A T H E N A 1

EEUROPEAN UROPEAN UUNION NION ATHENAATHENA

20072007

EEUROPEAN UROPEAN UUNION NION ATHENAATHENA

20072007

Council decision 2007/384/CFSP of 14 May 2007 ( OJ 13/06/2007 L152/14 )

A T H E N A 2

COMMON COSTS – NATION BORNE COSTSCOMMON COSTS – NATION BORNE COSTS

COMMON COSTSCOMMON COSTS

- - Financed through ATHENAFinanced through ATHENA

-- By Member States based on the GNI keyBy Member States based on the GNI key

- Limited to a list of common costs for each phase of operationLimited to a list of common costs for each phase of operation

- Limited by a budgetLimited by a budget

- Only incremental costs Only incremental costs

NATION BORNE COSTSNATION BORNE COSTS

-- Pre-financing by ATHENAPre-financing by ATHENA

- Reimbursement by Member and Third States based on usageReimbursement by Member and Third States based on usage

- List approved by Special Committee for each operationList approved by Special Committee for each operation

- No budget: paid as usedNo budget: paid as used

A T H E N A 3

COMMON COSTSCOMMON COSTS

PREPARATORY PHASEPREPARATORY PHASE

« «  Incremental costs Incremental costs of transport and accommodation necessary for of transport and accommodation necessary for exploratory missions and exploratory missions and preparations (in particular fact-finding preparations (in particular fact-finding missions and reconnaissance) by military missions and reconnaissance) by military forces forces with a view to a specific Union military with a view to a specific Union military operationoperation » »

A T H E N A 4

COMMON COSTSCOMMON COSTS

ACTIVE PHASEACTIVE PHASE

I) ANNEX III-A: all EU military operationsI) ANNEX III-A: all EU military operations

A) HQS: A) HQS: OHQ + FHQ(s) + Component HQ(s) OHQ + FHQ(s) + Component HQ(s) (air, sea, army, special forces)(air, sea, army, special forces)

Transportation to/from/within theatreTransportation to/from/within theatreCommunication and information systems (CIS)Communication and information systems (CIS)HQ facilities/lodging HQ facilities/lodging in theatre in theatre →not for OHQAdministration Administration Local Civilian HiresLocal Civilian HiresRepresentation and hospitalityRepresentation and hospitality

Information campaign by OHQ and FHQInformation campaign by OHQ and FHQ

A T H E N A 5

COMMON COSTSCOMMON COSTS

ACTIVE PHASEACTIVE PHASE

I)I) ANNEX III-A: ANNEX III-A: all EU military operationsall EU military operations

B) FORCES as a whole:B) FORCES as a whole:

-- INFRASTRUCTURE INFRASTRUCTURE common used a) airports, railways, harbours, roads, parking lotsa) airports, railways, harbours, roads, parking lotsb) points of disembarkation, forward assembly areas, b) points of disembarkation, forward assembly areas, c) static force protection, storage facilities, c) static force protection, storage facilities, d) engineering support d) engineering support

- - Identifications and markings (including ESDP medals) Identifications and markings (including ESDP medals)

- MEDEVAC (emergency medical evacuations)MEDEVAC (emergency medical evacuations)

- Reimbursements to/from a Member State, NATO, the Reimbursements to/from a Member State, NATO, the United Nations etc.United Nations etc.

A T H E N A 6

COMMON COSTSCOMMON COSTS

ACTIVE PHASEACTIVE PHASE

II) ANNEX III-B: II) ANNEX III-B: when the Council so decideswhen the Council so decides

- Transport of the forces to/from theatreTransport of the forces to/from theatre- Barracks, lodging for forces in theatreBarracks, lodging for forces in theatre-- Acquisition of information Acquisition of information

- satellite images, satellite images, - theatre level intelligence, reco and surveillance, theatre level intelligence, reco and surveillance,

including Air to Ground Surveillance, including Air to Ground Surveillance, - human intelligencehuman intelligence

- Multinational task-force HQsMultinational task-force HQs

A T H E N A 7

COMMON COSTSCOMMON COSTS

ACTIVE PHASEACTIVE PHASE

III) STRATEGIC AIRLIFT for short notice deployment of BGIII) STRATEGIC AIRLIFT for short notice deployment of BG

− During the next two years, the Council will acceptDuring the next two years, the Council will accept

− Financing in common of incremental costs Financing in common of incremental costs

− For EU Member StatesFor EU Member States

− When providing strategic airlift for short notice deployment of When providing strategic airlift for short notice deployment of Battle Groups in accordance with the Battle Group concept.Battle Groups in accordance with the Battle Group concept.

− The Council will determine the flat rates, below actual costs, The Council will determine the flat rates, below actual costs, applicable to the payment or reimbursement of these costs.applicable to the payment or reimbursement of these costs.

A T H E N A 8

COMMON COSTSCOMMON COSTS

ACTIVE PHASEACTIVE PHASE

IV) When requested by OpCdr + approved by Special CommitteeIV) When requested by OpCdr + approved by Special Committee

a) Essential additional equipmenta) Essential additional equipment

b) Medical services: roles 1, 2 and 3 facilities in theatreb) Medical services: roles 1, 2 and 3 facilities in theatre

c) Acquisition of informationc) Acquisition of information

d) Other critical theatre-level capabilities:d) Other critical theatre-level capabilities:- Demining insofar as necessary for the operationDemining insofar as necessary for the operation- Chemical, biological, radiological and nuclear protectionChemical, biological, radiological and nuclear protection

(CBRN)(CBRN)- Fuel storage and supply facilitiesFuel storage and supply facilities- Storage and destruction of arms and ammunitions Storage and destruction of arms and ammunitions

collected in theatrecollected in theatre

A T H E N A 9

COMMON COSTSCOMMON COSTS

WINDING UP PHASEWINDING UP PHASE

- Costs incurred for finding the final destination of Costs incurred for finding the final destination of equipment and infrastructure funded in commonequipment and infrastructure funded in common

(sold, stored or given (sold, stored or given → resulting costs→ resulting costs))

- Incremental costs of drawing up the accounts for the Incremental costs of drawing up the accounts for the operation in accordance with Annex III for HQsoperation in accordance with Annex III for HQs

(transport, accommodation, CIS, administration, etc.)(transport, accommodation, CIS, administration, etc.)

A T H E N A 10

NATION BORNE COSTSNATION BORNE COSTS

List decided by Special Committee for each operationList decided by Special Committee for each operation

→ OpCdr should make a proposal earlyOpCdr should make a proposal early

So far, for forces as a wholeSo far, for forces as a whole::

– Accommodation / Lodging Accommodation / Lodging – Messing, food, waterMessing, food, water– LaundryLaundry– Utilities (electricity, water)Utilities (electricity, water)– Garbage removal Garbage removal – WelfareWelfare– Petroleum, oil and lubricants for aircraft and vehiclesPetroleum, oil and lubricants for aircraft and vehicles– MapsMaps– Medical careMedical care– CommunicationsCommunications

A T H E N A 11

NATION BORNE COSTSNATION BORNE COSTS

PROCEDURES: PROCEDURES: SAME AS FOR COMMON COSTSSAME AS FOR COMMON COSTS

Same role for J8Same role for J8

Same procurement procedures Same procurement procedures Contracts in writing Contracts in writing

Payments when acceptance and invoice, with 2 Payments when acceptance and invoice, with 2 signaturessignatures

A T H E N A 12

NATION BORNE COSTSNATION BORNE COSTS

PREFINANCINGPREFINANCING

1) FROM ATHENA’s BUDGET1) FROM ATHENA’s BUDGET

2) FROM PAYMENTS ON ACCOUNTS BY STATES2) FROM PAYMENTS ON ACCOUNTS BY STATES

→ EVEN IF NO BUDGET FOR NBCsEVEN IF NO BUDGET FOR NBCs

GLOBAL ESTIMATE OF SPENDING NEEDEDGLOBAL ESTIMATE OF SPENDING NEEDED

A T H E N A 13

NATION BORNE COSTSNATION BORNE COSTS

DIFFICULTY: BILLING THE STATESDIFFICULTY: BILLING THE STATES

- Requires same accounting as common costs Requires same accounting as common costs

-- Plus statements of « who is using what? »Plus statements of « who is using what? »

(certified in theatre by Senior National Officer of each State)(certified in theatre by Senior National Officer of each State)

- FHQ sends to ATHENA-Brussels each month:FHQ sends to ATHENA-Brussels each month:

- Statements of expenditure per NBC item + Statements of expenditure per NBC item +

- Statements of « who used what » Statements of « who used what »

→ ATHENA-Brussels bills the States & collects reimbursementsATHENA-Brussels bills the States & collects reimbursements

→ Probably requires a second accounting sectionProbably requires a second accounting section

→ Local personnel may be hired to help, but accountants neededLocal personnel may be hired to help, but accountants needed

A T H E N A 14

COMMON COSTS – NATION BORNE COSTSCOMMON COSTS – NATION BORNE COSTS

- HQs have no authority to contract in areas HQs have no authority to contract in areas

which are neither common costs nor NBCswhich are neither common costs nor NBCs

- Request from Special Committee authorisation(s)Request from Special Committee authorisation(s)

on what should be financed in commonon what should be financed in common

or managed in common or managed in common

within the limits of reasonwithin the limits of reason

EEUROPEAN UROPEAN UUNIONNION

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