ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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Africa Centre of Excellence [Establishment of African Centre of Excellence in Oil Field Chemicals Research
(CEFOR)]
[ACE proposal number: 009]
Revised Implementation Plan
2014 – 2018 (JULY 2014)
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
2
Table of Contents
1. Cover Page 1
2. Table of Contents 2
3. List of Tables 3
4. List of Abbreviations 4
5. Brief Narrative Summary 5
6. Overview of Planned Outputs, Activities and Cost for Project 7
7. Timing of Planned Activities for the Project (Gantt Chart) 10
8. Implementation Arrangements (Organogram of the ACE-CEFOR) 12
9. Performance Monitoring 17
10. Detailed Budget 19
11. Detailed Activity Sheets 35
12. Annexures
- Annexure A: Simplified Procurement Plan for ACE Project – CEFOR 55
- Annexure B: Financial Management Manual 57
- Annexure C: Procurement Manual 59
- Annexure D: Health, Safety and Environment Manual 64
- Annexure E: Environmental Management Plan 71
- Annexure F: CEFOR Revised Results Framework 74
- Annexure G: CEFOR Revised DLI Table 78
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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List of Tables
i. Table 1: Overview of project from 2014 to 2018 7
ii. Table 2: Overview distribution among partners from 2014 to 2018 9
iii. Table 3: Work plan for the project from 2014 – 2018 10
iv. Table 4: ACE-CEFOR Revised disbursement linked budget distribution for 2014 - 2018 17
v. Table 5: Overview of revised ACE-CEFOR budget for 2014 - 2018 19
vi. Table 6: Overview of revised ACE-CEFOR Budget for 2014 – 2018 with split between partners 22
vii. Table 7: Year 1 (2014) annual budget for ACE-CEFOR 23
viii. Table 8: Year 1 (2014) annual budget for ACE-CEFOR with split between partners 25
ix. Table 9: Year 2 (2015) annual budget for ACE-CEFOR 26
x. Table 10: Year 2 (2015) annual budget for ACE-CEFOR with split between partners 28
xi. Table 11: Year 3 (2016) annual budget for ACE-CEFOR 29
xii. Table 12: Year 3 (2016) annual budget for ACE-CEFOR with split between partners 31
xiii. Table 13: Year 4 (2017) annual budget for ACE-CEFOR 32
xiv. Table 14: Year 4 (2017) annual budget for ACE-CEFOR with split between partners 34
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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List of Abbreviations
AAU: Association of African Universities
ACE: Africa Centre of Excellence
CEFOR: Centre for Oil Filed Chemicals Research
CS: Consultant Services
DC: Direct Contracting
DLI: Disbursement Linked Indicator
DLR: Disbursement Linked Result
EEP: Eligible Expenditure Program
EMP: Environmental Management Plan
G: Goods
HSE: Health, Safety and Environment
IP: Implementation Plan
IPS: Institute of Petroleum Studies
ISO: International Standards Organisation
KPI: Key Performance Indicator
M&E: Monitoring and Evaluation
NCB: National Competitive Bidding
NCS: Non-Consulting Services
NUC: National Universities Commission
OP: Operating Cost
PhD: Doctor of Philosophy
PPP: Public-Private Partnership
RF: Results Framework
SSS: Single Source Shopping
TOR: Terms of Reference
TR: Training (excluding hiring consultants)
W: Works
WB: World Bank
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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1. BRIEF NARRATIVE SUMMARY (max 2 pages) Focus on motivation, objectives, methodology, results and partnerships. Must include a section on important changes made. (Please remember to use the reviewers’ feedback as applicable) Motivation The motivation for undertaking this project is the desire to promote home grown and regional research networks that will help to develop the human capital in Africa. Also, to develop the Nigerian Oil and Gas industry (in particular) and those of other African countries (in general) where oil and gas have been discovered. The apparent lack of research Centres in the Gulf of Guinea, and indeed Africa, capable of producing competent researchers in Petroleum and related disciplines is also another motivating factor. Specifically, we possess good learning infrastructure, focus on research programmes relevant to West and Central Africa as well as regional training, high capacity to mobilize financial resources from the private sector, and a more autonomous operational identity required for efficient project implementation. Objectives To strengthen the capacity of the Institute of Petroleum Studies, University of Port Harcourt, as a
training hub for the Oil and Gas industry workforce in Africa.
To increase the capabilities of faculties and students in the sub-region to adopt global best practices in research and training in Petroleum and related disciplines through quality postgraduate education, knowledge transfer and internship programmes.
To mentor the graduate students through quality research and internship programmes.
To run short courses in Petroleum and related disciplines.
To carry out consultancy services for the oil and gas industry.
Methodology The Component 1 (Strengthening Africa Centres of Excellence) would be implemented through postgraduate level teaching and demand-driven applied research. The University has embarked on several national and international collaborations and thus, bringing together diverse cultures, academic programmes, multidisciplinary and technology applications. Engaging in viable public-private partnerships (PPPs) with relevant industry partners allows greater involvement in our postgraduate (masters’ and doctorate) programmes. The postgraduate courses and research are designed, organised and taught on modular basis with teaching responsibility shared amongst experienced and active resource persons from the collaborating universities and Industry partners. Also, staff development is a priority through support for faculties to attend national and international specialized short-term trainings, workshops, conferences and symposia. The methodology will also include curricula review, provide places for, at least, one month internship placement for our postgraduate students and faculties. Opening language laboratory and e-learning centre. Organise international conferences and workshops. Increase the frequency of our existing journals. Vigorous awareness campaign shall be conducted and signing of memorandum of understanding within and outside the region. International accreditation of the ACE courses shall be done. Therefore, our strong university-industry relationships with the resultant cross-fertilization of ideas have continued to be a veritable source of solutions to development challenges especially as they relate to the oil and gas sector. Engage in prompt publication of research results to strengthen research capability. Drive for, externally, generated revenues from companies and donor agencies to enhance ACE sustainability and enhance refurbishing existing laboratory equipment and equipping our laboratories to state-of-the-art standards to foster cutting-edge research, scholarship and training of industry-ready next generation Petroleum and Environmental Studies experts.
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Results The progress and financial reports will be posted on the project website (www.cprtuniport.org; www.ipsng.org). Over the project period, enrolment records shall be available (target of 60 PhDs and 300 masters from ACE Centres, 30% of these numbers shall be from non-nationals). Our programmes accredited by international accreditation bodies with certificates and official letters of international accreditation. Number of students exposed to hands-on industry training and internship reports including full contacts of host industry. Patenting of researches and increase in, externally, generated revenues as captured in the financial statement. Report on number of faculties trained in areas relevant to the ACE programme. Record of research findings publications with Elsevier, Thomson Reuters and other internationally recognized journals. Percent of non-nationals by gender studying per semester. Curriculum development. Mentorship of young faculties and postgraduate students. Involvement of industry partners in curriculum review – signing of memoranda of understanding and agreements with collaborating partners. Conducting of industry-relevant short courses. Certification of our students by national and international bodies. Language laboratory established. Laboratory facilities and equipment improved and in good working condition. Partnerships As part of continuous effort to make our programmes receive wider industry acceptance, IPS has entered into several partnerships with the following organizations:
Nigerian Institute of Management (NIM)
Nigerian Environmental Society (NES)
Society of Petroleum Engineers (SPE)
National Registry of Environmental Practitioners (NREP),USA
Nigerian National Petroleum Corporation (NNPC)
Pollution Control & Environmental Management (POCEMA) Consultants
Nigerian Society of Engineers (NSE)
International Well Control Forum (IWCF)
Nigeria Institute of Safety Professionals (NISP)
Emerald Energy Resources Limited
Energy Information Services (EIS)
Society for Underwater Technology (SUT)
FUGRO Nigeria Limited
Keedak Nigeria Limited
Ansett Group
LASER Engineering Nigeria Limited Some academic institutions with which we have partnership include:
IFP School, France (joint M.Sc. degree in Petroleum Engineering and Project Management).
University of Mines and Technology, Tarkwa, Ghana.
University of Witwatersrand, Johannesburg (Wits), South Africa.
University of Abomey-Calavi, Benin Republic.
University of Lome, Togo.
Hosting the African Virtual University (AVU) in Nigeria. In addition, the University has MoUs with: National Research Institute for Chemical Technology (NARICT), Zaria. National Office for Technology Acquisition and Promotion (NOTAP), Abuja. Petroleum Technology Development Fund (PTDF), Abuja. Tertiary Education Trust Fund (TETFund), Abuja. Federal Ministry of Petroleum Resources (FMPR) Nigeria National Petroleum Corporation (NNPC) (R&D) Nigeria Content Development & Monitoring Board (NCDMB).
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Revised Implementation Plan (2014 – 2018)
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2. OVERVIEW OF PLANNED OUTPUTS, ACTIVITIES AND COST FOR PROJECT Table 1: Overview of project from 2014 to 2018 (this table is closely linked to section 7, as each activity row here in Table 1 will require a separate activity sheet in section 7)
Code Priority Rank Result/Activity/Task for 2014-2018
2014 - 2018 Budget Estimate (US$)
ACE leader Partners Total
Action Plan1
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#1 ACE-CEFOR as regional centre of excellence for learning and research in Petroleum and Environmental studies
1 DLI#1.1: Create and inaugurate Steering Committee
2,500
0
2,500
1 DLI#1.2: Creation of designated account for ACE-
CEFOR project
2,500
0
2,500
1 DLI#1.3: Vigorous awareness campaigns within and
outside region
150,000
0
150,000
2 DLI#1.4: Negotiate and sign memoranda with
project partners
70,000
0
70,000
2 DLI#1.5: Explore recognition as Regional Centre of
Expertise
45,000
0
45,000
1 DLI#1.6: Hold project implementation meetings 80,000 0 80,000
1 DLI#1.7: Develop/review MSc, PhD, and short term
training curricula
35,000
0
35,000
2 DLI#1.8: Upgrade financial software for increased
financial autonomy
15,000
0
15,000
1 DLI#1.9: Initiate process for gap analysis and
program accreditation
50,000
0
50,000
Sub-total 450,000 0 450,000
Action Plan2
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#2 ACE-CEFOR for excellence in education, research capacity and development impact
3 DLI#2.1: 300 short term students in ACE courses
with 30% regional students and 30% females 167,700 0 167,700
2 DLI#2.2: 100 master students in ACE courses with
30% regional students and 30% females 279,500 0 279,500
1 DLI#2.3: 40 PhD students in ACE with 30% regional
students and 30% females 560,000 0 560,000
1 DLI#2.4: 100 outreach “periods” for faculty, master
and PhD students with 30 regional outreach 249,000 310,000 559,000
1 DLI#2.5: 3 certification and evaluation of quality of
education programmes with 2 nat'l; 1 internat'l 600,000 0 600,000
1 DLI#2.6: 20 published articles in internationally
recognised and peer reviewed journals; 6 reg'l 328,000 192,000 520,000
1 DLI#2.7: External revenue generation 479,230 84,570 563,800
1
DLI#2.8: Meeting milestones for improved learning and research environment specified in the Performance and Funding contracts
400,000 0 400,000
Sub-total 3,063,430 586,570 3,650,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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Action Plan3
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#3 ACE-CEFOR with transparent and accountable Fiduciary Management
1 DLI#3.1: Timely withdrawal application supported
by financial reporting for the period
50,000 0
50,000
1 DLI#3.2: Functional Council Audit Committee
50,000 0
50,000
1 DLI#3.3: Functional university Internal Audit Unit
50,000 0
50,000
1
DLI#3.4: Web transparency on financial management (web-access to audit reports, interim financial reports, budgets and annual work plan)
50,000 0 50,000
Sub-total 200,000 0 200,000
Action Plan4
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#4 ACE-CEFOR with timely and audited Procurement Process
1 DLI#4.1: Timely procurement audit 100,000 0 100,000
1 DLI#4.2: Timely and satisfactory procurement
progress 100,000 0 100,000
Sub-total 200,000 0 200,000
TOTAL BUDGET 3,913,430 586,570 4,500,000
*Please make each course and each research project a separate activity.
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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Table 2: Overview distribution among partners from 2014 to 2018 (this table is a breakdown of the partner budget in Table 1, so the last column here in Table 2 must match the second last column in Table 1)
Code Result/Activity/Task for 2014 -2018
2014 - 2018 Budget Estimate (US$)
University of Lome, Togo (5: 3M; 2F
University of Abomey – Calavi, Benin Republic (5: 3M; 2F))
University of Mines and Technology, tarkwa, Ghana (5: 3M; 2F)
University of Witwatersrand, Johannesburg, South Africa (15: 12M; 3F)
Industry partners (12: 8M; 4F):
Total Partner Budget
FUGRO Nig. Ltd.;
Keedak Nig.Ltd.;
Ansett Group;
LASER Engineering Nig. Ltd.
POCEMA
Total E & P Nig. Ltd.
Action Plan2 (Expected output) (Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for industry partners)
(Partners total of
component)
DL1#2 ACE-CEFOR for excellence in education and research capacity and development impact
DL1#2.4 44,000
44,000
44,000
126,000
52,000
310,000
DL1#2.6 27,429
27,429
27,429
109,714
- 192,000
DL1#2.7 12,081
12,081
12,081
48,326
- 84,570
Sub-total 83,510
83,510
83,510
284,040
52,000
586,570
Contingency
sub-TOTAL BUDGET
83,510
83,510
83,510
284,040
52,000
586,570
* Figures in parenthesis indicate share of the projected 30 regional and 14 national partners outreach “periods” for faculty, master and PhD students .
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Revised Implementation Plan (2014 – 2018)
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3. TIMING OF PLANNED ACTIVITIES FOR THE PROJECT (Gantt Chart) Table 3: Work plan for the project from 2014 – 2018
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DLI#1.1: Create and inaugurate Steering Committee
DLI#1.2: Creation of designated account for ACE-CEFOR project
DLI#1.3: Vigorous awareness campaigns within and outside region
DLI#1.4: Negotiate and sign memoranda with project partners
DLI#1.5: Explore recognition as Regional Centre of Expertise
DLI#1.6: Hold project implementation meetings (including M&E sessions)
DLI#1.7: Develop/review MSc, PhD, and short term training curricula
DLI#1.8: Upgrade financial software for increased financial autonomy
DLI#1.9: Establish/maintain language laboratory for French and English
MILESTONE 1: Recognition as a regional centre for learning and research
DLI#2.1: Enroll and train faculties and students for short term training
DLI#2.2: Enroll and train students for MSc program
DLI#2.3: Enroll and train students for PhD program
DLI#2.4: Enroll and train students and faculties for outreach periods
DLI#2.5: Secure national/regional accreditation/certification
DLI#2.6: National and regional publications in recognized journals
DLI#2.7: Secure external revenue
Meeting improved teaching and learning environment:
Procure and install laboratory and office furniture/stationery
Conference/Seminar/Workshop
Project vehicle (1 nos 4 x 4 Hilux with auxiliary gear)
Grantsmanship, Technical Reporting & Presentation, Research Ethics &
Methodology, ICT, Entrepreneurship
Books/journals, ICT upgrade, e-learning facilities, software upgrade
Procure and install laboratory equipment
Jun
Jul
Au
g
Se
p
Oct
No
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Jan
Fe
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Ma
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Jun
Jul
Au
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Se
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Oct
No
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Jun
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MILESTONE 2: Excellence in education, research capacity and development impact
DLI#2.8:
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact
Performance Indicator (Action Plan)Year 1 (2014) Year 2 (2015) Year 3 (2016) Year 4 (2017)
Performance Indicator (Action Plan)Year 1 (2014) Year 2 (2015) Year 3 (2016) Year 4 (2017)
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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Table 3: Work plan for the project from 2014 – 2018 (cont’d)
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DLI#3.1: Timely withdrawal application
DLI#3.2: Functional Council Audit Committee (submit Interim Audit Report)
DLI#3.3: Functional University Internal Audit Unit
DLI#3.4: Web transparency on financial management
DLI#4.1: Timely procurement audit
DLI#4.2: Timely and satisfactory procurement progress
Monitoring and Evaluation
Progress Report for ACE-CEFOR Project
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Action Plan 3: ACE-CEFOR with transparent and accountable Fiduciary Management
MILESTONE 3: Improved Institutional Fiduciary Management
Action Plan 4: ACE-CEFOR with timely and audited Procurement Process
MILESTONE 4: Improved Procurement Process
Performance Indicator (Action Plan)Year 1 (2014) Year 2 (2015) Year 3 (2016) Year 4 (2017)
Performance Indicator (Action Plan)Year 1 (2014) Year 2 (2015) Year 3 (2016) Year 4 (2017)
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Revised Implementation Plan (2014 – 2018)
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4. IMPLEMENTATION ARRANGEMENTS ORGANOGRAM OF THE ACE-CEFOR
4.1 Guiding rules and regulations
(Briefly describe the rules that governs the ACE and its partnerships, including safeguarding against fraud/corruption)
Administrative leadership shall be given by the Centre Director who reports directly to the Vice Chancellor and works with other ACE management team members. The University has a Procurement Unit and the project shall have a dedicated procurement officer who shall further be trained on the World Bank procurement procedures. The financial management of CEFOR shall be handled by a dedicated Centre Finance Officer with the requisite working experience in financial management in an academic system. The Monitoring and Evaluation Officer shall ensure that the project is going on as contained in the implementation plan and recommend necessary amendments to
Governing Board
(VC as Chairman)
ACE Management
Team*
Industry Partners
Academic Partners
Regional Facilitation
Unit (AAU)
National Review
Committee
Centre for Oil & Gas
CEFOR ECOSYSTEM
Faculty
Students
Admin staff
Classrooms
Library Laboratories
Centre for Petroleum
Economics and Strategic Studies
Colleges of Science
& Engineering
Centre for Petroleum
Geosciences
Offshore Technology
Institute
Centre for Gas, Refining and Petrochemical
Centre of Occupational
Health, Safety & Environment
* ACE Management Team: Centre Leader; Deputy Centre Leader, M&E Officer; Finance Officer/Project Accountant; Procurement Officer; Auditor.
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better achieve the Key Performance Indicators (KPIs). Furthermore, there is an efficient operating procedures and management system for general and academic administrations, purchases and contract execution. There is also effective internal control mechanism for the day-to-day running of the Institute. These operating procedures have helped us deliver high quality services and prudently managed previous funds provided by TOTAL E&P Nig. Ltd (a multinational oil and gas firm operating in Nigeria) for the past 10 years. Generally, requisitions raised by unit heads in the University are channelled through the dedicated Finance Officers, to the Director of Internal Audit then, the Vice Chancellor’s approval once the amount requested is beyond the normal approval limit of the requesting officer.
4.2 Governance structures
(Briefly describe ACE governance structures both within the host university and among the partner institutions, at faculty/centre level and university/institution level)
The Research Advisory Board of the Institute of Petroleum Studies shall cover CEFOR on issues of research focus and the development of strategic research plan. This will ensure successful project implementation, especially, in teaching and research as well as the commercialization of patents registered by the Centre. CEFOR shall have an Academic Board made up of all Lecturers in the programmes of the Centre. The Office of Research and Development Management as well as the Centre for Research Management, both in the Office of the Vice Chancellor, shall have oversight functions for the academic management of the Centre to ensure the level of autonomy necessary for timely service delivery. The Directorate of Quality Assurance and Quality Control as well as a very functional and effective SERVICOM Unit of the University shall also drive quality service delivery for eventual ISO Certification of the Centre.
The academic programme of the ACE-CEFOR has been designed following global best practice and targeted at preparing students with the relevant capacity to conduct extensive and sustained research that shall lead to the publication of high quality papers in reputable international and local journals as well as innovations that are patentable with the appropriate Intellectual Property Rights. Specifically, faculties and students on the ACE-CEFOR project shall undertake six intensive modular taught courses in the following areas: Research Methods; ICT, Technical Report Writing and Presentation Skills; Entrepreneurship; Oil and Gas Industry Overview; Environmental Management and Pollution Control, and Drilling Fluid Technology and Oil Field Chemistry. In addition to the above intensive modular taught courses, they shall be made to participate in several regular conferences, seminars, and workshops to further develop their relevance in the field of Oil Field Chemicals and related disciplines. All the afore-listed intensive modular courses must be passed by every participating faculty and student as part of the requirements for continuation to conduct research leading to the award of both the master’s and doctorate degrees in the various programs of the ACE-CEFOR.
4.3 Incentive structures
(Briefly describe the incentive structures for involved staff at lead and partner institutions (faculty, administration, management) as well as towards involvement of external stakeholders, e.g. private sector). Please be aware that the ACE project budget does not support salary topping up, sitting allowances and a like).
Adequate incentive structures have been put in place for staff involved at the lead and partner institutions as well as towards involvement of external stakeholders from the industry partners. Some of these incentives are sponsorship to conferences, workshops, training of involved staff, retirement for project related expenses such as transportation, return airfare, accommodation, and so on.
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4.4 Roles and responsibilities (Brief Terms of Reference (TOR) for each ACE team member and project financed support staff*) * Justification for not using existing university administrative and support staff is required. Brief Terms of Reference (TOR) for ACE-CEFOR Team Members 4.4.1 Centre Leader The Centre Leader, Professor Ogbonna F. Joel, is a Chemical/Petrochemical Engineer and presently the African Regional Representative of National Registry of Environmental Professionals (USA) and the Director, Centre of Petroleum Research and Training, Institute of Petroleum Studies, University of Port Harcourt, Nigeria. Professor Joel has 18 years experience in various aspects of global best practice in laboratory management and research protocols in oil field chemicals acquired at the Halliburton Research Centre, Duncan, USA and Halliburton Energy Services, Nigeria where he had served in various Senior Management capacities from Technology Manager to Scientific Advisor. He shall be responsible for the coordination of all centre activities and the day-to-day management and implementation of the project to achieve set targets. His major roles shall be to ensure that the project is delivered on time, according to budget, and required standards (within agreed tasks and targets specifications) through prudent allocation of and utilization of resources for efficiency as well as maintaining a cooperative, motivated and successful ACE team. Specifically, his responsibilities shall include, among others: managing and leading the ACE project team; managing and coordination of all the stakeholders (academic, industry, national and regional partners) engaged in the project; secure the support and partnership of prospective project partners; developing and maintaining project implementation plan; managing project deliverables in line with WB endorsed project implementation plan; continually monitoring the progress and performance of the ACE project; achieve the overall training and capacity building objectives of the project; submit progress reports at regular intervals; managing project evaluation processes; prompt and wide dissemination of project activities such as through project website and other media, and recruit project staff whenever there is a compelling need to do so. 4.4.2 Deputy Centre Leader The Deputy Centre Leader, Professor Onyewuchi Akaranta, is an Industrial Chemist with several years of experience in project management and administration, and grantsmanship. He is, currently, the Director, Centre for Research Management, University of Port Harcourt, Nigeria where he has also served as Director, exchange and Linkage Programmes Unit between 2006 and 2010, and was a team member of a recently completed World Bank-funded STEP-B project in the University of Port Harcourt. He is a Fellow of Polymer Institute of Nigeria, and a member of several other national, regional and international professional bodies including the Chemical Society of Nigeria, the West African Research and Innovation Management Association, and the Oil and Colour Chemists Association of the United Kingdom. Professor Akaranta has extensive experience in agro-wastes utilization and his research interest on oil field chemistry. He shall work closely with the Centre Leader and drives the proper and timely implementation of all project activities including all project related procurements. 4.4.3 Project Coordinator (Francophone) – from partners The project coordinators from each of the partner organisations shall support training and awareness campaign for project acceptance by the Francophone partner institutions (University of Lome; University of Abomey-Calavi) and within other prospective partner organisation from the Francophone and Anglophone countries. They shall also support project implementation success by ensuring that progress reports are prepared and submitted to the coordinating institution in a timely manner.
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Revised Implementation Plan (2014 – 2018)
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4.4.4 Project Monitoring and Evaluation Officer The M&E Officer, Mr. I. Uduma, has worked for about five years in various capacities with the Institute of Petroleum Studies (IPS), University of Port Harcourt where he is, currently, serving as the Logistics Officer. He has, over the years, been in charge of monitoring the IPS / Total E & P Nig. Ltd. Joint project. Mr. Uduma shall, continually, monitor the ACE-CEFOR project at regular intervals as specified in the Gantt Chart and usually before CEFOR submits any progress report to the AAU office for the World Bank. The Officer, who shall also use the findings from the monitoring reports, shall prepare the evaluation report at the end of each project year. The process shall help to redirect the ACE-CEFOR whenever there are indications that the expected project results are not being met. The M&E Officer shall ensure that project implementation is in line with the provisions of the ACE-CEFOR Project and in line with the ACE-CEFOR project’s Results Framework and WB approved Implementation Plan. 4.4.5 Project Auditor The Project Auditor, Mr. E. Harcourt, is a Chartered Auditor and the Director of Internal Audit of the Bursary Department, University of Port Harcourt. As Head of the Internal Audit Directorate and the ACE-CEFOR Audit Committee, his primary responsibility is to ensure that, there is high value for every dollar expended on the ACE-CEFOR project. Generally, he shall ensure the financial statement is in compliance with the ACE policy and shall be responsible for initial final authorization for procurement as well as be involved in the process of product verification and tagging after procurement. He shall also verify all Eligible Expenditure Programs (EEPs) and lead the Internal Audit Committee in following up on all identified audit issues and recommendations. 4.4.6 Procurement Officer The Procurement Officer, Dr. I. Etela who is an Associate Professor and also the Director, Institute of Agricultural Research and Development of the University of Port Harcourt, shall ensure that there is value for money by sourcing for the right places to get the right quality of equipment, facilities, engaging consultants and the likes for successful implementation of the ACE-CEFOR project. Specifically, the Procurement Officer shall ensure that the procurement plan for the ACE-CEFOR project is based on needs assessment; receive adequate funds appropriation for identified ACE-CEFOR goods/works/services for efficient service delivery and minimize payment delays; advertise specifications in two national dailies (including Federal Tenders journal) and ACE-CEFOR project web site; ensure transparent pre-qualification and tender exercise; and give adequate notice to all service providers (vendors) on procurement process timelines for effective and timely project implementation. Generally, the Procurement Officer shall that procurement is done based on identified needs, securing the necessary funding approvals, a developed procurement plan, selection of competent suppliers/service providers/vendors to provide the needed service, preparation of the relevant contract documents to ensure compliance by both parties, and re-evaluating the supplies to be sure that the quality of the product is commensurate with the maximum value for money. 4.4.7 Project Accountant / Finance Officer The Project Accountant/Finance Officer, Dr. (Mrs.) Felicia Ayuwa, is a Chartered Accountant and a staff of the Bursary Department, University of Port Harcourt where she functions as the University Treasurer. Generally, the experienced Project Accountant shall see to it that all financial transactions of ACE-CEFOR are conducted in accordance with the existing National Accounting Standards of the Federal Republic of Nigeria. She shall ensure that proper financial records for the ACE-CEFOR are maintained and made available on a timely basis through the financial reports at regular intervals and posted on the project web page. Her responsibilities shall include: submitting bi-annual Interim Financial Reports; Detailed statement of sources and uses of funds for project activities;
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
16
Preparation, submission and publication of bank and reconciliation statements for the ACE-CEFOR account; ensure that annual financial accounts are prepared and submitted within three months after the end of each project year, and within six months after the end of each year the finances of the ACE-CEFOR are audited following the risk-based approach and submitted. In addition, she shall ensure the publication of the annual work plan, budgets, interim financial reports and the audited accounts on the ACE-CEFOR project website. Furthermore, the roles of the Project Accountant/Finance Officer shall include timely submission of withdrawal application with: Commitment of government to invest in ACE-CEFOR; Proof of money transfer for previous tranche by Ministry of Finance; Proof of commitment for the next year; Proof of previous results achievements by ACE-CEFOR, and the report of verified Eligible Expenditure Programs by the Internal Audit Department. 4.4.8 Industry Partners Our industry partners shall, collectively, be represented on the ACE-CEFOR Steering Committee and, in addition, play the following roles and responsibilities towards the successful implementation of the ACE-CEFOR project: i) Organize joint trainings, short courses, conferences and workshops; ii) Provide industry-based lecturers to enrich teaching and partake in curricula review
exercise; iii) Provide platforms for sending faculties and students for outreach programs and vice
versa; iv) Serve as professional windows for consultancy services by the ACE-CEFOR for
external revenue generation and as part of the sustainability plan; v) Endowment of Professorial Research Chairs in Oil Field Chemicals Research and
related areas; vi) Provide sponsorship for selected faculties and students with compelling industry-
related research projects, and vii) Make available industry-relevant research facilities and laboratory equipment.
4.5 Environment safeguards (Insert the Environmental Management Plan and disclosed on your website, please list responsible staff)
The Health, Safety and Environment (HSE) Officer of the Institute of Petroleum Studies (IPS) shall be in charge of the Environmental Management Plan (EMP) of CEFOR. (please, see attached HSE Manual). The EMP is also attached.
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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5. PERFORMANCE MONITORING Table 4: ACE-CEFOR Revised disbursement linked budget distribution for 2014 - 2018
Disbursement
Linked
Indicator
Action to be Completed by ACE-CEFOR: 2015 - 2018
Amount (USD) of the
Financing Allocated
Per DLI
(expressed in Special
Drawing Rights
(SDR))
Amount (USD)
Allocated per DLR
for the
Disbursement
Calculation
(expressed in SDR)
DLI#1: ACE-
CEFOR as
regional
centre for
learning and
research in
Petroleum and
Environmental
Studies
(Initial
Approval
$450,000)
DLR#1.1 (Create and inaugurate Steering
Committee)
DLR#1.2 (Creation of designated account for ACE-
CEFOR project)
DLR#1.3 (Vigorous awareness campaigns within
and outside region)
DLR#1.4 (Negotiate and sign memoranda with
project partners)
DLR#1.5 (Explore recognition as Regional Centre
of Expertise)
DLR#1.6 (Hold project implementation meetings)
DLR#1.7 (Develop/review MSc, PhD, and short
term training curricula)
DLR#1.8 (Upgrade financial software for
increased financial autonomy)
DLR#1.9 (Initiate process for gap analysis and
program accreditation)
450,000
$2,500
$2,500
$150,000
$70,000
$45,000
$80,000
$35,000
$15,000
$50,000
DLI#2: ACE-
CEFOR for
excellence in
education,
research
capacity and
development
impact
(Initial
Approval
$3,650,000)
DLR#2.1 (300 short term students in ACE-CEFOR
courses)
- 210 National: 147 males; 63 females
- 90 Regional: 63 males; 27 females
DLR#2.2 (100 master’s students in ACE-CEFOR
courses)
- 70 National: 49 males; 21 females
- 30 Regional: 21 males; 9 females
DLR#2.3 (40 PhD students in ACE-CEFOR
courses)
- 28 National: 20 males; 8 females
- 12 Regional: 8 males; 4 females
DLR#2.4 (100 outreach “periods” for faculties and
students under ACE-CEFOR)
- 70 National: 49 males; 21 females
- 30 Regional: 21 males; 9 females
3,650,000
$167,700
$279,500
$150,500
$129,000
$300,000
$260,000
$301,000
$258,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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Disbursement
Linked
Indicator
Action to be Completed by ACE-CEFOR: 2015 - 2018
Amount (USD) of the
Financing Allocated
Per DLI
(expressed in Special
Drawing Rights
(SDR))
Amount (USD)
Allocated per DLR
for the
Disbursement
Calculation
(expressed in SDR)
DLR#2.5 (3 accreditation/certification)
- 2 National
- 1 Regional/International
DLR#2.6 (20 articles in peer reviewed journals)
- 14 National Publications
- 6 Regional Publications
DLR#2.7 (External revenue generation)
- Projected revenue from National sources
- Projected revenue from Regional sources
DLR#2.8 (Milestones for improved
learning/research)
$200,000
$400,000
$280,000
$240,000
$56,380
$507,420
$400,000
DLI#3: ACE-
CEFOR with
transparent
and
accountable
Fiduciary
Management
(Initial
Approval
$200,000)
DLR#3.1 (Timely withdrawal application)
DLR#3.2 (Functional Council Audit Committee)
DLR#3.3 (Functional University Internal Audit
Unit)
DLR#3.4 (Web transparency on financial mgt)
200,000
50,000
50,000
50,000
50,000
DLI#4: ACE-
CEFOR with
timely and
audited
Procurement
Process
(Initial
approval
$200,000)
DLR#4.1 (Timely procurement audit)
DLR#4.2 (Timely and satisfactory procurement
progress)
200,000
100,000
100,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
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6. DETAILED BUDGET Table 5: Overview of revised ACE-CEFOR budget for 2014 - 2018
№ Amount № Amount № Amount № Amount № Amount
DLI#1.1 Create and inaugurate Steering Committee 2500 2500
DLI#1.2 Creation of designated account for ACE-CEFOR project 2500 2500
DLI#1.3 Vigorous awareness campaigns within and outside region 80000 35000 20000 15000 150000
DLI#1.4 Negotiate and sign memoranda with project partners 30000 20000 10000 10000 70000
DLI#1.5 Explore recognition as Regional Centre of Expertise 20000 10000 10000 5000 45000
DLI#1.6 Hold project implementation meetings (including M&E) 25000 20000 20000 15000 80000
DLI#1.7 Develop/review MSc, PhD, and short term training curricula 12000 10000 8000 5000 35000
DLI#1.8 Upgrade financial software for increased financial autonomy 15000 15000
DLI#1.9 Establish/maintain language laboratory for French and English 20000 10000 10000 10000 50000
Sub-Total as regional centre for learning and research 207000 105000 78000 60000 $450,000
№ of students/budget for short term training:
National: males 38 15200 37 14800 36 14400 36 14400 147 58800
females 16 8000 15 7500 16 8000 16 8000 63 31500
Regional: males 15 12000 16 12800 16 12800 16 12800 63 50400
females 6 6000 7 7000 7 7000 7 7000 27 27000
Total № of students/budget for short term training 75 41200 75 42100 75 42200 75 42200 300 167700
№ of students/budget for MSc program:
National: males 13 26000 12 24000 12 24000 12 24000 49 98000
females 5 12500 6 15000 5 12500 5 12500 21 52500
Regional: males 5 20000 5 20000 6 24000 5 20000 21 84000
females 2 10000 2 10000 2 10000 3 15000 9 45000
Total № of students/budget for MSc program 25 68500 25 69000 25 70500 25 71500 100 279500
MILESTONE 1: Recognition as a regional centre for learning and research
Year 2014 Year 2015 Year 2016 Year 2017 Total
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental studies
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact
DLI#2.2
Performance Indicator (Action Plan)
DLI#2.1
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
20
Table 5 (cont’d)
№ Amount № Amount № Amount № Amount № Amount
№ of students/budget for PhD program:
National: males 20 80000 20 60000 20 60000 20 200000
females 8 40000 8 30000 8 30000 8 100000
Regional: males 8 64000 8 48000 8 48000 8 160000
females 4 40000 4 30000 4 30000 4 100000
Total № of students/budget for PhD program 40 224000 40 168000 40 168000 40 560000
№ of students and faculties/budget for outreach periods:
National: males 13 52000 12 48000 12 48000 12 48000 49 196000
females 5 25000 6 30000 5 25000 5 25000 21 105000
Regional: males 5 40000 5 40000 6 48000 5 40000 21 168000
females 2 20000 2 20000 2 20000 3 30000 9 90000
Total № of students/budget for outreach periods 25 137000 25 138000 25 141000 25 143000 100 559000
№ of national and regional accreditation/certification:
National accreditation/certification 1 100000 1 100000 2 200000
Regional accreditation/certification 1 400000 1 400000
Total № of national and regional accreditation/certification 1 100000 1 100000 1 400000 3 600000
№ of national and regional publications in recognized journals:
National publication 2 40000 3 60000 3 60000 6 120000 14 280000
Regional publication 1 40000 1 40000 2 80000 2 80000 6 240000
Total № of national and regional publications 3 80000 4 100000 5 140000 8 200000 20 520000
Amount of external revenue generation:
Projected revenue from national sources 8000 12000 16380 20000 56380
Projecte revenue from regional sources 72000 108000 147420 180000 507420
Total amount of external revenue generation 80000 120000 163800 200000 563800
Year 2017 TotalPerformance Indicator (Action Plan)
Year 2014
DLI#2.7
DLI#2.6
DLI#2.5
DLI#2.4
DLI#2.3
Year 2015 Year 2016
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
21
Table 5 (cont’d)
№ Amount № Amount № Amount № Amount № Amount
Meeting improved teaching and learning environment:
Procure and install laboratory and office furniture/stationery 62000 62000
Conference/Seminar/Workshop 25000 25000
Project vehicle (1 nos 4 x 4 Hilux with auxiliary gear) 1 40000 1 40000
Grantsmanship, Technical Reporting & Presentation, Research Ethics
& Methodology, ICT, Entrepreneurship29000 29000
Books/journals, ICT upgrade and e-learning facilities, and software
upgrade68000 68000
Procure and install laboratory equipment 176,000 176,000
Total for meeting improved teaching and learning environment 400000 1 400000
Total for excellence in education, research capacity and development
impact1130700 737100 1125500 656700 $3,650,000
DLI#3.1 Timely withdrawal application 12500 12500 12500 12500 50000
DLI#3.2 Functional Council Audit Committee (Interim Audit Report) 12500 12500 12500 12500 50000
DLI#3.3 Functional University Internal Audit Unit 12500 12500 12500 12500 50000
DLI#3.4 Web transparency on financial management 12500 12500 12500 12500 50000
Total for transparent and accountable Fiduciary Management 50000 50000 50000 50000 $200,000
DLI#4.1 Timely procurement audit 25000 25000 25000 25000 100000
DLI#4.2 Timely and satisfactory procurement progress 25000 25000 25000 25000 100000
Total for timely and audited Procurement Process 50000 50000 50000 50000 $200,000
Grand Total Budget $1,437,700 $942,100 $1,303,500 $816,700 $4,500,000
Percent of Grand Total Budget 31.9 20.9 29.0 18.1 100.0
MILESTONE 4: Improved Procurement Process
MILESTONE 2: Excellence in education, research capacity and development impact
Action Plan 3: ACE-CEFOR with transparent and accountable Fiduciary Management
Action Plan 4: ACE-CEFOR with timely and audited Procurement Process
DLI#2.8
MILESTONE 3: Improved Institutional Fiduciary Management
TotalPerformance Indicator (Action Plan)
Year 2014 Year 2015 Year 2016 Year 2017
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
22
Table 6: Overview of revised ACE-CEFOR Budget for 2014 – 2018 with split between partners
Expenditure Category
2014 - 2018 Estimated Costs in (US$)
YR 1 YR 2 YR 3 YR 4 YR 5 Total %of total
2014 2015 2016 2017 2018
A: Budget by Activity Plan
Action Plan 1: (ACE-CEFOR as regional centre of excellence for learning and research in Petroleum and Environmental Studies)
207,000
105,000
78,000
60,000 -
450,000
10.0
Action Plan 2: (ACE-CEFOR for excellence in education, research capacity and development impact)
1,130,700
737,100
1,125,500
656,700 -
3,650,000
81.1
Action Plan 3: (ACE-CEFOR with transparent and accountable Fiduciary Management)
50,000
50,000
50,000
50,000 -
200,000
4.4
Action Plan 4: (ACE-CEFOR with timely and audited Procurement Process)
50,000
50,000
50,000
50,000 -
200,000
4.4
TOTAL 1,437,700
942,100
1,303,500
816,700 -
4,500,000
100.0
%
31.9
20.9
29.0
18.1
- 100.0
B: Budget by partners
University of Port Harcourt, Nigeria
1,320,700
819,100
1,133,930
639,700
-
3,913,430
87.0
University of Lome, Togo
16,800
28,000
22,762
36,800
-
104,362
2.3
University of Abomey-Calavi, Benin Republic
26,800
18,000
32,762
36,800
-
114,362
2.5
University of Mines and Technology, Tarkwa, Ghana
26,800
28,000
55,523
36,800
-
147,123
3.3
University of Witwatersrand, Johannesburg, South Africa
33,600
36,000
45,523
53,600
-
168,723
3.7
Industry Partner: FUGRO Nig. Ltd.; Keedak Nig. Ltd.; Ansett Groups; LASER Engineering Nig. Ltd. POCEMA Total E & P Nig. Ltd.
13,000
13,000
13,000
13,000
-
52,000
1.2
TOTAL 1,437,700 942,100 1,303,500 816,700 0 4,500,000
100.0
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
23
Table 7: Year 1 (2014) annual budget for ACE-CEFOR
Code Priority Rank Result/Activity/Task for 2014
2014 Budget Estimate (US$)
ACE leader Partners Total
Action Plan1
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#1 ACE-CEFOR as regional centre of excellence for learning and research in Petroleum and Environmental studies
1 DLI#1.1: Create and inaugurate Steering Committee 2,500 0 2,500
1 DLI#1.2: Creation of designated account for ACE-
CEFOR project
2,500
0
2,500
1 DLI#1.3: Vigorous awareness campaigns within and
outside region
80,000
0
80,000
2 DLI#1.4: Negotiate and sign memoranda with project
partners
30,000
0
30,000
2 DLI#1.5: Explore recognition as Regional Centre of
Expertise
20,000
0
20,000
1 DLI#1.6: Hold project implementation meetings
25,000
0
25,000
1 DLI#1.7: Develop/review MSc, PhD, and short term
training curricula
12,000
0
12,000
2 DLI#1.8: Upgrade financial software for increased
financial autonomy
15,000
0
15,000
1 DLI#1.9: Initiate process for gap analysis and
program accreditation
20,000
0
20,000
Sub-total 207,000 0 207,000
Action Plan2
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#2 ACE-CEFOR for excellence in education, research capacity and development impact
3 DLI#2.1: 75 short term students in ACE courses with
21 regional students and 22 females
41,200
-
41,200
2 DLI#2.2: 25 master students in ACE courses with 7
regional students and 7 females
68,500
-
68,500
1 DLI#2.3: 40 PhD students in ACE with 12 regional
students and 12 females
224,000
-
224,000
1 DLI#2.4: 25 outreach “periods” for faculty, master
and PhD students with 7 regional outreach
64,000
73,000
137,000
1 DLI#2.5: 1 national certification and evaluation of
quality of education programmes
100,000
-
100,000
1 DLI#2.6: 3 published articles in internationally
recognised and peer reviewed journals; 1 reg'l
48,000
32,000
80,000
1 DLI#2.7: External revenue generation
68,000
12,000
80,000
1
DLI#2.8: Meeting milestones for improved learning and research environment specified in the Performance and Funding contracts
400,000
-
400,000
Sub-total 1,013,700 117,000 1,130,700
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
24
Action Plan3
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#3 ACE-CEFOR with transparent and accountable Fiduciary Management
1 DLI#3.1: Timely withdrawal application supported by
financial reporting for the period
12,500
0
12,500
1 DLI#3.2: Functional Council Audit Committee
12,500
0
12,500
1 DLI#3.3: Functional university Internal Audit Unit
12,500
0
12,500
1
DLI#3.4: Web transparency on financial management (web-access to audit reports, interim financial reports, budgets and annual work plan)
12,500
0
12,500
Sub-total 50,000 0 50,000
Action Plan4
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#4 ACE-CEFOR with timely and audited Procurement Process
1 DLI#4.1: Timely procurement audit 25,000 0 25,000
1 DLI#4.2: Timely and satisfactory procurement
progress 25,000 0 25,000
Sub-total 50,000 0 50,000
TOTAL BUDGET 1,320,700 117,000 1,437,700
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
25
Table 8: Year 1 (2014) annual budget for ACE-CEFOR with split between partners
Code Result/Activity/Task for 2014
2014 Budget Estimate (US$)
University of Lome, Togo (1: 1M; 0F)
University of Abomey – Calavi, Benin Republic (2: 1M; 1F)
University of Mines and Technology, tarkwa, Ghana (2: 1M; 1F)
University of Witwatersrand, Johannesburg, South Africa (2: 2M; 0F)
Industry partners (3: 2M; 1F):
Total Partner Budget
FUGRO Nig. Ltd.;
Keedak Nig.Ltd.;
Ansett Group;
LASER Engineering Nig. Ltd.
POCEMA
Total E & P Nig. Ltd.
Action Plan2 (Expected output) (Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for industry partners)
(Partners total of
component)
DL1#2 ACE-CEFOR for excellence in education and research capacity and development impact
DL1#2.4 8,000
18,000
18,000
16,000
13,000
73,000
DL1#2.6 6,400
6,400
6,400
12,800
- 32,000
DL1#2.7 2,400
2,400
2,400
4,800
- 12,000
Sub-total 16,800
26,800
26,800
33,600
13,000
117,000
sub-TOTAL BUDGET
16,800
26,800
26,800
33,600
13,000
117,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
26
Table 9: Year 2 (2015) annual budget for ACE-CEFOR
Code Priority Rank
Result/Activity/Task for 2015
2015 Budget Estimate (US$)
ACE leader Partners Total
Action Plan1
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#1 ACE-CEFOR as regional centre of excellence for learning and research in Petroleum and Environmental studies
1 DLI#1.1: Create and inaugurate Steering Committee
-
0
-
1 DLI#1.2: Creation of designated account for ACE-
CEFOR project
-
0
-
1 DLI#1.3: Vigorous awareness campaigns within and
outside region
35,000
0
35,000
2 DLI#1.4: Negotiate and sign memoranda with project
partners
20,000
0
20,000
2 DLI#1.5: Explore recognition as Regional Centre of
Expertise
10,000
0
10,000
1 DLI#1.6: Hold project implementation meetings
20,000
0
20,000
1 DLI#1.7: Develop/review MSc, PhD, and short term
training curricula
10,000
0
10,000
2 DLI#1.8: Upgrade financial software for increased
financial autonomy
-
0
-
1 DLI#1.9: Initiate process for gap analysis and program
accreditation
10,000
0
10,000
Sub-total 105,000 0 105,000
Action Plan2
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#2 ACE-CEFOR for excellence in education, research capacity and development impact
3 DLI#2.1: 75 short term students in ACE courses with 23
regional students and 22 females
42,100
-
42,100
2 DLI#2.2: 25 master students in ACE courses with 7
regional students and 8 females
69,000
-
69,000
1 DLI#2.3: 40 PhD students in ACE with 12 regional
students and 12 females
168,000
-
168,000
1 DLI#2.4: 25 outreach “periods” for faculty, master and
PhD students with 7 regional outreach
65,000
73,000
138,000
1 DLI#2.5: 1 national certification and evaluation of
quality of education programmes
100,000
-
100,000
1 DLI#2.6: 4 published articles in internationally
recognised and peer reviewed journals; 1 reg'l
68,000
32,000
100,000
1 DLI#2.7: External revenue generation
102,000
18,000
120,000
1
DLI#2.8: Meeting milestones for improved learning and research environment specified in the Performance and Funding contracts
-
-
-
Sub-total 614,100 123,000 737,100
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
27
Action Plan3
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#3 ACE-CEFOR with transparent and accountable Fiduciary Management
1 DLI#3.1: Timely withdrawal application supported by
financial reporting for the period
12,500
0
12,500
1 DLI#3.2: Functional Council Audit Committee
12,500
0
12,500
1 DLI#3.3: Functional university Internal Audit Unit
12,500
0
12,500
1
DLI#3.4: Web transparency on financial management (web-access to audit reports, interim financial reports, budgets and annual workplan)
12,500
0
12,500
Sub-total 50,000 0 50,000
Action Plan4
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#4 ACE-CEFOR with timely and audited Procurement Process
1 DLI#4.1: Timely procurement audit 25,000 0 25,000
1 DLI#4.2: Timely and satisfactory procurement
progress 25,000 0 25,000
Sub-total 50,000 0 50,000
TOTAL BUDGET 819,100 123,000 942,100
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
28
Table 10: Year 2 (2015) annual budget for ACE-CEFOR with split between partners
Code Result/Activity/Task for 2015
2015 Budget Estimate (US$)
University of Lome, Togo (2: 1M; 1F)
University of Abomey – Calavi, Benin Republic (1: 1M; 0F)
University of Mines and Technology, tarkwa, Ghana (2: 1M; 1F)
University of Witwatersrand, Johannesburg, South Africa (2: 2M; 0F)
Industry partners (3: 2M; 1F):
Total Partner Budget
FUGRO Nig. Ltd.;
Keedak Nig.Ltd.;
Ansett Group;
LASER Engineering Nig. Ltd.
POCEMA
Total E & P Nig. Ltd.
Action Plan2 (Expected output) (Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for industry partners)
(Partners total of
component)
DL1#2 ACE-CEFOR for excellence in education and research capacity and development impact
DL1#2.4 18,000
8,000
18,000
16,000
13,000
73,000
DL1#2.6 6,400
6,400
6,400
12,800
- 32,000
DL1#2.7 3,600
3,600
3,600
7,200
- 18,000
Sub-total 28,000
18,000
28,000
36,000
13,000
123,000
sub-TOTAL BUDGET
28,000
18,000
28,000
36,000
13,000
123,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
29
Table 11: Year 3 (2016) annual budget for ACE-CEFOR
Code Priority Rank
Result/Activity/Task for 2016
2016 Budget Estimate (US$)
ACE leader Partners Total
Action Plan1
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#1 ACE-CEFOR as regional centre of excellence for learning and research in Petroleum and Environmental studies
1 DLI#1.1: Create and inaugurate Steering Committee
-
0
-
1 DLI#1.2: Creation of designated account for ACE-
CEFOR project
-
0
-
1 DLI#1.3: Vigorous awareness campaigns within and
outside region
20,000
0
20,000
2 DLI#1.4: Negotiate and sign memoranda with project
partners
10,000
0
10,000
2 DLI#1.5: Explore recognition as Regional Centre of
Expertise
10,000
0
10,000
1 DLI#1.6: Hold project implementation meetings
20,000
0
20,000
1 DLI#1.7: Develop/review MSc, PhD, and short term
training curricula
8,000
0
8,000
2 DLI#1.8: Upgrade financial software for increased
financial autonomy
-
0
-
1 DLI#1.9: Initiate process for gap analysis and program
accreditation
10,000
0
10,000
Sub-total 78,000 0 78,000
Action Plan2
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#2 ACE-CEFOR for excellence in education, research capacity and development impact
3 DLI#2.1: 75 short term students in ACE courses with 23
regional students and 23 females
42,200
-
42,200
2 DLI#2.2: 25 master students in ACE courses with 8
regional students and 7 females
70,500
-
70,500
1 DLI#2.3: 40 PhD students in ACE with 12 regional
students and 12 females
168,000
-
168,000
1 DLI#2.4: 25 outreach “periods” for faculty, master and
PhD students with 30 regional outreach
60,000
81,000
141,000
1 DLI#2.5: 1 international certification and evaluation of
quality of education programmes
400,000
-
400,000
1 DLI#2.6: 5 published articles in internationally
recognised and peer reviewed journals; 2 reg'l
76,000
64,000
140,000
1 DLI#2.7: External revenue generation
139,230
24,570
163,800
1
DLI#2.8: Meeting milestones for improved learning and research environment specified in the Performance and Funding contracts
-
-
-
Sub-total 955,930 169,570 1,125,500
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
30
Action Plan3
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#3 ACE-CEFOR with transparent and accountable Fiduciary Management
1 DLI#3.1: Timely withdrawal application supported by
financial reporting for the period
12,500
0
12,500
1 DLI#3.2: Functional Council Audit Committee
12,500
0
12,500
1 DLI#3.3: Functional university Internal Audit Unit
12,500
0
12,500
1
DLI#3.4: Web transparency on financial management (web-access to audit reports, interim financial reports, budgets and annual workplan)
12,500
0
12,500
Sub-total 50,000 0 50,000
Action Plan4
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#4 ACE-CEFOR with timely and audited Procurement Process
1 DLI#4.1: Timely procurement audit 25,000 0 25,000
1 DLI#4.2: Timely and satisfactory procurement
progress 25,000 0 25,000
Sub-total 50,000 0 50,000
TOTAL BUDGET 1,133,930 169,570 1,303,500
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
31
Table 12: Year 3 (2016) annual budget for ACE-CEFOR with split between partners
Code Result/Activity/Task for 2016
2016 Budget Estimate (US$)
University of Lome, Togo (1: 1M; 0F)
University of Abomey – Calavi, Benin Republic (2: 1M; 1F)
University of Mines and Technology, tarkwa, Ghana (3: 2M; 1F)
University of Witwatersrand, Johannesburg, South Africa (2: 2M; 0F)
Industry partners (3: 2M; 1F):
Total Partner Budget
FUGRO Nig. Ltd.;
Keedak Nig.Ltd.;
Ansett Group;
LASER Engineering Nig. Ltd.
POCEMA
Total E & P Nig. Ltd.
Action Plan2 (Expected output) (Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for industry partners)
(Partners total of
component)
DL1#2 ACE-CEFOR for excellence in education and research capacity and development impact
DL1#2.4 8,000 18,000 26,000 16,000 13,000 81,000
DL1#2.6 10,667 10,667 21,333 21,333 - 64,000
DL1#2.7 4,095 4,095 8,190 8,190 - 24,570
Sub-total 22,762 32,762 55,523 45,523 13,000 169,570
sub-TOTAL BUDGET
22,762
32,762
55,523
45,523
13,000
169,570
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
32
Table 13: Year 4 (2017) annual budget for ACE-CEFOR
Code Priority Rank Result/Activity/Task for 2017
2017 Budget Estimate (US$)
ACE leader Partners Total
Action Plan1
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#1 ACE-CEFOR as regional centre of excellence for learning and research in Petroleum and Environmental studies
1 DLI#1.1: Create and inaugurate Steering Committee
-
0
-
1 DLI#1.2: Creation of designated account for ACE-
CEFOR project
-
0
-
1 DLI#1.3: Vigorous awareness campaigns within and
outside region
15,000
0
15,000
2 DLI#1.4: Negotiate and sign memoranda with project
partners
10,000
0
10,000
2 DLI#1.5: Explore recognition as Regional Centre of
Expertise
5,000
0
5,000
1 DLI#1.6: Hold project implementation meetings
15,000
0
15,000
1 DLI#1.7: Develop/review MSc, PhD, and short term
training curricula
5,000
0
5,000
2 DLI#1.8: Upgrade financial software for increased
financial autonomy
-
0
-
1 DLI#1.9: Signing of memoranda of understanding with partners
10,000
0
10,000
Sub-total 60,000 0 60,000
Action Plan2
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#2 ACE-CEFOR for excellence in education, research capacity and development impact
3 DLI#2.1: 75 short term students in ACE courses with
23 regional students and 23 females
42,200
-
42,200
2 DLI#2.2: 25 master students in ACE courses with 8
regional students and 8 females
71,500
-
71,500
1 DLI#2.3: 0 PhD students in ACE with 30% regional
students and 30% females
-
-
-
1 DLI#2.4: 25 outreach “periods” for faculty, master
and PhD students with 8 regional outreach
60,000
83,000
143,000
1 DLI#2.5: 0 certification and evaluation of quality of
education programmes with 2 nat'l; 1 internat'l
-
-
-
1 DLI#2.6: 8 published articles in internationally
recognised and peer reviewed journals; 2 reg'l
136,000
64,000
200,000
1 DLI#2.7: External revenue generation
170,000
30,000
200,000
1
DLI#2.8: Meeting milestones for improved learning and research environment specified in the Performance and Funding contracts
-
-
Sub-total 479,700 177,000 656,700
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
33
Action Plan3
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#3 ACE-CEFOR with transparent and accountable Fiduciary Management
1 DLI#3.1: Timely withdrawal application supported by
financial reporting for the period
12,500
0
12,500
1 DLI#3.2: Functional Council Audit Committee
12,500
0
12,500
1 DLI#3.3: Functional university Internal Audit Unit
12,500
0
12,500
1
DLI#3.4: Web transparency on financial management (web-access to audit reports, interim financial reports, budgets and annual workplan)
12,500
0
12,500
Sub-total 50,000 0 50,000
Action Plan4
(1 highest
(Expected output)
(Component total for
ACE leader)
(Component total for
partners)
(Total of component)
5 lowest)
DLI#4 ACE-CEFOR with timely and audited Procurement Process
1 DLI#4.1: Timely procurement audit 25,000 0 25,000
1 DLI#4.2: Timely and satisfactory procurement
progress 25,000 0 25,000
Sub-total 50,000 0 50,000
TOTAL BUDGET 639,700 177,000 816,700
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
34
Table 14: Year 4 (2017) annual budget for ACE-CEFOR with split between partners
Code Result/Activity/Task for 2017
2017 Budget Estimate (US$)
University of Lome, Togo (2: 1M; 1F)
University of Abomey – Calavi, Benin Republic (2: 1M; 1F)
University of Mines and Technology, tarkwa, Ghana (2: 1M; 1F)
University of Witwatersrand, Johannesburg, South Africa (2: 2M; 0F)
Industry partners (3: 2M; 1F):
Total Partner Budget
FUGRO Nig. Ltd.;
Keedak Nig.Ltd.;
Ansett Group;
LASER Engineering Nig. Ltd.
POCEMA
Total E & P Nig. Ltd.
Action Plan2 (Expected output) (Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for partner)
(Component total for industry partners)
(Partners total of
component)
DL1#2 ACE-CEFOR for excellence in education and research capacity and development impact
DL1#2.4 18,000
18,000
18,000
16,000
13,000
83,000
DL1#2.6 12,800
12,800
12,800
25,600
- 64,000
DL1#2.7 6,000
6,000
6,000
12,000
- 30,000
Sub-total 36,800
36,800
36,800
53,600
13,000
177,000
sub-TOTAL BUDGET
36,800
36,800
36,800
53,600
13,000
177,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
35
7. DETAILED ACTIVITY SHEETS (one for each activity) Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 30/06/2014 Activity: 1.1 Create and inaugurate Steering Committee
RESULT Functional ACE-CEFOR Steering Committee in Place
ACTIVITY Source for University of Port Harcourt staff to recruit as members of Steering Committee; Secure Management approval for identified members of Steering Committee; Formally, write nominees for the positions; inaugurate Steering Committee
OUTPUT ACE-CEFOR project Steering Committee created and functional
OUTPUT INDICATOR Minutes of inauguration proceedings and minutes of meetings
SOURCE OF VERIFICATION Nomination memoranda Minutes of meetings
IMPLEMENTATION MILESTONES
Nomination and inauguration of Steering Committee by June 7th, 2014
PROCUREMENT Payments for stationery; logistics for hosting inauguration / meetings
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and University Management
DURATION: 1 month
Commencement: 01/06/2014
Completion: 30/06/2014
PRIMARY CONSTITUENTS: IPS (UNIPORT)
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners
ASSUMPTIONS Inaugurated Committee members remain committed to the ACE-CEFOR project
FINANCIAL IMPLICATIONS Costs for stationery; logistics for inauguration / meetings
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Stationery and logistics 2,500 - - - - - - 2,500
TOTALS 2,500 - - - - - $2,500
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
36
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 30/06/2014 Activity: 1.2 Creation of designated account for ACE-CEFOR project
RESULT Designated ACE-CEFOR project account operational
ACTIVITY Liaise with Bursary Department on modalities for opening a designated account; Secure Management approval for opening a designated account; Opening of designated ACE-CEFOR project account
OUTPUT ACE-CEFOR designated project account opened and operational
OUTPUT INDICATOR ACE-CEFOR bank account name and account number
SOURCE OF VERIFICATION Account cheque booklet/statements
IMPLEMENTATION MILESTONES
Opening of ACE-CEFOR designated account by June 14th, 2014
PROCUREMENT Payments for initial deposit for opening account; planning meetings; consultations
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and University Bursar
DURATION: 1 month
Commencement: 01/06/2014
Completion: 30/06/2014
PRIMARY CONSTITUENTS: ACE-CEFOR (UNIPORT)
PARTICIPANTS: IPS (UNIPORT); Bursary Department
ASSUMPTIONS Account will remain functional throughout the project
FINANCIAL IMPLICATIONS Costs for initial deposit; planning meetings; consultations
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Initial deposit, planning meetings, consultations
2,500 - - - - - - 2,500
TOTALS 2,500 - - - - - - $2,500
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
37
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 30/04/2018 Activity: 1.3 Vigorous awareness campaigns within and outside region
RESULT Increased publicity and patronage of ACE-CEFOR
ACTIVITY Consultations with prospective academic and industrial partners Trips to prospective partner institutions for increased subscription to ACE-CEFOR project Marketing of ACE-CEFOR programs for increased patronage by students and faculties Branding ACE-CEFOR for wider peer acceptability and sustainable funding Advertise centre programs in national dailies and project website Use of social media tools as additional strategy for cost-effective publicity
OUTPUT ACE-CEFOR have increased educational and development impacts
OUTPUT INDICATOR Increased partnerships Increase in students and faculties visiting ACE-CEFOR for various programs Highly skilled faculties taking up tenured positions at the Centre Increased funding from diverse sources
SOURCE OF VERIFICATION Number of MoUs entered Admission list as published online Number of visiting scholars/faculties External revenue generated
IMPLEMENTATION MILESTONES
Advertise for programs by February 21st, each project year Recruit students and faculties for different Centre programs by June 30th each project year Secure external donor supports by December 20th each project year
PROCUREMENT Payments for return airfares, visa fees, land transport, adverts, logistics at meetings, communications, courier services
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader, Team and Project Coordinators from current partners
DURATION: 6 months per year, respectively
Commencement: 01/06/2014, 2015, 2016, 2017
Completion: 30/04/2015, 2016, 2017, 2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Partners would remain committed to the project, continued government and WB supports
FINANCIAL IMPLICATIONS Cost of local and international return tickets, visa fees, logistics for consultative meetings, advertisements, communications, courier services
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Local/international return air tickets and visa fees
12,000 7,500 4,000 9,000 10,000 9,000 7,500 59,000
2 Accommodation and feeding 8,000 4,000 1,700 3,000 5,000 3,300 2,500 27,500
3 Logistics for consultative meetings, communications
4,500 3,000 1,500 3,000 9,000 3,500 2,000 26,500
4 Advertisements, courier - - 300 500 500 700 500 2,500
5 Consultants 5,500 5,500 2,500 4,500 10,500 3,500 2,500 34,500
TOTALS 30,000 20,000 10,000 20,000 35,000 20,000 15,000 $150,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
38
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/07/2014 to 31/07/2014 and 01/01/2015 to 31/01/2015 in each of the four years Activity: 1.4 Negotiate and sign memoranda with project partners
RESULT Improved project buy-in and acceptability of Centre 22 new and functional partnership agreements endorsed
ACTIVITY Secure approvals for hosting / attending negotiation meetings Convene negotiation meetings Secure Management endorsement of MoUs and Agreements with new partners
OUTPUT ACE-CEFOR enjoy greater acceptability and relevance Additional regional institutions and industry-partners express interest in ACE-CEFOR project
OUTPUT INDICATOR Increase in number of partnerships with MoUs and Agreements signed Increase in number of industry-relevant joint research projects Increased confidence in doing business with ACE-CEFOR by clients
SOURCE OF VERIFICATION Number of signed MoUs/Agreements Number of industry-based faculties External revenue generated
IMPLEMENTATION MILESTONES
MoUs and Agreements signed by consulted partners in August and Jan each project year
PROCUREMENT Payments for return airfares, visa fees, land transport, accommodation and feeding; logistics at meetings, communication, courier services
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 2 months per year, respectively
Commencement: 01/07/2014, 2015, 2016, 2017 01/01/2015, 2016, 2017, 2018
Completion: 31/07/2014, 2015, 2016, 2017 31/01/2015, 2016, 2017, 2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS MoUs and Agreements signed by identified partners remain active and functional Newly contacted partners would buy-in to the ACE-CEFOR project and remain committed to it
FINANCIAL IMPLICATIONS Cost of local and international return tickets, visa fees, logistics for consultative meetings, communications, courier services
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Local/international return air tickets and visa fees
8,000 -
7,000 -
11,500 4,000 4,000 34,500
2 Accommodation and feeding 3,000 - 3,500 - 5,000 3,500 3,500 18,500
3 Logistics for consultative meetings, communications, courier services
4,000
-
4,500
-
3,500 2,500 2,500 17,00
TOTALS 15,000 - 15,000 20,000 10,000 10,000 $70,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
39
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/07/2014 to 31/12/2014 Activity: 1.5 Explore recognition as regional centre of expertise
RESULT University of Port Harcourt part of a regional centre of expertise
ACTIVITY Consult potential partners for the consortium as regional centre of expertise Hold stakeholders meeting to develop concept note for the regional centre of expertise Develop and submit full proposal for recognition as a regional centre of expertise
OUTPUT ACE-CEFOR responding better to socio-economic needs of the society
OUTPUT INDICATOR Peer reviewers’ comments on the submitted proposal Hold stakeholders’ meetings
SOURCE OF VERIFICATION Email copies of reviewers’ comments Minutes of stakeholders meetings
IMPLEMENTATION MILESTONES
Submission of application for acknowledgement as regional centre of expertise July 25th, 2014 Official announcement of acknowledgement as regional centre of expertise December 2014
PROCUREMENT Payments for return airfares, visa fees, land transport, accommodation and feeding; logistics at meetings, postage charges, preparation of proposal, attend annual conferences
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 6 months for 2014 2 months per year, from 2015
Commencement: 01/07/2014 01/11/2015, 2016, 2017
Completion: 31/12/2014 31/12/2015, 2016, 2017
PRIMARY CONSTITUENTS: IPS (UNIPORT); Niger Delta of Nigeria
PARTICIPANTS: Industry partners, and others including primary and post-primary schools
ASSUMPTIONS MoUs and Agreements signed by identified partners
FINANCIAL IMPLICATIONS Cost of local and international return tickets, visa fees, logistics for annual conference, stakeholders meetings
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Local/international return air tickets and visa fees
3,000 5,500 1,750 -
5,000 5,000 2,500 22,750
2 Accommodation and feeding, conference fees
1,500 3,500 750 -
2,500 2,500 1,500 12,250
3 Logistics for meetings, postage charges, proposal
1,000 2,500 500 -
2,500 2,500 1,000 10,000
TOTALS 5,500 11,500 3,000 - 10,000 10,000 5,000 $45,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
40
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 31/05/2018 Activity: 1.6 Hold project implementation meetings (including monitoring and evaluation)
RESULT 14 implementation meetings held in Year 1 12 implementation meetings each held in Years 2-4 8 bi-annual M&E reports and Progress Reports submitted
ACTIVITY Hold regular Steering Committee meetings Hold regular stakeholders meetings Conduct monitoring and evaluation at regular intervals (every six months)
OUTPUT Efficient resources mobilization and timely service delivery on ACE-CEFOR project ACE-CEFOR on course with good quality service delivery
OUTPUT INDICATOR Number of implementation and stakeholders meetings held Number of reports submitted
SOURCE OF VERIFICATION Copies of minutes of meetings/online M&E / Progress Reports and online
IMPLEMENTATION MILESTONES
At least, one implementation meeting held per month Monitoring and evaluation conducted five months after project commencement date and thereafter at six monthly intervals
PROCUREMENT Logistics at meetings, preparation of Monitoring and evaluation reports
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 48 months
Commencement: 01/06/2014
Completion: 31/12/2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS MoUs and Agreements signed by identified partners
FINANCIAL IMPLICATIONS Cost for meetings, monitoring and evaluation
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Cost for meetings 6,500 4,500 4,500 4,500 15,000 15,000 10,000 60,000
2 Monitoring and evaluation - 2,500 - 2,500 5,000 5,000 5,000 20,000
TOTALS 6,500 7,000 4,500 7,000 20,000 20,000 15,000 $80,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
41
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/06/2014 to 31/05/2018 Activity: 1.7 Develop/review MSc, PhD and Short term training curricula
RESULT Industry-relevant curricula for all inclusive training
ACTIVITY Set up and inaugurate curricula development and review committee
OUTPUT Improved ACE-CEFOR programs curricula
OUTPUT INDICATOR Revised curricula available for use by faculties and students
SOURCE OF VERIFICATION Hard copies of developed or reviewed curricula and online
IMPLEMENTATION MILESTONES
End of each academic year (May 31st, 2014)
PROCUREMENT Logistics at meetings, preparation of curricula documents
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 4 months (one per academic year)
Commencement: 01/05/2015, 2016, 2017, 2018
Completion: 31/05/2015, 2016, 2017, 2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Partners readily available for the annual curricula development and review meetings
FINANCIAL IMPLICATIONS Cost for meetings; preparation and printing of curricula documents
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Cost for meetings - - - 4,000 4,000 4,000 3,000 15,000
2 Prepare and print curricula - - - 8,000 6,000 4,000 2,000 20,000
TOTALS - - - 12,000 10,000 8,000 5,000 $35,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
42
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/07/2014 to 31/08/2014 Activity: 1.8 Upgrade financial software for increased financial autonomy
RESULT Improved financial reporting and auditing Virtual transactions approval by line managers for efficiency
ACTIVITY Procure and install higher version of financial software
OUTPUT Increased financial autonomy, transparency and accountability Better annual budgeting process for ACE-CEFOR activities
OUTPUT INDICATOR Efficient and timely financial reporting and auditing
SOURCE OF VERIFICATION Physical verification of systems
IMPLEMENTATION MILESTONES
Improved financial software installed and functional by August 31st, 2014
PROCUREMENT Cost for software and installation
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 2 months
Commencement: 01/07/2014
Completion: 31/08/2014
PRIMARY CONSTITUENTS: IPS (UNIPORT); PARTICIPANTS: ACE-CEFOR; Bursary Department
ASSUMPTIONS Software readily available and competent bursary staff shall be on it
FINANCIAL IMPLICATIONS Cost for the software and its installation
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Procurement & installation 15,000 - - - - - - 15,000
TOTALS 15,000 - - - - - - $15,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
43
Action Plan 1: ACE-CEFOR as regional centre for learning and research in Petroleum and Environmental Studies Timeframe: 01/09/2014 to 31/05/2018 Activity: 1.9 Establish/maintain language laboratory for French and English
RESULT Well-equipped language laboratory for enhanced teaching and learning
ACTIVITY Procure and install facilities for the language laboratory
OUTPUT Increased patronage by non-Anglophone candidates Improved ACE-CEFOR programs curricula
OUTPUT INDICATOR Language laboratory equipment and facilities available
SOURCE OF VERIFICATION Physical verification
IMPLEMENTATION MILESTONES
Language laboratory functional by November 30th, 2014
PROCUREMENT Language interpreters, transmission device, installation, maintenance, personnel training cost
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 10 months (bi-annually)
Commencement: 01/09/2014 01/05/2014 (every six months after)
Completion: 30/11/2014 (procurement/installation) 31/05/2018 (facility maintenance)
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Language laboratory shall continually be in good working condition throughout ACE-CEFOR project
FINANCIAL IMPLICATIONS Cost for language laboratory equipment/facilities, maintenance cost, personnel training cost
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Establish language lab - 40,000 - - - - - 40,000
2 Bi-annual maintenance - - - 750 1,600 1,800 2,000 6,150
2 Personnel training cost - 700 - 850 1,100 1,200 3,850
TOTALS - - - $50,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
44
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/09/2014 to 30/09/2018 Activity: 2.1 Enrol and train faculties and students for short term training
RESULT 300 students and faculties trained for short term at ACE-CEFOR
ACTIVITY Advertise in minimum two national dailies and admit students and faculties Enrol and train students and faculties for minimum 40 hours per short term course
OUTPUT 75 students and faculties each trained for short terms in 2014, 2015, 2016 and 2017
OUTPUT INDICATOR Number of short term students and faculties
SOURCE OF VERIFICATION Student enrolment records and website Staff list of faculties by nationality
IMPLEMENTATION MILESTONES
New students and faculties enrolled, annually, for short term courses by September 30th
PROCUREMENT Course fees, cost of training materials, refreshment, return airfares, land transportation cost, accommodation
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 4 months (every 2nd quarter)
Commencement: 01/09/2014, 2015, 2016, 2017
Completion: 30/11/2014, 2015, 2016, 2017
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Cooperation from partners and every trainee enrolled will complete training Number of regional students and faculties shall gradually increase over the years
FINANCIAL IMPLICATIONS Costs for course fees, training materials, refreshment, return airfares, land transportation, other logistics, accommodation
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Course fees, training materials, refreshment
- 30,900 - -
31,575 31,650 31,650 125,775
2 Return airfare and land transportation, logistics
- 10,300 - - 10,525 10,550 10,550 41,925
TOTALS - 41,200 - - 42,100 42,200 42,200 $167,700
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
45
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/05/2018 Activity: 2.2 Enrol and train students for MSc program
RESULT 100 students trained for the ACE-CEFOR 12 months MSc program
ACTIVITY Advertise and admit students Enrol and train students and faculties
OUTPUT 25 MSc students each graduated in 2015, 2016, 2017 and 2018 Critical mass of young scientists produced with increased research capacity
OUTPUT INDICATOR Number of MSc students admitted and graduated
SOURCE OF VERIFICATION Enrolment records and website
IMPLEMENTATION MILESTONES
Advertise for MSc programs, annually, from February-April New students enrolled, annually, for MSc program by June 1st
PROCUREMENT Course fees, cost of training materials, refreshment, return airfares, land transportation cost
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 12 months (every 1st quarter)
Commencement: 01/06/2014, 2015, 2016, 2017
Completion: 31/05/2015, 2016, 2017, 2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Cooperation from partners and every trainee enrolled will complete training
FINANCIAL IMPLICATIONS Costs for course fees, training materials, refreshment, return airfares, land transportation, other logistics
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Course fees, training materials, refreshment
51,375 - - - 51,750 52,875 53,625 209,625
2 Return airfare and land transportation, logistics
17,125 - - - 17,250 17,620 17,875 69,875
TOTALS 68,500 - - - 69,000 70,500 71,500 $279,500
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
46
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/05/2018 Activity: 2.3 Enrol and train students for PhD program
RESULT 40 students trained for the ACE-CEFOR 24-36 months PhD program
ACTIVITY Advertise and admit students Enrol and train students and faculties
OUTPUT 40 students trained for PhD program from 2014 to 2017 Additional PhD students shall be enrolled to benefit from the ACE-CEFOR training
OUTPUT INDICATOR Number of PhD students
SOURCE OF VERIFICATION Enrolment records and website
IMPLEMENTATION MILESTONES
Advertise for PhD programs, annually, from February-April New students enrolled, annually, for PhD program by June 1st
PROCUREMENT Course fees, cost of training materials, refreshment, return airfares, land transportation cost
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 24-36 months (every 1st quarter)
Commencement: 01/06/2014, 2015, 2016, 2017
Completion: 31/05/2016, 2017, 2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Cooperation from partners and every trainee enrolled will complete training Student will graduate, at most, after the maximum 36 months Budget was based on 40% of individual grant for Year 1, and 30% each for Years 2 and 3 For those who are able to graduate after the minimum 24 months period, budget request shall be adjusted to be 40% for Year 1 and 60% for Year 2. Additional PhD students shall be admitted, but, is not yet reflected going by the budget approv
FINANCIAL IMPLICATIONS Costs for course fees, training materials, refreshment, return airfares, land transportation, other logistics
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Course fees, training materials, refreshment
168,000 - - - 126,000 126,000 - 420,000
2 Return airfare and land transportation, logistics
56,000 - - - 42,000 42,000 - 140,000
TOTALS 224,000 - - - 168,000 168,000 - $560,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
47
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/04/2018 Activity: 2.4 Enrol and train students and faculties for outreach periods
RESULT 100 students and faculties trained for, at least, one month with an industry partner
ACTIVITY Contact industry partners for placement of students and faculties for, at least, one month Advertise and admit students Enrol and train students and faculties
OUTPUT 25 students and faculties trained for, at least, one month outreach periods in 2015, 2016, 2017 and 2018 More industry relevant researches conducted More industry ready graduates produced
OUTPUT INDICATOR Number of students and faculties on outreach periods Number of graduates accepted by industry (internship)
SOURCE OF VERIFICATION Enrolment records and website Letters of acceptance from partners
IMPLEMENTATION MILESTONES
New students and faculties enrolled every quarter beginning from the 3rd month of the 2nd quarter of Year 1 and thereafter at the same time in each quarter from 2014 to 2018 Relevant industry partners identified and shortlisted. Placement of students and faculties to each of the industry partners.
PROCUREMENT Outreach fees, cost of training materials, refreshment, return airfares, land transportation cost
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: At least, one month per quarter
Commencement: 01/10/2014, 2015, 2016, 2017
Completion: 30/04/2015, 2016, 2017, 2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Cooperation from partners and every trainee enrolled will complete training
FINANCIAL IMPLICATIONS Costs for course fees, training materials, refreshment, return airfares, land transportation, other logistics
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Course fees, training materials, refreshment
- 102,750 - - 103,500 105,750 107,250 419,250
2 Return airfare and land transportation, logistics
- 34,250 - - 34,500 35,250 35,750 139,750
TOTALS - 137,000 - - 138,000 141,000 143,000 $559,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
48
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/05/2017 Activity: 2.5 Secure national/regional accreditation/certification
RESULT 2 National Certification 1 international accreditation
ACTIVITY Conduct needs assessment Subject ACE-CEFOR project for gap analysis Secure regional / international accreditation
OUTPUT Improvement in quality of education to global best practice
OUTPUT INDICATOR Increase in number of regional students and faculties
SOURCE OF VERIFICATION Program records and on website
IMPLEMENTATION MILESTONES
Certification and accreditation of ACE-CEFOR program at the end of each academic year
PROCUREMENT Cost of program evaluation and assessment Payment for certification and accreditation of ACE-CEFOR courses
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 3 years
Commencement: 01/06/2014
Completion: 31/05/2017
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Certification and accreditation bodies available for evaluation and accreditation of courses
FINANCIAL IMPLICATIONS Charges and fees for certification and accreditation
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Accreditation/certification (National)
- - - 100,000 100,000 - - 200,000
2 Accreditation/certification (Regional)
- - - - - 400,000 - 400,000
TOTALS - - - 100,000 100,000 400,000 - $600,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
49
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/11/2014 to 31/05/2018 Activity: 2.6 National and regional publications in recognized journals
RESULT 20 published papers in internationally recognized journals (14 with National collaborators; 6 with Regionally collaborators)
ACTIVITY Promoting regional collaboration and authorship amongst faculties and students
OUTPUT Increased regional and international acceptability of ACE-CEFOR educational program
OUTPUT INDICATOR Number of research publications in internationally recognized journals Number of research publications with regional authorship
SOURCE OF VERIFICATION Elsevier bibliometric databases Programme records
IMPLEMENTATION MILESTONES
Bi-annual publications in internationally recognized journals
PROCUREMENT Preparation of manuscripts for publication, logistics for research project meetings
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 4 years and bi-annually
Commencement: 01/11/2014
Completion: 31/05/2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Reviewing process for preferred journals would be less than the six monthly reporting interval
FINANCIAL IMPLICATIONS Costs for manuscripts preparation and logistics for research project meetings
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Publications in recognized journals (National)
- 40,000 - - 60,000 60,000 120,000 280,000
2 Publications in recognized journals (Regional)
- - - 40,000 40,000 80,000 80,000 240,000
TOTALS - 40,000 - 40,000 100,000 140,000 200,000 $520,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
50
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/06/2014 to 31/05/2018 Activity: 2.7 Secure external revenue
RESULT $563,800 secured as external revenue generation
ACTIVITY Visit prospective donors for funding support and source funding through research grants
OUTPUT ACE-CEFOR project sustainability
OUTPUT INDICATOR Increase in annual income
SOURCE OF VERIFICATION Statement from ACE-CEFOR account
IMPLEMENTATION MILESTONES
External revenue received by end of each project year on May 31st
PROCUREMENT Logistics for submitting proposals, cost for hosting research team meetings
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader and Team
DURATION: 4 years (end of every 4th quarter)
Commencement: 01/06/2014
Completion: 31/05/2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Potential funders willing to support ACE-CEFOR project 10% of projected revenue to come from national sources 90% of projected revenue to come from regional sources
FINANCIAL IMPLICATIONS Cost for preparing and submitting proposals, research team meeting
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Projected revenue from national sources
- - - 8,000 12,000 16,380 20,000 56,380
2 Projected revenue from regional sources
- - - 72,000 108,000 147,420 180,000 507,420
TOTALS - - - 80,000 120,000 163,800 200,000 $563,800
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
51
Action Plan 2: ACE-CEFOR for excellence in education, research capacity and development impact Timeframe: 01/08/2014 to 31/05/2018 Activity: 2.8 Meeting improved teaching and learning environment
RESULT Improved facilities for teaching, research and responding to social challenges
ACTIVITY Improved teaching and learning environment
OUTPUT Excellence in education, research capacity and development impact
OUTPUT INDICATOR Equipment and facilities available; trainings undertaken
SOURCE OF VERIFICATION Attendance list / site verification
IMPLEMENTATION MILESTONES
Complete all procurements 31st December each project year
PROCUREMENT Cost of furniture, equipment, books, training, project vehicle, administrative charges, adverts
RESPONSIBILITY FOR IMPLEMENTATION
Centre Leader, Procurement Officer and Team
DURATION: 10 months (recurrent annually)
Commencement: 01/08/2014-2017
Completion: 31/05/2015-2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Engaged Service Provider or Vendor would deliver according to schedule Service Provider or Vendor reimbursed, at most, 45 days from the date of supplies certification
FINANCIAL IMPLICATIONS Cost of furniture, equipment, books, training, project vehicle, administrative charges, adverts
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Procure and install laboratory and office furniture/stationery
- 62,000 - - - - - 62,000
2 Conference, Seminar and Workshop 10,000 - 7,500 7,500 - - - 25,000
3 Project vehicle (1 nos 4 x 4 Hilux with auxiliary gear)
- 40,000 - - - - - 40,000
4 Grantsmanship, Technical Reporting & Presentation, Research Ethics & Methodology, ICT, Entrepreneurship
- 18,000 11,000 - - - - 29,000
5 Books/journals, ICT upgrade, e-learning facilities, software upgrade
- 40,000 28,000 - - - - 68,000
6 Procure and install laboratory equipment, advert charges
- - 176,000 - - - - 176,000
TOTALS 10,000 160,000 222,500 7,500 $400,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
52
Action Plan 3: ACE-CEFOR with transparent and accountable Fiduciary Management Timeframe: 01/08/2014 to 31/05/2018 Activity: 3.1, 3.2, 3.3, 3.4 Transparent and accountable ACE-CEFOR Financial Management system
RESULT Improved transparency and accountable Fiduciary Management
ACTIVITY Prepare and submit quarterly withdrawal application timely University Audit Committee functioning with preparation of annual audited project account University Internal Audit Committee annual interim audited financial report Interim and final project and audited financial reports posted on project website
OUTPUT 4 Quarterly Interim Financial Reports per project year One Annual project budget per project year One Annual Interim Audited Financial Report per project year One Project Report per project year Project Reports available online at project website (www.cprtuniport.org; www.ipsng.org)
OUTPUT INDICATOR Number of quarterly and annual project and financial reports
SOURCE OF VERIFICATION Hard copies of reports / project website
IMPLEMENTATION MILESTONES
End of every quarter of project implementation interim quarterly reports submitted End of each project year (May 31st) annual interim/final reports submitted
PROCUREMENT Preparation and printing reports, logistics for finance committee meetings, external financial auditor
RESPONSIBILITY FOR IMPLEMENTATION
Project Accountant/Finance Officer and Procurement Officer
DURATION: Recurrent through project cycle
Commencement: 01/08/2914
Completion: 31/05/2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Project Tranches of funds released timely, compliance with TORs by service providers/vendors
FINANCIAL IMPLICATIONS Cost for printing reports and logistics for internal/external financial audit committees meetings
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Timely withdrawal application
3,125 3,125 3,125 3,125 12,500 12,500 12,500 50,000
2 Functional Council Audit committee
- - - 12,500 12,500 12,500 12,500 50,000
3 Functional University Internal Audit Unit
- - - 12,500 12,500 12,500 12,500 50,000
4 Web transparency on financial management
3,125 3,125 3,125 3,125 12,500 12,500 12,500 50,000
TOTALS 6,250 6,250 6,250 31,250 50,000 50,000 50,000 $200,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
53
Action Plan 4: ACE-CEFOR with timely and audited Procurement Process Timeframe: 31/05/2015 to 31/05/2018 Activity: 4.1, 4.2 Timely and audited ACE-CEFOR Procurement Process
RESULT Efficient and cost-effective ACE-CEFOR Procurement Process
ACTIVITY Timely and audited ACE-CEFOR procurement process
OUTPUT One Annual Audited Procurement Report per project year Audited Procurement Reports available online at project website (www.cprtuniport.org; www.ipsng.org)
OUTPUT INDICATOR Number of annual procurement reports
SOURCE OF VERIFICATION Hard copies of reports / project website
IMPLEMENTATION MILESTONES
End of each project year (May 31st) annual interim/final audited procurement reports submitted
PROCUREMENT Preparation and printing reports, logistics for procurement audit committee meetings, external procurement auditor
RESPONSIBILITY FOR IMPLEMENTATION
Procurement Officer and Project Accountant/Finance Officer
DURATION: Recurrent through project cycle
Commencement: 31/05/2915
Completion: 31/05/2018
PRIMARY CONSTITUENTS: IPS (UNIPORT); West & Central Africa
PARTICIPANTS: Universities of Lome (Togo), Abomey-Calavi (Benin Republic), Mines & Technology (Tarkwa – Ghana), Witwatersrand (South Africa), Industry partners, and others identified
ASSUMPTIONS Project Tranches of funds released timely, compliance with TORs by service providers/vendors
FINANCIAL IMPLICATIONS Cost for printing reports and logistics for internal/external procurement audit committees meetings
Budget Line Analysis 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2015 2016 2017 Total
1 Timely procurement audit - - - 25,000 25,000 25,000 25,000 100,000
2 Timely and satisfactory procurement progress
- - - 25,000 25,000 25,000 25,000 100,000
TOTALS - - - 50,000 50,000 50,000 50,000 $200,000
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
55
Annexure A: SIMPLIFIED PROCUREMENT PLAN FOR ACE PROJECT - CEFOR
Component 11
Institution Name _University_of_Port_Harcourt_, Country _Nigeria_
Prepared _17th_February_2014_ Approved by the Bank:______[date]
By _ACE_Centre_for_Oilfield_Chemicals_Research_(CEFOR)_ Approved by: ______[insert TTL name]
Updated _15th_July_2014_ Update approved:_____[date/TTL name]
1 2 3 4 5 6 7 8 9 10 11
Package/ Contract Ref. No.
Activity Description Estimate
Cost2 (US$)
Type of Procure-
ment3
Procure-ment
Method
Review by Bank
(Prior/Post)
Contract Signing Date
(Planned) mm/dd/yy
Contract Completion
Date (planned) mm/dd/yy
Contract amount 4
(US$)
Contract Signing Date
(Actual) mm/dd/yy
Contract Execution Infor5
CEFOR/NCS/2014/01
Conference 15,000 NCS DC Post 08/15/14 08/31/14
CEFOR/WGS/2014/02
Procurement of laboratory furniture/installation
47,000 W/G NCB Post 09/22/14 10/31/14
CEFOR/GDS/2014/03
Office furniture & stationery 15,000 G Shopping Post 10/02/14 11/04/14
CEFOR/GDS/2014/04
Project vehicle (1 Toyota Hilux) 40,000 G NCB Post 10/02/14 11/04/14
CEFOR/TRN/2014/05
Technical Report/Presentation 7,000 TR DC Post 10/15/14 10/31/14
CEFOR/TRN/2014/06
Research Ethics / methodology 7,000 TR DC Post 10/15/14 10/31/14
1st sub-Total (Year 1: 2014) 131,000
1 Use this template for the entire operation. 2 Include applicable taxes. 3 Indicate “G” for goods, “W” for works, ‘NCB‘ for national competitive bidding,“NCS” for non-consulting services, “CS” for consultant services, “TR” for training (excluding
hiring consultants), and “OP” for operating cost, “SSS“ for single source shopping; “DC“ for direct contracting 4 Insert after contract signing 5 Complete after contract award to include name of contractor/supplier/consultant and, later, list any contract amendments if applicable, and the actual completion date
once the contract is completed.
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
56
SIMPLIFIED PROCUREMENT PLAN FOR ACE PROJECT - CEFOR
Component 16
Institution Name _University_of_Port_Harcourt_, Country _Nigeria_
Prepared _17th_February_2014_ Approved by the Bank:______[date]
By _ACE_Centre_for_Oilfield_Chemicals_Research_(CEFOR)_ Approved by: ______[insert TTL name]
Updated _15th_July_2014_ Update approved:_____[date/TTL name]
1 2 3 4 5 6 7 8 9 10 11
Package/Contract Ref. No.
Activity Description Estimate
Cost7 (US$)
Type of Procure-
ment8
Procure-ment
Method
Review by Bank
(Prior/Post)
Contract Signing Date
(Planned) mm/dd/yy
Contract Completion
Date (planned) mm/dd/yy
Contract amount 9
(US$)
Contract Signing Date
(Actual) mm/dd/yy
Contract Execution
Infor10
CEFOR/GDS/2014/07
Books and journals 15,000 G DC Post 10/21/14 11/21/14
CEFOR/GDS/2014/08
Laboratory equipment 170,000 G NCB Post 11/11/14 12/31/14
CEFOR/WKS/2014/09
ICT upgrade and e-learning 28,000 W DC Post 11/03/14 12/31/14
CEFOR/TRN/2014/10
ICT training 8,000 TR DC Post 11/20/14 12/16/14
CEFOR/TRN/2014/11
Entrepreneurship 7,000 TR DC Post 11/20/14 12/18/14
2nd sub-Total (Year 1: 2014) 228,000
6 Use this template for the entire operation. 7 Include applicable taxes. 8 Indicate “G” for goods, “W” for works, ‘NCB‘ for national competitive bidding, “NCS” for non-consulting services, “CS” for consultant services, “TR” for training (excluding
hiring consultants), and “OP” for operating cost, “SSS“ for single source shopping; “DC“ for direct contracting 9 Insert after contract signing 10 Complete after contract award to include name of contractor/supplier/consultant and, later, list any contract amendments if applicable, and the actual completion date
once the contract is completed.
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
57
SIMPLIFIED PROCUREMENT PLAN FOR ACE PROJECT - CEFOR
Component 111
Institution Name _University_of_Port_Harcourt_, Country _Nigeria_
Prepared _17th_February_2014_ Approved by the Bank:______[date]
By _ACE_Centre_for_Oilfield_Chemicals_Research_(CEFOR)_ Approved by: ______[insert TTL name]
Updated _15th_July_2014_ Update approved:_____[date/TTL name]
1 2 3 4 5 6 7 8 9 10 11
Package/Contract Ref. No.
Activity Description Estimate
Cost12 (US$)
Type of Procure-ment13
Procure-ment
Method
Review by Bank
(Prior/Post)
Contract Signing Date
(Planned) mm/dd/yy
Contract Completion
Date (planned) mm/dd/yy
Contract amount 14
(US$)
Contract Signing Date
(Actual) mm/dd/yy
Contract Execution
Infor15
CEFOR/TRN/ 2014/12
Seminar / Workshop 10,000 G DC Post 11/20/14 12/31/14
CEFOR/NCS/2014/13
Software upgrade 25,000 NCS DC Post 12/01/14 12/31/14
CEFOR/OPS/2014/14
Administrative / office charges 6,000 OP SSS Post 06/01/14 12/31/14
3rd sub-Total (Year 1: 2014) 41,000
Grand Total (Year 1: 2014) 400,000
11 Use this template for the entire operation. 12 Include applicable taxes. 13 Indicate “G” for goods, “W” for works, ‘NCB‘ for national competitive bidding, “NCS” for non-consulting services, “CS” for consultant services, “TR” for training (excluding
hiring consultants), and “OP” for operating cost, “SSS“ for single source shopping; “DC“ for direct contracting 14 Insert after contract signing 15 Complete after contract award to include name of contractor/supplier/consultant and, later, list any contract amendments if applicable, and the actual completion date
once the contract is completed.
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
58
Accountant
Annexure B: FINANCIAL MANAGEMENT MANUAL
1) PAYMENT PROCEDURE
IPS has three expenditure heads biz, Staff, Lecturers and Service Providers as is also supported
by budget. Payment are made at month end first to Staff, thereafter list of Lecturers and Service
Providers who have completed their job and certified are compiled, cheques written and
forwarded to the Director and or Coordinator for signing.
In situations where there are no enough funds, the list of creditors are compiled and forwarded
to the Director and critical ones that available fund can carry are selected and paid. In which
case the rest are paid any period of the month when funds are received.
Payments are made on demand for cash purchases and emergency needs as approved.
This method has proven the following advantages:
- It makes periodic financial planning easy.
- Creditors already make up their mind for month end rather than come every day to
demand for payment.
- It makes work easier for both the Accounts Unit and the Authorities who authorize
payment and sign cheques as there will be less interruption from persons coming to
demand for payment at their own time.
- The organization has a standard in place and so clients adjust to it.
There is, therefore, need to maintain this procedure.
2) FINANCIAL REPORTING ARRANGEMENTS
ACE-CEFOR shall submit semi-annual internally and/or externally audited Interim Financial
Reports (IFR) within 45 days of the end of the reporting period. Timely submissions shall be
effected to ensure strict compliance with DLI3. The IFR shall comprise:
- Statement of sources and uses of funds
- Detailed statement of uses of funds by Project Activity/Component
- Bank and Reconciliation Statements for the Designated and Project Account
ACE-CEFOR shall also submit the withdrawal application with the following documents:
- Commitment of government to invest in ACE-CEFOR through a specific budget line
- Money transfer proof of previous tranche from MoF to CEFOR designated account
- Proof of commitment for the next year
- ACE-CEFOR proof of results achievement
- Verified Eligible Expenditure Programs (EEPs) by ACE Internal Audit Department
ACE-CEFOR, working in accordance with National Accounting Standards of the Federal
Republic of Nigeria, shall ensure that after the end of the financial year,
- Within THREE months: annual accounts are prepared
- Within SIX months: the annual reports are audited (risk based approach) and submitted
- Audit Committee follow-up on audit issues and recommendations
- Publish work plan, budgets, interim financial reports and audited accounts on website.
ACE in Oil Field Chemicals Research Institute of Petroleum Studies
University of Port Harcourt IPS, UNIPORT
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Annexure C: PROCUREMENT MANUAL
1) PREAMBLE
The University of Port Harcourt, Nigeria is a body corporate established by the University of
Port Harcourt Act of 1978 Cap U 13 Laws of the Federal Republic of Nigeria as a public
tertiary institution and owned by the Federal Government of Nigeria. Thus, as a public entity,
the University does procurement based on the Principles of the Bureau of Public Procurement
(BPP) in line with the provisos of the World Bank (www.bpp.gov.ng). The Federal Government
of Nigeria (FGN) in consultation with some international development partners such as the
World Bank created the Bureau of Public Procurement (BPP) in 2007 following the passage of
the Public Procurement Act of 2007. The BPP is charged with the responsibility to monitor and
regulate procurement practice in Nigeria.
Following the successful internalization of the Public Procurement Act 2007, in line with the
Entrepreneurial drive of the present administration at the University of Port Harcourt, a
Procurement Unit was created in 2013 headed by a seasoned Procurement Officer. And since
the creation of the Procurement Unit, the University has improved its procurement practice by
adhering, strictly, to the letters of BPP
Thus, contracts with third parties are handled in an all-time efficient manner, cost saving and
deliver goods/materials/works/services to user department(s) in safe conditions. As a result, all
expenditures are guided and approved by the Vice Chancellor under due process and this has
returned positive results.
2) OUR PROCUREMENT PROCEDURE
Generally, the procurement procedure in the University of Port Harcourt follows the nine
essential steps in public procurement and these are:
Step Description
1 Ensuring that the procurement plan for any project is driven by needs assessment
2 Identified needs for particular goods/works/services, receive adequate funds
appropriation to ensure efficient service delivery and minimize payment delays
3 Identified goods/works/services with their specifications advertised in, at least, two
national dailies, the Federal Tenders journal, and the website
4 Ensure a transparent pre-qualification and tender exercise
5 Timeline given to interested Service Providers (Vendors) within which bid submissions
and openings shall be conducted in an open and transparent manner
6 Opened bids evaluated both for technical and financial feasibilities in the presence of
the Tenders Board, and the Service Providers (Vendors)
7 Approval from the Tender Board and/or Governing Board
8 Contract awarded to the Service Provider (Vender) adjudged most suitable and
commencement of execution
9 Project implementation by Service Provider (Vendor)
Some specific procedures adopted by the Institute of Petroleum Studies for procurement of
goods/works/services are outlined below under two broad headings namely: cash purchases,
and supply/contract.
ACE in Oil Field Chemicals Research Institute of Petroleum Studies
University of Port Harcourt IPS, UNIPORT
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A. CASH PURCHASES
1. Requisition – by the User Unit (ACE-CEFOR)
2. Estimate for items requested/material specifications – Technical Unit/User Unit
3. Vetting of estimate by IPS Internal Control/Recommendation
4. Requisition approval – Director/Assistant Director
5. Purchases
6. Receiving/verification – User Unit/IPS Internal Control
7. Retirement of cash advanced/submission of purchase receipts
B. SUPPLY/CONTRACT
1. Job/material requisition
2. Job/material specification – Technical Unit/User Unit.
3. Cost Estimate – User Unit/Accounts Unit
4. Call for/collection of quotation from vendors
5. Comparison/vetting of quotations – IPS Internal control(Accounts/Requester)
6. Recommendation of a vendor/price
7. Technical Committee meet to approve vendor/prices
8. Approval – Director/Assistant Director
9. LPO (Award Letter)
10. Receiving/Verification – by Technical Unit/User Unit
11. Inspection/Certification - IPS Accounts/IA Uniport
12. Completion certificate/Payment
N/B: For Internal control:
- There should be Internal Control pricing value with approved mark up
- Maximum amount of cash purchases to be N20,000.00 i.e. section A
- Requesting Unit/Accounts Unit to verify items delivered before IA Uniport
- There should be approved vendors
- Items to be supplied by approved vendors and verified by Technical Unit/User
- Tender Committee to be made up of (Accounts, Technical, Admin. Sec. and headed by
Assistant Director)
3) CURRENT APPROVAL THRESHOLDS
Shall be as contained in the National Public Procurement Act (www.bpp.gov.ng).
4) EXISTING BEAUROCRATIC CHALLENGES AND MITIGATION STRATEGIES
(Budget Implementation Process)
S/№ Bureaucratic Challenges Mitigation Strategies
1 Ignorance about the relevant laws,
regulations and guidelines
Copies of Procurement Act 2007 and
relevant BPP documents for officers
2 Delays in obtaining approvals for the
various stages of procurement process
Work within timelines and whistle blow on
Procurement matters for attention
3 Delays in processing payments Electronic payments within 2 weeks
4 Challenges in documentation Circulate copies of Procurement Plan
5 Delays in processing memos Two weeks target for treating all memos
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5) CODE OF CONDUCT FOR ACE-CEFOR OFFICERS INVOLVED WITH
PROCUREMENT
The Procurement Officer and all other officers involved in the procurement process of ACE-
CEFOR must be governed by the principles of Honesty, Accountability, Transparency,
Fairness, and Equity and subscribe to an oath to this effect.
Specifically, we shall perform our procurement duties in strict compliance with the following
Code of Conduct and shall:
(a) Wear our identity cards at all times while executing our functions.
(b) Comply with lawful directives by leader of the Tenders Board or a representative.
(c) Not grant press interviews or comments on any procurement proceedings; approval.
(d) Not wear any apparel which reflects affiliation with a Bidder or Service Provider
(Vendor) or in any way canvass for one to win the procurement proceedings.
(e) Not participate in any function or activity that could lead to the perception of being
favourably disposed to a particular Bidder or Service Provider (Vendor).
(f) Not accept any gift, offer of employment, favour or benefit, item or service from any
Bidder or Service Provider (Vendor) involved in the procurement proceedings.
(g) Display strict impartiality in discharging our duties in the procurement proceedings and at
no time indicate or express any statement capable of public incitement.
(h) Desist from doing anything to comprise the integrity of procurement proceedings.
(i) Decline in serving in a procurement process if any of the Bidders or Service Providers
(Vendors) is a blood relative or spouse or grant relationship or where the success of such
Bidder or Service Provider (Vendor) will confer pecuniary or other advantages.
(j) Not create a source of personal or organizational revenue or advantage by inordinately
using public knowledge, which comes in the course of duty.
(k) Take reasonable steps to be factual and substantiate information to be used in the
procurement report.
Breach of this Code of Ethics may amount to violation of Public Procurement Act 2007.
6) ADVERTISEMENT PROCEDURE
Advertising the contract in the Federal Tender Journal as well as, at least, TWO national
dailies.
7) CONFLICT OF INTEREST POLICY
It is not permissible for an officer or member of staff of the issuing unit/centre to tender or bid
for such a contract emanating from the issuing unit or department.
8) PROCEDURE FOR TENDERING AND BIDDING
S/№ Action Timeline Beginning of Timeline
1 Procurement planning 2 months From the date of release of Budget
2 Response to requests for
clarifications 2 weeks From the date of request
3 Submission of memos 2 weeks From the date of issuance of “No Objection”
Certificate
4 Award of Contracts 5 months From the date of release of Budget
5 Payment of contractors 2 weeks From the date of approval of payment
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9) COMPLAINTS PROCEDURE AND SETTLEMENT OF CONTRACTUAL
DISPUTES
Step Description
1 Make a written complaint to the Procurement Officer within 15 working days from
when aware of the breach or omission
2 Procurement Officer reviews complaint and communicates decision on the matter to the
complainant within 15 working days giving reasons for decision and proffer corrective
measures to be taken, where necessary
3 If the Procurement Officer fails to make a decision within the given period or the
complainant is not satisfied with the decision, the contractual dispute(s) shall be
resolved through dialogue between ACE-CEFOR and the bidder/Service Provider
within 10 working days.
4 Where that fails, the legal units of both parties shall engage in consultations to resolve
such dispute(s) within 10 working days.
5 But, where both attempts fail, an Independent Arbitration Panel made of three persons
comprising one each, independently, appointed by ACE-CEFOR and the bidder/Service
Provider, and a third person mutually acceptable to both appointees of disputing parties
shall deliberate on the matter and make a decision within 15 working days.
6 If the Independent Arbitration Panel fails to make a decision within the given period or
the complainant is not satisfied with the decision, the complainant can forward his
complaint to the BPP within 15 working days from the date that decision was
communicated to the bidder, the complainant shall communicate to the BPP
7 Upon receipt of the complaint, the BPP notifies ACE-CEFOR and may suspend any
further action by ACE-CEFOR until the matter is settled
8 Unless the BPP dismisses the complaint, it shall further:
Prohibit the ACE-CEFOR from taking further action;
Nullify part or all of the lawful act or decision of ACE-CEFOR;
Declare or make known the rules and principles governing the subject matter of the
complaint;
Reverse any improper decision by ACE-CEFOR or substitute its own decision for
the improper one.
9 The BPP shall notify all interested bidders of complaint before taking any decision on
the matter and may consider representations from bidders and ACE-CEFOR
10 The BPP shall make its own decision within 21 working days after receiving the
complaint and shall give the reasons for its decision and the remedies granted, if any
11 If the BPP fails to make its decision within the given time or if the complainant is not
satisfied with the BPP’s decision, the complainant may appeal to the Federal High court
within 30 days after receipt of the BPP’s decision or the expiration of the time specified
for the BPP to make decision.
12 The decision of the Federal high Court shall be final on the matter and no further
appeals shall lie.
10) PROCEDURE FOR PROCUREMENT AUDIT
Procurement shall be audited within 30 days of completing transactions.
11) UNIVERSITY OF PORT HARCOURT PROCUREMENT DOCUMENTS
Oath of Allegiance for ACE-CEFOR Officers Involved with Procurement
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OATH OF ALLEGIANCE FOR ACE-CEFOR OFFICERS INVOLVED WITH
PROCUREMENT
I …………………………………………………………….. do, solemnly, swear/affirm that I will in the
discharge of my duties be governed at all times by the principles of honesty,
accountability, transparency, fairness and equity. I will use the best of my
abilities and endeavours to discharge my responsibilities in a way and manner that
promotes the objectives of the Public Procurement Act 2007, and policies and
regulations made there under the Constitution of the Federal Republic of Nigeria
1999 and other laws in that regard, that I shall not take advantage of any
information that comes to me for any personal gain or extort money or blackmail a
party/bidder of the procurement proceedings.
So, help me God.
Name: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Designation: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ Agency: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ _ _
Signature: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ _ Date: _ _ _ _ _ _ _ __ _ _ __ __ _ _ _ _ _ _ _ _ _ _
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Accountant
Annexure D: HEALTH, SAFTY & ENVIRONMENT MANUAL
A GUIDE FOR STUDENTS, STAFF AND VISITORS
Introduction
This health, safety and environment (HSE) manual is divided into two parts.
The first part deals with general safety practices and responsibilities and your personal safety
while you are on the premises of IPS or at the students’ lodge.
The second part deals with safety while on any vehicle.
The purpose of this manual is to inform you about your personal safety and the levels of
responsibility for organizational safety of the Institute
It is important that you study this manual very carefully – it could be crucial to your safety,
the safety of others and your ability to respond properly in a situation of crisis.
Goals:
Our clear goal is to achieve zero injuries or accidents.
Part I
HSE is everyone’s responsibility
Management Responsibility
Good management involves setting the standard. The management of the Institute shall
demonstrate commitment to HSE-MS through the following:
That officers shall be appointed to take charge of HSE issues of the Institute
That HSE shall be given a top priority
That known risks and hazards shall be identified, publicized and reduced
Selection of HSE-friendly solutions
Provision of functional protective and safety equipment
That HSE training is provided to everyone
That the premises of the institute is secured
Identifying the causes of injuries and near-misses
That defective equipment are labeled as such and repaired, replaced or removed from
the Institute’s premises as early as possible
Individual Responsibility
Each person must
Take responsibility for their safety and that of others
React when dangerous conditions or actions are noticed
Report immediately, undesirable incidents such as injuries and near misses. This shall
serve the purpose of training or reviewing this manual.
ACE in Oil Field Chemicals Research Institute of Petroleum Studies
University of Port Harcourt IPS, UNIPORT
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Use the prescribed protective equipment
Ask questions from the HSE officers if in doubt
Remember to take immediate counter measures
Health Air-Conditioning
Everyone has the responsibility of creating a pleasant atmosphere and an enjoyable working
condition. Depending on external weather conditions, number of people in a room, type and
number of heat generating equipment in a room, occupants shall agree on an accepted
temperature level. The HSE officer could be contacted if unsure of what the temperature level
should be.
Noise Pollution
We shall all ensure that
we work in a way which prevents unnecessary noise
we insulate sources of noise (e.g. using a headphone when playing music from a
laptop)
we use low-noise methods wherever possible
if noise is unavoidable, we ensure that people who will be affected by the noise are
foretold
Air Pollution
Primary sources of air pollution include welding, cutting/sawing of timber, sweeping of dust
and exhaust fumes from generators and vehicles.
These particles or fumes could be toxic if breathed in.
We should observe the following:
that welding is carried out as far as possible in the open air
smoking is prohibited everywhere within the premises
a vacuum cleaner shall be preferred to a sweeping broom
burning of bushes or refuses is not allowed within the Institute’s premises and lodge
Electrical Hazards
It shall be ensured that
electrical systems are checked regularly and faults reported and repaired immediately
alarms, fire extinguishers, smoke detectors are properly maintained
that all electrical appliances are switched off after use
The Environment
Protect the environment
Let us remember our descendants and save today for a safe tomorrow.
Let us avoid
wasting gas and electricity
the unnecessary use of energy, water and other resources
We should
close all windows and doors when the AC is on
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reduce waste and prefer the use of recyclable products
turn off computers and lights when not in use
use energy saving bulbs
Oil and Chemicals
Preventing leaks of oil and chemicals to water, soil or the sewage system is important. Oil and
diesel oil tanks must be fitted with drip trays. Containers must be kept closed and be positioned
away from drains.
House keeping
Each person is responsible for the following:
Ensure things are kept in the right place as there is a place for everything
Keeping immediate vicinity clean and tidy
Ensuring that immediate vicinity creates a good impression
Removing all forms of waste to the designated places
Keeping all path and evacuation routes free from obstruction
Parking vehicles in the designated area
Keeping rest rooms clean after use
Watering the flowers in front of their rooms
Safety Work responsibly and take no unnecessary risk
Your safety takes priority over work targets
Use the right tool when doing any job
Show respect for chemicals, electricity, compressed air and height
Raise and discuss problems with HSE officers
Road safety within the premises
Speed limits for all vehicles within the premises shall be a maximum of 30km/hr
Drivers shall always give way to pedestrians
Generators and Electrical Installations
All electrical installations must be carried out by a certified electrician.
Switchboards and the like which unauthorized personnel are not permitted to access must be
locked or closed in such a way that a tool is required to open them.
Only authorized personnel are permitted to work on electrical installations and generators.
Alcohol and Narcotics
No person may under any circumstance enter the Institute’s premises or lodge under the
influence of narcotics or take narcotics while on the Institute’s premises or lodge.
It is also not permitted to possess and/or publicly display alcoholic beverages, cigarettes and
narcotics.
However, during events where the permission to serve alcohol has been obtained, consumers
shall do so responsibly.
It is prohibited to drink and drive.
Fire Safety
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Fire is a chemical reaction involving rapid oxidation or burning of a fuel. It needs three
elements to occur: fuel, oxygen and heat.
There shall be scheduled Fire drills. The drill would be used to find problems before a fire
happens and necessary changes would be made. All workers who might need assistance during
a fire should be identified during fire drill.
In the case of a fire, do one of the following: alert, rescue, evacuate or extinguish
Alert Raise an alarm
Rescue
Save yourself first. If it is safe, lend a helping hand to anyone at risk.
WHAT TO DO IF SOMEONE CATCHES ON FIRE
if you should catch on fire:
STOP - where you are
DROP - to the floor
ROLL - around on the floor
this will smother the flames, possibly saving your life.
Just remember to STOP, DROP and ROLL.
If someone else catches on fire, smother flames by grabbing a blanket or rug and wrapping
them up in it. That could save them from serious burns or even death.
Evacuate
HOW TO EVACUATE A BURNING BUILDING
The last one out of the room should not lock the door, just close it. Locking the door
hinders the search and rescue efforts.
Proceed to the muster point as outlined in the drill.
Stay low to avoid smoke and toxic gases. The best air is close to the floor, so crawl if
necessary.
If possible, cover your mouth and nose with a damp cloth to help you breathe.
If not on the ground floor; do not panic descend stairs slowly and carefully.
Once in the stairwell, proceed down to the ground floor. Never go up.
Once outside the building, report to the muster point so that a head count can be taken.
WHAT TO DO IF TRAPPED IN A BURNING BUILDING If you are trying to escape a fire, never open a closed door without feeling it first. Use the back
of your hand to prevent burning your palm. If the door is hot, try another exit. If none exists,
seal the cracks around the doors and vents with anything available.
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Use wet towels to seal the space under the door and prevent the entry of smoke. Cracks around
the door can be sealed with masking tape if necessary.
If trapped, look for a nearby phone and call someone, giving them your exact location.
If breathing is difficult, try to ventilate the room.
If on an upper floor and your window is of a type that CANNOT be opened, DON'T break it
out- you'll be raining glass down on rescuers and people exiting the building. If you can't
contact someone by phone, wave for attention at the window. Don't panic.
Extinguish
Try to put out the fire.
WHEN NOT TO FIGHT A FIRE
do not fight a fire;
If the fire is spreading beyond the spot where it started
If you can't fight the fire with your back to an escape exit
If the fire can block your only escape
If you don't have adequate fire-fighting equipment
HOW TO FIGHT A FIRE
Use a fire extinguisher
Remember the acronym “P.A.S.S.”
P ......Pull the Pin.
A ......Aim the extinguisher nozzle at the base of the flames.
S ......Squeeze trigger while holding the extinguisher
upright.
S ......Sweep the extinguisher from side to side, covering the
area of the fire with
the extinguishing agent.
Know the locations of the fire extinguishers in your work area.
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REMEMBER:
Should your path of escape be threatened?
Should the extinguisher run out of agent?
Should the extinguisher prove to be ineffective?
Should you no longer be able to safely fight the fire?
...THEN LEAVE THE AREA IMMEDIATELY!
HOW TO PREVENT A FIRE
GOOD HOUSE KEEPING
The golden rule of good house - keeping states that “everything has a place and there is a place
for everything”
Fire accidents could occur from burning candles, faulty electrical appliances and cooking
appliances. These are few tips on how to prevent fire from these sources.
Candles
Always use a proper candleholder, and keep candles away from draughts, or anything
flammable.
If you fear that you may sleep off while the candle is on, put out the candle.
Electrical Installation
At night, before you go to bed, unplug all electrical items not in use.
Do not leave electrical appliances on stand-by while going to bed.
Always use correctly rated fuses in all electrical appliances.
Avoid using multi-way plug socket adapters, if possible. You may overload the socket and it
may overheat.
Never run electrical cables under carpets, rugs or mattress.
Always use a proper ironing board and turn off the iron after use. Make sure the iron is left to
cool on a heat resistant surface away from curtains, carpets and anything else that may catch
fire.
Always switch off hair strengtheners/curling tongs after use and leave to cool on a heat
resistant surface away from curtains, carpets and anything else that can catch fire.
Cooking Appliances
Never leave the stove or gas burner unattended to.
Keep electrical cables, towels, cloths, loose clothing and anything else that may catch fire away
from stove or gas burner.
Keep the stove or gas burner clean – a build-up of fat and grease can easily catch fire.
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Keep your toaster clean, free of crumbs and away from curtains, kitchen rolls and anything else
that could catch fire.
Never put anything metallic inside your microwave.
Never attempt to sterilize dish cloths or sponges by heating them in the microwave.
Keep handles of pans turned away from other stoves or gas burners.
Make sure the stove or gas burner is turned off when you have finished cooking.
Avoid cooking if you are tired, have been drinking alcohol or are taking a medication that can
make you drowsy.
Never fill a pan more than a third full with fat or oil.
If the oil has started smoking turn off the heat and leave the oil to cool down, otherwise it may
catch fire.
Part II
Road Safety
We shall ensure the safety of the vehicle and its occupants, as well as ensure the safety of
every other road users including pedestrians.
The management shall ensure that all vehicles are in good working condition and serviced
regularly. A well-trained driver shall also be provided.
The following shall be observed on the road:
The vehicle is not authorized to move until everyone has been seated and has engaged
his or her seat belt
The doors must be closed before the vehicle moves
It is not permitted for anyone to stand while the vehicle is moving
The vehicle shall not be allowed to carry more passengers than its capacity
The driver shall keep to speed limits
The driver shall drive responsibly and be considerate to other road users
It is not permitted to open the windows while the vehicle is moving or allow hawkers
to run after the vehicle. Should a passenger of the vehicle need to buy anything along
the road, the driver shall be instructed to find a safe place to park
There shall be no indiscriminate littering of refuse on the vehicle. All refuse must be
put in a waste basket provided
If any non-compliance is noticed, the driver or the passenger(s) involved shall be
cautioned or reported to a HSE officer for proper action.
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Annexure E: ENVIRONMENTAL MANAGEMENT PLAN
PART A: INSTITUTIONAL & ADMINISTRATIVE FOR THE AFRICA CENTERS OF
EXCELLENCE PROJECT - ACE-CEFOR
Country NIGERIA
Project title AFRICAN CENTRE OF EXCELLENCE IN OIL FIELD CHEMICALS
RESEARCH (CEFOR)
Scope of project and
activity
ENHANCE QUALITY EDUCATION AT GRADUATE LEVEL, PROFFER
SOLUTION TO DEVELOPMENTAL CHALLENGES THROUGH APPLIED
RESEARCH, IMPROVE PATNERSHIP BETWEEN INDUSTRY-UNIV AND
OTHER REGIONAL ACADEMIC INSTITUTIONS
Institutional
arrangements
(Name and contacts)
WB
Andreas
Blom
Project Management
PROF. O.F. JOEL
Local Counterpart and/or Recipient
PROF. O. AKARANTA
Implementation
arrangements
(Name and contacts)
Safeguard
Supervision
Local Counterpart
Supervision
Local
Inspectorate
Supervision
Contactor
SITE DESCRIPTION
Name of site INSTITUTE OF PETROLEUM STUDIES (IPS), UNIPORT
Describe site location EAST-WEST ROAD, CHOBA, PORT-
HARCOURT
Attachment 1: Site Map [x ]Y [ ] N
Who owns the land? UNIVERSITY OF PORT HARCOURT
Geographic
description
LATITUDE; 4.8938830
Longitude: 6.9158820
Elevation: 13.99m
LEGISLATION
Identify national &
local legislation &
permits that apply to
project activity
FEDERAL GOVERNMENT PROPERTY WITH MANDATE FOR
QUALITY EDUCATION AND RESEARCH
PUBLIC CONSULTATION
Identify when / where
the public
consultation process
took place
NOT APPLICABLE, COVERED BY GOVERNMENT LEGISLATION
INSTITUTIONAL CAPACITY BUILDING
Will there be any
capacity building?
[ ] N or [X ]Y if Yes, Attachment 2 includes the capacity building program
ACE in Oil Field Chemicals Research Institute of Petroleum Studies
University of Port Harcourt IPS, UNIPORT
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PART B: ENVIRONMENTAL /SOCIAL SCREENING
Will the site activity include/involve any of the following potential issues and/or impacts:
Activity and potential issues and/or impacts Status Additional references
1. Building rehabilitation
Site specific vehicular traffic
Increase in dust and noise from demolition and/or construction
Construction waste
[ ] Yes [X ] No See Section B below
2. New construction
Excavation impacts and soil erosion
Increase sediment loads in receiving waters
Site specific vehicular traffic
Increase in dust and noise from demolition and/or construction
Construction waste
[ ] Yes [ X] No See Section B below
3. Individual wastewater treatment system
Effluent and / or discharges into receiving waters
[ ] Yes [X ] No See Section C below
4. Historic building(s) and districts
Risk of damage to known/unknown historical or archaeological sites
[ ] Yes [ X] No See Section D below
5. Acquisition of land16
Encroachment on private property
Relocation of project affected persons
Involuntary resettlement
Impacts on livelihood incomes
[ ] Yes [X ] No See Section E below
6. Hazardous or toxic materials17
Removal and disposal of toxic and/or hazardous demolition and / or construction waste
Storage of machine oils and lubricants
[ ] Yes [X ] No See Section F below
7. Impacts on forests and/or protected areas
Encroachment on designated forests, buffer and /or protected areas
Disturbance of locally protected animal habitat
[ ] Yes [X ] No See Section G below
8. Handling / management of medical waste
Clinical waste, sharps, pharmaceutical products (cytoxic and hazardous chemical waste), radioactive waste, organic domestic waste, non-organic domestic waste
On site or off-site disposal of medical waste
[ ] Yes [X ] No See Section H below
9. Traffic and Pedestrian Safety
Site specific vehicular traffic
Site is in a populated area
[ ] Yes [X ] No See Section I below
16 Land acquisitions includes displacement of people, change of livelihood encroachment on private property this is to land that is purchased/transferred and affects people
who are living and/or squatters and/or operate a business (kiosks) on land that is being acquired. 17 Toxic / hazardous material includes and is not limited to asbestos, toxic paints, removal of lead paint, etc
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Annexure F: CEFOR Revised Results Framework
Project Title: 4,500,000
Grant ID #:
Grantee Institution: 2014 - 2018
Grant Start Date:
Grant End Date: July 2014
Project Coordinator: PROFESSOR OGBONNA JOEL
List of ACE Project Courses:
CEFOR ACE-PROGRAMME - Revised3 RESULTS FRAMEWORK
The following Centres are, currently, running in the Institute of Petroleum Studies and in
collaboration with the World Bank African Centre of Excellence(ACE) for Oilfield Chemical Research .
1. Centre for Oil and Gas Technology (COGT):
• Ph.D.in Petroleum Engineering and Project Development; • Ph.D in Petroleum Economics; •
M.Sc. Petroleum Engineering and Project Development; • Post Graduate Diploma in Petroleum
Technology.
2. Centre for Occupational Health , Safety and Environment (COHSE):
• M.Sc. Occupational Health and Safety; • M.Sc. Environmental Technology and Management; •
Ph.D in Occupational Health and Safety; • PH.D in Environmental Management and Technology
3. Centre for Geosciences (COG): • M.Sc. Petroleum Geosciences; • Ph.D in Geological Studies
4. Centre for Offshore Technology (COT):
• M.Sc. Pipeline Engineering; • M.Sc. Offshore Technology
5. Emerald Centre for Petroleum Economics, Policy, and Strategic Studies (ECPEPSS):
• M.Sc. Petroleum Economics; • M.Sc Energy Economics
6. Centre for Gas, Refining & Petrochemicals (CFGRP)
• M.Sc. in Petroleum Refining & Petrochemical Engineering
In addition to these programmes in these Centres, the ACE also co-ordinates MSc and Ph.D from the
Colleges of Engineering and Sciences of University of Port as well as other partnering Institutions.
Establishment of African Centre of Excellence in Oil Filed Chemicals Research (CEFOR)
60029544
University of Port Harcourt, Nigeria
June 2014
May 2018
Reporting Period:
Date of Submission:
Reporting Officer:
Total Grant (US$)
PROFESSOR OGBONNA JOEL
Total Disbursement:
Total Period Expense:
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
75
YR 1
(Jun. 2015)
YR 2
(Jun. 2016)
YR 3
(Jun. 2017)
YR 4
(Jun. 2018)Total number of
enrolled
students 25 165 330 495 620
Regional (Total)3 47 96 147 186
Regional
(Female) 1 14 29 44 57
National (Total)22 118 234 348 434
National
(Female)6 34 69 103 129
Total regional
students
enrolled
3 40 73 107 141Bi-annually
Post-Doctoral
PhD12 15 18 21
Masters3 7 14 22 30
BA
Short Courses 21 44 67 90
Indicator 2: No. of internationally
accredited education programs (with
national accreditation and international
evaluation counting 50%) (→ Training
Quality)
Number
(Indicator Definition:
Count of relevant
projects)2 1 2 3 3
Bi-annually Analysis of CEFOR
programme records on
courses and their
accreditations
Certificates/official letters of
International accreditation
Prof. O.Akaranta; E-maii:
Onyewuchi.akaranta@
uniport.edu.ng. Phone: +234-
8033845642
Total number of
students and
faculty trained30 25 50 75 100
Students22 17 34 51 68
Faculty 8 8 16 24 32
ACE's enrolment record from
PG school. Analysis of CEFOR
enrolment records from
CEFOR Administration.
Prof. Ogbonna Joel; E-maii:
[email protected]; Phone:
+234-8037099211
Cummulative Target Values
Frequency Data Source/Methodology Responsibility for Data Collection
Number/ %
(Indicator Definition:
Count of non –national
students in new ACE
courses)
Baseline
(Nov. 2013)
Unit of Measure
Co
re
Bi-annually
INTERMEDIATE RESULTS
Indicator 1b: No. of regional students
enrolled in specific specialised/new ACE
courses (→ Regionality)
Number
(Indicator Definition:
Count of regional
students in specific ACE
courses)
Prof. Ogbonna Joel; E-maii:
[email protected]; Phone:
+234-8037099211
Analysis of ACE enrolment
records from Administration.
Records of internship
programmes including
internship reports and full
contact information from
contact within the firm
ACE Level Results Indicators Specifics
Indicator 1: No of regional and national
students (disaggregated) enrolled in new
specialized short-term courses, Master,
PhD, programs [No of which are females]
(→ Regionality)
Bi-annually Indicator 3: No. of Students/faculty with
at least 1 month internship in a company
or a local institution relevant to their
field/ sector
(→ Outreach)
Number (Indicator
Definition: Count of
students or faculty with
at least 1 month
internship in ACE
related private company
or institution)
ACE's enrolment record from
PG school. Analysis of CEFOR
enrolment records from
CEFOR Administration.
Prof. Ogbonna Joel; E-maii:
[email protected]; Phone:
+234-8037099211
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
76
Specifics Baseline (2013)YR 1
(Jun. 2015)
YR 2
(Jun. 2016)
YR 3
(Jun. 2017)
YR 4
(Jun. 2018)Frequency Data Source/Methodology Responsibility for Data Collection
Indicator 4: Amount of externally
generated revenue by the ACEs as paid
into the designated ACE-Programme
account
(→ Training & Research Quality)
US Dollars (Indicator
Definition: Amount of
US Dollars generated
from outside ACE as
percentage of total US
Dollars generated by
ACE)
250,000 80,000 200,000 363,800 563,800
Bi-annually ACE Financial Statement Dr. (Mrs.) Felicia Ayuwa; E-mail:
felicia.ayuwa@uniport .edu.ng.
Phone: +234-8036712619
Total number of
regional and
national faculty
trained
50 30 60 90 120
Regional (Total)10 10 20 30 40
Regional
(Female)4 3 6 9 12
National (Total)40 20 40 60 80
National
(Female)10 6 12 18 24
6. No of newly established or substantially
revised curricula (→ Training Quality)
Number (Indicator
Definition: Count of
new/revised curricula)
NA
2 2 4 6 8
Annually Programme Records Prof. Ogbonna Joel; E-maii:
[email protected]; Phone:
+234-8037099211
7. Increase of internationally recognized
research publications by the ACEs (→
Research Quantity and Quality)
Percentage (Indicator
Definition: # of
Internationally
recognized ACE
publications as % of
total number of
publications produced
by ACE)
NA
10% 10% 23% 40% 67%
Bi-annually International bibliometric
databases, as compiled by
Elsevier
Prof. O.Akaranta; E-maii:
Onyewuchi.akaranta@
uniport.edu.ng. Phone: +234-
8033845642
Bi-annually Record of staff trained
Report on relevant training
sessions
Prof. Ogbonna Joel; E-maii:
[email protected]; Phone:
+234-8037099211
Intermediate Result: Component 1
INTERMEDIATE RESULTS (ont'd)
5. No of regional and national faculty
trained by the ACEs (→ Training Quality
Number (Indicator
Definition: Count of
faculty trained in
relevant area)
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
77
Specifics Baseline (2013)YR 1
(Jun. 2015)
YR 2
(Jun. 2016)
YR 3
(Jun. 2017)
YR 4
(Jun. 2018)Frequency Data Source/Methodology Responsibility for Data Collection
Total number of
students
studying for a
longer-term in
100 100 100 100 100
Regional (Total)15 29 29 31 32
Regional
(Female)5 9 9 9 12
National (Total)85 71 71 69 68
National
(Female)30 20 22 20 20
9. No of partnership agreements between
ACEs and engaged Partner Institutions (→
Outreach/ Regionality)
Number (Indicator
Definition: Count of
partnership agreements
)
5* (please,
see below)10 16 19 22
Bi-annually MoUs Prof. J. Otaigbe; E-mail:
John.Otaigbe@uniport .edu.ng
Phone: +234-802290815
10. ACE-Programme Implementation
team meetings with openly disclosed
minutes (→ Admin./Governance Quality)
Number (Indicator
Definition: Count of ACE
Implementation team
meetings)
4 (bi-
monthly
meetings in
progress.
14 26 38 50
Bi-monthly Records of implementation
team meeting from ACE
administration. Hard copies
available in file and will be
posted on website when
centre is fully operational)
Prof. Ogbonna Joel; E-maii:
[email protected]; Phone:
+234-8037099211
11. Annual disclosed unqualified external
financial audit, with ACE annual budget
(→ Admin./Governance Quality)
NA NA Done Done Done Done
Annually Audit reports together with
management letters on file
Dr. I. Etela; E-mail:
Ibisime.etela@uniport .edu.ng.
Phone: 07034378380 &
Dr. (Mrs.) Felicia Ayuwa; E-mail:
felicia.ayuwa@uniport .edu.ng.
Phone: +234-8036712619
*6. Institute of Petroleum Studies and Miners and Processors of Barite (AMAPOB), Nigeria; Laboratory Services; 2011 till date.
Prof. Ogbonna Joel; E-maii:
[email protected]; Phone:
+234-8037099211
8. % (number) of regional students
studying for a longer-term (at least 1
semester/academic term) in ACEs, in a
discipline supported through the ACE-
Programme (→Regionality)
Percentage (number)
(Indicator Definition:
Count of non-national
students studying for at
least 1 semester at ACE
on programme
supported course as %
of total # of Students
studying for at least one
year)
Bi-annually Analysis of project records
on students per semester
*5. Institute of Petroleum Studies and POCEMA Ltd. (Pollution Control and Environmental Management Ltd.; Laboratory Services; 2011 till date.
INTERMEDIATE RESULTS (cont'd)
Intermediate Result: Component 1
*1. UNIPORT-IFP LINK International Exchange in Petroleum & Gas Engineering; IFP School France; Joint Degree in Petroleum & Gas Engineering, Project Management; 2001 till date.
*2. UNIPORT-Petroleum Technology Development Fund Local Scholarship Scheme; PTDF Nigeria; Graduate Studies Scholarship Programme; 2010 ti date.
*3. University of Port Harcourt and Total E&P Nigeria Limited; Total E&P Nigeria; Educational Partnership; 2012 till date.
*4. Institute of Petroleum Studies and Laser Engineering & Resources Consultants Limited; Laboratory Services; 2011 till date.
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
78
Annexure G: CEFOR Revised DLI Table
Minimum
target Importance
Computed
amount ased on
Subtotals per
indicator
(project
duration)
(Share of
grant)
new targets &
rates
Steering Committee created and regional
specialization through ACEs endorsed
Creation of ACE designated account /
endowment fund 450,000 450,000
Signing of partner agreements
Increased financial autonomy
N# of new students in ACE courses (30% must
be regional students*):
40
20 200,000
8 100,000
8 160,000
4 100,000 560,000
100
49 98,000
21 52,500
21 84,000
9 45,000 279,500
300
147 58,800
63 31,500
63 50,400
27 27,000 167,700
100
49 196,000
21 105,000
21 National 168,000
9 Regional 90,000 559,000
Strengthened
education capacity &
development impact
12%
Objective IndicatorRegional
emphasis
Institution qualified,
Regional specialization
approved and
Administrative
capacity and proper
planning
10% No
Strengthened
education capacity
(excellence)
Yes
12%
6%
4%
ACE-CEFOR, University of Port Harcourt
Revised Implementation Plan (2014 – 2018)
79
Objective IndicatorMinimum
target Importance
Regional
emphasis Compute amount Subtotals
International accreditation 1 400,000
Gap assessment certified 1 100,000
Self-evaluation 1 100,000
Regional CAMES -
Bologna Compliant programs - 600,000
National 14 Simple 280,000
Regional 6Co-authored
regionally 240,000 520,000
National 56,380 National 56,380
Regional 507,420 Regional 507,420 563,800
Strengthened
education and research
capacity
environment as per approved proposal
(institutional specific annual milestones)
annual
milestones
9% No 400,000 400,000
Financial Management
application by ACE to the Bank through the
coordinating government agency on an annual
basis. The Withdrawal application should be
submitted with quality documentation related
to the achievements made on the DLIs and
certified EEPs.
submission4% No 200,000 200,000
Procurement 4% No 200,000 200,000
TOTAL 100% 4,500,000 4,500,000
Summary per DLI DLI1 $450,000 DLI3 $200,000
DLI2 $3,650,000 DLI4 $200,000 $4,500,000
Strengthened research
capacity (excellence)
N# of published articles in internationally
recognized and peer reviewed journals****20
Strengthen education
and research capacity
(through increased
financial sustainability)
and demonstration of
value to students and
partners
563,800
Strengthened
education capacity
(excellence)
13%
12%
13%