ACCOUNTING SOLUTION ACCOUNTING SOLUTION FOR MoHFWFOR MoHFW

Presented by:iWeb Technology Solutions Pvt. Ltd.

VISIONVISIONTo Provide A Secure, Access

Controlled, Multi-Locational Accounting System that is linked with the Banking Transfer Solution for seamless, trouble-free and accurate data dissemination enabling aggregation for effective control and monitoring of various social health schemes initiated by MoHFW

EXISTING SCENARIO EXISTING SCENARIO MoHFWMoHFW

Structure for Flow of Funds Under Structure for Flow of Funds Under Various AuthoritiesVarious Authorities

Central Authority

State A

District A

Tehsil A

District B

Beneficiary A1

Beneficiary A2

Beneficiary B1

Beneficiary B2

State B

Tehsil B

TYPICAL SCHEME LEVELS TYPICAL SCHEME LEVELS (Representative)(Representative)

MoHFW

Scheme1 RCH(Technical

& Strategies

Scheme 2Immunization

MATERNAL HEALTH

RI Strengthening

CHILDHEALTH

FAMILY PLANNING

ANM’S Doctors

Essential NBC IMNCI

Sterlisations Cu T’s

Cold Chain Maintenance

Pulse Polio Operating Costs

Others

MoHFW

Bank Branch at Centre

Bank Branch at State

Bank Branch at District

Bank Branch at Tehsil

Bank Branch at Village

Beneficiary Beneficiary

Receipts / Advances Against Schemes at all levels

Payments / Advances Against Schemes at all levels

Utilisations Against Schemes at all levels

Departmental Expenses/ Overheads at all levels

FUNDS TRANSFERS AND ACCOUNTING FUNDS TRANSFERS AND ACCOUNTING SCENARIOSSCENARIOS

CURRENT PROBLEMSCURRENT PROBLEMSAbsence of a Centralized

Accounting SystemNo Co-ordination between

Accounting Ledgers and Schemes Allocations

Monitoring at higher level is hampered due to lack of actionable data

Delay in transfer of Funds between different banks leading to mismatch and reconciliation problems.

Prone to leakages in the system on account of weak monitoring.

PROPOSED SOLUTIONPROPOSED SOLUTIONCentralised Accounting System

to record funds transferred inter-se between different constituents and different banks/branches.

Simultaneous allocation of receipts and expenses between Schemes.

Multi-level approach for drill down reports.

Business Intelligence Reports enabling In-Depth MIS and Decision-making

PROPOSED SOLUTION PROPOSED SOLUTION (Contd.)(Contd.)

Total web-based Solution with login and access controls for identity management.

Minimal Hardware Requirements reducing Total Cost of Ownership

In-Built Workflow for enabling multi-people authorization and approvals.

Funds can be easily Monitored at higher levels and tracked on Real Time basis

PROPOSED SOLUTION PROPOSED SOLUTION (Contd.)(Contd.)

Multiple Reports in Crystal Report Formats that can be exported to Excel, PDF etc.

Customisable Dashboards for quick analysis.

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10

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30

40

50

60

70

80

90

1stQtr

3rdQtr

ChildHealth

MaternalHealth

FamilyPlanning

SOLUTION DETAILSSOLUTION DETAILS

LOGIN MANAGEMENTLOGIN MANAGEMENTAccess to Solution will be controlled

through User ID and Password Authentication.

Users will be assigned roles and tagged to locations so that menus shall be limited to assigned roles and data access is restricted to locations.

Hierarchy created in the system can enable the higher authority to access and view all data created at all levels below that authority

USER LOGIN SCREEN USER LOGIN SCREEN

Ministry of Health & Family Welfare

CONTINUE…CONTINUE…Ministry of Health & Family Welfare

(Govt. of India)

Ministry of Health & Family Welfare

PROCESSESPROCESSESVoucher entry will be enabled and

controlled through processes ensuring multiple voucher entries and their effects can be simultaneously captured.

For e.g. for receiving or making payments, forms will be created to enable validations and control errors.

Approvals and authorisations shall be assigned to the forms and vouchers created for proper controls. (Makers and Checkers)

ACCOUNTSACCOUNTS PAYABLEPAYABLE

Balance Amount is automatically calculated

CONTINUE…CONTINUE…

TARGETS & ALLOCATIONSTARGETS & ALLOCATIONSSetting budgets and targets of various

schemes in respect of each center and to monitor against the same

Allocation of receipts, payments and expenses to schemes as well as their utilization (through a multi-level approach) will simultaneously be enabled for data aggregation and dissemination by way of multiple MIS reports. This will equip the government with timely information for taking corrective action and realize the social objectives of all health schemes.

SCHEME ALLOCATION PROCESS

SEARCH BY SCHEME NAME

SCHEME ALLOCATION SCHEME ALLOCATION

CHART OF ACCOUNTSCHART OF ACCOUNTSAccounts can be prepared based

on a 4 level Chart of Accounts as follows:

Ledgers Level 4 Sub-Groups Level 3Groups Level 2Schedules Level 1

FEATURESFEATURES Solution will be fully parametric,

allowing all new ◦ General Ledger Heads◦ Income & Expenditure Heads, ◦ Users like Maker & Checker ◦ District details◦ Vendors◦ Employee◦ Etc.,

can be defined at any time.

FEATURES (Contd.)FEATURES (Contd.) Facility to print General Leger,

Cash Book etc. is enabled at all levels.

Details of Agencies / NGO / Third Parties / Individuals will be maintained in package. i.e. Name, Address, Banks & Account number etc.

TDS entry shall be auto-enabled wherever required and desirable

FEATURES (Contd.)FEATURES (Contd.) MHFW Expenses like their Staff

salary, Travelling Expenses, Suspense Granted to staff etc will be maintained in the accounting package.

Control of Cheques issued to Vendors/Parties/NGO’s by MHFW and their printing shall be available in the system. The relevant records & Accounting can also be maintained.

CHEQUE PRINTING CHEQUE PRINTING

ACCOUNTS MANAGEMENTACCOUNTS MANAGEMENTAccounts Receivables, Accounts

Payables and Ageing Report is enabled for analysis and action

Interest received and payable can be cross-verified with the banking system

Intra-organisational accounts and transfers can be controlled through Intra-organisational Control Accounts which can be balanced automatically.

Bank accounts can be reconciled through the bank reconciliation process at all banks and at all levels.

REPORTSREPORTSStructured Reports i.e. pre-designed reports can be

configured for routine analysis. Some of the reports are:

Daily status on inflow/outflow of funds at Centre / State Headquarters / District / Taluka.

Utilization of fund at State Headquarters / District / Taluka level & scheme wise.

Unutilized funds at State Headquarters / District / Taluka level & scheme wise.

Receipt of State contribution. Balance of funds at Headquarters / State / District /

Taluka level. Details of Other Receipts. Dynamic report based on query raised by users at

different levels of MoHFW administrative offices on variable fields viz. Banks / State / District / Taluka / Schemes.

Through our Enterprise Business Intelligence other MIS Reports Through our Enterprise Business Intelligence other MIS Reports can be generated for quick analysis and decision-makingcan be generated for quick analysis and decision-making

OTHER ADD-ON’SOTHER ADD-ON’STo ensure security the

accounting solution shall be kept separately from the CBS and wherever desired there will be to and fro exchange of data between the banking CBS and the Accounting Solution.

CHALLENGESCHALLENGESSoftware implementation engenders a host of fears

Job redundancyLoss of importance as information is no longer an individual prerogativeChange in job profileAn organizational fear of loss of proper controls and authorizationIncreased stress caused by greater transparencyIndividual fear of loss of authorityBalancing the expectation and fears is a very necessary part of the implementation process

ABOUT iWebABOUT iWebiWeb Technology Solutions Pvt. Ltd. is

an innovative technology driven software company engaged pre-dominantly in providing exhaustive Web-Based ERP Systems to various business verticals in a cost-effective and efficient manner.

To achieve the twin objectives of providing cost-effective yet exhaustive and efficient solutions it employs AgileWiz™, a proprietary Business Process Management Suite.

ABOUT iWeb (Contd.)ABOUT iWeb (Contd.)It is part of the Sahara Group

(South Africa) and is strategically located at Andheri MIDC (East) next to SEEPZ.

Through its Group companies it has a country-wide presence enabling local level response to customer needs.

For more info please log on to www.iweb.co.in

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