Accounting Overview
Presented by:Marisa Krieg
Agenda:
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• Disclaimer
• Basic Concepts
• Common Functions
• Time Savers & Helpful Links
• Q&A
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Disclaimer
The intent of today’s presentation is solely to advise you on the functionality of the
software.
I am not a CPA, nor am I able to provide accounting advice or recommendations.
Please defer to your accountant or CPA for internal business processes and advice.
Disclaimer
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Basic Concepts
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ProduceReceive money
Sell finished goods
Purchase ingredients
Orchestrated Continuous Cycle
Template Chart of Accounts• Backbone to your system• Pre-configured
Real Time Accounting & Automated Posting• Purchasing, Production, Sales, Banking, etc
GL Determinations• Inventory and non-inventory items
Item Groups• Raw Materials, Packaging, Finished Goods,
WIP
Moving Average• Not Actual, FIFO, or Standard
Basic Concepts
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Chart of Accounts
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Basics• Layout and Structure of CoA
Levels• Levels - 1 through 4
Segments• Corp, Brewery/Distillery, Retail 1,
Retail 2
Editing, Adding and Deleting• Chart of Accounts | Add and Edit• Edit Chart of Accounts | Delete
and Move
Chart of Accounts
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Real-time Accounting
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Real-time• Automated Posting for every step
of the way
Purchasing• AP Account• Inventory Accounts
Production• Inventory Accounts• WIP and Semi-Finished Goods
Accounts
Sales• Inventory Accounts• AR Account
Real-time Accounting
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GL Determinations
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Pre-configured • Driving force behind automated posting
Item Level• Each Item can be set to post to specific
accounts
Item Group Level• Pre-determined Item Groups drive posting
GL Determinations
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Item Groups
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Pre-configured• Orchestrated comes with pre-defined Item Groups
Majority of Inventory Items are based on Item Group• Raw Hops• Raw Malt• Raw Adjuncts• Packaging• Merchandise
WIP Item Groups• Wort, Green Beer, Aging, Bright Beer
Non-inventory Items & Overhead• Set at Item Level based on internal business
processes
Adding and Editing• Easily add new and edit existing Groups
Item Groups
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Moving Average
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What is Moving Average?• An accounting method in which a
real-time average cost is maintained
Why Moving Average?• Manufacturing industry• Prevent peaks and valleys
What does Moving Average look like?• Weighted costing based on
inventory on hand
Moving Average
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Moving Average Cost of Cascade Hops
Batch Lbs of Hops Purchased Cost per Lb Total Cost
per Batch
4567 230 $ 0.50 $ 115.00 3214 500 $ 0.75 $ 375.00 9986 700 $ 0.80 $ 560.00
1430 $ 1,050.00
Total Cost $ 1,050.00/ Lbs on Hand 1430= Cost per Lb $ 0.73
Template Chart of Accounts• Backbone to your system• Pre-configured
Real Time Accounting & Automated Posting• Purchasing, Production, Sales, Banking, etc
GL Determinations• Inventory and non-inventory items• Transaction types
Item Groups• Raw Materials, Packaging, Finished Goods, WIP
Moving Average• Not Actual, FIFO, or Standard
Basic Concepts – In Review
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Common Functions
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Journal Entries• Immediately post or save as Voucher
Time Savers• Posting Templates (Journal Entry)• Recurring Postings (Journal Entry)• Recurring Transactions (Documents: Orders,
Invoices, etc)
Month-end & Year-end Close• Step-by-step processes
Common Functions | FINANCIALS
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Payments• Incoming and Outgoing
Check Writing• Centralized accounting• Print functionality
Payment Wizard• Mass payments made and received
Deposits• Ensuring your bank reconciliation will match Orchestrated
Reconciliation• Bank reconciliations• Business Partner reconciliations
Common Functions | BANKING
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Best Practices & Helpful Links
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Accounting Best Practices• Report Schedule | Success Factors• Bank Reconciliations• Printing Checks• Check Register• Receiving Checks | Deposit Functionality
Time Savers• Payments during Invoicing• Payment Wizard
Best Practices & Time Savers
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Reports •Reports by Persona•Data Integrity•SAP vs Orchestra Reports•Quick Reports
support.orchestrated.com
Accounting Training Videos• http://support.orchestratedbeer.com/hc/en-us/articles/212356028-Financials
Journal Transaction Report• http://support.orchestratedbeer.com/hc/en-us/articles/207123527-Journal-Transaction-Report
Month-End Close• http://support.orchestratedbeer.com/hc/en-us/articles/206414428-Month-End-Close-Period-End-
CloseYear-End Close
• http://support.orchestratedbeer.com/hc/en-us/articles/215230348-Year-End-CloseReports by Persona
• http://support.orchestratedbeer.com/hc/en-us/articles/219972028-Reports-by-PersonaData Integrity
• http://support.orchestratedbeer.com/hc/en-us/articles/221862748-Customer-Data-Integrity-Check-Recommendations
Helpful Links
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Troubleshooting
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Where will/did this document post?• Right-click > Journal Entry Preview• Right-click > Journal Entry
What is this Business Partner balance comprised of?• BP Balance Drill-down• BP Reconciliation
Why does this Item’s value look strange?• Right-click > Inventory Audit Report
Why is there a balance in this GL Account?• COA Drill-down
What caused this huge Production Variance?• Production Order History and Drill-down
Troubleshooting Accounting Issues
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When in doubt, Right-Click or Drill Down!
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In Review:
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• Disclaimer
• Basic Concepts
• Common Functions
• Time Savers & Helpful Links
• Q&A
http://forums.orchestrated.com
Thank You!
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