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Agenda
• Business Drivers
• The Solution – Oracle Fusion HCM
• Hexaware’s Offerings
• The Application Scope
• Hexaware’s VELOCITY Methodology for Cloud Solutions
Implementation
• Implementation Timelines
• Assumptions and Obligations
• Why Hexaware For Fusion Implementations ?
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Key Business Drivers
• Adopt leading Global HCM practices.
• Achieve HR excellence by recruiting, developing and
retaining the best talent.
• Streamline the HCM processes and achieve measurable
efficiencies.
• Provide global visibility of the Human Resources in the
organization for the management to make critical global HR
decisions.
• Fast Track deployment of the leading HCM solution to
accomplish the above goals
Copyright © 2013, Oracle and/or its affiliates. All rights
reserved.
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<Insert Picture Here>
The Solution – Oracle Fusion HCM
Copyright © 2013, Oracle and/or its affiliates. All rights
reserved.
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Leading Solution from Oracle
Fusion Human Capital Management
Do Things Your Way
Know Your People Better
Work As A Team
Copyright © 2013, Oracle and/or its affiliates. All rights
reserved.
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Built on 100% Open Standards
Standard Tools for Data and Process Integration
Lower Cost Integration Large Talent Pool
Copyright © 2013, Oracle and/or its affiliates. All rights
reserved.
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In On Demand business since 1999
More than 5.5 million users
Second-largest Cloud provider
Enterprise-grade availability,
performance, and security
More than 20,000 Oracle experts
around the world
Complete portfolio of cloud services
Oracle’s Rich History in Delivering Cloud Services
Copyright © 2013, Oracle and/or its affiliates. All rights
reserved.
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Ability to Move from Cloud to On Premise
Copyright © 2013, Oracle and/or its affiliates. All rights
reserved.
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Cloud Security and Data Protection
Copyright © 2013, Oracle and/or its affiliates. All rights
reserved.
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Most Reliable Platform
• More than 99.5% uptime
• ITIL-based processes
• Access to Oracle engineers
• Comprehensive production
assessment process
• High availability via
– Autonomic monitoring, diagnostics
– Predictive incident management tool
Copyright © 2013, Oracle and/or its affiliates. All rights
reserved.
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Hexaware’s Offerings
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Fusion HCM Modules in Scope Package Modules Duration
Package 1 • Global HCM 12 weeks
Package 2 • Global HCM
• Goal Management
• Performance Management
• Talent Review
14 weeks
Package 3 • Global HCM
• Goal Management
• Performance Management
• Talent Review
• Compensation
16 weeks
Package 4 • Recruitment
• On-boarding
• Learn
14 weeks
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The Application Scope
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High level Scope Definition
Fusion Cloud
Core HR Configure 1 Legal Entity
Configure 1 Country
Configure 1 Reference set in addition to Common
Configure person profile and work structure profile
Configure HCM Workflows as delivered
Modify maximum of 2 delivered workflow depending on the feasibility Configuration flexi
fields/checklist/document of record based on the business requirement
Goal, Performance,
Talent Review &
Compensation
configure 1 Goal plan, upload of organization and worker goals
Configure 2 process flows and 2 performance templates per process flow
Configure 1 talent review template
Configure 3 compensation plans, 1 for Base Pay and 1 for bonus, 1 individual plan
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High level Scope Definition
Taleo Cloud
Taleo Recruitment Build 1 global career site theme using standard style sheets
Configure 3 requisition templates
Custom Correspondence Configuration (maximum of 12 unique letters)
Configure custom Offer letter (Maximum 10) with custom fields (Maximum 10 fields)
Configuration of ‘requisition creation management’ and ‘approval workflows’.
Up to 2 unique Candidate Selection Workflows (CSW) with unique steps and statuses
Taleo Transition Configure up to 1 Transition Process, 5 Online Forms, 10 Correspondences, 5 Content
Pages
Taleo Learn Setup of required control panel settings
Creation of up to 5 Categories for Trainings
Setup of up to 5 Instructor Led Training items, 1 Virtual Instructor Led Training items and
5 Web Based Training items
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High level Scope Definition
History Data Migration
Data Element Volume of Data
Companies Active Companies
Locations Active Locations
Departments Active departments
Job Codes Active job codes
Positions Active positions
Job Family Job Families tied to job codes
Salary Grade, Step, Plan All active Salary plans and grades
Job & Employment
Active employees - Hire row and latest job data transaction row
Terminated employees – Hire row and the termination row. Employees terminated in the past
2 years only
Personal Latest personal Details
Compensation Associated compensation data for each job row
Goals Goals for employees
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<Insert Picture Here> Hexaware’s VELOCITY Methodology
for Cloud Solutions Implementation
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VELOCITY (Hexaware’s Cloud Implementation Methodology)
Configure & Prototype
> Design > Plan > Testing > Go-Live O
• Project Charter
• High-level Project
Plan
• Workshop/CRP plan
• Project Organization
Chart
• Sample Deliverables
• Change
Management
Strategy
• Configuration
Documentation
• Functional Design
• Technical design
• Data Mapping
• Security Matrix
• Test Strategy
• Training Strategy
• End to end system
configuration
• Build reports and
extracts
• Unit Testing
• Testing Scenarios &
Scripts
• Updated Configuration
Document
• CRP Sessions and
Summary
• Fully configured,
tested and user
accepted application
• Key User Training
• Finalized
configuration
documentation
• Detailed go-live
cutover plan
• Finalized production
environments
• Application go-live
• Project Closure
• Issue Resolution
• End User Feedback
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About VELOCITY Methodology VELOCITY is Hexaware’s standards based methodology for Rapid implementation of Cloud
Solutions. The methodology is rapid, adaptive and business focused.
Key Features:
Efficient:
• An easy-to-follow framework of activities
• Prototype based approach
Delivery Toolkits:
• Standard templates enabling faster and
better quality outputs
Key Benefits:
More Focused Effort Built-in Flexibility Rapid Deployment
Lower Cost of Deployment Reduced Project Risks Better Quality
Flexible:
• Select the strategy, techniques, and tasks appropriate
for your project
Scalable:
• Scalable to handle large multi country rollouts and high
volume data migrations
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Package 1 – High Level Plan Fusion Global HCM in 12 weeks
W1 - Planning
W2 – Familiarization
W4 – CRP1
W6 – CRP2
W9 – Test
W10 – Go Live
W12 – Transition
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W1 - Planning
W2 – Familiarization
W5 – CRP1
W7 – CRP2
W11 – Test
W12 – Go Live
W14 – Transition
Package 2 – High Level Plan Fusion Global HCM, Goal, Performance and Talent Review in 14 weeks
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W1 - Planning
W2 – Familiarization
W6 – CRP1
W9 – CRP2
W13 – Test
W14 – Go Live
W16 – Transition
Package 3 – High Level Plan Fusion Global HCM, Goal, Performance, Talent Review and Compensation in 16 weeks
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W1 - Planning
W2 – Familiarization
W5 – CRP1
W7 – CRP2
W11 – Test
W12 – Go Live
W14 – Transition
Package 4 – High Level Plan Taleo Recruitment, On-boarding and Learn in 14 weeks
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Package 5 – High Level Plan Republic Payroll on Cloud (Hexaware Cloud) in 12 weeks
W1 - Planning
W2 - Familiarization
W5 – CRP
W9 – Test
W10 – Go Live
W12 – Transition
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Assumptions and Obligations
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Key Assumptions (1)
• The standard business flows and product features will serve as the base for the implementation
• The implementation is based on the Cloud deployment model, hosted at Oracle
• No Customisation can be performed in the Fusion and Taleo. Custom configuration within the standard system is performed
• Only one country and one language (English) is included in scope
• 3rd party system developers will have collaboratively work with the Hexaware team to upload and test the interface files
• The project would be executed in an onsite-offshore model
• A comprehensive list of assumptions and final timelines & estimates will be provided after a due diligence study conducted by Hexaware
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Key Assumptions (2) • Common HR work structure (job code, organization structure, single legal entity, grade structure)
• Common Recruitment process flow (recruitment templates, approval workflows)
• Common performance management processes across the organization (one appraisal template, bi-annual appraisal cycles)
• Compensation policy, Guidelines, Plans and Processes are same across the organization
• Single sign-on solution with Taleo has not been factored
• History data migration for Learn and Integration of Learn with other applications have not been factored
• Training will be provided using ‘Train the Trainer’ approach
• The training will be provided using combination of PPT and product walkthrough
• Organization change Management and end user training will be customer’s responsibility
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Your Obligations For the project to be successful, the customer must fulfil the following obligations:
• Customer to finalize license agreements and get staging environment from Oracle for Fusion & Taleo prior to start of implementation
• Arrange for a project executive sponsor and project steering committee
• Assign a project manager to lead your staff’s efforts
• Assign experienced and empowered business and IT users to work closely with Hexaware’s consultants according to project plan (some full-time allocation may be necessary at times).
• Perform certain project tasks according to project plan such as: (a) provide data in format specified by Hexaware: b) customer side of integration; c) perform UAT: d) end user training
• Process standardization across the organization has to be done by the customer prior to start of the engagement
• Provide timely sign off of the deliverables within the timeframe agreed upon before start of engagement
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Hexaware Your Trusted Partner!
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Hexaware Overview: Key Facts
• Awarded the prestigious Golden Peacock Award for Excellence in Corporate Governance
• Listed on Forbes Asia’s 200 Best Under a Billion List
• Winner of the prestigious UK Oracle User Group PeopleSoft Partner of the Year Award for the year
2012
• Winner of the Information Mastermind Award 2012, by IDG
• Listed among the Top 100 Innovative service Provider by Global Services 100 Listing
• Ranked among leading IT service providers in International Association of Outsourcing Providers
(IAOP) Global Outsourcing 100 list.
• Winner of BPO Excellence Awards 2012- 2013 [Subsidiary : Caliber Point]
• Winner of the EMC Transformers Award for its Cloud and Disaster Recovery (DR) implementation
• Recognized and awarded the Best in Corporate Responsibility Practice award by Indy's Awards
• Received the prestigious CIO100 Award, by IDG.
8,700
Employees globally (Jun ‘13)
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Million dollar clients (Jun ‘13)
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Offices worldwide
219
Active Clients served worldwide
(Jun ‘13)
364
$ mn Revenues in CY ‘12
• Mumbai
• Chennai
• Nagpur
• Pune
• Coimbatore
• Bengaluru
Industry Recognitions
Golden
Peacock Award
Certifications
CMMI Level 5, ISO 9001 & ISO
27001, SAS 70 Type II, ISO 20000
Delivery Centers
• New Jersey
• Dallas
• Mexico
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HR-IT: Capabilities and Experience
850 HR application Specialists
20 Years experience with
Specialized HR
Applications
60 Countries – HCM Services
delivered successfully
120+ HR Engagements covering
People/Process/Technology
20% Of Hexaware Revenue from HR
Technology Services
30 Global HR Transformation
Programs
2,000 ERP consultants, providing 30%
of Hexaware’s revenue
2006 2007 2008 2009 2010
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Hexaware’s Partnership with Oracle: Cloud HR
Co-Development Partner for Fusion
Our consultants are working hand in
hand with Oracle in building new
functionality in Fusion Applications
Validation and Testing Partner for
Fusion
Partnered with Oracle in testing of
Fusion Applications with Oracle giving
us early insights into the product
functionality
Specialized Partner in Fusion
Applications
Achieved Competency Specialization
in HCM, Finance and CRM .
Standard Solution for Taleo
Integration
Integration solution for integrating
Taleo with all major HR products
Certified Fusion Rapid Start
Implementation Partner
On-time, On-cost and On-quality
delivery
Partner of the Year – HCM Cloud
Oracle awarded as “FY 13 Oracle
Asia Pacific Applications Partner of
the Year - HCM Cloud”
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Customer Value Additions
• Fixed Cost, Faster Implementation and Flawless Result
• Custom Reports & Extracts
• Single Sign on Blueprint
• Cloud Integration Pack
• Security Templates for future use
• Hexaware Lab for product familiarization and simulations
• Training on Personalization, Extension and Custom Reports
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Our Customers
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About the Customer
The Business Need:
The Solution:
The Benefits:
• Customer currently has PeopleSoft HCM 9.0 implemented on-premise
• Customer needed a system that could go-live in 3 months to ensure that the year end performance management processes could be completed
• Domain: Media & Entertainment
• Location: Malaysia
• Implementation of Fusion Performance Management on co-existence model
• Core HR data resides in PeopleSoft HCM and delivered HR2HR interface between PeopleSoft and Fusion keeps the employee data in sync
• FBL based custom solution for incremental data load
• Faster go-live ensuring that year end appraisal processes can be completed on-time in the new system
• Cloud based implementation allowing the customer to use simplified and standardized performance management processes
Leading DTH Operator in Malaysia Fusion HCM Talent Mgmt. Implementation in Co-Existence Model
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About the Customer
The Business Need:
The Solution:
The Benefits:
• Customer did not have a standardized HR system in place. Employee data was tracked using excel sheets
• Ad-hoc processes defined for other HR functional areas.
• High level of employee dissatisfaction at the current HR service delivery
• Domain: Healthcare
• Location: India
• Cloud based implementation of Fusion (Global HCM, Goal & Performance Management, Talent Review), Taleo (Recruiting, on-boarding and Learn)
• Hexaware’s proprietary time tracking custom application delivered to customer with interface to Fusion HCM
• Custom integrations to SAP and 3rd party payroll provider
• Best of breed business practices across all key HR functions
• Faster time to go-live using RapidStart methodologies
Leading Pharmaceutical Company Fusion HCM & Taleo Implementation
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About the Customer
The Business Need:
The Solution:
The Benefits:
• Each Resort of the customer was using a separate HR application. Difficulties in manpower planning and headcount reporting
• Unable to roll-out functionalities for performance management and online recruiting due to multi systems and non availability of standard processes
• Domain: Hospitality
• Location: Thailand, China, Laos, Maldives, Seychelles
• Cloud based implementation of Fusion (Global HCM, Goal & Performance Management, Payroll Interface, Compensation), Taleo (Recruiting, on-boarding and Learn)
• Custom integrations to 3rd party payroll providers and integrations to resorts not using Fusion HCM
• Single source of truth for employee headcount reporting
• Faster apply to hire cycles. Streamlined training and on-boarding
• Ability to link performance to rewards
Leading Luxury Resort Chain across ASEAN Fusion HCM & Taleo Implementation and Rollout
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Thank You
