmonthandahalfhasfallenintothreecategories–buildingateam,makingdecisions,andcommunication.1)Buildingateam–BoardStrategicWorkPlanWhenanewGSAteamstarts,oneoftheirfirsttasksistodevelopaBoardStrategicWorkPlan(SWP).Thisdocumentanchorstheteamandtheiractivitiesoverthenextyear.Asanygoodgradstudentwoulddowhenfacinganewchallenge,IdidsomereadingandconsultationonSWPs,andoneideathatcameupwasthattheelectedteamshouldhaveanannualactionplan,withamorelongtermStrategicWorkPlanthatisupdatedona3-5yearcycletohelpprovidecontinuityanddirectiontotheelectedofficers.Tothatend,I’vebeenworkingwithmyteamtodevelopthetaskswewishtofocusonthisyear,aswellasreorganizingtheSWP,whichIwillbepresentingoninmoredetailinCouncil.Asrepresentativesofallgradstudents,IbelievethatweneedtohearfromdiverseperspectivesaswedevelopthisPlansothatgradstudentsfeelmoreengagedintheprocessandempoweredbytheirrepresentatives.Togetabroaderunderstandingoftherangeoftopicsaffectinggradstudentsandtheirconcerns,wearegoingtobreakupintosmallergroupsforadiscussiononkeyissuesaffectinggradstudents,andspecificactionstheGSAcouldtakethisyearandoverthenext3-5yearstotacklethemonbehalfofgradstudents.Tofollowuponthisconversation,Iencourageeveryonetotalktotheirdepartmentandsendmeanyfurtherfeedback,aswellasattendtheGSAhostedRoundtableDiscussionsoneitherJuly11orAugust4(moreinformationisavailableintheGSAnewsletter).2)MakingDecisionsForanyonewhoknowsme,beingdecisiveisnotsomethingI’mknownfor!However,thisjobisactuallyreallyhelpingmeworkonthat,astherearedecisionsthatneedtobemadeonalmostadailybasis.Decisions/takingactioncanincludeeverythingfromsigningchequesforthingslikeGSAEmergencyBursariesandotherfunding,collaboratingwiththeofficeteamonwordingforpostsonsocialmedia,planningdetailsforourupcomingProfessionalDevelopmenteventanddepartmentalorientations,overseeingdevelopmentoftheStrategicWorkPlan,directinginformationandemailstoappropriatepeople,andleadingdiscussionswithmyteam.3)CommunicationIntermsofcommunication,thisincludeseverythingfromanswering(whatfeelslikeabajillion)emailstoattendingmeetingsandeventsbothinternalandexternaltotheUniversity.HighlightsofmeetingsinternaltotheUniversitythismonthincludeattendingGeneralFacultiesCouncil,twoBoardof


9.1

GovernorsmeetingsandfourBoardofGovernorscommitteemeetings,aswellasmeetingswiththeUniversityPresidentDaveTurpin,theDeanoftheFacultyofGraduateStudiesandResearch(FGSR)HeatherZwicker,andtheVice-ChairoftheBoardofGovernorsShenazJeraj.Myjobistobringforwardissuesfacinggradstudentstotherightaudience,includingmatterssuchastheneedforsustainablefunding,poorconditionsinresidences,mentalhealthchallenges,compliancewiththeCollectiveAgreement,increasingprofessionaldevelopmentandinternshipopportunities,andpoliciesaffectinginternationalstudents.Ialsousetheseopportunitiestoaskquestionsandlearnfromotherpeopleinpositionsofleadershiponthingstheyhavedoneright(orwrong!)overtheyears.AsPresident,I’malsoinvitedtomanyevents.AsSashaalsonotes,itisgenerallybeneficialtoattendthesetodeveloprelationshipswithkeystakeholders,demonstratetheGSA’sinvolvementinthecommunity,andshowoursupportfornewandongoinginitiatives.EventsIhaveattendedthismonthincludedtwoconvocations,areceptionhostedbyFGSRforconvocatingdoctoralstudentswithSashaandMasoud,theinstallationceremonyandreceptionfortheUniversity21stChancellor,DouglasStollerywithalltheVPs,aBoardofGovernorsdinner,areceptionforhonorarydegreerecipients,andadinnerhostedbytheFriendsoftheUniversitywithSasha.Theseeventsgenerallyhavegoodfoodandinterestingpeopletotalkto,andI’vemadeseveralusefulconnectionstodate,includingtalkingtoMayorDonIvesonandtheMinisterofAdvancedEducation,MarlinSchmidt.Thepastmonthhasalsoseensomeactivityintermsofbuildingrelationshipswiththeprovincialgovernmentthroughourprovinciallobbygroup,ab-GPAC.AsVice-Chairofthisgroup,Iattended,withtheChair,YangyangJiao(VPExternalattheUniversityofCalgary),aninformationsessionforthethreegroupsrepresentingAlberta’sstudents(CAUSandASECareundergradfocused).OnJune16and17therewasanothermeeting,thistimeforstudentleadersfromallpost-secondaryinstitutions,withtheMinisterofAdvancedEducation.Sasha,Masoud,andIattended;themeetingfocusedonbuildinganunderstandingoftheprovincialgovernment’sstructureandrelevantprovinciallegislation.IntheafternoontherewasasessionwiththeMinistertohighlightkeyissuesfacingstudentsinAlberta.AsIendthisreport,oneofmyhighlightsthismonthisattendingthedefenceofaPhDstudentwhohadcometousearlierthisyearwhenIwasVPLabour.Thestudent’ssupervisorwasactivelydelayingthestudent’sprogress,sowepulledtogetherateamtoassistthestudent.Itwasapleasureandhonourtobetheretosupportthestudent,whoI’mproudtosaypassedandwillconvocateinthefall!Warmestregards,SarahFicko,GSAPresidentGSAPresident’sMeetingsAttended(Sarah)

PleasefindbelowalistofmeetingsIattendedbetweenMay17,2016toJune20,2016.Themeetingswereaccurateatthetimeofprinting.

May17 MeetingwiththeCommunitySocialWorkerMay20 MeetingwithaCouncillorretheGSAHealthandDentalPlanMay24 MeetingreGraduateStudents’RightsDocumentMay25 AlbertaGraduateProvincialAdvocacyCouncil (ab-GPAC)representativeatthe

StudentLeaders’MeetingMay25 Meetingwith the Chair of Alberta Graduate Provincial Advocacy Council (ab-


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GPAC)May26 MeetingwiththeDeanoftheFacultyofGraduateStudiesandResearch(FGSR)May26 MeetingwithPresidentTurpinMay27 BoardSafety,HealthandEnvironmentCommittee(BSHEC)May30 BoardofGovernor’sSpecialMeetingMay30 GeneralFacultiesCouncil(GFC)May31 BoardFinanceandPropertyCommittee(BFPC)June1 FriendsoftheUniversityAGMJune2 BoardUniversityRelationsCommittee(BURC)June2 BoardLearningandDiscoveryCommittee(BLDC)June3 MeetingwithCommunitySocialWorkerJune3 MeetingwithaTeachingAssistantfromthePeterLougheedLeadershipCollege

(PLLC)June6 MeetingwiththeGraduateStudentOmbudspersonJune7 MeetingwithShenazJeraj,BoardofGovernorVice-ChairJune8 GraduateStudents’RightsDocumentJune8 MeetingwiththeSpeakerJune8 HonoraryDegreeRecipientHorsd’OeurvesReceptionJune10 FacultyofExtensionConvocationJune10 FacultyofGraduateStudiesandResearch(FGSR)DoctoralReceptionJune12 AlbertaGraduateProvincialAdvocacyCouncil(ab-GPAC)ExecutiveCallJune13 MeetingwiththeGraduateStudentOmbudspersonJune15 PlatformPartyChancellorInstallationCeremonyJune15 Chancellor’sInstallationReceptionJune16 AlbertaGraduateProvincialAdvocacyCouncil(ab-GPAC)meetingwiththe

GovernmentaboutLabourRightsJune16 StudentLeaders’OrientationtotheGovernmentJune16 BoardofGovernorsRecognitionDinnerJune17 BoardofGovernorsMeetingJune17 MeetingtoDiscusstheAlbertaCouncilonAdmissionsandTransfers(ACAT)June17 StudentLeaders’OrientationtotheGovernmentJune18 AlbertaGraduateProvincialAdvocacyCouncil(ab-GPAC)ExecMeetingJune20 MeetingwiththeAssociateDeanofStudentsJune20 MeetingwithKDokis-JansentoDiscussIndigenousInitiatives

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9.3GSABoard(GSAB)

ReporttoGSACouncilfortheJune20,2016Meeting

To: GSACouncilFrom: EllenSchoeck,ExecutiveDirectorandCoordinatoroftheGSABoard;HeatherHogg,DirectorofOperations;andCourtneyThomas,Directorof

ServicesandGovernanceDate: 17June2016TheGSABoard(GSAB)reportsregularlytoGSACouncilbylistingitsagendaitems,Motions/agreements,andmainitemsofdiscussion.MotionsofAgendaapprovalandapprovaloftheMinutesarenotincludedunlesstherewereamendmentsmade.Closedsessionitemsarenotminuted.OpensessionMinutesareavailableuponrequest.ThePresident,Vice-Presidents,DirectorofOperations,DirectorofServicesandGovernance,andIwillbehappytoansweranyquestionsorprovidemoreinformationattheGSACouncilmeeting.AlsoseetheweeklyManagementReportstotheGSABinItem19(ExecutiveDirector’sReporttoGSACouncil)onpages19.1-19.5.18May2016GSABoardMeetingMainAgendaItems:DissolutionoftheGSABoardHealthandDentalPlanSubcommitteeTermsofReferenceMotionsandAgreements:MOTION:ThattheGSABoardAPPROVEthedissolutionoftheGSABoardHealthandDentalPlanSubcommittee.SFMOVED.MKSeconded.CARRIED.25May2016GSABoardMeetingMainAgendaItems:GSAHealthandDentalPlan;DraftGSABoardStrategicWorkPlan2016-2017:Draft6MotionsandAgreements:NoMotionsatthistime.1June2016GSABoardMeetingMainAgendaItems:GSAHealthandDentalPlan;DraftGSABoardStrategicWorkPlan2016-2017:Draft6;ReportingtoGSACouncil:MonthlyReportsfromDirectly-ElectedOfficersandUpdatesontheGSABoardStrategicPlan;TheInquiringMindProgram

MotionsandAgreements:MOTION:MembersAGREEDtoapprovetheAgendaofMay4,2016,whichhadbeenpreviouslydistributedafteramendingES’awaydatestoleavingMay12andreturningMay24.SFMOVED.SvKSeconded.CARRIED.8June2016GSABoardMeetingMainAgendaItems:SenateStudentMentalHealthEndowment:RequestforanExternalGrant;AttendanceatGU15August10-12,2016,inHamilton,ON:EstimatedExpenses;GSAHealthandDentalPlan;DraftGSABoardStrategicWorkPlan2016-2017:Draft7

MotionsandAgreements:MOTION:ThattheGSABoardAPPROVEanexternalgrantof$300fortheSenateStudentMentalHealthEndowment,asrequestedintheattachedemailfromthePresidentoftheAlumniAssociation.SFMOVED.MKSeconded.CARRIED.

MOTION:ThattheGSABoardAPPROVEtheestimatedexpensefortwo(2)representativesoftheGSAtoattendGU15,August10-12,2016,inHamilton,ON,asnotedbelow.SFMOVED.SvKSeconded.CARRIED.

15June2016GSABoardMeetingMainAgendaItems:UofACareerCenter2015-2016SummaryReportonGSASubsidizedWorkshops;CampusFoodBank:SecondQuarterlySupportPaymentfromtheGSAin2016-2017;DraftGSABoardStrategicWorkPlan2016-2017:Draft7;GSAHealthandDentalPlan

MotionsandAgreements:MembersAGREEDtoapprovetheMinutesofJune8,2016,afteramendinginthePresident’sReport,“W.Doughty”to“WRogers,”whichhadpreviouslybeendistributed.SFMOVED.ATSeconded.CARRIED.

MOTION:ThattheGSABoardreceiveforinformationtheattachedsummaryreport(page3.1),assubmittedbytheUofACareerCentre.ATMOVED.FKSeconded.CARRIED.

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GSANominatingCommittee(GSANoC)ReporttoGSACouncilfortheJune20,2016Meeting

To: GSACouncilFrom: MicheleDuValDate: June17,2016DearCouncilColleagues,ThereportfromtheGSANominatingCommittee(GSANoC)thismonthisasummaryofdiscussions/decisionstheGSANoChasmadesinceitslastreport,togetherwithalistofallvacanciesfilledandthosewhichwillbefilledshortly.GSABylawgoverningtheGSANoCislocatedinPartV(StandingCommittees).GSAPolicygoverningtheGSANoCisfoundinthesectionstitled“Nominating”and“StandingCommittees.”AsprovidedforinitsTermsofReference,theGSANoChasbeenconductingbusinessviae-mail.Sincerely,MicheleDuVal,AdministrativeChair,GSANominatingCommittee

GSACouncil-ElectedOfficers

1) 2016GSASpeaker,DeputySpeaker,CRO,andDROElection(4GraduateStudentPositions)VacanciesfortheGSASpeaker,DeputySpeaker,ChiefReturningOfficer(CRO),andDeputyReturningOfficer(DRO)wereadvertisedintheGSANewsletteronMay6,13,20,and27,2016.ThedeadlineforthefirstcallfornominationswasMay30,2016andfive(5)nominationswerereceived;two(2)nominationswerereceivedforSpeaker,andone(1)nominationwasreceivedforeachoftheotherpositions.AcallforadditionalnominationswasemailedtoGSACouncilonJune8,2016.ThedeadlinetoreceiveadditionalnominationswasWednesday,June15,2016andnoadditionalnominationswerereceived.SeeItem7a–NomineesforGSACRO,DRO,Speaker,andDeputySpeaker

GSAStandingCommittees1) GSAGovernanceCommittee(2GSACouncilMemberPositions)

InanemailtoGSACouncilonMay27,2016,theGSANoCadvertisedfortwo(2)vacanciesontheGSAGovernanceCommittee.ThedeadlineforthefirstcallfornominationswasJune3,2016andtwonominationswerereceived.AcallforadditionalnominationswasemailedtoGSACouncilonJune10,2016.ThedeadlinetoreceiveadditionalnominationswasWednesday,June15,2016andnoadditionalnominationswerereceived.AsperGSApolicy,MaryseNdiluKiese(HumanitiesComputing)andJustinLeifso(PoliticalScience)havebeendeclaredelectedtotheGSAGovernanceCommittee.SeeItem7b–NomineesforGSAGovernanceCommittee

BodiesExternaltotheGSAGSACouncilhasdelegatedtotheGSANoCtheresponsibilityoffillingpositionsonallcommitteesexternaltotheGSA.Normally,allvacanciesareadvertised.AccordingtoPolicy,“advertisingmaybewaivedininstanceswhere,intheGSANoC’sview,itisurgenttofillavacancy”(GSAPolicy,Nominating,5.2).

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1) MuseumsandCollectionsCommittees:PolicyandPlanning(1GraduateStudentPosition),ArtAcquisition(1GraduateStudentPosition)

Thereweretwo(2)vacanciesforgraduatestudentstoserveonthePolicyandPlanningCommitteeandtheArtAcquisitionCommitteewithMuseumsandCollections.Asperthecommittees’termsofreference,MeiningWang(ArtHistory)ontheArtAcquisitionCommittee,andScottWilson(Ecology)onthePolicyandPlanningCommitteewhoservedonthecommitteeslastyear,wereeligibletoserveasecondterm.TheGSAconsultedwiththeCoordinatorsoftheCommitteesand,aftertherepresentativesexpressedinterestinservingagain,theNoCapprovedbothindividualstoserveontheirrespectivecommitteesforthe2016-2017year.2) VargoTeachingChairSelectionCommittee,UniversityCupSelectionCommittee,DistinguishedUniversity

ProfessorSelectioncommittee(1GraduateStudentPositionsEach)

Therewerethree(3)vacanciesforgraduatestudentstoserveontheVargoTeachingChair(Vargo),UniversityCup(UCup),andDistinguishedUniversityProfessor(DUP)SelectionCommittees.ThesecommitteesrequireGSADirectly-ElectedOfficersorDelegatestoserve.Asperthecommittees’termsofreference,theindividualswhoservedlastyearontheDUPandtheUCupCommitteeswereeligibletoserveasecondtermandbothexpressedinterestinservingagainfor2016-2017.Followingthis,theGSANoCconductedadirectedsearchandwasabletoidentifyaqualified,informedcandidatetoserveasontheVargoTeachingChairSelectionCommittee.InconsultationwiththeGSAPresident,AminGhanzanfari(ElectricalandComputerEngineering)wasapprovedtoserveasecondtermontheUniversityCupSelectionCommittee,MichaelWong(ElectricalandComputerEngineering)wasapprovedtoserveasecondtermontheDistinguishedUniversityProfessorSelectionCommittee;andBabakSoltannia(MechanicalEngineering)wasapprovedtoserveontheVargoChairSelectionCommittee.2) ArtsFacultyCouncil,ArtsAcademicAffairsCommittee,ArtsGradeAppealsCommittee,ArtsResearchand

McCallaProfessorshipCommittees(10ArtsGraduateStudentPositions)Therewereten(10)vacanciesforArtsgraduatestudentstoserveasrepresentativesontheArtsFacultyCouncilandCommittees.ThesepositionswereadvertisedintheGSAnewsletteronApril15,2016andonApril22,2016andsix(6)nominationswerereceived.Followingthis,theGSANoCconductedadirectedsearchandwasabletoidentifyafurthertwo(2)qualifiedArtsgraduatestudentsengagedintheirfacultywhowereinterestedinserving.Aftercarefulconsideration,theGSANoCapprovedalleight(8)nomineestoserveinthevacantArtsFacultyCouncilandCommitteepositions.AliciaCappello(HumanitiesComputingandMLIS),AmandaDaignault(English),andShumailaHemani(Music)wereapprovedtoserveontheArtsFacultyCouncil.AliciaCappello(HumanitiesComputing),JaneTraynor(EastAsianStudies),andMichaelWoolley(HistoreyofArt)wereapprovedtoserveontheArtsAcademicAffairsCommittee.AlphonseNdemAhola(Anthropology)wasapprovedtoserveontheArtsGradeAppealsCommittee,andShumailaHemani(Music)wasapprovedtoserveinthejointArtsMcCallaProfessorshipCommitteeandArtsResearchCommitteeposition.

CurrentVacancies

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GSAVPAcademicReporttoGSACouncilfortheJune20,2016Meeting

To:GSACouncilFrom:FirouzKhodayariDate:June17,2016DearCouncilColleagues,

FirstofallIamgladthatwegotsomeraininthecityandprovincewhichhasmadethesummermorebeautiful.Secondly,Ishouldthankallofyou,graduatestudents,whohavebeenvolunteeringtohelpevacueesfromFortMacMurray,ourcommunity’sresponsehasbeenwonderful.AsagraduatestudentandVice-PresidentAcademic,IhaveattendedseveralmeetingsandbeeninvolvedwithsomediscussionsduringthelastmonthandIwillsharethehighlightswithyouinthisreport.

PD4Grads

ThismeetingwasheldbytheFacultyofGraduateStudiesandResearchanddifferentideaswerediscussed(fromgraduatestudents’andFGSR’spointsofview)includinghowprofessionaldevelopmenteventscanbemoreefficientandhowwecanmakethemmoreattractiveandusefulforgraduatestudents.WealsohadsomediscussionsregardingthisatGSABoard.Therearesomenovelideasonthetable,butnothingisfinalizedyet,soIwillreportbackwithmoredetailsinthefuture.IwouldbemorethanhappytohearfromtheCouncillorsandgraduatestudentsfromdifferentdepartmentsabouttheirideasonthistopic.

MeetingwithPresidentTurpin

DuringthisshortmeetingItriedtoaddressacademic-relatedissuesfacinggraduatestudentsatouruniversity,includingProfessionalDevelopment(PD)opportunitiesandtheGraduateStudentInternshipProgram(GSIP).

GeneralFacultiesCouncil(GFC)

TheproposalforchangingthedivisionofCriticalCareMedicinetotheDepartmentofCriticalCareMedicinewasapprovedandtheexistingfreestandingDivisionofCriticalCareMedicineisnowtheDepartmentofCriticalCareMedicine.TheDivisioncurrentlyoperatesmuchlikeaDepartmentwithadirector.AlsothedecisiontomovetheCentreforWriters(C4W)fromtheFacultyofArtstoundertheDeanofStudentswasdeferredforuptoayearbytheUniversityProvostandVice-PresidentAcademic,toallowtimeformoreconsultation.

GeneralFacultiesCouncilCommitteeontheLearningEnvironment(GFCCLE)

BasedonaMotion,whichwasapprovedonGFC,thiscommitteeisgoingtoreviewtheTeachingEvaluationandtheUniversalStudentRatingsofInstruction(USRI).ThecommitteehasstartedthediscussiononthistopicandthefinalreportwillbebacktoGFCby30April2017.Thetopicitselfisacomplicatedoneduetothedifferentparametersinvolvedincludingthepercentageofstudent

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participation,themethodology,thetiming,theuseoftheoutcomes,thepowerofDepartmentsChairstomakechangesbasedontheoutcomes,andsoon.Ipersonallytalkedaboutthetimingoftheevaluations.Ibelievethatdoingthemattheendofthesemesterisnotthatefficientbecausethesemesterisalreadyoverandsomestudentsmightnotseetheuseinparticipating!Again,IwouldbemorethanhappytohearfromtheCouncillorsandgraduatestudentsfromdifferentdepartmentsabouttheirideasonthistopic.

Convocation

Convocationisoneofthebesttimesoncampus!Everybodyishappy;students,faculties,administration,andofcourseparents.Youseemanyhappyfaces,whichisfantastic.ThebestpartformewasseeingthegraduationofstudentsinmydepartmentforwhomIwasTAfor3semesters!

Iamhappytoansweranyquestionsorcommentsthatyoumighthaveregardingthisreport.AlsoIwouldbemorethanhappyifyouwouldliketoshareyoursuggestionsorconcernsonanyacademic-relatedissue.

Thanks,

FirouzKhodayari,GSAVice-PresidentAcademic


May19 GeneralFacultiesCouncilAcademicStandardsCommittee(GFCASC)May19 PD4GradsMay26 GeneralFacultiesCouncil(GFC)CaucusMay26 MeetingwithaGraduateStudentMay26 NasirKhusraw:theRubyofBadakhshan:APortraitofthePersianPoet,

TravellerandPhilosopherMay26 MeetingwithPresidentTurpinMay30 GeneralFacultiesCouncil(GFC)June1 GeneralFacultiesCouncilCommitteeontheLearningEnvironment(GFCCLE)June7 BusinessConvocationJune8 EngineeringConvocationJune10 MedicineConvocationJune14 HealthyCampusAlbertaJune15 Chancellor’sInstallationCeremonyJune15 Chancellor’sInstallationReceptionJune16 GeneralFacultiesCouncilAcademicStandardsCommittee(GFCASC)

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GSAVice-PresidentExternalReporttoGSACouncilfortheJune20,2016Meeting

To: GSACouncilFrom: MasoudKhademiDate: June17,2016

DearCouncilColleagues,Asweareheadingtotheendofspring,Ihopeyouallhaveenjoyedthewonderfulweatherandthesunnydaysthatwehavehadthroughpastfewweeks.Asyoumightalreadyknow,theUniversityofAlbertahelditsspringconvocationceremoniesoverthepasttwoweeks,andIhadthehonorofattendingsomeofthemasaGSArepresentative.Besidesalltheregularconvocationstuffthatusuallyhappensinthesetypesofceremonies,thereweresomeuniquemoments,whichIthinkareworthsharingwithyou.Theinterestingpartoftheconvocationceremoniesformewasthehonorarydegreerecipients’speeches,whichwereabouttheirpersonallivesorcareers.Inmyperspective,listeningtothestoriesofsuchgreatpeopleistrulyinspiring,andIwaspersonallyimpressedbysomeofthem.

Inmyfirstconvocation(U-Schoolconvocation),MarkCarney(GovernoroftheBankofEngland)talkedabouthowyoushouldalwayspursueyourdreams,andtheimportanceofworkinghardonsomethingthatyoureallylove.Inhiswords,tobeprosperousinanycareer,firstyouneedtofindthejobthatyoureallyenjoydoing;thentryashardasyoucantobetop-notchinit.Hesaidthathecamefromafinanciallypoorbackgroundbuthealwayshadbigdreamsandhewasneverintimidatedbythosewhoweremoreprivilegedthanhim.Healwaysprovedhimselfbyhisdeterminationandhardwork.

IntheotherconvocationIattended(ScienceConvocation),JocelynBellBurnell(ProfessorofPhysicsattheUniversityofOxford)talkedabouttheimpostersyndromeandhowitcanaffectourfunctionality.Thissyndromeisthefeelingthatyouareinadequateforthepositionyouareholding.Shesaidshefeltthisway(impostersyndrome)whenshewasfirstacceptedatCambridgeUniversity.However,sheneverletherfeardefeather,alwaysdidherbest,andneverlostherhope.Sheaddedthatifwedothesamewewillfinallyachieveourgoalstoo.

IntheArtsconvocationceremony,StephenMandel(Edmonton’s34thMayor)talkedabouthowweshouldalwayshaveavisionforthefuture.Healsoaddressedtheimportanceofplanningandfindingthebestapproachbeforestartingtodosomething.Moreover,PresidentTurpintalkedaboutresilienceanditsimportanceintoday’sworld,andhenotedthattobeprosperousinsuchanuncertainworldoneneedstoberesilient.Healsomentionedthatweallneedtoacknowledgetheimportanceofdiversityinourcommunity.InChancellorDouglasStollery’sinstallationceremony,headdressedtheimportanceofcompassionandkindnessintoday’sworldandhowtheycanaffectthequalityofourlivesinapositiveway.Ibelievelotsofthepointsthatweremadeinthosespeechesarebasedonlife-longexperiencesanddefinitelycanbeusefulforallofusasgraduatestudents.

Asidefromalltheseconvocations,inthefirstweekofthepastmonthIattendedGFCFDC(FacilitiesDevelopmentCommittee)meeting,inwhichtheydiscussedthenewdesignoftheLister5complexandEastCampusVillage.InthatmeetingtheymentionedthatpartoftheEastCampusVillageresidenceis

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goingtobeallocatedtograduatestudents.Butadecisionaboutthepercentageofallocatedroomsisnotreachedyetsincetheprojectisstillinitsearlyphases.

IalsoattendedtheAnnualGeneralMeetingoftheAlumniAssociationinwhichtheyaddressedmanythingsrangingfromtheirlastyear’sbudget,programs,services,andpreparationfortheconvocationstohowtheyreactedtotheFortMacwildfirecrisis.

OnJune16andJune17,Iattended(withSashaandSarah)theProvincialGovernmentStudentLeaders’meetingwhichwasaboutorientatingstudentleaderstothegovernmentandtheroleofstudentleadersinprovincialgovernmentlegislations.

Sincerely,MasoudKhademi,GSAVice-PresidentExternal


May18 UofAAlumniAssociationAGMandSpringBBQMay19 PD4GradsMay26 GeneralFacultiesCouncilFacilitiesDevelopmentCommittee(GFCFDC)May26 MeetingwithPresidentTurpinJune7 U-SchoolConvocationJune8 HonoraryDegreeRecipientHorsd’OeurvesReceptionJune10 FacultyofGraduateStudiesandResearch(FGSR)DoctoralReceptionJune14 FirstScienceConvocationJune14 SecondScienceConvocationJune14 HonoraryDegreeRecipientHorsd’OeurvesReceptionJune15 Arts/PhysEdConvocationJune15 Chancellor’sInstallationCeremonyJune15 Chancellor’sInstallationReceptionJune16 StudentLeaders’OrientationtotheGovernmentJune17 ProvincialGovernmentStudentLeaders’Meeting

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GSAVice-PresidentLabourReporttoGSACouncilfortheJune20,2016

To:GSACouncilFrom:SashavanderKleinDate:June17,2016DearCouncilColleagues,Interesting,complexstuff.InthreewordsthefirstrealmonthasVPLabour!Firstofall,IstartedmeetingwithDepartmentalCouncillors,directlyrunningintoasignificantpileofinterestingcomplexstuff.Sometimesalsogoodstuff,unfortunatelynotoftenenough.Mostmeetingsendedwithafollowupofsomekind,sothathasbeenthemajorityofmywork.Ifyouhaven’treceivedmyemailyetaboutameeting,IwilltrytomeetwithallDepartmentalCouncillorsbeforeChristmas,sopleasebearwithme.However,ifyouhaveurgentorburningthings,don’thesitatetocontactme!Ialsoattendedacoupleofreceptions,dinners,andconvocations.Howeverodditmightsound,thoseopportunitiestonetworkcanbeveryvaluable;neverunderestimatethepowerofsoftskills.IhadsomegoodconversationswithUniversitySenatorsandDeans,notalwaystooserious,butit’sgreattohaveanideaabouttheirviewontheUniversity,graduatestudents,internationalization,etc.Asweoftendon’thave‘real’powertonegotiatewhenproblemsarise,knowingtherightpeopleandhavinggoodconnectionswiththemissometimestheonlywaytosolveissuesinfavorofgraduatestudents.Iamnotgoingtolie,thefirstfewoftheseeventsIwasprettyscared.IdirectlydiscoveredthatoneoftheskillsIneedtodevelopisactuallygettingcomfortablebeinginplaceswhereIknowlessthan10%thepeoplepresent.Fortunately,Sarahwastheremostofthetimestointroduceme,otherwiseIwouldhavebeenseriouslylost.Regardingmentalhealthissues,FirouzandIattendedtheWellnessSummitinCalgary.Thesummitwasaimedatchangingthecultureofsubstanceuseoncampus.Mostoftheconversationwasarounddrinkingproblems,butthediscussionabouttheapproachtotheseproblemswasverymuchapplicabletoothergraduatestudentissues,includingmentalhealth.Theshortconclusionswerethat(mental)healthissuesarealwayscomplexandthatthereisno‘one-size-fits-all’model.Wearealldifferent,sostrategiestacklingmentalhealthissuesshouldbetakingthatintoaccount.SarahandIalsostartedworkingonaninitiativetocreateaplatformonwhichgraduatestudentscangetinformationabouttheirrights.ApartfromtheGSA,theFacultyofGraduateStudiesandResearchandtheOfficeofSafeDisclosure&HumanRightswillalsobeinvolved.TheroleoftheGSAistoprovideinformationandresourcesonissuesregardingtheCollectiveAgreement.Thisinformationwillbedistributedduringorientationevents,andtherewillalsobeawebsite.IthinkthiswillbeagreatplatformforgraduatestudentstolearnabouttheirrightshereattheUofA.Whenyoucouldn’tfindmeattheGSAofficethismonth,IwasateitherSouthCampuscheckingmychickens,orinthelabdoinganalysis.NormallyevenonweekendsbutnowsummerhasstartedsoIsometimesallowmyselftodrivetothecountrysideandgoforahorseride.Formentalhealthpurposes,itisreallyimportantyoutakethesekindsofbreakstoo;seriously!

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Letmeknowifyouhavequestions,andfeelfreetocontactme.Thanks,SashavanderKlein,GSAVice-PresidentLabourPleasefindbelowalistofmeetingsIattendedbetweenMay17,2016toJune19,2016.Themeetingswereaccurateatthetimeofprinting.

May18 Adolescent/young adult Connections to Community-driven, Early, Strengths-basedandstigma-freeServices(ACCESS)

May19 MeetingwithaCouncillorMay19 PD4GradsMay24 MeetingreGraduateStudents’RightsDocumentMay26 MeetingwithPresidentTurpinMay31 MeetingwithStudentJune1 MeetingwithStudentJune1 FriendsoftheUniversityAGMJune8 GraduateStudents’RightsDocumentJune8 HonoraryDegreeRecipientHorsd’OeurvesReceptionJune9 FirstEducationConvocationJune9 MeetingwithStudentsJune9 SecondEducationConvocationJune10 FacultyofGraduateStudiesandResearch(FGSR)DoctoralReceptionJune14 HealthyCampusAlbertaJune15 MeetingwithaStudentandtheGraduateStudentOmbudspersonJune15 MeetingwithaStudentJune15 Chancellor’sInstallationCeremonyJune15 Chancellor’sInstallationReceptionJune16 StudentLeaders’OrientationtotheGovernmentJune17 ProvincialGovernmentStudentLeaders’MeetingJune20 MeetingwiththeAssociateDeanofStudents

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GSAVice-PresidentStudentServicesReporttoGSACouncilfortheJune20,2016Meeting

To: GSACouncilFrom: AliTalaeiDate: June17,2016DearCouncilColleagues,Hopeallisfineandyouaredoingwell.IamsoexcitedtosharethefeelingofhappinessIhavesinceImetseveralofourcommunitymemberswhohavesuccessfullygraduatedinthepasttwoweeks.Yes,itisconvocationtime!!!Accordingtothestatistics,morethan6,000studentsgraduatedinthespringconvocationandIcouldseehappinessandaccomplishmentonthefacesofeachandeveryoneofthem.Also,onJune15,Mr.DouglasR.StollerywasinstalledastheUofA’s21stChancellorandtheotherDirectly-ElectedOfficersandIareallexcitedaboutworkingwithhim.ChancellorEmeritus,RalphB.YoungwasandisagreatfriendoftheGSAandIhadtheprivilegetoknowhimandworkwithhiminthepastfewmonthsaswell.Thehighlightsofmyactivitiesinthepastfewweeksareasfollows:

• IhadameetingwiththeorganizersoftheAlbertaStudentLeadershipSummit,whichhappenseachyearinJanuary.Thesummitisasuccessfulandwell-attendedeventbutisveryundergraduatefocused.WerecognizedthisgapandIhaddiscussionswiththeorganizersabouthowtoinvolvegraduatestudents.WeareevaluatingvariouspossibilitiesandIwillbeabletoprovidemoredetailsatthenextCouncilmeeting.

• U-Passandtransitrelatednews:IhadapositivetalkwiththeProvostandVice-President

AcademicregardingtheMichenerParkdirecttransitrouteandtheirdraftingofanInstitutionalSupportLetter.WearealsodiscussinggettingsupportlettersfromtheDeanofStudentsandStudents’UnionsothatwecouldtakeeverythingtoETSagain.

• IntheU-PassAdminmeetingwediscussedtheupcomingU-Passnegotiationsanditwashighlightedthattheinternaldiscussionsneedtotakeplaceassoonaspossible.ThismeansthattheGSA,SU,andtheUniversityneedtonegotiatethingsinternallyandthenhaveaunitedstand-pointwhennegotiatingwiththeCity.Ellen,GSAExecutiveDirector,arrangedformetohaveachatwiththe2012-2013VPStudentsServices,NaseebAdnan,andIreceivedveryusefulinputfromhimfornegotiations.ItwillbeverybusyinthecomingmonthsandpossiblyIwillhavemoredetailstosharenextCouncilmeetingaftertheU-PassAdvisorymeetinglaterinJune.

• IwillupdatedyoupersonallyonmeetingsI’vehadwiththeCampusFoodBankandtheDeanof

StudentsatCouncilasthesemeetingswillhappenlaterthisweekandearlynextweek.

Sincerely,

AliTalaei,GSAVice-PresidentStudentServices

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item14-GSAVPStudentServices'ReporttoCouncil.docx

14.1

PleasefindbelowalistofmeetingsIattendedbetweenMay17,2016andJune19,2016.Themeetingswereaccurateatthetimeofprinting.

June6 MeetingreAlbertaStudentLeadershipSummitJune8 EngineeringConvocationJune15 ChancellorInstallationCeremonyJune15 Chancellor’sInstallationReceptionJune16 U-PassAdminMeetingJune17 CampusFoodBankUpdateJune20 MeetingwiththeAssociateDeanofStudents

17.0

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item17-GSACRO'sReporttoCouncil.docx

GSAChiefReturningOfficer(GSACRO)ReporttoGSACouncilfortheJune20,2016Meeting

To: GSACouncilFrom: VirginiaPimmettDate: June17,2016DearCouncilColleagues,AsreportedbyLeighintheGSAElectionsandReferendaCommittee(GSAERC)report,andasdiscussedwithGSACouncilinthepreviousmonths,theGSAERCisdiscussinganarrayofrelatedmatterstothe2016GeneralElectionandhasestablishedalistofissuesandrecommendationstoconsiderinadvanceofthenextGSAGeneralElection.AsCRO,Ihavebeenanactiveparticipantinthesediscussions.Again,asLeighalsoreports,thesediscussionsareongoingandwewillshortlyturnourattentiontomatterssuchasquestionsrelatingtocampaigning,thestructureoftheAll-CandidatesForum,andstructureoftheballotusedintheGeneralElection.Sincerely, VirginiaPimmett,ChiefReturningOfficer

18.0

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item18-GSAERCReporttoCouncil.docx

GSAElectionsandReferendaCommittee(GSAERC)ReporttoGSACouncilfortheJune20,2016Meeting

To: GSACouncilFrom: LeighSpannerDate: June17,2016DearCouncilColleagues,AsisalsoreportedbytheChiefReturningOfficer,andasdiscussedwithGSACounciloverthepastfewmonths,theGSAElectionsandReferendaCommittee(GSAERC)hasestablishedalistof“takeaways”andpotentialrecommendationstoconsiderinadvanceofthenextGSAGeneralElection.Discussionsareongoing;theGSAERCmetinlateMayandwillmeetagainsoon.Someoftheissuesdiscussedthusfarinclude:theworkloadsassociatedwiththeCROandDROportfolios,attendanceofGSAERCmembersattheAll-CandidatesMeeting,theresponsetimerequiredofcomplainantsinGSAPolicy,andthepostingofCROdecisionsontheGSAwebsite.GSAERCwillalsobereviewingGSABylawandPolicyonelectionsandreferendaoverthesummer.ProposedchangeswillbebroughtforwardtoGSACouncilaftercomprehensivereviewandconsiderationbytheGSAERC.Sincerely, LeighSpanner,ChairoftheGSAElectionsandReferendaCommittee

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:June2016:SecondMailing:GSACouncil20June2016Item19-ExecutiveDirector'sReporttoCouncil.docx

19.0GSAExecutiveDirector

ReporttoGSACouncilfortheJune20,2016MeetingTo:GSACouncilFrom:EllenSchoeckDate:June17,2016DearCouncilColleagues,TheGSAiscurrentlygoingthroughourannualexternalauditasrequiredbythePost-SecondaryLearningAct.TwofieldauditorsareintheofficeasIwritethis,delvingintoourfinances,ourHRfiles,andreadingthepastyear’sminutesfromGSABoardandGSACouncilmeetings.Aspartoftheaudit,thefieldauditorsalwayshavequestionsfortheExecutiveDirector,andthesequestionsarenormallyaboutnon-financialmatters.IwillreporttoyouorallyattheJunemetingifthereisanythingsignificant.Best,EllenSchoeck,ExecutiveDirector


19.1ManagementReporttotheGSABoard,May18,2016

DearAll,Thefollowingissueshavedominatedmanagement’sattentionintheweeksincethelastGSABoardmeetingonMay11,2016:Strategic

• MainIssuesDealtWithinthePastWeek:BeginningtoplanfallGSAevents(orientation,PDevent,etc),organizingaGSAElectionsandReferendaCommitteemeeting,CAinformationsessions,reviewofinsurance,reviewoftheagreementwithTD,planningforaudit,actionarisingfromGSACouncilmeeting,planningforupcomingGSABudgetandFinanceCommitteemeetings,transitiontoSitecore3(manuallytransferringcontent,etc),preparingforaGSAGovernanceCommitteemeeting(preparingaproposalreGSACouncilquorumandworkingonanotherdraftoftheintegratedGSABylawandGSAPolicy),planningGSACoffeeBreaksinthefall(orderingsupplies,draftingemails,etc).

• BylawandPolicyReview:areviewofallBylawsandPoliciesforinconsistenciesanderrorsandintegrationofthetwo(adrafthasbeenpreparedandaGSAGovernanceCommitteerevieweditforthesecondtimeatitslastmeeting;athirddraftisreadyforreview,asnotedabove).

• GraduateStudentGroups:creationofanalcoholliabilitywaiver(meetingschedulewiththemanager,OfficeofInsuranceandRiskAssessment)andseveralothermattersonthebackburner.

GrantsandOperations

• Designingthe2016-2017GSAAgenda/Handbookandwritingtopotentialadvertisers.

• SocialMedia:Facebook=768likes(up1fromMay11).OurFacebookpostsreached540usersthisweekandour“postengagement”countwas22.Twitter=599followers(up2fromMay11).Ourtweetsearned1,653“impressions”overthelastweek.

• Grantsprocessing(periodrunsApril1–June30,periodis52%completed).

TotalAmountAvailableThisPeriod

TotalAmountRemainingThisPeriod

NumberofNewApplicationsSince

LastGSAB

TotalNumberofApplicationsThisPeriod

ATA $114,318.75 $14,398.39 22 210(27pendingprocessing)

CCG $104,714.85 $12,714.85CLOSED 0 53(0pendingprocessing)

ASGA $3,562.50 $0CLOSED 0 4(0pendingprocessing)

EB $135,125(noperiods) $131,625.00 0 2(0pendingprocessing)

WeekinReview–OfficeOperations:

• Grantsprocessing.

• SupportingtheworkoftheGSANoC(FacultyofArtsCouncilandvariouscommittees,GSABoard,GSAAppealsandComplaintsBoard,GSASenator,CRO,Speaker,DeputySpeaker,andDeputyCRO,etc).

• Assistancewiththe2016-2017GSAAgenda/HandbookandplanningforGSACoffeeBreaksandotherevents.

• WorkincollaborationwithFGSRtocoordinatereliefefforts/donationsforthoseaffectedbytheFortMcMurraywildfire.


19.2ManagementReporttotheGSABoard,May25,2016


• MainIssuesDealtWithinthePastWeek:GSAHealthandDentalPlandiscussions,GSABoardStrategicWorkPlanfor2016-2017,beginningtoplanfallGSAevents(orientation,falltermCoffeeBreaks,fallPDevent,etc),preparingforaGSAElectionsandReferendaCommitteemeeting,reviewoftheagreementwithTD,planningforaudit,schedulingupcomingGSABudgetandFinanceCommitteemeetings,transitiontoSitecore3(manuallytransferringcontent,etc),GSACouncilhandbook,departmentalGSAelectionsinAFNS,Pharmacy,andAnthropology.

• BylawandPolicyReview:areviewofallBylawsandPoliciesforinconsistenciesanderrorsandintegrationofthetwo(adrafthasbeenpreparedandaGSAGovernanceCommitteerevieweditforthesecondtimeatitslastmeeting;athirddraftisreadyforreview(alongwithaproposalwithrespecttoGSACouncilquorum)andtheGSAGovernanceCommitteewillmeetinJune).

• GraduateStudentGroups:creationofanalcoholliabilitywaiver(meetingschedulewiththemanager,OfficeofInsuranceandRiskAssessment)andseveralothermattersonthebackburner.

GrantsandOperations

• Designingthe2016-2017GSAAgenda/Handbookandfollowingupwithpotentialadvertisers.






LastGSAB


ATA $114,318.75 $317.39CLOSED 30 240(31pendingprocessing)





• Grantsprocessing–ATAshaveclosed.

• SupportingtheworkoftheGSANoC(departmentalGSAelectionsinAFNS,Pharmacy,andAnthropology,FacultyofScienceCouncil,CRO,Speaker,DeputySpeaker,andDeputyCRO,etc).

• Assistancewiththe2016-2017GSAAgenda/HandbookandplanningforGSACoffeeBreaks(orderedsuppliesarestartingtoarrive)andotherevents.

• WorkincollaborationwithFGSRtocoordinatereliefefforts/donationsforthoseaffectedbytheFortMcMurraywildfire.


19.3ManagementReporttotheGSABoard,June1,2016


• MainIssuesDealtWithinthePastWeek:Staffcross-trainingonSitecore,GSAHealthandDentalPlandiscussions,GSABoardStrategicWorkPlanfor2016-2017,planningfallGSAevents(orientation,falltermCoffeeBreaks,fallPDevent(fundingfromFGSRconfirmed),etc),actionsarisingfromaGSAElectionsandReferendaCommitteemeeting,reviewofanewdraftagreementwithTD,planningforaudit,transitiontoSitecore3(manuallytransferringcontent,etc),GSACouncilhandbook(discussionswiththeGSASpeaker),replenishmentoftheGSAGovernanceCommittee.

• BylawandPolicyReview:areviewofallBylawsandPoliciesforinconsistenciesanderrorsandintegrationofthetwo(adrafthasbeenpreparedandaGSAGovernanceCommitteerevieweditforthesecondtimeatitslastmeeting;athirddraftisreadyforreview(alongwithaproposalwithrespecttoGSACouncilquorum)andtheGSAGovernanceCommitteewillmeetinJune).

• GraduateStudentGroups:creationofanalcoholliabilitywaiver(meetingschedulewiththemanager,OfficeofInsuranceandRiskAssessment)andongoingrelationshipbuildingwithStudentGroupServices.

GrantsandOperations

• Designingthe2016-2017GSAAgenda/Handbookandfollowingupwithpotentialadvertisers(IST,whichaccountsforapproximately1/6ofadrevenuedoesnotwishtoadvertisethisyear).






LastGSAB








• SupportingtheworkoftheGSANoC(departmentalGSAelectionsinAFNS,Pharmacy,andAnthropology,openingofnominationsforCRO,Speaker,DeputySpeaker,andDeputyCRO,vacanciesontheGSAGovernanceCommittee,MuseumsandCollectionscommittees,VargoandUniversityCupcommittees,etc).

• Assistancewiththe2016-2017GSAAgenda/HandbookandplanningforGSACoffeeBreaks(orderedsuppliesarestartingtoarrive)andotherevents.

• WorkincollaborationwithFGSRtocoordinatereliefefforts/donationsforthoseaffectedbytheFortMcMurraywildfire–takingdonationsreceivedin.


19.4

ManagementReporttotheGSABoard,June8,2016DearAll,Thefollowingissueshavedominatedmanagement’sattentionintheweeksincethelastGSABoardmeetingonJune1,2016:Strategic

• MainIssuesDealtWithinthePastWeek:Preparingforaudit,planningGSA“roundtables”overthesummer,preparingforGSACouncil(firstmailingisthisFriday),gettinginformationontheassessmentoftheAthleticsandRecreationfeeinspring/summer,PDeventplanning,GSAagenda/handbookdesign,GSAHealthandDentalPlandiscussions,GSABoardStrategicWorkPlanfor2016-2017,preparingformeetingsoftheGSAElectionsandReferendaCommitteemeetingandtheGSABudgetandFinanceCommittee,reviewofaseconddraftoftherenewedagreementwithTD,transitiontoSitecore3(manuallytransferringcontent,training,etc),GSACouncilhandbook(discussionwiththeGSASpeaker).

• BylawandPolicyReview:areviewofallBylawsandPoliciesforinconsistenciesanderrorsandintegrationofthetwo(adrafthasbeenpreparedandaGSAGovernanceCommitteerevieweditforthesecondtimeatitslastmeeting;athirddraftisreadyforreview(alongwithaproposalwithrespecttoGSACouncilquorum)andtheGSAGovernanceCommitteewillmeetinJunefollowingitsreplenishmentbyGSACouncil).

• GraduateStudentGroups:creationofanalcoholliabilitywaiver(meetingschedulewiththemanager,OfficeofInsuranceandRiskAssessment)andongoingrelationshipbuildingwithStudentGroupServices,aidingCEEGSAinholdinganelectionandrevisingtheirconstitution.

GrantsandOperations

• Designingthe2016-2017GSAAgenda/Handbookandfollowingupwithpotentialadvertisers.

• SocialMedia:Facebook=785likes(up7fromJune1).OurFacebookpostsreached520usersthisweekandour“postengagement”countwas22.Twitter=604followers(down1fromJune1).Ourtweetsearned1,285“impressions”overthelastweek.





LastGSAB








• SupportingtheworkoftheGSANoC(DistinguishedUniversityProfessorandUniversityCupselectioncommittees,MuseumsandCollections'PolicyandPlanningCommitteeandArtAcquisitionCommittee,GSAGovernanceCommittee).

• Assistancewiththe2016-2017GSAAgenda/HandbookandplanningforGSACoffeeBreaks,fallorientation,departmentalorientations,andthefallPDevent.

• GSAagenda/handbookdesign.


19.5

ManagementReporttotheGSABoard,June15,2016DearAll,Thefollowingissueshavedominatedmanagement’sattentionintheweeksincethelastGSABoardmeetingonJune8,2016:Strategic

• MainIssuesDealtWithinthePastWeek:Preparingforaudit(beginsWednesday,initialmeetingwiththeauditoronMonday),planningGSA“roundtables”overthesummer,preparingforGSACouncil(secondmailingisthisFriday),gettinginformationontheassessmentoftheAthleticsandRecreationfeeinspring/summer(meetingwithCHarwardt),preliminaryPDeventplanning(datesetforNovember3),GSAagenda/handbookdesign,GSABoardStrategicWorkPlanfor2016-2017,actionarisingfromameetingoftheGSAElectionsandReferendaCommitteemeetingandpreparingforameetingoftheGSABudgetandFinanceCommittee,reviewofaseconddraftoftherenewedagreementwithTD,GSACouncilhandbook(discussionwiththeGSASpeakerandgettingitpostedontheGSAwebsiteandreadyfordistributiontoGSACouncil).

• BylawandPolicyReview:areviewofallBylawsandPoliciesforinconsistenciesanderrorsandintegrationofthetwo(adrafthasbeenpreparedandaGSAGovernanceCommitteerevieweditforthesecondtimeatitslastmeeting;athirddraftisreadyforreview(alongwithaproposalwithrespecttoGSACouncilquorum)andtheGSAGovernanceCommitteewillmeetinJunefollowingitsreplenishmentbyGSACouncilonJune20).

• GraduateStudentGroups:creationofanalcoholliabilitywaiver(meetingschedulewiththemanager,OfficeofInsuranceandRiskAssessment)andongoingrelationshipbuildingwithStudentGroupServices.

GrantsandOperations

• Designingthe2016-2017GSAAgenda/Handbook.

• SocialMedia:Facebook=785likes(nochangefromJune8).OurFacebookpostsreached239usersthisweekandour“postengagement”countwas22.Twitter=604followers(nochangefromJune8).Ourtweetsearned1,152“impressions”overthelastweek.





LastGSAB







• GrantsprocessingandGSAAgenda/Handbookdesign.

• SupportingtheworkoftheGSANoC(DistinguishedUniversityProfessor,VargoTeachingChair,andUniversityCupselectioncommittees,GSAGovernanceCommittee,CRO,DRO,Speaker,andDeputySpeaker).

• Assistancewiththe2016-2017GSAAgenda/Handbookandplanningforsummerroundtables,CoffeeBreaks,fallorientation,departmentalorientations,andthefallPDevent.

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