Admissions

Enrollment Management 102First Level TrainingAn Introduction to the Most Frequently asked Questions and related Banner Forms

AdmissionsTopics:-How do I apply?-What is my admission status? – I submitted a web application-What is my admission status? – I submitted a paper application-What is my admission status? – SAAADMS-Application Status - SAAADMS -Have you received my transcripts and test scores? – SAAADMS

Checklist-Have you received my transcripts? – SOAPCOL-Have you received my transcripts? – SOAHSCH-Have you received my test scores? - SOATEST-Am I admitted? - SAAADMS-Frequently used Admission Decision Codes-What is my residency status? - SAAADMS-How was my residency determined?-Why do I have an Admissions hold? - SOAHOLD -What credits transferred from my previous colleges?

2Rev. 201202

How do I apply?

Applicants should be advised of published Admission deadlineshttp://www.unm.edu/admissions/guidelines/

3Rev. 200811

How do I apply for admission online?

It is recommended that Domestic and International students apply for admission online at:http://www.unm.edu/apply/

4Rev. 201202

How do I apply for admission with a paper application?

Students who do not have access to apply online may also apply for admission by downloading and mailing a paper admissions application to the Admissions office.

http://www.unm.edu/apply/

Mail application to: UNM Office of AdmissionsP.O. Box 4895Albuquerque NM 87196-4895

5Rev. 201202

What is my admission status?

Students may check their admission status online at:

https://www8.unm.edu/pls/banp/zwskauth.P_DispLoginNon

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What is my admission status?– SAAADMS

Admit Type and Stu Type indicate the type of student that is applying. (See Checklist Code and Guidelines job aid for details).

The application Term is indicated in SAAADMS in the Entry Term field.

The application date can be found in SAAADMS in the Application Date field

Application status is indicated in SAAADMS in the Application Status field. This application is incomplete.

7Rev. 201202

Application Status - SAAADMS

The application status indicated for this applicant is ‘I’ for Incomplete Items Outstanding.

Application Status:1. Complete – the file may be complete but the documents may

not be completely processed yet.2. Decision Made – once a decision code is made the admitting

Admissions Representative should change the application status code to ‘D’.

3. Hold – this indicates that the student’s application has been placed in hold status by an Admissions representative.

4. Incomplete – the application file is incomplete for outstanding items such as application fee, transcripts or test scores.5. In Review for Decision – the file is complete and has been completely processed and is now ready to be reviewed for admission decision.

8Rev. 201202

Have you received my transcripts and test scores? – SAAADMS Checklist.

The Checklist in SAAADMS is the place that the received status of documents can be found.

1. A received date indicates that the U of MS transcript has been received.2. A null received date indicates that the Central NM CC transcript has not been received.

The TSTS (test score) received date is the date of the tape load or the date received by mail. The actual test month and date are indicated in the Item description.

9Rev. 201202

Have you received my transcripts? - SOAPCOL

As is indicated on the SAAADMS checklist, you can also see the college transcript received date in SOAPCOL along with the corresponding ADMR code.

The degree corresponding to the received transcript can also be found in SOAPCOL in Degree Details

10Rev. 201202

Have you received my transcripts? - SOAPCOL

The blank received date indicates that the transcript has not been received. The ADMR code indicated corresponds to the ADMR on the SAAADMS checklist, The scroll bar

was used to scroll down to the second transcript.

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Have you received my transcripts? - SOAHSCH

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This student attended and graduated from Highland High School. The blank Transcript Received date indicates that the high school transcript has not been received.

Have you received my test scores? - SOATEST

ACT, SAT test scores and the GED average test scores are entered into SOATEST.

Other types of test scores entered into SOATEST are Compass, ESL, GMAT, GRE, MCAT, Michigan, and TOEFL .

Self-Reported scores might be entered in SOAHSCH but are not used to satisfy an admissions request for test scores.

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Am I Admitted? - SAAADMS

A blank decision indicates that a decision has not been made

The decision date will also be blank.

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Am I admitted? - SAAADMS

The decision code can be found in SAAADMS.

The decision date can also be found in SAAADMS

The Decision Code ‘SE’ is a provisional decision code that indicates that the admission is provisional pending final documents. Once those documents have been received then the decision will change to a regular admission decision ‘E’ but will be indicated as ‘JE’ or ‘QE’.

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Frequently used Admission Decision Codes

Undergraduate Admission Decision Codes

E Admitted F Freshman Formula Admit X Special Admission SE Provisional to Regular

Admit SF Provisional to Formula

Admit SX Provisional to Special

Admit JE PreReg Admitted LE PreReg Provisional Admit LF PreReg Provisional Admit QE PreReg Admit From

Provisional QF PreReg Admit From

Provisional QX PreReg Admit From

Provisional GW Gateway R Refusal B Cancel Before Adm

Decision C Cancel After Decision

Made

Graduate Admission Decision Codes E Admitted S Provisional Admit SE Provisional to Regular Admit AO Admission Offered

Graduate ED Dual Enrollment Graduate FR Final/Dept Review JE PreReg Admitted LE PreReg Provisional Admit R Refusal B Cancel Before Adm

Decision C Cancel After Decision

16Rev. 201202

What is my residency status? - SAAADMS

There are several different options when determining residency.

1. Undeclared indicates that a residency decision has not been determined.

2. In District and Out of District are Branch residency decision codes.

3. Non-Resident is used for out-of-state students.

4. International w/Visa is used for international students who pay non-resident tuition.

5. Resident indicates that the student is a resident of NM for tuition purposes.

17Rev. 201202

What is my residency status? - SAAADMS

Residency status at the point of admission can be found in the Residence field in SAAADMS. This student is a resident of New Mexico for tuition purposes.

18Rev. 201202

How was my residency determined?

Residency is determined at the point of admission. For more information about residency for tuition purposes, see the residency brochure that can be found at the NM Higher Education Website:

http://hed.state.nm.us/Residency.aspx

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Why do I have an Admissions hold? – SOAHOLD

The Admissions Hold is a manually generated and can be added by Admissions at any time for various reasons. The most common reason for this hold being placed is that the Admissions Office is needing additional residency information from the student.

The Admissions Incomplete Hold is an automatically generated hold that prevents a student from registering and obtaining their transcript until their provisional admission is complete.

The ‘From’ date is the date the hold begins. The ‘To’ date is the date the hold ends. The date of 31-DEC-2099 is a default date that is generated when a hold begins. When the student has completed what is needed the hold can be expired by entering today’s date in the ‘To’ date field or by entering ‘T’ then tab. This enters today’s date. Never delete a hold.

20Rev. 201202

Things to RememberFast Info at your fingertips:

-Many student questions regarding admission status can be found by on Fast Info.

-Students may chat with an Enrollment Management Representative M-F, 8am-5pm MST.

http://fastinfo.unm.edu/select Chat Now!

21Rev. 201202

Other Useful InformationClick and print the following references:

- Admissions Banner Forms

- Admissions Processing Checklist Guideline

- Admissions Codes and Descriptions

22Rev. 201202