INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006 ACCOUNTS RECEIVABLE SYSTEM Ver 2.22 Page 39 ACCOUNTS RECEIVABLE MENU The ACCOUNTS RECEIVABLE SYSTEM is used to track and manage the monies owed to a business by its customers. Invoices created by the ORDER/INVOICING SYSTEM and the CYLINDER CONTROL SYSTEM can be automatically posted to this module. Payments received are then posted to the receivables ledger and applied to outstanding invoices. Control journals are created each step of the way to monitor the dollars that pass through this system. Collections are improved through the use of a variable-period AGING report. Service or finance charges on delinquent balances can be automatically assessed and statements printed on your letterhead stationery or custom designed forms for mailing to the customer. EDITING PROGRAMS • The EDIT RECEIVABLES DATA program is used to add, change, delete or view transactions and information in the receivables database. • The QUICKVIEW A/R INQUIRY is an optimized version of a full RECEIV - ABLES INQUIRY detailing a custom- er’s transaction history. It is designed for quick access to one customer’s information. REPORTS • The RECEIVABLES INQUIRY gives a detailed report of all information relating to a customer’s receivables his- tory. • The RECEIVABLES JOURNAL gives a numerical listing of transac- tions in the receivables database with subtotals by transaction type (invoice, payment, etc.). • The RECEIVABLES AGING report displays all open items (unpaid invoices and unapplied credits) for each cus- tomer’s account. MONTH END PROCESSING • The FINAL RECEIVABLES JOURNAL is similar to the regular RECEIVABLES JOURNAL. It is pre-configured to give only subtotals by transaction type for the just ended prior month. This journal is used to verify the manual control log to prove the integrity of the receivables information. • The CREATE SERVICE CHARGE program automatically computes finance (service) charges on past due balances. • The RECEIVABLES STATEMENT is a formatted printout of an account printed on custom forms available from INFONET - ICS for mailing to the customer. Various formats/layouts are available. • The EMAIL/FAX A/R STATEMENT program facilitates electronic transmission of the Receivables Statement when the InfoFax and InfoMail modules are installed. • The FINAL RECEIVABLES AGING is similar to the regular RECEIVABLES AGING. It is pre-configured to include only trans- actions dated through the end of the just ended prior month. This report can be retained for hard copy record. MISCELLANEOUS • The FINAL RECEIVABLES INQUIRY is similar to the regular RECEIVABLES INQUIRY. It can be printed for hard copy record before purging the receivables database. • The PURGE RECEIVABLES DATA program is used to remove closed items (paid invoices and checks) from the receivables database. Only transactions that have been invoiced and paid prior to the purge date are removed. All open items (unpaid invoices and unapplied credits) are maintained indefinitely. • The VERIFY RECEIVABLES DATA program is a maintenance program to ensure internal integrity in the receivables database. RECEIVABLES MENU ACCOUNTS RECEIVABLE SYSTEM TM 1729 Gateway Circle, OH 43123 • Grove City, OH 43123 • Phone 614-875-2006 www.infonetx.com • e-mail: [email protected] • Fax 614-875-7761
Transcript
INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
ACCOUNTSRECEIVABLE
SYSTEM
Ver 2.22 Page 39
ACCOUNTS RECEIVABLE MENU
The ACCOUNTS RECEIVABLE SYSTEM is used to track and manage the monies owed to a business by its customers. Invoices created by the ORDER/INVOICING SYSTEM and the CYLINDER CONTROL SYSTEM can be automatically posted to this module. Payments received are then posted to the receivables ledger and applied to outstanding invoices.
Control journals are created each step of the way to monitor the dollars that pass through this system. Collections are improved through the use of a variable-period AGING report. Service or finance charges on delinquent balances can be automatically assessed and statements printed on your letterhead stationery or custom designed forms for mailing to the customer.
