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AASHTO Trns•port AASHTO Trns•port SiteManagerSiteManager
Materials Management in ALDOTOctober 15, 2004
Charlie Brown, ALDOT
Presentation OutlinePresentation Outline
• Project Scope• Implementation Considerations• ALDOT Implementation Team• Implementation Approach• Constraints/Issues
Project Scope
• Implementation of SiteManager Materials in all ALDOT labs (Division and Central Office) and project offices to manage contractual and non-contractual sampling and testing activities.
Implementation Considerations
Implementation Considerations• Implementation Team• Deployment Timing
– Phase in vs Big Bang– Phase in by Division?
• All functions vs. selected functions• Process vs. software change• Additional reference and code table data• Interfaces• Data transfer or migration
ALDOT Implementation Team
• Executive Sponsor – Larry Lockett• Steering Committee – L. Lockett, L. Wolfe, A.
Treadway• Project Coordinators – Charlie Brown, Norma
Stephens (ITI)• Functional Teams – 4 teams ( approx. 30
individuals)
Functional Teams• Materials Information
– Master Materials List & Details
• Approved Lists – Materials, Sources & Devices– Samplers, Testers, Labs
• Mix Design – Hot Mix, Portland Cement Concrete
• Sampling & Testing – Samples, Templates, S&T Requirements
ALDOTImplementation Approach
M at lC ert
M at l D is crep an cyR ep o rt
Sam p lin g & T es t in g
M at erial & B id It em L in k
A p p ro v ed L is t s
M at erial D et ail
C o n t ract M at erials L is t
Material Certification
Material Discrepancy Report
Contract Sampling & Testing Req.
Sampling and Testing Req.
Materials & Tests
Approved Lists
Material Detail
Phased Approach
• Phase I – Approved Lists –Materials, Sources and Devices
• Phase II – Sample Tracking (all samples)• Phase III – Sampling and Testing Requirements-
(select contract or projects)
Project Milestones
• Phase I Approved Lists Kick-off - Dec ’03• Phase I-Deployment - Apr ’04• Phase II-Sampling Tracking Kick-off - May ’04• Phase II-Full Deployment – Mar ’05• Phase III –Sampling & Testing Req. – May ’05• Phase III- Full Deployment – Nov ’05
Phase II Project Schedule
• Jun ’04 – Nov ’04 – Business Process Evaluation/Analysis– Conduct Team Workshops– Document Policy & Procedures– Identify Reports– Create Templates/Security Matrix– Populate Code Tables
• Dec ’04 –Testing & Training• Mar ’05 - Phase II Deployment
Phase III Outline
• Phase III –Sampling & Testing Req. – May ’05– Material & Bid Item Associations
– Sampling & Testing Requirements
– Contract Sampling & Testing Requirements
– Sampling Checklist
– Material Discrepancies
• Phase III- Full Deployment – Nov ’05– Phased Roll-out
– Select projects
Materials Workshops
Workshop Overview
• Purpose – Requirements gathering for the materials module.
• Goal – Use SiteManager materials to accurately track and record sampling and testing activities based on lab policies and procedures
• Organization – Teams that are task driven
• Schedule – Team meetings monthly/formal agenda with outlined tasks
Team Roles/Responsibilities• Have a detailed understanding of the area you are
representing.• Analyze and relate lab processes to SiteManager
business requirements/rules identify gaps• Attend and participate in team meetings• Complete action items in a timely manner
Issues/Considerations
• To customize or not to customize• Staying within Scope• Interfaces• Resources, Resources, Resources• Communications• Change Management
Thank You!