Agenda

10:00 – 11:00 News and update from the Financial Mechanism Office - Anne Camilla Hilton, FMO

11:00 – 11:30 Estonian system of health and e-health

Ivi Normet, Debuty Sectretary General on Health, Ministry of Social Affairs

11:30 – 11:45 Developing a concept for integrated services to improve children's mental health

Tiina Tõemets, project manager, Ministry of Social Affairs

11:45 – 12:15 Overview of Estonian-Swedish Mental Health and Suicidology Institute and NGO Peaasjad (Head Matters) projects

Anna-Kaisa Oidermaa and Merike Sisask, Project promoters

Agenda

12:15 – 12:30 Reporting by project promoters in Estonia

Elis Haan, Programme Coordinator

12:30 – 13:45 Lunch

13:45 – 14:00 News and updates from the Programme Donor Partner

Elizabeth Peacocke and Otto Christian Rø

14:00 – 15:30 Highpoints and challenges since June

15:30 – 15:45 Implementing programmes

Czech Republic

15:45 – 16:00 Coffee Break

16:00 – 17:00 Discussion and questions

19:00 Dinner at Seaplane Harbour Museum

Establishing Children´s Mental Health Centres

Building up the infrastructure (new centre will be build in Tallinn - part of the Tallinn´s Children Hospital. All developed centres are based on current psychiatrical clinics)

Developing the concept of regional mental health centres Training and preparing personnel for working in the centre

Developing new services – out reach and home treatment Increasing capacity of inpatient and outpatient services Establishing local outpatient counselling teams in smaller regions

Coordinating the network with specialists from other sectors to promote mental health in these sectors and to ensure early detection and proper case management of mental health problems

Supervisions and trainings for specialists from other sectors

Regional children mental health centres

Norwegian Financial Mechanisms 2009-2014

Programme „Public Health Initiatives“

Elis Haan

Reporting by Project Promoters in Estonia

After Selection Committee meeting

Minister´s decree which projects received fundingMeetings with Project Promoters if further clarification is

needed – Project activities or changes in budgetOverviewing partnership agreements together with

Foreign Financial Unit from the Ministry of Social AffairsClarifying minimum state aid questionsSigning a contract

Reporting by Project Promoters

Project Promoters send a report every 4 months – reporting periods are fixed in the contractActivities in the current period (planned and actual outcomes, aim of the activities)Reasons if there have been differences between planned and actual outcomes or in time lineReasons if there have been complications implementing the Project and how these complications are influencing accomplishing project aims and expected outcomes?Risk assessment

Reporting by Project Promoters

Communication activities (seminars, meetings etc. – number of participants)Main activities in next periodSummary of expenses (eligible expenses in total – size of grant/co-financing; percentage of entire budget)

Report form of Project activities

Report form of expenses

Form of advance payment

Process of proceeding interim reports

20 working days after the end of the reporting period Project Promoters send an interim report.

Programme Operator is checking content part and Ministry of Finance is responsible for financial part of the report.

Confirmation letter will be sent to the Project Promoter if the report is accepted.

After the confirmation new advance payment will be made to the Project Promoter.

Exchange of information with Project promoters

Regular meetingsOpen call projects togetherNumber of meetings depends on the Project

Information seminars – how do fill interim reports? Which documents should be sent?

Contact seminars for promoting contacts with Norwegian experts

Thank you!

Elis, Anna & Käthlin