Administrator Access - Skyward, Inc - School Administration

Administrator AccessLogin ScreenForgot Login/Password Link

SkyPort DashboardConfiguring Your DashboardAdditional Options

Administrator Access

Gradebook TrackerGroup Data by GradebookGroup Data by TeacherGradebook Usage ReportMessage Center Usage Report

Grade Posting AdministrationStandards Gradebook – Teacher Requests for Changes to Previously Posted GradesSecondary Gradebook – Posted Grades By StudentSecondary Gradebook – Teacher Posting StatusSecondary Gradebook – Teacher Requests for Changes to Previously Posted GradesSecondary Gradebook – Grade Differences Report

Student Search by EntityProfileClass SummaryAttendanceScheduleAdd/DropsEntry/WithdrawalRTI InformationIHP (Individual Health Plan)Emergency ContactsDisciplineNCLBAcademic HistoryGraduation RequirementsEducational MilestonesStudent ServicesTest ScoresBusingStudent PortfolioRecommendationsFamily Access HistoryActivitiesCustom Forms

ADMINISTRATOR ACCESS GUIDE

Family Access Display – GradebookFamily Access Display – Message CenterFamily Access Display – CalendarInformation ReportMulti-Class Progress ReportProgress ReportProgress Report LetterStandards Report Card

Student Search by DistrictProfileClass SummaryAttendanceScheduleAdd/DropsEntry/WithdrawalRTI InformationIHP (Individual Health Plan)Emergency ContactsDisciplineNCLBAcademic HistoryGraduation RequirementsEducational MilestonesStudent ServicesTest ScoresBusingStudent PortfolioRecommendationsFamily Access HistoryActivitiesCustom FormsFamily Access Display – GradebookFamily Access Display – Message CenterFamily Access Display – CalendarInformation ReportMulti-Class Progress ReportProgress ReportProgress Report LetterStandards Report Card

Athletic Eligibility Post Tracking

Grade and Attendance Summary Report

Secondary Progress Report by Entity

Secondary Progress Report Letter

Secondary Grade Sheet Report by Entity

Standards Report Cards by Entity

Functionality described here may vary in availability depending upon your district/entity configuration.** Denotes Required Field to save screen.


Standards Gradebook Analysis Report

Lightspeed Reports



Login ScreenForgot Login/Password Link

To get to the Skyward Login Screen, your district should be able to supply you with the URL (address) to access it through a web browser.

District Link: The text that displays below the Skyward logo may be a link to another website such as your district’s home page.

Login ID: You should enter the Login ID given to you by your district here. Your ID may be any combination of alphanumeric and special characters, and may include spaces. The Login ID is not case sensitive.

Password: If you were provided with a password with your Login ID, you should enter it here exactly as it was given to you. The password may use alphanumeric and special character values, and is also case sensitive. It is best to keep your password private. Upon logging in you may be prompted to change your password right away. Individual Districts will define any special requirements for minimum character settings within a password.

Forgot your Login/Password?: This can be used to reset your password or retrieve your login name if you forgot it. To use this option, you must know either your Login ID or the email address attached to your user account within Skyward.

Skyward Version Number: The series of numbers below the Forgot Password Link is used by Skyward Support to identify the version of the software your district is running.



Login Area: This area is used to select which part of the System you wish to log into. The options include: All Areas, Employee Access, Family/Student Access, or Secured Access. When selecting an area, you will only be able to see options that pertain to that area when logging in, with the exception of the All Areas option. Depending on the District Setup, you may be able to switch between the areas you have access to. Teacher Access will be accessible from the All Areas or Secured Access areas.

Skyward, Inc.: The Skyward link at the bottom of the screen will take you to the Skyward.com home page.

Operating System/Browser Version: This area identifies the Operating System (e.g. Windows 7, Windows XP, OS X) and the Internet Browser (e.g. Internet Explorer, Safari, Chrome) with version number that you are using to access your district’s Skyward Database.

Sign In: Click this button after entering your Login and Password to access the system.



Using the Forgot Login/Password Link

Upon clicking the “Forgot Your Login/Password?” link from the Login Screen, a screen similar to this will appear.

CAPTCHA: This option is used to provide an extra level of security when requesting a Password Reset. You need to type the letters and/or numbers exactly as they appear in the box.

Email or User Name: Type either the email address that is attached to your account in Skyward or your Login ID.

Submit: Clicking this button will trigger an email to be sent to the Email Address attached to the user’s account based on the email address or Login ID entered. There will be a link within that email that should be clicked to open a Reset Password Screen seen below.

Back: This button will cancel the Forgot Your Login/Password? request and take you back to the Login Screen.



This screen will display once the link in the received email is clicked. If the Login ID was forgotten, you can see it next to the Login field.

New Password: Enter the new password to be used with your account. The password must be different than the current one, and also must follow the requirements specified in the Number of Special Characters Required (those are things like spaces and punctuation), Minimum Password Length, and Number of Passwords before Reuse fields.

Confirm New Password: Re-enter your new password in this field. If this does not match the New Password field, you will be prompted to try again.

Name Used As: This area indicates the parts of the system in which the name connected to the Login ID is also used. You may see Security User, Staff or Guardian among others.

Submit: Click this button to save your password change. You will then be taken back to the Login Screen where you can use the Login ID and Password you just confirmed.



Skyport DashboardConfiguring Your DashboardAdditional Options

After you login to Skyward, this is always the first screen you will see. The SkyPort Dashboard allows you to navigate to the information you want to access for your students.



Configuring Your Dashboard

Select Widgets: Allows you to determine the information that displays on your Dashboard.

The Widgets you see listed will depend upon the district setup. You will select the widgets you would like to utilize and click on Save.

Add Dashboard: Allows you to create additional dashboard views.

You will need to enter the new dashboard name and click Save. After saving the dashboard name, you will then be able to select the widgets for your new dashboard.



Rename Selected Dashboard: Allows you to change the name of the dashboard.Delete Selected Dashboard: Allows you to remove a dashboard.Reset Selected Dashboard: Allows you to reset the dashboard to the original defaulted widgets selected by the district. Uncheck All Items: Deselects all of the widgets currently selected.

Additional Options available on the Dashboard

Yellow Circle with ! (Alerts)The Alert displays when a parent creates or responds to a Message Center message.

After clicking on the Yellow Circle Alert icon, you can click on the Unread Class Message (3115/01).

It will then take you the Class Message screen where you can read the message.

New WindowAllows you operate multiple windows. When you click on the New Window option, another window will open and allow you to navigate to a different area of the software.



My Print QueueAny report or utility that you process will run through your Print Queue. You can access the Print Queue from any screen by clicking the button in the upper right corner. Depending on the screen, the button may say ‘My Print Queue,’ but it could also just be the small printer icon as well. From this screen you can reopen the reports you previously ran, or review the status of a process run earlier. There is a district setting which controls how many days a report will remain available in your Print Queue, the number of days displays in the bottom left corner.



AccountThis option, located in the upper right corner, can be selected to view the details of the account you are currently logged into. You can view the login history of the account, change the account password, maintain a separate Family Access Password if you are a guardian, and check the settings of any Browse Filters that take a long time to load.



PreferencesThis option, located in the upper right corner, will allow you to set up options associated with your account. Changes here will not affect other users. Some of the things that can be done are change your theme color, turn on the ability to use the Check Spelling button and set up Accessibility Options to make the software easier to navigate.



ExitAlways use this button when logging out of Skyward. It is best to use the navigation buttons within the software to close windows instead of using the browser’s close button (i.e. the ‘X’ in the upper right corner). This allows the software to check to make sure that nothing on the current screen was set up/entered incorrectly and that all required fields have been populated.

Help (?)You can use the Help icon (the “?” symbol) in the upper right corner to access Customer Access and SkyDoc. Customer Access, depending on how you district is set up, could allow you to create a help ticket if something is not working as expected in the software. SkyDoc can be accessed to find Skyward’s online documentation.



Administrator Access

Administrator Access allows you to view information related to specific students, generate reports and approve grade change requests.



Gradebook TrackerGroup Data by GradebookGroup Data by TeacherGradebook Usage ReportMessage Center Usage Report

The Gradebook Tracker (Web Applications>Administrator Access>Gradebook Tracker) allows you to view teachers’ gradebooks and also to track how the gradebooks are being used. The grade information you see displayed is updated during a nightly process.

Filter Options

Group Data by – Allows you to determine how the Gradebook Tracker is sorted; either by Gradebook or Teacher

Terms to Show – Allows you to determine the class information available. This option is only available when you group data by Gradebook. After school ends, you will need to group data by Gradebook and select to show All Terms.

Entity – This option allows you to designate the entity for which teachers/gradebooks will display.



Group Data by GradebookAssignment Scores by Grade Mark

The Assignment Scores by Grade Mark displays a breakdown of the grades earned by the students in the selected class.



Hyperlink of Class

When you click on the Class Hyperlink, it will take you to the Class Profile screen. You can view the Gradebook, Lesson Scheduler, Class Summary, Curriculum Map and Teacher Scorecard from this screen.



View Gradebook

The View Gradebook allows you to access the teacher’s gradebook in a view only mode. You are able to view assignments, scores and generate reports from the specific gradebook.

View Lesson Scheduler

The View Lesson Scheduler allows you to view the daily events the teacher has created in the Lesson Scheduler.



Prior Year Gradebooks

The Prior Year Gradebooks option allows you to view the class gradebooks for a previous school year.

View Gradebook

By selecting View Gradebook, you are able to access a prior year gradebook for the selected class.



Group Data by TeacherClass List

The Class List screen displays each of the current year classes for the selected teacher, along with grading information for each class.

Hyperlink of Class



When you click on the Class Hyperlink, it will take you to the Class Profile screen. You can view the Gradebook, Lesson Scheduler, Class Summary, Curriculum Map and Teacher Scorecard from this screen.

Gradebook

The Gradebook link allows you to access the teacher’s gradebook in a view only mode. You are able to view assignments, scores and generate reports from the specific gradebook.

View Lesson Scheduler

The View Lesson Scheduler allows you to view the daily events the teacher has created in the Lesson Scheduler.



Gradebook Usage Report

The Gradebook Usage Report provides a summary of usage by teachers/staff within an entity. This report can also include information on the number of assignments, the average student performance and other course statistics.

Report Ranges Print Classes in Entity – Choose which Entity for which classes should print.

Filter/Sort By Class/Teacher - Select whether to sort based upon Class or Teacher. By Range – Allows to you to determine the range of classes/teachers that will print

on the report. By Individual – Allows you to select individual teachers for this report.

Report Options Print Current Term Statistics for each Class’s Gradebook – This option will

display the statistics next to the class when grouping data by Gradebook. Print Year to Date (YTD) Statistics for each Class’s Gradebook – If this option

is selected, you will see statistics on assignments created in the gradebook. This option will display the last date and time a teacher scored an assignment.



Print a list of Classes that do not have a Gradebook – This option will display a list of classes where the teacher has not opened the gradebook at least once to create a Gradebook Record.

Print Assignment Breakdown by Category – If this option is selected, it will display the category, the number of assignments for the category and also the average percentage earned per category by the class.

Print for Classes that are active in Term – Allows you to select the term looked at to determine if the class displays on the report.

Print for Classes that are active during Date Range – This option allows you select a date range to determine the classes printing on the report.

Only Print Classes with ___ or few Assignments in the selected Term/Date Range – This option allows you to determine the classes that print based upon the number of assignments created in the gradebook.

Only Print for Classes with at least 1 Assignment in the selected Term/Date Range – By selecting this option, only classes actually using the gradebook will display on the report.

Message Center Usage Report

The Message Center Usage Report will display how often Message Center is utilized for a range of courses and/or teachers. You can also limit the types of messages that will print on the report.

Report Ranges Entity - Choose which Entity messages should print for. School Year – Select the School Year messages should print for.



Course Section – Allows you to select a range of courses that will print on the report.

Teacher Key – Allows you to select a range of teachers that will print on the report. Date – This option allows you to set a date range to determine the messages that

will print. Message Type – Allows you to determine the type of messages that will print on

the report. Classes – This option allows you to determine classes that print based upon whether

they have created or not created a message.

Report Options Sort Order – Select to sort either by Teacher or Class. Page Break on First Sort – Allows you to page break based upon the option

selected in the Sort Order. Print Message Summary – By selecting this option, the message summary will

display on the report. The message summary is a brief statement of 60 characters describing the message.

Print Message Detail – If this option is selected, the message sent to the guardians/students will display on the report.

Print Messages Created by Guardian/Student – If this option is selected, messages generated by guardians and/or students will print on the report.



Grade Posting AdministrationStandards Gradebook – Teacher Requests for Changes to Previously Posted GradesSecondary Gradebook – Posted Grades By StudentSecondary Gradebook – Teacher Posting StatusSecondary Gradebook – Teacher Requests for Changes to Previously Posted GradesSecondary Gradebook – Grade Differences Report

The Grade Posting Administration area allows you to monitor the grades posted for students. This is also the location you will need to come to approve grade change requests by teachers. The number displaying after the ‘Teacher Requests for Changes to Previously Posted Grades’ is the number of requests needing approval. It represent Grade Change Requests from all entities you have security access to.

Standards Gradebook – Teacher Requests for Changes to Previously Posted Grades

The Standards Gradebook – Teacher Requests for Changes to Previously Posted Grades allows you to approve grade change request from the Standards Gradebook. In order for teachers to request a grade change there is an option within the configuration of the Standards Gradebook.



Filter Options

The Filter Options allow you to determine the entity and the requests that display on the screen. After selecting the entity, you can only select one option to choose the information displaying on the screen.

Show Changes that are In Progress or Ready for Review – This option will display classes with a status of In Progress or Ready for Review.

Show Changes that are In Progress – This option will only show the classes that currently have a grade change request in progress and are working on completing the modifications in the gradebook.

Show Changes that are Ready for Review – This option will only show the classes where the teacher as marked the grade change request as ‘complete’ or the two hour time frame has passed.

Show Changes that are Completed – Whey selecting this option, only grade changes flagged as completed will display.

Expanded Class InformationYou can see additional information and approve the grade change request by clicking on the arrow next to the gradebook/class.

Reason for Requesting Grade Changes

The Reason for Requesting Grade Changes will display the reason entered by the teacher when submitting their grade change request. Teachers are required to enter a reason before they can make the grade change(s).



Term Grade Difference

If the Academic Area is set up to Calculate a course term/semester/final grade based on weighted term/semester/final subject grades, you can approve the grade change and post the grades. You can either Post Grades individually or select Post All.

Subject Grade Differences

If the Academic Area is set up to Grade Subject, you will be able to view the changes made to the subject grade. There is no option to approve the subject grades because these grades do not get posted to the grades tab.

Skill Grade Differences

The Skill Grade Difference will display the changes made to the skill grades within the gradebook. There is no option for approval of the skill grades because these grades do not get posted to the grades tab.



Event Grade Differences

The Event Grade Differences display any events that were modified during the grade change request.

Term Grade Differences for Dropped Students

If the Academic Area is set up to Calculate a course term/semester/final grade based on weighted term/semester/final subject grades, you can approve the grade change and post the grades for dropped students. You can either Post Grades individually or select Post All.

Approved Grade Differences

The Approved Grade Differences display any term grades changes that were approved. It will display the date, time and who approved the term grade change.



Mass Post Grade Changes

The Mass Post Grade Changes option allows you to post the term grades for multiple gradebooks/classes at one time. You can view the grade differences by clicking on the arrow next to the gradebook/class. If you would like the grade differences to post, you will select the gradebook/class.

Total Number of Requested Changes Selected – The number that will display is updated every time you select a gradebook/class. If you click on the Clear All, it will unselect all of the gradebooks/classes at one time.

Exclude Dropped Students from Mass Posting – If this option is selected, the students displayed in the Term Grade Differences for Dropped Students will not be processed when mass posting of the grades.

Select All On This Screen – When you click on this option, all of the classes displaying on the screen will be selected for the mass posting process.

Unselect All On This Screen – When you click on this option, all of the classes displaying on the screen will become unselected for the mass posting process.

Post Grade Changes for Selected Classes – This option will mass post the grade changes for any class that is selected.

After selecting the Post Grade Changes for Selected Classes, you will receive the message displaying above. If you want all selected gradebooks/classes grade changes posted and marked as completed, you will click Continue. After clicking Continue, it will complete processing in the Print Queue.



Mark Completed

After verifying and posting the term grades, you can highlight the gradebook/class and select Mark Completed. Once the option is selected, you receive the message above displaying that the grade change request has been marked as complete.

You will receive the above screen if term grade differences still exist. If you need to review the grade changes, you will select the option to Return to Requested Changes without Completing. If the term grades should not be posted, you will select Mark as Completed. After selecting the Mark as Completed, the un-posted grades will not be available and display as ignored.



Secondary Gradebook – Posted Grades By Student

The Posted Grades by Student allows you to view the gradebook and posted grade for the student’s classes. You can also view the teacher’s gradebook and generate the Grade Difference Report.

Filter Options

Entity – Choose the Entity of the students you want to display. Grade Period – Select the grade period you want grades to display for. Show Difference Count – If you select this option, an additional column will display

next to the student’s middle name with the number of grade differences. When selecting this option, it will sort based upon the number of grade differences.



View Gradebook Link

You can click on the View link displaying next to the student’s classes and it will allow you to see the teacher’s gradebook for the selected class.

Grade Differences Report

The Grade Differences Report will display the discrepancies between the Gradebook grade and the posted grade. You can use this report to verify the teacher’s posted grades are not different than those in their Gradebooks prior to running report cards.

Report Filter School Year – Select the School Year grade differences should print for. Entity - Choose the Entity of the students you want to display on the report. Display Differences for Grade Period - Select the grade period you want grade

differences to display for on the report.

Sort OptionsThe sort options allow you determine if the report should be sort by Student or Teacher.



Secondary Gradebook - Teacher Posting Status

The Teacher Posting Status allows you to view the posting status for the teacher’s gradebooks. In the gradebook, the teacher must select the option of Posting Complete in order for the class to display as completed on the Teacher Posting Status screen.

Filter Options

Entity – Choose the Entity of the classes you want to display on the Teacher Posting Status screen.

Grade Period – Select the grade period you want posting information to display for on the screen.

Only show classes that are not marked Completed for posting – This option allows you to only display classes where the teacher has not marked the class as Posting Complete.



Secondary Gradebook – Teacher Requests for Changes to Previously Posted Grades

The Teacher Request for Changes to Previously Posted Grades area allows you to review any changes a teacher has requested within their gradebook for a closed grading period, and then post the changes. In order for teachers to request a grade change there is an option within the configuration of the Secondary Gradebook.

Filter Options

The Filter Options allow you to determine the entity and the requests that display on the screen. After selecting the entity, you can only select one option to choose the information displaying on the screen.

Show Changes that are In Progress or Ready for Review – This option will display classes with a status of In Progress or Ready for Review.

Show Changes that are In Progress – This option will only show the classes that currently have a grade change request in progress and are working on completing the modifications in the gradebook.

Show Changes that are Ready for Review – This option will only show the classes where the teacher as marked the grade change request as ‘complete’ or the two hour time frame has passed.

Show Changes that are Completed – By selection this option, only grade changes flagged as completed will display.



Expanded Class InformationYou can see additional information and approve the grade change request by clicking on the arrow next to the gradebook/class.

Reason for Requesting Grade Changes

The Reason for Requesting Grade Changes will display the reason entered by the teacher when submitting their grade change request. Teachers are required to enter a reason before they can make the grade change(s).

Grade Differences

The Grade Differences display students’ gradebook grade and posted grade that no longer match due to the teacher submitting a grade change request for a closed grading period. You can either Post Grades individually or select Post All after verifying the grades.

Approved Grade Differences

The Approved Grade Differences display the grades changes that were approved. It will display the date, time and who approved the term grade change.

Dropped Student Differences

The Dropped Student Differences allow you to approve the grade change and post the grades for dropped students in the selected class. You can either Post Grades individually or select Post All.



Mass Post Grade Changes

The Mass Post Grade Changes area allows you to post grade changes for multiple gradebooks/classes at one time. You can view the grade differences by clicking on the arrow next to the gradebook/class. If you would like the grade differences to post, you will select the gradebook/class.

Total Number of Requested Changes Selected – The number that will display is updated every time you select a gradebook/class. If you click on the Clear All, it will unselect all of the gradebooks/classes at one time.

Exclude Dropped Students from Mass Posting – If this option is selected, the students displayed in the Dropped Student Differences will not be processed when mass posting of the grades.

Select All On This Screen – When you click on this option, all of the classes displaying on the screen will be selected for the mass posting process.

Unselect All On This Screen – When you click on this option, all of the classes displaying on the screen will become unselected for the mass posting process.

Post Grade Changes for Selected Classes – This option will mass post the grade changes for any class that is selected.

After selecting the Post Grade Changes for Selected Classes, you will receive the message displayed above. If you want all selected gradebooks/classes grade changes posted and marked as completed, you will click Continue. After clicking Continue, it will complete processing in the Print Queue.



Mark Completed

After verifying and posting the grade changes, you can highlight the gradebook/class and select Mark Completed. Once the option is selected, you receive the message displaying that the grade change request has been marked as complete.

You will receive the above screen if grade differences still exist. If you need to review the grade changes, you will select the option to Return to Requested Changes without Completing. If the grades should not be posted, you will select Mark as Completed. After selecting the Mark as Completed, the un-posted grades will not be available and display as ignored.



Grade Differences Report

The Grade Differences Report will display the discrepancies between the Gradebook grade and the posted grade. You can use this report to verify the teacher’s posted grades are not different than those in their Gradebooks prior to running report cards.

Report Filter School Year – Select the School Year grade differences should print for. Entity - Choose the Entity of the students you want to display on the report. Display Differences for Grade Period - Select the grade period you want grade

differences to display for on the report.

Sort OptionsThe sort options allow you determine if the report should be sort by Student or Teacher.



Student Search by EntityProfileClass SummaryAttendanceScheduleAdd/DropsEntry/WithdrawalRTI InformationIHP (Individual Health Plan)Emergency ContactsDisciplineNCLBAcademic HistoryGraduation RequirementsEducational MilestonesStudent ServicesTest ScoresBusingStudent PortfolioRecommendationsFamily Access HistoryActivitiesCustom FormsFamily Access Display – GradebookFamily Access Display – Message CenterFamily Access Display – CalendarInformation ReportMulti-Class Progress ReportProgress ReportProgress Report LetterStandards Report Card



The Student Search by Entity allows you to view student information within a specific entity. Information available in this area is determined by security access.

Filter Options

Entity – Allows you to determine the students that display in the list. Student Status – This option allows you to determine whether Active or Both

(Active and Inactive) students display in the list.

General

Expanding the General area displays the student’s demographic information.

Attendance

Expanding the student’s Attendance information will display the days and periods the student was not in attendance.



General/Attendance Buttons

The General/Attendance Buttons allow you to determine the information that will display next to the student’s name. The above image is a sample of the information that displays when selecting General.

Above is a sample of what the screen will look like when selecting Attendance.



View Student Information

When you highlight a student’s name and click on View Student Information, it will take you to the Student Information screen. You can now select an item listed on the left side of the screen to view the selected information. The options you have available will depend upon security access.



Profile

The Profile displays a variety of student information including demographic, family, school and emergency contact information for the student.



Email Teachers

The Email Teachers option allows you to email the student’s teachers or all staff. Select the Message Recipients and click Next.



You can now create your message for the body of the email. If you would like to see what the email will look like, you can click Review Email. After verifying the email, click Send Email.

Edit Login

The Edit Login allows you to modify the student’s login and password for Student Access. The student’s password will not display if they have changed it from the district created password. If you set the password, you will be able to see the password and you also have the ability to ‘Force password change at next login.’

Edit Guardian Email

When you click Edit Guardian Email it allows you to make modifications to a guardian’s email address. Highlight the Guardian’s Name and select Edit.

You can now modify the guardian’s email address. If you change the guardian’s email address here, you are changing the email throughout the software.



Student Alert Indicators

The Student Alert Indicators allow you to view specific information for a student that is set up by administration. You can access this information by clicking on a student indicator. You can also see the information if you hover the mouse over the indicator.

Hyperlinked Email Address

When you click on an individual’s email address, it allows you to email the person directly from Skyward. You can create your message for the body of the email. If you would like to see what the email will look like, you can click Review Email. After verifying the email, you click Send Email.



Hyperlinked Name

When you click on an individual’s name on the Profile, it will allow you to see additional information for that guardian or emergency contact.



Class Summary

The Class Summary (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will show the classes the student is enrolled in. You can see their current and past grades for the class, as well as attendance for the current and past week. Click on the Grade Mark to view a Progress Detail Report for the selected grading period.



This screen will show all of the assignments entered for the class. If the teacher has attached Academic Standards to the assignment, you will be able to see how the student did on each of the attached Standards. Assignments highlighted in red are assignments flagged as missing. If you want to see more information regarding the individual assignment, click on the assignment.



Assignment Detail

The Assignment Detail screen will display additional information.

View Grade Marks on Progress Report

The View Grade Marks allow you to see the grading scale being used for the student.



View Content Grades

View Content Grades allows you to see how the student is performing on the Academic Standards attached to assignments.

Print Progress Detail ReportThe Print button on the Progress Detail Report allows you to generate a copy of the information that displays on the screen. When you click on print, it will ask you which printer you want the document sent to. The document will go directly to the printer and not display on the screen first.

Show/Hide Dropped ClassesShow/Hide Dropped Classes allows you to determine the classes that will display for the student.

Display Options

Display Options allows you to determine the class/grade information that will display on the Class Summary screen.



Attendance

The Attendance area (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will show a record of a student’s absences and tardies along with the reason, if indicated. There is also a box that will show if the parent has been notified.



Schedule

The Schedule area (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will show the student’s current, past and future schedule. The option to view future schedule will depend upon security access established by the administrator. You can select the schedule you want to view at the top of the screen.



Current Year by Period View

When viewing the Current Year by Period, the terms will display horizontally across the top of the screen and the class periods will display vertically.



Current Term Only

If you select to view the current term classes, it allows you to view just the current term class information.



Previous Year

If you select Previous Year, it will display the classes the student was enrolled in for the prior school year.



Next Year

If you select Next Year, it will show the classes the student is currently scheduled into for the upcoming school year. It will also show the course requests for the student.



Add/Drops

Add/Drops (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will display the student’s adds and drops of classes for the current year. It will show you the class, date and who completed the scheduling modification.



Entry/Withdrawal

Entry/Withdrawal (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will show you information about when the student withdrew and/or entered certain schools/entities.

If you click on either Entry or Withdrawal, you will see additional information related to the record.



RTI Information

The RTI – Response to Intervention area (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to view, add or modify intervention and referral records. Response to Intervention is a separate module the district would need to purchase in order to add RTI information.

The Watch List Flags display at the top of the screen; these are administratively added to students. These help you to monitor students who may be struggling to succeed.



Add Referral

Add Referral allows you submit an RTI referral.

**Referral Date - Enter the date the referral is being made. **Date Received - Enter the date the referral was received by the district. **Criteria Type - Select from a predefined list of Criteria Types. These are broad

categories. **Criteria Group - Select from a predefined list of codes created by the district.

The Criteria Group is more specific (e.g. Language Arts, Mathematics, Organization). Referred By - This field is automatically populated with your name. Referral Questions - Allows you the to enter additional information related the

referral. The questions available are created within each entity.

After you have completed the Referral, you can select Submit or Save as WIP. If you use the option to Save as WIP, you will be able to edit and complete the referral at a later time. Once all of the information has been entered, you will want to select the option to Submit. After you Submit the referral, you will not be able to modify it.



Edit Referral

Edit allows you to make modifications to the Date Received, Date Closed, Criteria Type, Criteria Group and Referred By. The Edit will only be available if you used the option to Save as WIP.

Referral Attachments

The Attach option allows you to attach an external file or link.



Add File for Referrals

The Add File allows you to browse to the location of the file and enter a description. You also have the option to Display in Family Access. Once you have attached the file, click Save.

Add Link for Referrals

Add Link allows you to enter a URL and description for the Referral. You also have the option to Display in Family Access. After you have entered the URL, click Save.

Custom Forms

Custom Forms allow you to add, edit and/or view additional information on a district form created for RTI Referrals.Add Intervention



Add Intervention allows you to attach an intervention to a student.

Instructional Strategy - If you select this option, you will not be able to select an intervention for the student. You will only be able to enter the Criteria Type, Criteria Group, Tier, Area and Notes for the student.

**Criteria Type - Select from a predefined list of Criteria Types. These are broad categories.

**Criteria Group - Select from a predefined list of codes created by the district. The Criteria Group is more specific (e.g. Language Arts, Mathematics, Organization).

**Area - Select the area the intervention will be addressing. The area is a sub-area of the Criteria Group and is used to further identify the area in which the student is struggling. The areas displaying will be based upon the Criteria Group that has been selected.

**Begin Date - Enter the Date the intervention will begin. End Date – Optionally, enter the end date of the intervention.



Tier - Select the tier this intervention pertains to. **Status - Select if the intervention is open or closed. **Intervention - Select the intervention being used. This represents the change of

instruction a student is receiving in order to improve performance and achieve adequate progress. The interventions displaying in the list are based upon the Criteria Group selected.

Provider - Allows you to select who will be overseeing the intervention. If you are going to be using the option to Save and Create RTI Meeting, you will need to enter a Provider name.

Intervention Frequency - Select how often the intervention is occurring. Duration - Select the length of time the intervention will be used. Notes - Enter any additional information pertaining to the intervention. Student Strengths/Weaknesses - Enter additional information regarding the

student’s strengths and weaknesses. Results - Select the status of the intervention. Referral Person - Enter the person making the intervention referral. It will default

with your name in the field. Initial Score - Select the score prior to beginning the intervention. This will be used

in the graphing of the student’s progress on the intervention. Target Value - Enter the value/score you are hoping to achieve by using the

selected intervention. This value will be used in the graphing of the student’s progress.

**Goal - Select the goal you would like the student to achieve by using the selected intervention.

Monitoring Frequency - Select how often the student should be monitored for progress.

Assessment Tool - Select the tool you will use for progress monitoring. Points Possible - Choose the points that will be possible when using progress

monitoring. Goal Notes - Enter any additional information pertaining to the intervention goal. Goal Status - Select whether the goal is active, completed or failed.

After you have entered the required fields for the creation of the intervention, you have three options regarding saving the intervention. Save: Saves the current intervention and returns you to the RTI screen.Save And Add New Intervention: Saves the current intervention and returns to the Add Intervention screen.Save And Create RTI Meetings: Saves the current intervention and allows you to schedule RTI meetings with the student.



This is a sample of what it will look like when you click on the option to Save and Create RTI Meetings. When setting up meetings, you do have the ability to Mass Add (Create) meetings for a range of dates.



Edit Student Interventions

Edit allows you to make modifications to the student’s intervention. All fields on the intervention can be modified with the exception of Tier.

Data Points

Data Points are used with Progress Monitoring. They can be graphed to determine the student’s progress.



Add

**Date - Enter the date of the Data Point. **Goal - Select the goal of the Data Point. **Score - Enter the score of the Data Point for Progress Monitoring. Target Value - Select the value/score used as the Target Value. The value that

defaults is the value used in the creation of the intervention. **Entered By - Select who the data point was entered by; your name will default. Notes: Enter any additional information or observations regarding the data point. Display this Data Point on Graphs: Select this option if you would like the data

point to display on the graph.

After the required information has been entered for the Data Point, you can select either Save or Save and Add Another.

Edit

The Edit allows you to make modifications to any field of the Data Point.



Delete

Highlight the Data Point and then click Delete. You will receive the above message asking you to verify this deletion.

Create Graph

The Create Graph allows you to generate a graph of all of the data points used in Progress Monitoring for the student. Three different types of graphs can be generated.



Performance Over Time: Displays a line graph for the student’s data point scores for each date of the selected range.

The sample above is the graph showing Performance Over Time.



Difference Over Time: Displays a line graph of the difference between the data point scores and the target value for each date in the range.

The sample above is the graph showing Difference Over Time.



Student Progress Comparison: Displays a bar graph of the student’s last entered data point score and the average final score for all students within the selected range.

The sample above is the graph showing the Student Progress Comparison. You can click on bar graph to drill-down to see additional information.

Intervention Attachments

The Attach option allows you to attach an external file or link to an intervention.



Add File for Intervention

Add File allows you to browse to the location of the file and enter a description. You also have the option to Display in Family Access. Once you have attached the file, click Save.


Add Link allows you to enter a URL and description for the Intervention. You also have the option to Display in Family Access. After you have entered the URL, click Save.

Custom Forms for Interventions

Custom Forms allow you to add, edit and/or view additional information on a district form created for RTI Interventions.



IHP (Individual Health Plan)

The IHP (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to print a copy of the student’s Individual Health Plan. The district would need to purchase the Health Records module in order to create IHP records for students.



Emergency Contacts

Emergency Contacts (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will show the student’s emergency contacts and the primary/secondary phone numbers attached to each contact.

You will see additional information regarding the emergency contact when you click on their name.



Discipline

Discipline (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will show the offense records attached to the student. You may have the ability to create a discipline referral depending upon security access.

Add Discipline Referral

School - Select the school where the discipline issue took place. Officer - Select the discipline officer for the discipline referral. This field might not

display depending upon the configuration of the options for discipline.



Offense - Select the offense for the discipline referral from the drop-down. Location - Choose the location where the discipline issue took place. Bus - If the issue occurred on the bus, select the bus number. Date of Offense - Enter the date the discipline issue took place. Time of Offense - Enter the time the discipline issue took place. Comment - Enter any additional information related to the discipline referral. Parent Notified - Select if the parent was notified of this discipline referral.

After you have entered the Discipline Referral information, click Save.

Edit Referral (pencil icon)

You will have the capability to edit a newly created discipline referral. When you edit the referral, you can modify all fields on the referral. You will not be able to edit the referral once the discipline officer addresses the referral.



Delete Referral (blue X)

You may have the ability to delete a discipline referral depending upon your security access. You will not be able to delete the referral once the discipline officer addresses the referral.

After you click on the blue X for the referral, you will receive the message displayed above. Click OK to delete the referral.

View Notes

View Notes allows you to view the discipline notes for the selected student.

Only Show Current Year Offenses/Show All OffensesThis option allows you to determine the discipline offenses that display for the student.



Click on Offense

When you click on the offense, you will be able to see additional information related to the discipline record. It will allow you to see the action entered by the discipline officer.



NCLB

The NCLB – No Child Left Behind area (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) shows selected state information that was collected on the student within the entity. It provides detailed NCLB information on students, which is issued and used for state/federal reporting purposes.



Academic History

Academic History (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will display the student’s grade history throughout their history in a district. It will show the student’s classes and grades. If a Standards Gradebook was used for the class, it will display a green paper icon. When you click on the green paper icon, you will be able to see the subject and skill grades for the student.

Show Filter

The Show Filter allows you to determine the classes and grades that will display on the Academic History screen.



Graduation Requirements

Graduation Requirements (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) shows the progress of the student’s credits and how many they have remaining before they can graduate. You will only see this option if the district has purchased the Graduation Requirements module.

Show/Hide CoursesShow/Hide Courses allows you to display the courses that are being counted towards credit for a requirement.



Selecting Specific Course when Showing Courses

When displaying the courses, you can click on the ‘Class Description’ and it will open another window. It will display the class and teacher information. If you are using Curriculum Mapping and Lesson Plan, you can view that information for the class as well.



Educational Milestones

Educational Milestones (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to view Entity or District defined milestones attached to the student’s record.

Student Services

Student Services (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to view Section 504 Plans for students.



View Detail

The View Details screen allows you to see information related to the Section 504 Plan.

View Attachment

The View Attachment area allows you to see any Section 504 Plan attachments for the student.



Test Scores

Test Scores (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) is a place where you can view how the student performed on a standardized test. Depending upon the setup of the test, you may have the ability to enter scores. You can see the scores for the test by expanding the test score record.

Enter Scores

The Enter Scores button will only be available if the test has been set up administratively to allow score entry through Educator Access Plus. After selecting Enter Scores, you will receive another screen that will allow you to enter the student’s score(s). Once the score(s) have been entered, click Save and Back.



Print

Print will allow you to print the scores for the highlighted test for either All Students or the Selected Student. This report will process in the print queue and not go directly to the printer.

Print All

Print All will print the scores for all tests for either All Students or the Selected Student. This report will process in the print queue and not go directly to the printer.



Busing

Busing (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will display all busing information attached to the student. It will show the bus numbers, route, bus stops and transportation information.



Student Portfolio

The Student Portfolio (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you the ability to view the attachments and highlights for a student.

ViewThe view under the attachment area allows you to open the attachment.

Details/HideDetails allows you to view the information for the highlights.



Recommendations

Recommendations (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to view the courses the student has been recommended for by the staff.



Family Access History

Family Access History (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to see how many times the family and the student have logged into Family/Student Access during the current year. It will also display the last time the family or student logged in.



Activities

Activities (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will display different information related to the activities the student is enrolled in.



Show Details

The Show Details option will allow you to see additional information related to the activity, such as the Activity Leader and the Awards for the activity.



Show Assistants

Show Assistants will allow to you see the assistants attached to the activity.



Custom Forms

Custom Forms (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to view, add and modified Custom Forms attached to the student. Custom Forms are used to track additional information.

Views

The Views area allows you to determine the Custom Form information that will display.



Expanded Student Information

When you click the expand next to the student’s name, you will be able to see the information related to the Custom Form you selected in the View drop-down menu. You will also see Demographic Information in the General Area.

Add

The ability to add a custom form to a student will depend upon the administrative setup of the Custom Form. You can enter the required information on the Custom Form and then click Save.

Edit

Edit allows you to make modifications to an existing Custom Form. The ability to edit a custom form will depend upon the administrative setup of the Custom Form.



Delete

The Delete allows you to remove a custom form for a student. You will select the Custom Form in the Views drop-down and then select Delete. The ability to delete a Custom Form will depend upon the administrative setup.

After clicking Delete, you will receive the above message. Click OK to delete the Custom Form.

Print Details

The Print Details option allows you to generate a report with the information you see when you expand the student’s name.

Print My Students

The Print My Students option allows you to print information entered on Custom Forms for the current student or all students.

Click Add to create a new report template.



You can select the Custom Forms you want to display on the report. The list of Custom Forms is determined based upon the access you have to the specific forms. After selecting the student(s) and Custom Forms, you will click Save and Print.

View Inactive Forms

The View Inactive Forms allows you to see Custom Forms that are attached to a student but are no longer being used.



Family Access Display – Gradebook

Progress Report Tab

The Family Access Display - Gradebook (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) displays how the grade information will look in Family/Student Access. This will display the grades for every class in the student’s schedule. You can view the progress report for a class by clicking on the Grade Mark for that Class.

The progress report displays the assignment information as well as the grading scale. If you click on the assignment in the progress report, you will see additional information regarding the assignment.



The information you see in the Assignment Detail screen depends upon the configuration of Family Access.



Missing Assignment Tab

The Missing Assignment tab displays the student’s missing assignments. The missing assignments displaying are determined by the configuration of Family Access.

Teacher’s Log Tab

The Teacher’s Log tab displays any Teacher Log records that have been selected to display in Family Access. You can view the Teacher Log record by clicking on View Teacher Logs.



The above screen is a sample of a Teacher Log record created for the student.

GPA/Class Rank Tab

You can view the student’s GPA and Class Rank in the GPA/Class Rank tab. The Show Detail will show the GPA Types set up by the entity. The GPA/Class tab is available depending upon the configuration of Family Access.



Comments Tab

The Comments tab will display report card comments for the entire year.



Family Access Display – Message Center

You can see all messages created via the Message Center (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity). You also have the ability to see if the message was read in Family/Student Access. Click View Messages to see the Message Center Message.



This is a sample of what the message will look like in Family/Student Access.

Family Access Display – Calendar

The Calendar (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) screen gives you a view of what the family/student can see when they look at the calendar in Family/Student Access.



Reports – Information Report

The Information Report (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to print an assortment of student information. The information you can print will depend upon security access to information in My Students.

Options: Select the information you would like to print on the report. Student Profile Information – Prints demographic information; such as birth date,

address, phone number and alert information. Family Member Information – Displays Family Information; such as guardian

names, phone numbers and sibling names. Use Mailing Address – Displays the student’s mailing address. Print Confidential Phone Numbers – Should phone numbers flagged as

confidential print? Attendance Totals – Displays attendance information for the student. You can

either select Display Attendance for Term or Display Attendance for Date Range.

Display Attendance for Term – Allows you to select the term attendance will print for.Display Attendance for a Date Range – Allows you to select the specific dates attendance will print for on the report.



Print Only Attendance Totals – If this option is not selected, it will show the days and periods the student was not in attendance.

Current Schedule – Displays the student’s current year schedule. Course Add/Drop – Shows the date when courses were added and dropped. Discipline Information – Displays the student’s discipline offenses and action

records.Current Year Only – If this option is selected, only current year offenses and actions display.

Academic History – Shows courses and grades for prior year(s).School Year – Allows you to determine the school year(s) the Academic History will print for.

Current Grades – Displays the current grades for all the student’s courses.Grade Buckets – Allows you to select the grades that display.Show Teacher Comments – Displays the report card comments.Show Current Cumulative GPA – Displays the student’s cumulative GPA value.

Test Scores – Shows scores entered for standardized tests. Course Recommendations – Displays any course recommendations entered for

the student. Activities – Allows you to view the activities the student is involved with. Message Center – Displays any messages that were generated. You can select to

display Family Access and/or Student Access. Entry/Withdrawal – Shows the entry/withdrawal records for the student based

upon the dates entered. Picture – If the picture exists for the student in Skyward, it can display on the

report. Emergency Contacts – Displays the emergency contacts for the student. Student Access Login and Password – Allows you to view the student’s login and

password for Student Access. If the student has changed their password from the one entered by the district, you will only see ********** on the report.

After selecting the information you want to print on the report, select View Report for Selected Student.



Reports – Multi-Class Progress Report

The Multi-Class Progress Report (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) lists the overall grade and category summary for the term specified.

Grades Display Grades for Term – Select the term/semester/final grading period that will

be used to generate the Progress Report.Options

Display Signature Line – This option will add space on the report for a signature. Only print classes where student has less than ____final percent – This

option provides you the ability to only print the report for students below a specific percentage.

Free Form Header/Footer – Space to allow for the entry of additional information as needed on the report.

After verifying the options selected on the template, click View Report for Selected Student.



Reports – Progress Report

The Progress Report (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) is an individualized report that can show a student’s current subject, skills and/or event grades. This report will only be available if the student is attached to a course using the Standards Gradebook.

Grading Period - Select a Grading Period for the report to display.

Print Skills All – Select this to print both graded and non-graded skills. Graded Only – Select this to print only skills with grades.

Show Grade Mark Legend - Select this option to print a legend showing the grade marks used for the course.

Display Signature Line – This option will add space on the report for a signature.

Free-Form Header/Footer: Provides space for entry of additional information as needed.



Reports – Progress Report Letter

The Progress Report Letter (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to create a report for parents/guardians that will print the selected student’s grades and /or assignment information for all classes in the student’s schedule.

Grades Display Grade for Term – Select the term/semester/final grading period that will

be used to generate the Progress Report Letter. Only print classes with a grade mark of – Allows you to only print the progress

report for students receiving the selected grade. Only print classes with less/greater than ___ percent – Allows you to only

print the progress report for students receiving less than or greater than the specified percentage.

Options Body of Letter – Allows you to enter free form text which will print on the Progress

Report Letter. Address Letter to Student/Guardian of Student – Allows you to determine who

the letter will be addressed to. Fields to Print – What addition information would you like to print on the report?

Print Teacher’s Name with Class – Allows you to print the teacher’s name on the report.Print Student Access Login Info – If you select this option, it will print their login and password information. If the student has changed their



password from the one created by the district, you will only see ******* on the report.Print Guardian’s Family Access Login Info – If you select this option, it will print the guardian’s login and password for Family Access. If the parents have changed their password from the one created by the district, you will only see ******* on the report.Print Assignment Detail Info – If this option is selected, you will see additional options that can be selected to determine the assignment information that will print.Include Percent with Course Grade – Allows you to print the current gradebook percentage on the report.Print Attendance – This option allows you to print the student absence and tardy count per class.Print Signature Line – This option allows you to add a space for parents/guardians to acknowledge the receipt of the report.Print Dropped Classes – Should dropped classes display on the Progress Report Letter?Print Student’s Current GPA – Would you like the student’s GPA to print on the report?

Reports to Generate - Allows you to determine the families to generate Progress Report Letters for.

Print Mailing Address – Should the families mailing address print on the report? Free Form Header/Footer – Allows for additional information to display on the

Progress Report Letter.



Reports – Standards Report Card

The Standards Report Card (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) allows you to print a report card for the selected student. The Standards Report Card prints grade information for all classes attached to the student.

Grading Period Term – Select the term you want the report card to print through. Print a blank report card – Select this option to not print the student’s grades,

comments or attendance. The report card will still display the subject/skills for the classes.

Separate comments onto a new page – Select this option to print the comments posted for the term on a separate page.

Print comments only – When this option is selected, it will only print the comments.

Only Print for Families Set to Receive a Hard Copy of the Report Card – This option prints report cards for only the students where families have selected to receive a paper copy.

Post Report Cards to Family/Student Access – When this option is selected, the report cards will be viewable in Family/Student Access for students and parents. This option should be selected only when the report card has been finalized and is ready for display.

Print for Family Print for First Family Only – Allows you to print a hard copy for only the student’s

primary family. Print for Secondary Family Only – Allows you to print a hard copy for only the

student’s second family. Print for First and Second Families – Allows you to print a hard copy for the 1st

and 2nd family attached to the student. Print for all Families – Allows you to print a hard copy for all families attached to

the student.



Student Search by District ProfileClass SummaryAttendanceScheduleAdd/DropsEntry/WithdrawalRTI InformationIHP (Individual Health Plan)Emergency ContactsDisciplineNCLBAcademic HistoryGraduation RequirementsEducational MilestonesStudent ServicesTest ScoresBusingStudent PortfolioRecommendationsFamily Access HistoryActivitiesCustom FormsFamily Access Display – GradebookFamily Access Display – Message CenterFamily Access Display – CalendarInformation ReportMulti-Class Progress ReportProgress ReportProgress Report LetterStandards Report Card



The Student Search by District allows you to view student information within any entity. Information available in this area is determined by security access.

Filter Options

Student Status – This option allows you to determine whether Active or Both (Active and Inactive) students display in the list.

General

Expanding the General area displays the student’s demographic information.

Attendance

After expanding the student’s information, you will see the Attendance record for the student. It will only display the days and periods the student was not in attendance.



General/Attendance Buttons

The General/Attendance Buttons allow you to determine the information which will display next to the student’s name. The above image is sample of the information that displays when selecting General.

Above is a sample of what the screen will look like when selecting Attendance.



View Student Information

When you highlight a student’s name and click on View Student Information, it will take you to the Student Information screen. You can now select an item listed on the left side of the screen to view the selected information. The options you have available will depend upon security access.



Profile

The Profile displays a variety of student information including demographic, family, school and emergency contact information for the student.



Email Teachers

The Email Teachers option allows you to email the student’s teachers or all staff. Select the Message Recipients and click Next.



You can now create your message for the body of the email. If you would like to see what the email will look like, you can select Review Email. After verifying the email, click Send Email.

Edit Login

The Edit Login allows you to modify the student’s login and password to Student Access. The student’s password will not display if they have changed it from the district created password. If you set the password, you will be able to see the password and you also have the ability to ‘Force password change at next login.’

Edit Guardian Email

To make modifications to a guardian’s email address, highlight the guardian’s name and select Edit.

You can now modify the guardian’s email address. If you change the guardian’s email address here, you are changing the email throughout the system.



Student Alert Indicators

The Student Alert Indicators allow you to view specific information for a student that is set up by administration. You can access this information by clicking on a student indicator. You can also see the information if you hover the cursor over the indicator.

Hyperlinked Email Address

When you click on an individual’s email address, it allows you to email the person directly from Skyward. You can create your message for the body of the email. If you would like to see what the email will look like, you can select ‘Review Email.’ After verifying the email, click Send Email.



Hyperlinked Name

When you click on the individual name on the Profile, it will allow you to see additional information for the guardian or emergency contact.



Class Summary

The Class Summary (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) will show the classes the student is enrolled in. You can see their current and past grades for the class, as well as attendance for the current and past week. Click on the Grade Mark to view a Progress Detail Report for the selected grading period.



This screen will show all of the assignments entered for the class. If the teacher has attached Academic Standards to the assignment, you will be able to see how the student did on each of the attached Standards. Assignments highlighted in red are assignments flagged as missing. If you want to see more information regarding the individual assignment, click on the assignment.



Assignment Detail

The Assignment Detail screen will display additional information.

View Grade Marks on Progress Report

The View Grade Marks allows you to see the grading scale being used for the student.



View Content Grades

The View Content Grades allow you to view how the student is performing on the Academic Standards attached to assignments.

Print on Progress Detail ReportThe Print button on the Progress Detail Report allows you to generate a copy of the information that displays on the screen. When you click on print, it will ask you which printer you want the document sent to. The document will go directly to the printer and not display on the screen first.

Show/Hide Dropped ClassesThe Show/Hide Dropped Classes allows you to determine the classes that will display for the student.

Display Options

Display Options allows you to determine the class/grade information that will display on the Class Summary screen.



Attendance

The Attendance area (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) will show a record of a student’s absences and tardies along with the reason, if indicated. There is also a box that will show if the parent has been notified.



Schedule

The Schedule (Web Applications>Educator Access Plus>Administrator Access>Student Search by Entity) will show the student’s current, past and future schedule. The option to view future schedule will depend upon security access established by administration. You can select the schedule you want view at the top of the screen.



Current Year by Period View

When viewing the Current Year by Period, the terms will display horizontally across the top of the screen and the class periods will display vertically.



Current Term Only

If you select to view the current term classes, it allows you to view just the current term class information.



Previous Year

If you select Previous Year, it will display the classes the student was enrolled in for the prior school year.



Next Year

If you select Next Year, it will show the classes the student is currently scheduled into for the upcoming school year. It will also show the course requests for the student.



Add/Drops

Add/Drops (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) will display the student’s adds and drops of classes for the current year. It will show you the class, date and who completed the scheduling modification.



Entry/Withdrawal

The Entry/Withdrawal area (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) will show you information about when the student withdrew and/or entered certain schools/entities.

If you click on either Entry/Withdrawal, you will see additional information related to that record.



RTI Information

The RTI – Response to Intervention (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to view/add/modify intervention and referral records. Response to Intervention is a separate module the district would need to purchase in order to add RTI information.

The Watch List Flags display at the top of the screen; these are administratively added to students. This will help you to monitor students who may be struggling to succeed.



Add Referral

The Add Referral allows you submit an RTI referral.

**Referral Date - Enter the date the referral is being made. **Date Received - Enter the date the referral was received by the district. **Criteria Type - Select from a defined list of Criteria Types; they are a broad

category. **Criteria Group - Select from a defined list of codes created by the district. The

Criteria Group is more specific (e.g. Language Arts, Mathematics, Organization) Referred By - This field is automatically populated with your name. Referral Questions - Allows you the ability to enter additional information related

the referral. The questions available are created by the entity.

After you have completed the Referral, you can select either Submit or Save as WIP. If you use the option to Save as WIP, you will be able to edit and complete the referral. Once all of the information has been entered, you will want to select the option to Submit. After you Submit the referral, you will no longer be able to modify the referral.



Edit Referral

Edit allows you to make modifications to the Date Received, Date Closed, Criteria Type, Criteria Group and Referred By. The Edit will only be available if you had previously used the option ‘Save as WIP.’

Referral Attachments

Attach allows you to attach an external file or link.



Add File for Referrals

Add File allows you to browse to the location of the file and enter a description. You also have the option to Display in Family Access. Once you have attached the file, click Save.


The Add Link allows you to enter a URL and description for the Referral. You also have the option to Display in Family Access. After you have entered the URL, click Save.

Custom Forms

The Custom Forms area allows you to add, edit and/or view additional information on a district form created for RTI Referrals.



Add Intervention

The Add Intervention allows you to attach an intervention to a student.

Instructional Strategy - If you select this option, you will not be able to select an intervention for the student. You will only be able to enter the Criteria Type, Criteria Group, Tier, Area and Notes for the student.

**Criteria Type - Select from a predefined list of Criteria Types; they are a broad category.

**Criteria Group - Select from a predefined list of codes created by the district. The Criteria Group is more specific (e.g. Language Arts, Mathematics, Organization).

**Area - Select the area the intervention will be addressing. The area is a sub-area of the Criteria Group and is used to further identify the area in which the student is struggling. The areas displaying will be based upon the Criteria Group that has been selected.

**Begin Date - Enter the Date the intervention will begin.



End Date – Optionally, enter the end date of the intervention. Tier - Select the tier this intervention pertains to. **Status - Select if the intervention is open or closed. **Intervention - Select the intervention being used. This will represent the change

of instruction a student is receiving in order to improve performance and achieve adequate progress. The interventions displaying in the list are based upon the Criteria Group selected.

Provider - Allows you to select who will be overseeing the intervention. If you are going to be using the option to Save and Create RTI Meeting, you will need to enter a Provider name.

Intervention Frequency - Select how often the intervention is occurring. Duration - Select the length of time the intervention will be used. Notes - Enter any additional information pertaining to the intervention. Student Strengths/Weaknesses - Enter additional information regarding the

student’s strengths and weaknesses. Results - Select the status of the intervention. Referral Person - Enter the person making the intervention referral. It will default

with your name in the field. Initial Score - Select the score prior to beginning the intervention. This will be used

in the graphing of the student’s progress on the intervention. Target Value - Enter the value/score you are hoping to achieve by using the

selected intervention. This value will be used in the graphing of the student’s progress.

**Goal - Select the goal you would like the student to achieve by using the selected intervention.

Monitoring Frequency - Select how often the student should be monitored for progress.

Assessment Tool - Select the tool you will use for progress monitoring. Points Possible - Choose the points that will be possible when using progress

monitoring. Goal Notes - Enter any additional information pertaining to the intervention goal. Goal Status - Select if the goal is active, completed or failed.

After you have entered the required fields for the creation of the intervention, you have three options regarding saving the intervention. Save: Saves the current intervention and returns you to the RTI screen.Save And Add New Intervention: Saves the current intervention and returns to the add intervention screen.Save And Creation RTI Meetings: Saves the current intervention and allows you to schedule RTI meetings with the student.



This is a sample of what it will look like when you click on the option to Save and Create RTI Meetings. When setting up meetings, you do have the ability to Mass Add (Create) meetings for a range of dates.



Edit Student Interventions

The Edit option allows you to make modifications to the student’s intervention. All fields on the intervention can be modified with the exception of Tier.

Data Points

Data Points are used with Progress Monitoring. They can be graphed to determine the student’s progress.



Add

**Date - Enter the date of the Data Point. **Goal - Select the goal of the Data Point. **Score - Enter the score of the Data Point for Progress Monitoring. Target Value - Select the value/score used as the Target Value. The value that

defaults is the value used in the creation of the intervention. **Entered By - Select who the data point was entered by; your name will default. Notes: Enter any additional information or observations regarding the data point. Display this Data Point on Graphs: Select this option if you would like the data

point to display on the graph.

After the required information has been entered for the Data Point, you can select either Save or Save and Add Another.

Edit

Edit allows you to make modifications to any field of the Data Point.



Delete

Highlight the Data Point and then click on the delete. You will receive the above message after selecting delete.

Create Graph

The Create Graph allows you to generate a graph of all of the data points used in Progress Monitoring for the student. Three different types of graphs can be generated.



Performance Over Time: Displays a line graph for the student’s data point scores for each date of the selected range.

The sample above is the graph showing Performance Over Time.



Difference Over Time: Displays a line graph of the difference between the data point scores and the target value for each date in the range.

The sample above is the graph showing Difference Over Time.



Student Progress Comparison: Displays a bar graph of the student’s last entered data point score and the average final score for all students within the selected range.

The sample above is the graph showing the Student Progress Comparison. You can click on bar graph to drill-down to see additional information.

Intervention Attachments

The Attach option allows you to attach an external file or link to an intervention.



Add File for Intervention

The Add File allows you to browse to the location of the file and enter a description. You also have the option to Display in Family Access. Once you have attached the file, click Save.


The Add Link allows you to enter a URL and description for the Intervention. You also have the option to Display in Family Access. After you have entered the URL, click Save.

Custom Forms for Interventions

Custom Forms allows you to add, edit and/or view additional information on a district form created for RTI Interventions.



IHP (Individual Health Plan)

The IHP (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to print a copy of the student’s Individual Health Plan. The district would need to purchase the Health Records module in order to create IHP records for students.



Emergency Contacts

The Emergency Contacts area (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) will show the student’s emergency contacts and the primary/secondary phone numbers attached to each contact.

You will see additional information regarding the emergency contact when you click on their name.



Discipline

Discipline (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) will show the offense records attached to the student. You may have the ability to create a discipline referral depending upon security access.

Add Discipline Referral

School - Select the school where the discipline issue took place. Officer - Select the discipline officer for the referral. This field might not display

depending upon the configuration of the options for discipline.



Offense - Select the offense for the discipline referral from the drop-down. Location - Choose the location where the discipline issue took place. Bus - If the issue occurred on the bus, select the bus number. Date of Offense - Enter the date the discipline issue took place. Time of Offense - Enter the time the discipline issue took place. Comment - Enter any additional information related to the discipline referral. Parent Notified - Select if the parent was notified of this discipline referral.

After you have entered the Discipline Referral information, click Save.

Edit Referral (pencil icon)

You will have the ability to edit a newly created discipline referral. When you edit the referral, you can modify all fields on the referral. You will not be able to edit the referral once the discipline officer addresses the referral.



Delete Referral (blue X)

You may have the ability to delete a discipline referral depending upon your security access. You will not be able to delete the referral once the discipline officer addresses the referral.

After you click on the blue X for the referral, you will receive the message displayed above. Click OK to delete the referral.

View Notes

The View Notes area allows you to view the discipline notes for the selected student.

Only Show Current Year Offenses/Show All OffensesThis option allows you to determine the discipline offenses that display for the student.



Click on Offense

When you click on the offense, you will be able to see additional information related to the discipline record. It will allow you to see the action entered by the discipline officer.



NCLB

The NCLB – No Child Left Behind area (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) shows selected state information that was collected on the student within the entity. It provides detailed NCLB information on students which is issued and used for state/federal reporting purposes.



Academic History

Academic History (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) will display the student’s grade history throughout their history in a district. It will show the student’s classes and grades. If a Standards Gradebook was used for the class, it will display a green paper icon. When you click on the green paper icon, you will be able to see the subject and skill grades for the student.

Show Filter

The Show Filter allows you to determine the classes and grades that will display on the Academic History screen.



Graduation Requirements

Graduation Requirements (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) show the progress of the student’s credits and how many they have remaining before they can graduate. You will only see this option if the district has purchased the Graduation Requirements module.

Show/Hide CoursesThe Show/Hide Courses option allows you to display the courses that are being counted towards credit for a requirement.



Selecting Specific Course when Showing Courses

When displaying the courses, you can click on the Class Description and it will open another window. It will display the class and teacher information. If using Curriculum Mapping and Lesson Plan, you can view that information for the class as well.



Educational Milestones

Educational Milestones (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to view Entity or District defined milestones attached to the student’s record.

Student Services

Student Services (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to view Section 504 Plans for students.



View Detail

View Details allows you to see information related to the Section 504 Plan.

View Attachment

View Attachment allows you to see any Section 504 Plan attachment for the student.



Test Scores

Test Scores (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) is a place where you can view how the student performed on standardized tests. Depending upon the setup of the test, you may have the ability to enter scores. You can see the scores for the test by expanding upon the test score record.

Enter Scores

The Enter Scores button will only be available if the test has been set up administratively to allow score entry through Educator Access Plus. After selecting Enter Scores, you will receive another screen that will allow you to enter the student’s score(s). Once the score(s) have been entered, click Save and Back.



Print

Print will allow you to print the scores for the highlighted test for either All Students or the Selected Student. This report will process in the print queue and not go directly to the printer.

Print All

Print All will print the scores for all test scores for either All Students or the Selected Student. This report will process in the print queue and not go directly to the printer.



Busing

Busing (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) will display all busing information attached to the student. It will show the bus numbers, routes, bus stops and transportation information.



Student Portfolio

The Student Portfolio (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you the ability to view the attachment and highlights for a student.

ViewThe view under the attachment area allows you to open the attachment.

Details/HideThe Details allow you to view the information for the highlights.



Recommendations

Recommendations (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to view the courses the student has been recommended for by the staff.



Family Access History

Family Access History (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to see how many times the family and the student have logged into Family/Student Access during the current year. It will also display the last time the family or student logged in.



Activities

Activities (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) will display different information related to the activities the student is enrolled in.



Show Details

The Show Details option will allow you to see additional information related to the activity, such as the Activity Leader and the Awards for the activity.



Show Assistants

Show Assistants will allow to you see the assistants attached to the activity.



Custom Forms

Custom Forms (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to view, add and modified Custom Forms attached to the student. Custom Forms are used to track additional information.

Views

The Views option allows you to determine the Custom Form information that will display.



Expanded Student Information

When you click the expand next to the student’s name, you will be able to see the information related to the Custom Form you selected in the View drop-down menu. You will also see Demographic Information in the General Area.

Add

The ability to add a custom form to a student will depend upon the administrative setup of the Custom Form. You can enter the required information on the Custom Form and then select Save.

Edit

Edit allows you to make modifications to an existing Custom Form. The ability to edit a custom form will depend upon the administrative setup of the Custom Form.



Delete

The Delete option allows you to remove a custom form from a student. You will select the Custom Form in the Views drop-down and then select Delete. The ability to delete a Custom Form will depend upon the administrative setup.

After clicking Delete, you will receive the above message. Click OK to delete the Custom Form.

Print Details

Print Details allows you to generate a report with the information you see when you expand the student’s name.

Print My Students

The Print My Students option allows you to print information entered on Custom Forms for the current student or all students.

Click Add to create a new report template.



You can select the Custom Forms you want to display on the report. The list of Custom Forms is determined based upon the access you have to the specific forms. After selecting the student(s) and Custom Forms, you will select Save and Print.

View Inactive Forms

The View Inactive Forms allows you to see Custom Forms that are attached to a student but are no longer being used.



Family Access Display – Gradebook

Progress Report Tab

The Family Access Display – Gradebook (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) shows how the grade information will look in Family/Student Access. This will display the grades for every class in the student’s schedule. You can view the progress report for the class by clicking on the Grade Mark for the Class.

The progress report displays the assignment information as well as the grading scale. If you click on the assignment in the progress report, you will see additional information regarding the assignment.



The information you see in the Assignment Detail screen depends upon the configuration of Family Access.



Missing Assignment Tab

The Missing Assignment tab displays the student’s missing assignments. The missing assignments displaying are determined by the configuration of Family Access.

Teacher’s Log Tab

The Teacher’s Log tab displays any Teacher Log records that have been selected to display in Family Access. You can view the Teacher Log record by clicking on View Teacher Logs.



The above screen is a sample of a Teacher Log record created for the student.

GPA/Class Rank Tab

You can view the student’s GPA and Class Rank in the GPA/Class Rank tab. The Show Detail will show the GPA Types set up by the entity. The GPA/Class tab is available depending upon the configuration of Family Access.



Comments Tab

The Comments tab will display report card comments for the entire year.



Family Access Display – Message Center

You can see all messages created in Message Center (Web Applications>Educator Access Plus>Administrator Access>Student Search by District). You also have the ability to see if the message was read in Family/Student Access. Click View Messages to see the Message Center Message.



This is a sample of what the message will look like in Family/Student Access.

Family Access Display – Calendar

The Calendar (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) screen gives you a view of what the family/student can see when they look at the calendar in Family/Student Access.



Reports – Information Report

The Information Report (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to print an assortment of student information. The information you can print will depend upon security access to information in My Students.

Options: Select the information you would like to print on the report. Student Profile Information – Prints demographic information such as birth date,

address, phone number and alert information. Family Member Information – Displays Family Information such as guardian

names, phone numbers and sibling names. Use Mailing Address – Displays the student’s mailing address. Print Confidential Phone Numbers – Should phone numbers flagged as

confidential print? Attendance Totals – Displays attendance information for the student. You can

either select Display Attendance for Term or Display Attendance for Date Range.

Display Attendance for Term – Allows you to select the term attendance will print for.Display Attendance for a Date Range – Allows you to select the specific dates attendance will print for on the report.



Print Only Attendance Totals – If this option is not selected, it will show the days and periods the student was not in attendance.

Current Schedule – Displays the student’s current year schedule. Course Add/Drop – Shows the date of when courses were added and dropped. Discipline Information – Displays the student’s discipline offenses and action

records.Current Year Only – If this option is selected, only current year offenses and actions display.

Academic History – Shows courses and grades for prior year(s).School Year – Allows you to determine the school year(s) the Academic History will print for.

Current Grades – Displays the current grades for all the student’s courses.Grade Buckets – Allows you to select the grades that display.Show Teacher Comments – Displays the report card comments.Show Current Cumulative GPA – Displays the student’s cumulative GPA value.

Test Scores – Shows scores entered for standardized tests. Course Recommendations – Displays any course recommendations entered for

the student. Activities – Allows you to view the activities the student is involved with. Message Center – Displays any messages that were generated. You can select to

display Family Access and/or Student Access. Entry/Withdrawal – Shows the entry/withdrawal records for the student based

upon the dates entered. Picture – If the picture exists for the student in Skyward, it can display on the

report. Emergency Contacts – Displays the emergency contacts for the student. Student Access Login and Password – Allows you to view the student’s login and

password for Student Access. If the student has changed their password from the one entered by the district, you will only see ********** on the report.

After selecting the information you want to print on the report, select View Report for Selected Student.



Reports – Multi-Class Progress Report

The Multi-Class Progress Report (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) lists the overall grade and category summary for the term specified.

Grades Display Grades for Term – Select the term/semester/final grading period that will

be used to generate the Progress Report.Options

Display Signature Line – This option will add space on the report for a signature. Only print classes where student has less than ____final percent – This

option provides you the ability to only print the report for students below a specific percentage.

Free Form Header/Footer – Space to allow for the entry of additional information as needed on the report.

After verifying the options selected on the template, click View Report for Selected Student.



Reports – Progress Report

The Progress Report (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) is an individualized report that can show a student’s current subject, skills and/or event grades. This report will only be available if the student is attached to a course using the Standards Gradebook.

Grading Period - Select a Grading Period for the report to display.

Print Skills All – Select this to print both graded and non-graded skills. Graded Only – Select this to print on the report only skills with grades.

Show Grade Mark Legend - Select this option to print a legend showing the grade marks used for the course.

Display Signature Line – This option will add space on the report for a signature.

Free-Form Header/Footer: Provides space for entry of additional information as needed.



Reports – Progress Report Letter

The Progress Report Letter (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to create a report for parents/guardians that will print the selected student’s grades and /or assignment information for all classes in the student’s schedule.

Grades Display Grade for Term – Select the term/semester/final grading period which will

be used to generate the Progress Report Letter. Only print classes with a grade mark of – Allows you to only print progress

reports for students receiving the selected grade. Only print classes with less/greater than ___ percent – Allows you to only

print the progress report for students receiving less than or greater than the selected percentage.

Options Body of Letter – Allows to enter free form text that will print on the Progress

Report Letter. Address Letter to Student/Guardian of Student – Allows you to determine who

the letter will be addressed to. Fields to Print – What additional information would you like to print on the report?

Print Teacher’s Name with Class – Allows you to print the teacher’s name on the report.Print Student Access Login Info – If you select this option, it will print their login and password information. If the student has changed their



password from the one created by the district, you will only see ******* on the report.Print Guardian’s Family Access Login Info – If you select this option, it will print the guardian’s login and password for Family Access. If the parents have changed their password from the one created by the district, you will only see ******* on the report.Print Assignment Detail Info – If this option is selected, you will see additional options which can be selected to determine the assignment information that will print.Include Percent with Course Grade – Allows you to print the current gradebook percentage on the report.Print Attendance – This option allows you to print the student’s absence and tardy count per class. Print Signature Line – This option allows you to add a space for parents/guardians to acknowledge receipt of the report.Print Dropped Classes – Should dropped classes display on the Progress Report Letter?Print Student’s Current GPA – Would you like the student’s GPA to print on the report?

Reports to Generate - Allows you to determine the families it will generate Progress Report Letters for.

Print Mailing Address – Should the families mailing address print on the report? Free Form Header/Footer – Allows for additional information to display on the

Progress Report Letter.



Reports – Standards Report Card

The Standards Report Card (Web Applications>Educator Access Plus>Administrator Access>Student Search by District) allows you to print a report card for the selected student. The Standards Report Card prints grade information for all classes attached to the student.

Grading Period Term – Select the term you want the report card to print through. Print a blank report card – Select this option to not print the student’s grades,

comments or attendance. The report card will still display the subject/skills for the classes.

Separate comments onto a new page – Select this option to print the comments posted for the term on a separate page.

Print comments only – When this option is selected, it will only print the comments.

Only Print for Families Set to Receive a Hard Copy of the Report Card – This option prints report cards for only the students whose families have selected to receive a paper copy.

Post Report Cards to Family/Student Access – When this option is selected, the report cards will be viewable in Family/Student Access for students and parents. This option should be selected only when the report card has been finalized and is ready for display.

Print for Family Print for First Family Only – Allows you to print a hard copy for only the student’s

primary family. Print for Secondary Family Only – Allows you to print a hard copy for only the

student’s second family. Print for First and Second Families – Allows you to print a hard copy for the 1st

and 2nd family attached to the student. Print for all Families – Allows you to print a hard copy for all families attached to

the student.



Athletic Eligibility Post Tracking

Athletic Eligibility Post Tracking is used to ensure teachers have posted an Athletic Eligibility Grade.

Report Ranges Entity – Select the entity for which classes and teacher information should display

on the report. Show Teacher Posting for this Date Range – Enter a Date Range for viewing

teachers posted grades. Only show Teachers who have not posted Athletic Grades – This option will

only display the teachers who have not posted their student’s athletic grades. Only show Classes that have Students who need a posted Athletic Grade –

When this option is selected, it will display a list of classes with students who need a posted Athletic Grade.

Print Student Detail for each Class – This option will print the name of students on this report.

Sorting Sort by Class/Teacher – This allows you to sort the report by either class or

teacher.



Grade and Attendance Summary Report

The Grade and Attendance Summary Report will display grades and attendance for students. The report will list the student, grades and attendance totals per class.

Report Ranges School Year – Select the school year that grades and attendance will print for on

the report. Grade Buckets to Display – This option allows you to determine the grades that

will print on the report.

If you choose the option to Select Grade Buckets, you will receive the above screen which allows you to determine the grades printing on the report.



Period Selection – This option allows you to determine the class(es) that will print on the report.

Absence Types – You need to select the absence types that will be used when calculating the attendance totals.

Printing Options Sort Order – Allows you to sort the report by either first or last name. Name Order – Allows you to determine how the names display on the report.



Secondary Progress Report by Entity

The Secondary Progress Report by Entity lists the overall grade and assignment scores for the specified term. This is the same report (Progress Detail) teachers can generate from their Secondary Gradebook.

Grades and Students to Print Entity – Select the entity from which students should be selected to print for the

report. Display Grades and Assignments for Term – Select the term/semester/final

grading period that will be used to generate the Progress Report. Only print students with a grade mark of – Allows you to only print the

progress report for students receiving the selected grade. Only print students with less/greater than ___ percent – Allows you to only

print the progress report for students receiving less than or greater than the selected percentage.

Only print students with less/greater than ___ absences – Allows you to only print the progress report for student receiving less than or greater than the selected number of absences.

Print Dropped Students – If this option is selected, it will print dropped classes.

Report RangesThe Report Ranges allow you to determine the students and courses that will print on the progress report.



Report Format Header Area Display Student’s Name Display Student’s ID Display Attendance Totals – This option will print a single line with summary

attendance totals. Only for Selected Term – This option will only be available if you select to Display

Attendance Totals. Only the attendance totals for the selected grading period will display with this option selected.

Display Student’s Advisor Display Grades for Previous Terms – This option will list the overall grades the

student has achieved in the same class for each previous term.

Category Totals Display Category Totals – Shows how the student performed in each of the

categories used in the Gradebook and it will also display how the grade is calculated.

Assignment Detail Do Not Print Assignments Marked as ‘No Count’ – Should assignments not

included in the student’s grade appear on the report?



Do Not Print Ungraded (*) Assignments – Should any assignment not scored display on the report?

Do Not Print Assignments Not Posted to Family Access – This option allows you to exclude assignments from displaying that are not selected to display in Family Access. The option may be grayed out if the entity is configured to force all assignments to display in Family/Student Access.

Group Assignments by Category – If this option is selected, it will sort the assignments based on category instead of by date.

Date Sequence of Assignments – Select how the assignment will sort on the report. Descending (newest to oldest) Ascending (oldest to newest)

Course Detail Only Print Courses that are Graded – Should only classes that have grades

present in the gradebook print on the report?

Footer Area Display List of Missing Assignments – This option will print a separate listing of

assignments that are either marked as missing or are unscored and past the due date.

Display Teacher’s Log – This option allows you to print the entries created in the Teacher Log.

Display Signature Line – This option adds a space for parents/guardians to acknowledge receipt of the report.

Display Guardian Signature Line with Course and Teacher Names – You can only select either this option or the Display Signature line. This option will print a signature line with the wording of Guardian Signature. It will also print the course information and teacher name.

Fields to Print Assignment Comments Assignment Detail Description – If this option is selected, it will print both the

description and the detailed description. Missing Indicator and Reason – If this option is selected, it will print the

statement of “Assignment is marked as Count as Missing.” Earned and Possible Points Percent Earned Grade Mark Special Codes – This option will print the Special Codes attached to the

assignments during scoring. Special Codes Legend – This option will print a legend to reflect what the Special

Codes signify. Absences – This option will display a column on the report showing if the student

wasn’t in attendance the day the assignment was due. Absence Legend – This option will print a legend to reflect what the Absence

Codes signify.

Sort Options Sort by Teacher – If this option is selected, the student will receive a separate

progress report for each class based upon your selected ranges. Sort by Student – When this option is selected, the student’s progress reports will

be grouped together and can print on the same page.



Page Break by Class When Sorting by Student – This option will only be available when sorting by student. This option will print a separate page per course.

Free Form Header/Footer/Class Comment – Allows for the information entered in this space to print on each progress report.



Secondary Progress Report Letter

The Secondary Progress Report Letter allows you to create a report for parents/guardians that will print the student’s grades and/or assignment information for all classes in the student’s schedule.

Grades and Students to Print Entity - Select the entity you want students to print from for the report. Display Grades for Term - Select the term/semester/final grading period that will

be used to generate the Progress Report Letter.



Also Display Grades for Selected Terms – Allows you select additional grades to print on the report.

Only print students with a grade mark of - Allows you to only print the progress report for students receiving the selected grade.

Only print students with less/greater than ___ percent - Allows you to only print the progress report letter for students receiving less than or greater than the selected percentage.

Report Ranges - The Report Ranges allow you to determine the students and courses that will print on the progress report letter.

Sorting – You can select to sort the progress report letters by Student, Homeroom Teacher or by Teacher of Selected Period. If you select the option Teacher of Selected Period, you will be able to enter a class period.



Report Format Body of Letter – Allows you to enter in text for the letter. Font Size –Select from either 8 or 10 point font. Address Letter To – Allows you to designate whether the letter should be

addressed to the Student or the Guardian. Reports to Generate – This option allows you to determine the families that will be

receiving the progress report letter.

Fields to Print Print Teacher’s Name with Class – Should the teacher’s name print along with

the class name? Print Student’s Student Access Login Info – This option will print the student’s

login and password for Student Access. Print Guardian’s Family Access Login Info – This option will print the guardian’s

login and password for Family Access.



Print Comment for Same Terms as Grades/All Grade Periods/Selected Grade Periods – This option allows you to choose the report card comments that will print on the report.

Print Class Rank – Allows you to print the student’s class rank on the report. Include Percent with Course Grade – When this option is selected, it will print

the percentage earned in the gradebook. Print Student’s Current GPA – Allows you to print the GPA on the report. Print Signature Line – This option adds a space for parents/guardians to

acknowledge receipt of the report. Print Earned Credits by Class – This option will display the number of credits a

student can earn by completing the course. Print Posted Grades instead of Gradebook Grades – This will print the grades

displaying on the student’s grades tab instead of the grades in the gradebook. Print Dropped Classes – Should dropped classes print on the progress report

letter? Print Student’s Cumulative GPA – This option will print the student’s cumulative

GPA on the report.



Print Assignment Detail Info – When this option is selected, it will print assignment information on the report. You can choose the assignment information you want to print.

Display Category Totals – Shows how the student performed in each of the categories used in the Gradebook and it will also display how the grade is calculated.Do Not Print Assignments Marked as ‘No Count’ – Should assignments not included in the student’s grade appear on the report?Do Not Print Ungraded(*) Assignments – Should any assignment not scored display on the report?Do Not Print Assignments Not Posted to Family Access – This option allows you to exclude assignments from displaying that are not selected to display in Family Access. The option may be grayed out if the entity is configured to force all assignments to display in Family/Student Access.Only Print Missing Assignments – Should only the student’s missing assignments display on the report?Group Assignments by Category – If this option is selected, it will sort the assignments based on category instead of by date.Date Sequence of Assignments – Select how the assignments will sort on the report.Fields to Print – Allows you to choose the assignment fields that will print on the progress report letter.

Print Cumulative Earned Credits – Displays the credits the student has earned.

Attendance Options – Allows you to determine the attendance information that will print on the progress report letter.

Printing Options Do Not Print Program Information in Header – If this option is selected, only

the entity and date will display at the top of the report. Post Progress Reports to Family/Student Access – When this option is selected,

the progress report letter will become viewable in Family/Student Access for students and parents.

Free Form Header/Footer – Allows for the information entered in this space to print on each progress report letter.



Secondary Grade Sheet Report by Entity

The Secondary Grade Sheet Report by Entity is a condensed representation of all the grades for classes in a specific entity. You can used this report to review teacher gradebook activity and grades or as a “paper” backup of the gradebooks.

Assignments to Print Entity - Select the entity you want students to print from for the report. Display for Term – Select the term you want grade information to print for. Display for Date Range Start/End – Enter the specific date range of the grade

information.

Report Ranges - The Report Ranges allow you to determine the students and courses that will print on the grade sheet report.

Report Format Student Options – Select if you want the student’s name and/or id to display on

the report.



Sort Students – Select if you want the students to display in a random order or in the order displayed in the Gradebook.

Course Detail – Should only classes that have grades present in the gradebook print on the report?

Assignment Options – Select the assignment information you want to display on the report.

o Show Assignmentso Show Max Score – Displays the Max Score at the bottom of each

assignment column.o Show Average Score – Displays the Average Score at the bottom of each

assignment column.o Show Absent Indicator – Displays an absence column for each assignment

indicating whether or not a student was absent. Assignment Legend Options – Select if you would like an assignment legend to

print, and where the legend will display. Date Sequence – Select how the assignments will sort on the report. Term Options – Select if you want the Term Grade Marks and/or the Term Grade

Percent to display. Special Code Options – Select if you want the Special Codes entered for the

student’s assignment to display on the report.o Show All – If the student has both a score and a special code, only the

special code will display when this option is selected.o Show as Gradebook – If you can view the special code for the assignment

on the Gradebook Main Screen, it will display on the report.o Show None – No special codes will display.

Other Display Options o Font Size – Select from the drop down menu to change the size of the print

to either 10, 12, or 14 pt.o Show Signature Line – Adds a space to the report to allow for a signature.

Free Form Header/Footer – Space to allow the entry of additional information as needed to print on the report.



Standards Report Cards by Entity

The Standards Report Cards by Entity allows you to print a report card for students in the selected entity.

Report Ranges Entity - Select the entity from which students should be selected to print on the

report cards. School Year - Select the School Year messages should print for. Grading Period – Allows you to select either the last completed grading period or a

selected grading period. The report card will print all grading periods completed up to the term selected.



Student Selection Range – Allows you to select a range of students to have the report card print for.

You will click on the Range button to determine the students who will have a report card printed.



By Individual – This option allows you to print report cards for specific students.

You will locate the students and click Add. The students displaying in the Selected Names area are the students the report card will be printed for.



Teacher – Allows you to select a teacher and any student reporting to that teacher will have a report card generated.

You will locate the teacher(s) and click Add. The teachers displaying in the Selected Names area will have report cards generated for their students.

Report Options Print a blank report card – Option will not print the student’s grades, comments or

attendance. The report card will still display the subject/skills for the classes. Separate comments onto a new page – Select this option to print the comments

posted for the term on a separate page. Print comments only version of the report – The report card will only print

comments. When the option is selected it will not display subject/skills. Only print for families set to receive a hard copy – This option will only print

the report cards for the students whose families have selected to receive a paper copy.

Post Report Cards to Family/Student Access – When this option is select the report cards will become viewable in Family/Student Access for the students and parents. This option should only be selected when the report card has been finalized and is ready for display.

Overwrite Report Cards – Select this option to overwrite any previous report cards that were posted to Family/Student Access for the range selected.

Print for Family Print for First Family Only – Allows you to only print a hard copy for the student’s

primary family. Print for Second Family Only – Select this option to only print a hard copy for the

Student’s second family. Print for First and Second Families – This option will print a hard copy for the 1st

and 2nd family attached to the student.



Print for all Families – Print a hard copy for all the families attached to the student.

Sort By

The Sort by allows you to determine how the report cards will be sorted when they are printed.



Standards Gradebook Analysis Report

The Standards Gradebook Analysis Report provides information regarding the distribution of grades based on the Subject/Skills and Grading Period that are chosen.

School Year – Select the school year to be used for the report.



Subject/Skill Grade Analysis

Subject/Skill Grade Analysis – Select the Subject and Skills to be reported on.

You will click on the Select Subjects and Skills button to determine the subject and skills for the report.

Available Entities – Allows you to determine the entity’s subject and skill information that will print on the report. The entities that display will be based upon the subject and skills selected. You can use the Select All Entities button to select the entities displaying in the Available Entities area.



Report Ranges

Grading Periods – Select the grading periods that will be used for the report. Ranges – Select any additional ranges for student key, grad year/grade or

course/section.

Display Options Print Class Detail – If you select this option, you will see the class, period and

teacher name display on the report. When this option is not selected, you will only see the grade mark counts per subject and skill for the district and/or entity.

Print Student Detail – If this option is selected, you will see the students and their score per subject and skill.

Print Totals by Entity – This option allows you to print the grade mark totals per subject and skill for the selected entity.



Lightspeed Reports

Lightspeed is a 3rd party software that monitors student searches and URLs.

Report Type – Allows you to determine the information you would like to see for a student.

Report Ranges – Select the student and date range to be used for the report.

After selecting the Report Type and Ranges, you will click Send Report Request. After the data is processed, it will display in a browse screen listed below the report type and ranges.


Date post:	11-Feb-2022
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