AGENDA - Blackhawk Technical College · Elementary Algebra. She developed and coordinated the...

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Blackhawk Technical College District Board Meeting

May 15, 2019 Central Campus – Administrative Center – Board Room

5:00 PM

AGENDA 1. Call to Order 2. Public Comment Persons who wish to address the District Board may make a statement as long as

it pertains to a specific agenda item. Persons who raise issues not on the agenda may be invited back to repeat their comments at a later Board meeting when the subject is properly noticed on the agenda. Unless requested by the Board Chair from the audience, regarding a specific agenda topic, public comments or dialogue are not allowed during other portions of the Board meeting and/or discussion.

3. Special Reports Enc. #1 a. Presentation of District Boards Association 2019 Media Award to Catherine

Idzerda (Layla Merrifield, Executive Director, DBA) Enc. #2 b. Recognition of BTC Retirees (Julie Bellman, Beth Chambers, John Horkey,

Michelle Jubeck, Katie Koel, Ron Mowry, Pat Wynes) (Chairperson Tillman and Dr. Tracy Pierner)

Enc. #3 c. Student Success Story (Business Professionals of America Students)

d. Student Representative to the Board Report (Information – James Henry) e. District Boards Association Update (Layla Merrifield, Executive Director) 4. Information/Discussion Enc. #4 a. Financial Statement (Information – Renea Ranguette) b. President’s Report (Dr. Tracy Pierner)

1. Community Engagement Update 2. Review of College Events 3. Upcoming Events 4. Other Communications

5. Consent Agenda Consent Agenda items will be approved in one motion; however, any Board

member may ask that any individual item be acted on separately.

Blackhawk Technical College District Board May 15, 2019 - Agenda Page 2 Enc. #5 a. Approval of Minutes of the Regular District Meeting Held on April 17, 2019

(Action) Enc. #6 b. Approval of Current Bills (Action – Renea Ranguette) Enc. #7 c. Approval of Contract Training (Action – Dr. Zahi Atallah) Enc. #8 d. Confirmation of Instructional Employment Contract Issued for the Position

of Digital Marketing Instructor (Rich Fronheiser) (Action – Brian Gohlke) Enc. #9 e. Confirmation of Instructional Employment Contract Issued for the Position

of Foundations of Teacher Education Instructor (Deborah Brovick) (Action – Brian Gohlke)

6. Action Items Enc. #10 a. Approval of Armed Security Task Recommendation (Action – Dr. Tracy

Pierner) Enc. #11 b. Approval of Avocational Fees for Fiscal Year 2019-20 (Action – Dr. Cindy

Leverenz) 7. Committee Reports Finance Committee Barbara Barrington-Tillman, Chairperson Enc. #12 Meeting Held 4/17/19 Action taken at last meeting No May Meeting Scheduled Enc. #13 a. Adoption of Fiscal Year 2019-20 Budget for Presentation at Public Hearing;

Setting Date for Public Hearing (Action – Renea Ranguette) Personnel Committee Rick Richard, Chairperson Enc. #14 Meeting Held 4/17/19 Action taken at last meeting Meeting Scheduled 5/15/19 – 4:00 p.m. Enc. #15 b. Approval of Administrative Staff Salaries for Fiscal Year 2019-20 (Personnel

Committee Recommendation – Action) Enc. #16 c. Approval of Part-Time Wages for Fiscal Year 2019-20 (Personnel

Committee Recommendation – Action)

Blackhawk Technical College District Board May 15, 2019 - Agenda Page 3 Enc. #17 d. Ratification of 2019-20 Base Wage Agreement for Educational Support

Professionals (Personnel Committee Recommendation – Action) Enc. #18 e. Approval of Support Staff Wage Adjustments for Fiscal Year 2019-20

(Personnel Committee Recommendation – Action) Enc. #19 f. Ratification of 2019-20 Base Wage Agreement for Blackhawk Technical

Faculty Federation, Local 2308 (Personnel Committee Recommendation – Action)

Enc. #20 g. Approval of Early Retirement Incentive (Personnel Committee

Recommendation – Action) 8. New Business Enc. #21 a. Outreach Center Annual Report (Information – Dr. Cindy Leverenz) Enc. #22 b. Fall 2018 Student Success Data (Information – Dr. Jon Tysse) Enc. #23 c. 2018-19 Strategic Plan Update (Information – Dr. Tracy Pierner) Enc. #24 d. Review of District Board Policy J-710 – Student Activity Fees and Fund

Management (Discussion – Tony Landowski) 9. Other Business a. Report on District Boards Association Spring Meeting – April 12-13, Fond

du Lac b. District Boards Association Summer Meeting – July 19-20, Rice Lake 10. Future Agenda Items

ENCLOSURE #1

3. Special Reports

a. Presentation of District Boards Association 2019 Media Award to Catherine Idzerda (Layla Merrifield, Executive Director, DBA)

In January 2019, Blackhawk Technical College nominated the Janesville Gazette story (written by Catherine Idzerda), titled “Proving its value: Scholarship links nursing program and local economy” as its nominee for the District Boards Association 2019 Media Award. Within this story, she did an excellent job of discovering how Blackhawk and technical colleges play an important role in addressing the nursing shortages in our region and delved into the nuances and importance of high standards and rigor in creating and maintaining an exceptional nursing education program. The nomination was selected as one of the Association’s award winners. However, Ms. Idzerda was not able to attend the Association’s banquet in April to be honored and receive her award. Ms. Idzerda will be in attendance at the May Board meeting to be recognized and to receive the 2019 Media Award.

https://www.gazettextra.com/news/education/proving-its-value-scholarship-links-nursing-program-and-local-economy/article_4feff166-4e08-5731-ac90-fcd445c0d0df.html

https://www.gazettextra.com/news/education/proving-its-value-scholarship-links-nursing-program-and-local-economy/article_4feff166-4e08-5731-ac90-fcd445c0d0df.html

ENCLOSURE #2

3. Special Reports

b. Recognition of BTC Retirees (Julie Bellman, Beth Chambers, John Horkey, Michelle Jubeck, Katie Koel, Ron Mowry, Pat Wynes) (Chairperson Tillman and Dr. Tracy Pierner)

Julie Bellman, Mathematics Instructor, will retire at the end of the 2019 Spring semester with 20½ years of service to the District. She has taught all mathematics courses within the General Education Division plus Math3, Pre-Algebra, and Elementary Algebra. She developed and coordinated the General Education Math curriculum and assessments and worked closely with high schools for articulation of Math courses. In addition to her teaching responsibilities, Julie has been involved in many committees, including WTCS committees for College Math, Math & Logic, College Technical Mathematics 1 & 2, Intermediate Algebra, and the General Math Review Team. At BTC, she served on committees for Curriculum, Learning Management System selection, Technology, College Council, Credit for Prior Learning, Academy for Assessment of Student Learning Team, and was the lead for the Problem Solving Assessment Team. She has indicated she is most proud of having been instrumental in coordinating curriculum, working to raise standards for instruction and assessment in the area of Math, and the redesign of the Math curriculum Julie’s retirement plans include teaching overseas, possibly with Peace Corps Response opportunities in Africa. Beth Chambers, Human Resources Instructor, will retire at the end of the 2019 Spring semester with 20 years of service to the District. The first 10 years she taught Supervisory Management courses; the last 10 years she has taught Human Resources courses. Beth has served on a variety of committees throughout the years, including Curriculum, Faculty Development, and Shared Leadership. She was one of the leaders for the Blackhawk Improvement Group (BIG), created the structure and led or facilitated several CPI processes. She was also involved with the Blackhawk Technical Faculty Federation and served as the faculty advisor for the Student Chapter of SHRM. Beth has indicated she is most proud of all the successful graduates from her programs and the ability to have had an impact on their education/career and see them continue on to achieve their Bachelors, Masters, and even Doctorate degrees. Her retirement plans include continuation of her and her fiancé’s involvement in humanitarian efforts in Uganda, completion of two books concerning precision medicine and writing research reports, continued involvement with SHRM, doing consulting/training/teaching, and gardening. John Horkey, Electro-Mechanical Instructor, will retire in June 2019 with 15 years of service to the College. He has taught Basic and Advanced Electronics, Basic and Advanced PLC Programming, Microprocessor Programming, Robotic Programming, and Systems Integration. In addition to his teaching

responsibilities, he has been a mentor for the FIRST (For Inspiration and Recognition of Science and Technology) Robotics Team 3692 at Parker High School through the Rock County Robotics Club – Rock N’ Robots. John has indicated he is most proud of helping people better their lives, which allows them to better provide for themselves and their families. His retirement plans include part-time work in the automation field and perhaps start a consulting business. Michelle Jubeck, Medical Coding Instructor, will retire on June 30, 2019, with 9½ years of service to the District. She began as an adjunct faculty member teaching CPT Coding. She became a full-time faculty member in January 2011 in the Medical Administrative Specialist program, which has evolved into the current Medical Administrative Coder program. Michelle has taught classes ranging from Intro to MS Office Suites to Medical Terminology for Coding to Healthcare Records Management to Medical Office Administration. In addition to teaching, she has been involved on the Health Fair Committee, Flexible Delivery Committee, Instructional Council, GPS, and the CPI Customer Service Team. She also formed an educational partnership between the BTC Medical Administrative Coder program and the nationally recognized certification organization, the American Academy of Professional Coder. Students can now sit for two different national certifications. Michelle has indicated she is most proud of the accomplishments of her students – valuing their education, strong work ethic and determination to succeed. Her retirement plans include getting back into watercolor painting to capture the beauty of nature and life on canvas, improving her golf game, and spending more time with her family, especially the grandchildren. Michelle noted grandchild #5 will arrive this summer. Katie Koel, Culinary Arts Instructor, will retire on May 18, 2019, with 29 years of service to the College. She initially began as an adjunct Baking Instructor for the program and then transitioned to a full-time faculty member. She has taught credit and non-credit classes throughout the years ranging from Advanced Cuisine to Decorative Foods to Food Science to Stocks & Sauces to Breads. Her involvement within the College and the community is extensive. Community and civic activities include: Salvation Army Tin Cup Event, ECHO Annual Christmas Community Dinner, culinary demos and career fairs at high schools and libraries in the area, and Party at the Pitts. Within the College, she has participated on the Curriculum Committee, Health MD’s, taught Lunch-n-Learn sessions for Health MD’s, initiated and developed recipe cards for the BTC Cupboard, and served as the Club Advisor for the BTC Epicurean Club for over 20 years. She has been the Treasurer for the Wisconsin Restaurant Association (WRA) for over 10 years, is a WRA Food Judge, a WRA Hot Food Coach, American Culinary Federation Hot Food Coach and Coach for Knowledge Bowl Teams for Central Region Conferences, and a member of the Nutrition Committee Nationwide with Michelle Obama & Hidden Valley. Katie has indicated she is most proud of being able to share her passion with students, see their progression from being new students to getting that “Job”, and receiving Culinary Teacher of the Year from the State of Wisconsin in 2016. Her retirement plans include enjoying time with her husband and family, traveling, and not setting an alarm clock for those early morning classes.

Ron Mowry, Automotive Technician Instructor, will retire at the end of the 2019 Spring semester with 8½ years of service to the College. He began at the College as a lab assistant in the Automotive Technician and transitioned to a full-time faculty position. He teaches the second year core classes for the program. One of his favorite classes to teach is “Customer Service Fundamentals” as it is about relationships with not only customers, but co-workers, supervisors, and others – a life skill that is necessary for success. In addition to his teaching responsibilities, Ron has been actively involved in recruitment activities – Tech Exploration Days, prospective student tours, and going into high schools to talk about the program. He has indicated he is most proud of being able to teach students a skill from which you can earn a good living and, as a teacher, influencing students’ lives by example. His retirement plans include spending more time traveling, hiking, fishing, biking, woodworking, and involvement in activities at church. He and his wife also plan to spend more time with family and dialing down the pace of their lives. Pat Wynes, Science Instructor, will retire at the end of the 2019 Spring semester with 29 years of service to the College. Courses he has taught include Microbiology, Anatomy & Physiology, Forensic Science, General Chemistry, Organic & Biochemistry, Environmental Science, PTA Physics, Health-Physics, and General, Organic, & Biochemistry. He has also been serving as the Co-Chair of the Science Department. In addition to teaching responsibilities, Pat has been involved in numerous committees at the College, including the mid-1990s Technology Team – the team that first recommended computers for all faculty as well as computers in many classrooms. Pat has indicated he is most proud of students awarding him the BTC Faculty Member of the Year in 2015-16. He stated his retirement plans are to go wherever the breeze blows him. We wish Julie, Beth, John, Michelle, Katie, Ron, and Pat long and happy retirements and thank them for their dedication to the College. Beth, Katie, and Ron will be present at the meeting to be recognized. Julie, John, Michelle, and Pat will not be able to attend the meeting. Their retirement plaques will be presented prior to their retirement.

ENCLOSURE #3

3. Special Reports

c. Student Success Story (Business Professionals of America Students)

Advisors, Joel Schleusner and Jeff Kropp, accompanied several Business Professionals of America students to the 2019 National BPA Conference in Anaheim, California. The conference was a great experience for students who were able to participate in workshops, conduct networking, observe the latest in technology developments, and participate in competitive events. BTC Business and Information Technology students did very well in their individual and team competitions with eight top 10 finishes among 10,000 national competitors in events ranging from Advanced Interview Skills to Entrepreneurship to Web Design.

Their top place finishes include:

Amy Capstick (Web Developer Program) --1st place in Digital Communication & Design Concepts & 2nd place in Administrative Support Concepts

Erika Kropp (Individual Technical Studies-Healthcare Administration) & Deron Wilson (Supply Chain Management) --2nd place in Small Business Management Team (2nd year in a row the BTC Small Business Management Team took 2nd at nationals!!)

We congratulate these students for their success.

2018-19 2018-19 2018-19 2017-18 2017-18

COMBINED FUNDS CURRENT ACTUAL PERCENT ACTUAL PERCENT

BUDGET TO DATE INCURRED TO DATE INCURRED

REVENUE & OTHER RESOURCES:

Local Government 14,996,271$ 14,879,933$ 99.2% 14,833,466$ 100.2%

State Aids 15,640,548 13,946,857 89.2% 13,577,343 89.3%

Statutory Program Fees 5,592,917 5,714,850 102.2% 5,306,381 97.7%

Material Fees 372,583 376,584 101.1% 377,505 100.9%

Other Student Fees 855,710 1,061,212 124.0% 973,876 115.7%

Institutional 2,752,139 1,226,549 44.6% 1,114,419 42.7%

Federal 8,557,110 7,793,328 91.1% 7,554,973 79.5%

Other Sources (Bond/Transfer from Other Fund) 3,001,300 2,900,000 96.6% 5,250,000 98.0%

Total Revenue & Other Resources 51,768,578$ 47,899,313$ 85.1% 48,987,963$ 86.9%

EXPENDITURES BY FUNCTION:

Instruction 20,589,848$ 14,729,083$ 71.5% 14,543,759$ 73.6%

Instructional Resources 2,485,912 1,729,306 69.6% 1,323,324 49.6%

Student Services 12,462,589 11,167,891 89.6% 10,157,178 79.4%

General Institutional 5,911,702 4,556,487 77.1% 4,563,904 76.6%

Physical Plant 14,277,535 12,637,360 88.5% 11,069,262 85.1%

Auxiliary Services 352,700 261,485 74.1% 224,718 67.4%

Other Uses (Transfer to Other Fund) 101,300 - 0.0% 250,000 62.7%

Total Expenditures & Other Uses 56,181,586$ 45,081,612$ 80.4% 42,132,145$ 76.8%

EXPENDITURES BY FUNDS:

General 27,555,473$ 21,099,194$ 76.6% 20,899,765$ 77.4%

Special Revenue 3,761,860 2,266,515 60.2% 1,975,450 61.9%

Capital Projects 6,960,544 4,432,675 63.7% 2,374,174 41.0%

Debt Service 8,182,858 8,320,535 101.7% 8,297,307 101.3%

Enterprise 142,700 73,241 51.3% 47,708 38.7%

Internal Service 210,000 188,244 89.6% 177,010 84.3%

Trust & Agency 9,266,851 8,701,208 93.9% 8,110,731 81.1%

Other Uses (Transfer to Other Fund) 101,300 - 0.0% 250,000 62.7%

Total Expenditures 56,181,586$ 45,081,612$ 80.4% 42,132,145$ 76.8%

Fund Balances, Beginning 18,328,952$ 18,328,952$ 15,365,796$

Change in Fund Balance (4,413,008) 2,817,701 6,855,818

Fund Balances, Ending 13,915,944$ 21,146,653$ 22,221,614$

Debt Service Detail

Principal Payments 7,135,000 7,135,000 100.0% 7,065,000 102.4%

Interest Payments 1,009,858 1,151,885 114.1% 1,175,057 113.6%

Other Debt Service Expenses 38,000 33,650 88.6% 57,250 42.4%

Total Debt Service Payments 8,182,858$ 8,320,535$ 8,297,307$

BLACKHAWK TECHNICAL COLLEGESummary of Revenue and Expenditures as of April 30, 2019

ENCLOSURE #4

Regular Meeting

of the

Blackhawk Technical College District Board

April 17, 2019

Minutes

The regular meeting of the Blackhawk Technical College Board was held on Wednesday, April 17, 2019, at the BTC Administrative Center, 6004 S. County Road G, Janesville, in the Board Room. The following members were present: Barbara Tillman, Chairperson; Eric Thornton, Vice Chairperson; Laverne Hays, Secretary; Rick Richard, Treasurer; Traci Davis; Mark Mayer; and Malik Surani. Board members absent: Rachel Andres and Steve Pophal. Staff present: Dr. Tracy Pierner; Dr. Zahi Atallah; Renea Ranguette; Jackie Pins; Dr. Jon Tysse; Tony Landowski; Jennifer Thompson; Steve Kormanak; Brad Smith; Sheryl Hooker. Guest: Rich Deprez, Board member-elect.

Chairperson Tillman called the meeting to order at 5:10 p.m. She welcomed Rich Deprez, Board member-elect, who will join the Board in July.

Chairperson Tillman called for Public Comment. Mr. Surani announced he has accepted a position in Atlanta, which will result in his resignation from the Board on May 1, 2019.

Chairperson Tillman called for Special Reports.

Bonnie Cisewski was recognized for her retirement on May 3, 2019, after 43 years of service to the College.

Two student success stories were provided by Kwamesha Milsap, WTCS Student Ambassador from BTC, and Bibiana Casique, for securing a large food donation for the Multi-Cultural Alliance Silent Auction.

Student Representative to the Board James Henry provided a report on past and future student activities and events.

Chairperson Tillman called for Information/Discussion items.

The March financial statement and quarterly update were reviewed.

Dr. Pierner presented the President’s monthly report, which included local and state meetings attended. Foundation activity has increased with six new scholarship programs launched and donations totaling $245,000 raised within the community for the Nancy B. Parker Nursing Scholarship. Communication has also been received that the Foundation has been invited to move forward with applications for two additional local foundations to further support the Parker

ENCLOSURE #5

Blackhawk Technical College District Board Minutes April 17, 2019 Page 2 scholarship fund. Meetings have been held with Brodhead High School and Milton High School regarding Project Lead the Way opportunities. Conversation has begun with Upper Iowa University on their future in the University Center at Central Campus. United Alloy is expanding its partnership in Welding at AMTC. Badger State Ethanol is interested in growing internship opportunities. The President’s Table at the Culinary lunch hosted individuals from Hendricks Holding Group. Dr. Pierner attended a legislative breakfast in Beloit, attended the HLC Conference in Chicago, and conducted a presentation at Franklin Middle School for 8th graders. An on-campus event was the Medical Assistant program focus-visit for accreditation; the report-out was very positive. Upcoming events: HLC Celebration on April 22; groundbreaking ceremony at Monroe Campus on April 24; private conference with the Board on April 24; Student Awards Ceremony on April 27; GED Graduation on May 2; and a Town Hall Meeting on May 13 to provide a Strategic Plan update to employees. The potential exists for two individuals from the College to travel to China in June to visit three colleges. Communication was just received that the Chinese student anticipated at BTC in Fall 2019 will not be coming. Dr. Pierner was requested to follow-up with Ms. Davis on specifics of the situation. A final item shared was Dr. Pierner’s list of identified themes from the PACE survey results. Chairperson Tillman called for the Consent Agenda. It was moved by Mr. Mayer and seconded by Mr. Richard to approve the consent agenda, which included the minutes of the Regular Meeting held on March 20, 2019; current bills from the month of March – Voucher #00269672 to and including #00269129 and direct deposit expense reimbursements in the total amount of $841,850.44 (includes student related payments), a payroll total for the month of March of $961,726.11, payroll tax wire transfers for the month of March of $393,347.22, other wire transfers for the month of March of $25,118.96, WRS wire transfers for the month of March of $155,918.52, P-card disbursements for the month of March of $169,397.31, a bond payment for the month of March of $7,733,665.21, and a health insurance wire transfer for the month of March of $291,812.96, for a grand total of $10,572,836.73; 34 training contracts negotiated since the last meeting totaling $118.534; approval to issue continuing contract/employment letters to the attached list faculty and project faculty for the 2019-20 academic year; acceptance of two resignations – Julie Cease, Engineering Instructor, effective March 18, 2019, and Diane Jette, Academic Advisor, effective April 2, 2019; confirmation of an instructional employment contract issued to Renee Peterson for the position of Mathematics Instructor at a salary of $68,000, effective August 16, 2019; confirmation of an instructional employment contract issued to Kristine Weir-Martell for the position of Communications Instructor at a salary of $64,607, effective August 16, 2019; confirmation of an instructional employment contract issued to Corey Groebner for the position of Automotive Technician Instructor at a salary of $58,000, effective August 16, 2019; and acceptance of an intent to retire for Amy Mills’, Administrative Assistant in Evaluation & Testing, effective October 31, 2019.

Motion carried.

Chairperson Tillman called for Action Items.

Blackhawk Technical College District Board Minutes April 17, 2019 Page 3

It was moved by Mr. Hays and seconded by Mr. Surani to nominate Beloit Health System for the District Boards Association 2019 Technical Education Champion (TECh) Award.

Motion carried.

Chairperson Tillman called for Committee Reports. The Finance Committee met earlier in the evening. The proposed Fiscal Year 2019-20 budget was presented, the finance statement and quarterly update reviewed, discussion held regarding ending the College’s lease at the Job Center, and modifications to the current year’s budget presented for approval. The Committee presented its recommendation regarding action to approve the budget modifications. It was moved by Ms. Davis and seconded by Mr. Mayer to approve the attached modifications to the Fiscal Year 2018-19 budget, as presented.

Motion carried unanimously. The Personnel Committee met earlier in the evening; a recommendation was presented by the Committee with regard to approval of funding for employee recognition. It was moved by Mr. Surani and seconded by Mr. Thornton to approve up to $15,000 for Fiscal Year 2018-19 exemplary organizational contribution employee recognition.

Motion carried unanimously. Chairperson Tillman called for New Business. Board member consensus was to hold the annual Retreat on August 21, 2019. Agenda topics suggested included Strategic Plan update and Strategic Planning moving forward. A joint session involving the BTC Foundation Board is to be determined. Board members were asked to forward additional topic suggestions to Chairperson Tillman. The armed security task force’s report was reviewed. Recommendations included piloting armed security at Central Campus, expand equipment to include other less than lethal options, consider locking doors after evening activities commence, and a comprehensive training program to properly and regularly train employees and students. A proposal recommendation from the Executive Council will be brought back to the Board for formal action at a future meeting. Mr. Richard also suggested a presentation be made to the Board on what the College is doing for mental health services. Chairperson Tillman called for Other Business. Mr. Thornton is currently serving as the voting representative to the WTC Insurance Trust. Due to the nature of the Trust, he requested a College Administrator be assigned as the

Blackhawk Technical College District Board Minutes April 17, 2019 Page 4 representative moving forward. Dr. Pierner was requested to decide on who the representative will be and report back to the Board.

Brief reports were provided on the District Boards Association Spring meeting in Fond Du Lac on April 12-13. Board members noted beautification efforts at other college campuses and inquired into such efforts at BTC. Dr. Pierner delivered the Board’s resolution to DBA and had a conversation with the Executive Director.

Chairperson Tillman called for Future Agenda Items. There were none. It was moved by Ms. Davis and seconded by Mr. Surani to adjourn the meeting at 6:59 p.m.

Motion carried.

Laverne E. Hays

Secretary

ENCLOSURE #6 5. Consent Agenda b. Approval of Current Bills (Action – Renea Ranguette)

The April bills include Voucher #00269130 to and including #00269411 and direct deposit expense reimbursements in the total amount of $824,935.89 (includes student related payments), a payroll total for the month of April of $968,480.22, payroll tax wire transfers for the month of April of $410,966.64, other wire transfers for the month of April of $34,621.77, WRS wire transfers for the month of April of $158,539.04, P-card disbursements for the month of April of $158,517.61; a bond payment for the month of April of $0, and a health insurance wire transfer for the month of April of $291,858.46, for a grand total of $2,847,919.63.

Blackhawk Technical College

BILL LIST SUMMARYPeriod Ending April, 2019

Starting Check Number 00269130Ending Check Number 00269411 Plus Direct Deposits

PAYROLL TAXESFederal 344,845.09 State 66,121.55

410,966.64 PAYROLL BENEFIT DEDUCTIONS & FRINGE PAYMENTS Retirement -

Health and Dental Insurance 27,211.95 Miscellaneous 12,782.37

39,994.32

STUDENT RELATED PAYMENTS 79,947.37

CURRENT NON CAPITAL EXPENSES 346,975.83 CAPITAL 358,018.37 DEBT -

TOTAL BILL LISTING AND PAYROLL TAXES 1,235,902.53

PAYROLL-NET 968,480.22

SUB TOTAL BILL LISTING AND PAYROLL 2,204,382.75

PLUS OTHER WIRE TRANSFERS 34,621.77 PLUS WRS WIRE TRANSFERS 158,539.04 P-CARD DISBURSEMENTS 158,517.61 WIRE FOR LAND PURCHASE - PLUS BOND PAYMENT - HEALTH INSURANCE WIRES 291,858.46

GRAND TOTAL FOR THE MONTH 2,847,919.63

5/6/2019 4:00 PM Page 1 of 1 G:\Accounting\Controller\Board Report\FY 2018-19\2019-04\Bill List Detail.xlsx

* BTC charges do not meet LAB formula.1 of 4

5/15/20195. Consent Agenda

c. Approval of Contract Training (Action - Dr. Zahi Atallah)

The following training contracts have been negotiated since the last meeting:

Contract # # Served Est. FTEsBTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2019-1054 Belleville High School 30 3.47 $15,662 N/A $15,662Transcripted Credit

2019-1055 Beloit Memorial High School 288 48.10 $112,017 N/A $158,908Transcripted Credit

2019-1088 Brodhead High School 8 0.80 $3,482 N/A $3,482Transcripted Credit

2019-1057 Clinton High School 198 40.37 $87,580 N/A $164,426Transcripted Credit

2019-1239 Community Action, Inc. 17 0.17 $3,761 $3,595 $3,761Forklift Safety

2019-1059 Edgerton High School 182 23.23 $104,453 N/A $104,453Transcripted Credit

2019-1068 FJ Turner High School 71 5.83 $32,576 N/A $32,576Transcripted Credit

2019-1242 Hufcor 47 0.31 $4,818 $3,834 $4,818Forklift Safety

2019-1058 Janesville Craig High School 548 67.57 $305,148 N/A $305,148Transcripted Credit

ENCLOSURE #7

FULL CONTRACT DETAIL INFORMATION

Business/Industry



ENCLOSURE #7


LAB Cost Formula

Actual Contract

Cost

2019-1066 Janesville Parker High School 462 42.87 $255,627 N/A $255,627Transcripted Credit

2019-1064 Monticello High School 89 8.57 $28,249 N/A $28,249Transcripted Credit

2019-1088 Monticello High School 5 0.50 $2,176 N/A $2,176Transcripted Credit

2019-1065 Mount Horeb High School 7 0.70 $3,162 N/A $3,162Transcripted Credit

2019-1247 Prent Corp. 29 0.19 $2,044 $1,344 $2,044Dealing with Difficult People

2019-1248 Prent Corp. 28 0.19 $2,030 $1,344 $2,030Dealing with Difficult People

2019-1249 Prent Corp. 28 0.19 $2,030 $1,344 $2,030Leadership Development

2019-1097 Rock University High School 11 1.10 $4,788 N/A $4,788Transcripted Credit

Report Subtotal 2,048 244.16 $969,603 $11,461 $1,093,340


LAB Cost Formula

Actual Contract Cost # Served Est. FTEs

BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2019-1204 Blackhawk Transport Inc. 45 0.23 $1,910 $568 $430Leadership Ind/Team

--WAT Grant Funding $1,479

Business/Industry

MULTIPLE RECIPEINT, GRANT OR OTHER COMPLEX CONTRACT BREAKDOWN INFORMATION



Business/Industry



ENCLOSURE #7


LAB Cost Formula


BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2019-1205 Blackhawk Transport Inc. 45 0.00 $4,350 $3,691 $1,350Positive Edge

--WAT Grant Funding $3,000

2019-1236 Industrial Combustion 22 0.07 $468 $297 $120Real Colors

--WAT Grant Funding $348

2019-1241 Tigre USA Inc. 10 0.03 $890 $683 $276Managing Stress and Emotions in the Workplace


2019-1244 Tigre USA Inc. 9 0.03 $1,102 $935 $342Rigging


2019-1245 Tigre USA Inc. 7 0.01 $245 $208 $76PLC


2019-1246 Tigre USA Inc. 7 0.05 $857 $728 $266Arc Flash


2019-1250 Tigre USA Inc. 36 0.12 $983 $769 $305Maximizing Productivity




Business/Industry



ENCLOSURE #7


LAB Cost Formula


BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2020-1046 Tigre USA Inc. 36 0.12 $983 $769 $305Building Better Teams


Report Subtotal 217 0.66 $11,788 $8,648 $11,786

REPORT TOTALS 2,265 244.82 $981,391 $20,109 $1,105,126



Business/Industry

Month Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $July $36,837 $36,837 $64,607 $64,607 $17,083 $17,083 $60,763 $60,763 $15,141 $15,141

August $88,157 $124,994 $31,803 $96,410 $1,912,317 $1,929,400 $92,778 $153,541 $265,212 $280,353September $4,242 $129,236 $22,000 $118,410 $373,076 $2,302,476 $355 $153,896 $110,603 $390,956

October $26,983 $156,219 $52,506 $170,916 $210,046 $2,512,522 $83,880 $237,776 $36,363 $427,319November $56,992 $213,211 $622,564 $793,480 $26,617 $2,539,139 $53,542 $291,318 $48,817 $476,136December $408,509 $621,720 $275,514 $1,068,994 $24,362 $2,563,501 $44,997 $336,315 $67,999 $544,135

January $76,855 $698,575 $52,828 $1,121,822 $63,520 $2,627,021 $24,683 $360,998 $101,678 $645,813February $124,335 $822,910 $14,624 $1,136,446 $45,218 $2,672,239 $53,006 $414,004 $56,091 $701,904

March $56,331 $879,241 $64,158 $1,200,604 $15,257 $2,687,496 $45,199 $459,203 $47,919 $749,823April $35,193 $914,434 $16,268 $1,216,872 $40,876 $2,728,372 $729,308 $1,188,511 $118,534 $868,357May $52,003 $966,437 $85,469 $1,302,341 $35,548 $2,763,920 $43,748 $1,232,259 $1,105,126 $1,973,483June $3,851 $970,288 $6,124 $1,308,465 $150,542 $2,914,462 $134,996 $1,367,255 $1,973,483

YTD TOTAL $ $970,288 $1,308,465 $2,914,462 $1,367,255 $1,973,483

Historical Reference1. FY 2014-15 - WAT Grant total: $179,200; Transcripted Credit contracts with high schools total: $597,6652. FY 2015-16 - WAT Grant total: $117,606; Transcripted Credit contracts with high schools total: $900,167; HSED contracts with high schools total: $47,4383. FY 2016-17 - WAT Grant total: $147,804; Transcripted Credit contracts with high schools total: $2,408,840; HSED contracts with high schools total: $32,1744. FY 2017-18 - WAT Grant total: $300,167; Transcripted Credit contracts with high schools total: $693,632; HSED contracts with high schools total: $20,240 5. FY 2018-19 - WAT Grant total: $253,251; Transcripted Credit contracts with high schools total: $1,400,857; HSED contracts with high schools total: $19,236

4th Qtr.

FY 2014-15 FY 2015-16 FY 2016-17

CONTRACT TRAINING APPROVED BY BTC BOARD

FY 2017-18 FY2018-19

1st Qtr.

2nd Qtr.

3rd Qtr.

ENCLOSURE #8 5. Consent Agenda

d. Confirmation of Instructional Employment Contract Issued for the Position of Digital Marketing Instructor (Richard Fronheiser) (Action – Brian Gohlke)

Richard Fronheiser has been issued an instructional employment contract for the position of Digital Marketing Instructor at a salary of $64,607, effective April 22, 2019. Mr. Fronheiser holds an MBA degree from UW-Whitewater and a B.S. degree in Mathematics from Juniata College, Huntingdon, Pennsylvania. Most recently, he was employed as the Director of Product Development at Syncsort, Pearl River, New York. Prior experience include positions as Vice President and Chief Marketing Officer at Metron Technology, Ltd./Metron-Athene, Inc. in Taunton, Somerset, United Kingdom; and Capacity Planning Engineering Specialist at American Family Insurance, Madison. Confirmation of Mr. Fronheiser’s employment contract is requested.

ENCLOSURE #9 5. Consent Agenda

e. Confirmation of Instructional Employment Contract Issued for the Position of Foundations of Teacher Education Instructor (Deborah Brovick) (Action – Brian Gohlke)

Deborah Brovick has been issued an instructional employment contract for the position of Foundations of Teacher Education Instructor at a salary of $64,607, effective August 16, 2019. Ms. Brovick holds an M.S. degree in General Education from UW-Stevens Point and a B.S. degree in Elementary Education from UW-Whitewater. For the past 12 years she has been a professional educator within the Beloit School District. In addition, she has been an academic staff at UW-Whitewater for the past year and an adjunct instructor at BTC in Early Childhood Education and Foundations of Education programs. Confirmation of Ms. Brovick’s employment contract is requested.

ENCLOSURE #10 6. Action Items

a. Approval of Armed Security Recommendation (Action – Dr. Tracy Pierner)

The District Board has engaged with Administration in several conversations regarding armed security since spring 2017. These included a review of safety measures taken in response to the Joseph Jakubowski security risk, the D. Stafford & Associates comprehensive security assessment, and most recently the review of recommendations emerging from the Armed Security Task Force which were presented last month. The recommendation to pilot armed security at Central Campus is presented to the District Board for consideration and approval. In addition to arming qualified security officers, the recommendation calls for the expansion of security equipment to include other ‘less than lethal’ resources (i.e. expandable baton, OC (pepper) spray, tazer), and officer visits to other college locations for training as well as awareness of potential armed security presence. If approved, Administration will develop and adopt a formal program that defines armed security officer qualifications, training requirements, and operational procedures prior to implementing armed security. Administration will be present to discuss this recommendation and address any questions.

ENCLOSURE #11 6. Action Items

b. Approval of Avocational Fees for Fiscal Year 2019-20 (Action – Dr. Cindy Leverenz)

Avocational courses (Aid Code 60) are defined as “educational offerings that are leisure-time, self-enrichment activities including arts, crafts, games, hobbies, sport, recreation, and foreign language conversation (WTCS Course Procedures 10.80.1).” Avocational courses do not qualify for state aid; therefore, the goal of fees charged is to cover costs.

Aid Code 60 per Hour Fee and Senior Discount History:

Enrollment Records

Period

Number of Students

Number of Classes

Average Number of

Students per Class

Fall 2014 216 22 9.8 Fall 2015 233 21 11.1 Fall 2016 156 15 10.4 Fall 2017 214 28 10.07 Fall 2018 215 20 10.75

Year

From

To

Aid Code 60 Senior Discount

2015 $3.60 $3.75 40% 2016 $3.75 $4.00 40% 2017 $3.75 $4.00 15% 2018 $3.75 $4.00 15% 2019 $4.00 $5.00 0%

Enrollment Trends

Semester: Fall 2014 Fall 2015 Fall 2016 Revised Age Ranges

Fall 2017

Fall 2018

Gender

Male 92 53 32 35 23 Female 122 180 124 179 117 Not Reported 2 0 0 1 0

Age Range

Under 18 0 0 18 to 24 7 1 25 to 29 2 3

Under 20 0 2 0 30 to 39 16 10 20 to 40 14 15 6 40 to 49 22 9 41 to 60 43 59 38 50 to 59 38 19 Over 60 158 157 112 60 0 6 Not Reported 7 0 0 Over 60 130 92

Not Reported

Race / Ethnicity

American Indian 0 0 0 0 0 Asian American 0 0 1 1 0 Black American 6 4 0 2 2 Hispanic 5 5 3 0 2 White 194 213 143 198 119 Multiple Race 0 1 0 0 0 Refused to Provide 4 10 Not Reported 11 10 9 10 7

Students taking 2 or more classes during the semester

62

52

25

54

54

Analysis WCD is proud to offer avocational courses on all the BTC campuses and now includes NorthLeaf Winery in Milton, and Scotch Hill Farms in Brodhead. WCD will continue to seek partnerships throughout Rock and Green Counties to increase course offerings. There are a number of courses that continue to remain popular such as Woodworking, Soap Making, Custom Cards, Acrylic Painting, Essential Oils, Reupholstery, and Spanish for Beginners. The addition of Wine Pairing, Clean Plate, Freezer Meals, and other courses provide for a variety of interests.

WCD is researching course topics that will interest a wider population than it currently serves with its programming. This is evident in the steady numbers from year-to-year that primarily show service to a particular demographic. This population is great; however, it indicates that WCD needs to provide a broader range of topics, times offered, and locations to attract a wider demographic.

Recommended Strategy It is recommended that BTC continue to offer Aid Code 47 and 60 courses, to maintain the hourly rate for aid code 60 courses at $5.00 per hour, with no senior citizen discount on Aid Code 60 courses.

District Board approval of the recommended strategy is requested.

BLACKHAWK TECHNICAL COLLEGE

Finance Committee Wednesday – April 17, 2019

Board Room

MINUTES

Members Present: Barbara Tillman, Chairperson Traci Davis (arrived 4:37 p.m.) Laverne Hays Mark Mayer

Members Absent: None

Other Board Present: Rick Richard Malik Surani Eric Thornton (arrived 4:15 p.m.)

BTC Staff Present: Dr. Tracy Pierner, Renea Ranguette, Dr. Zahi Atallah (arrived 4:10 p.m.), Jackie Pins

Guest: Rich Deprez, Board member-elect

Chairperson Tillman called the meeting to order at 4:06 p.m.

Presentation of the Draft Fiscal Year 2019-20 Budget – The proposed budget for Fiscal Year 2019-20 was presented. The proposed budget is balanced; however, uncertainties exist with enrollment and state aid funding. The proposed budget provides flexibility through a $250,000 planned contingency fund and $150,000 in funding for new initiatives. In addition, there is approximately $750,000 available for reallocation as a result of grant funding that will be received.

Operating revenue assumptions include: 1) Net New Construction projected to be $160,000. 2) State Aid is projected to remain flat. 3) State grants are projected to decrease $650,000, primarily due to DWD grants. Dual credit will experience significant decreases in 2021 as many high school teachers do not meet credentials required by the Higher Learning Commission. Grant funding continues to be available through the College for K-12 teachers to obtain the credentials needed to continue teaching WTCS credit classes. In addition, there is $200,000 available to assist in high schools’ work with us to create an industry-certified credential. Meetings are being scheduled with the District’s superintendents to discuss positive movement on these grant opportunities. 4) Enrollment is anticipated to increase 1% in credit-bearing instruction due to new programs. 5) A tuition rate increase of 1.7% was approved by the State Board; FY20 rates will be $136.50/credit hour. 6) Federal grants reflect no planned change. Total operating revenues are proposed to be $31,022,337, which is a decrease of 0.9% compared to the FY 2018-19 corrected budget revenues of $31,293,579.

ENCLOSURE #12

Finance Committee Minutes April 17, 2019 Page 2 Operating expense assumptions include: 1) Personnel reflects a net change of a -1.9% resulting from attrition, redeployment, new positions, and salary and wage increases for employees. New faculty positions included are Engineering (Project Lead the Way (PLTW), and STEM initiative), Foundations of Education, Surgical Technician, Anatomy & Physiology, Digital Marketing, and IT Networking, and one support staff position in IT. 2) Employee benefits reflect no change in employer contribution; the net change within employee benefits reflects a decline of 2.1%. 3) Non-personnel reflects a net change of -5.2% as a result of ending the Job Center lease and the associated technology costs removed. Overall, expenditures reflect a decline of 2.8% - 0.6% over the current corrected budget. The FY19 current corrected budget expenditures total $31,240,214; the proposed FY20 expenditures total $30,053,280. The Operating Fund Balance is projected to have a FY19 ending balance of $11,600,000. Designations within the fund were reviewed. Administration anticipates closing FY19 at a surplus of $500,000. Longer term structural challenges were shared. Financial sustainability will continue to be an issue as the rate of revenue growth is less than the rate of expense growth. A mixed approach solution of revenue growth and resource development will be needed to address this disparity. Strategic approaches are being utilized to align enrollment plan growth to labor market needs, program review and evaluation to systematically measure the health of all programs and services; to move to a market-driven faculty compensation system; to optimize College resources; and to optimize utilization of College facilities. The long-range capital investment plan was reviewed for the next three years. The maximum for FY20 reflects $3.5 million annual capital (proposed budget contains $3.2 million), and $1.5 million for building projects. Information was previously requested on how BTC compares to other WTCS colleges with regard to financing. Robert W. Baird shared a report from Moody’s Investors Services which reflects BTC falls within the Aa2/AA rating, as does one other college. Equalized valuations reflect BTC has the second lowest valuation amongst colleges with a growth value of 5.33%. Population estimates indicated BTC was fourth from the bottom and enrollment third from the bottom. Debt outstanding as of 12/31/18 reflects BTC in seventh place within the WTCS. The existing and projected debt service plan for BTC was reviewed. The final item reviewed in Baird’s report was the 2018 General Fund Balance; the College is in a strong position at 39.8% of revenue. Capital fund sources for the proposed budget reflect bond proceeds at $4.7 million and interest income of $40,000, for a resource total of $4.74 million. Annual capital expenditures reflect bond proceeds of $3.2 million broken out as follows: equipment at $2,344,000, land/building at $822,000, and cost of issuance at $34,000. Property values are projected to increase 3% compared to 5.6% actual in FY19. The total levy change for FY20 is predicted to be an increase of 3.9%. For FY20, the operational mill rate is reflected at 0.53872 and the debt service mill rate at 0.61447, for a total mill rate of 1.15319, which is an increase of 0.9% from the current year.

Finance Committee Minutes April 17, 2019 Page 3 Discussion followed. Committee members shared no concerns with the proposed budget. The full budget will be presented at the May Board meeting for adoption to present at a public hearing in June. Finance Statement – Quarterly Update – A corrected Finance statement was distributed. In the copy provided within the meeting packet, the audited column did not populate correctly and carry forward to Fund Balance information. Within the General Fund, total revenues are up approximately 2.9% from the prior year due to increases in program fees, property taxes, and other student fees. Total expenditures are down by approximately 0.5% from the prior year. The Special Revenue Fund reflected an increase of 3.6%, and total expenditures increased by 21.8%. Both are reflective of increased grant activity from the prior year. Approval of Modifications to the Fiscal Year 2018-19 Budget – Proposed modifications to the current year’s budget were reviewed. Modifications 1-3 are within the General Fund--#1 provides resources for the shuttle transportation agreement with UW-Whitewater; #2 is an interfund transfer to fund a support staff position within Public Safety; and #3 is an adjustment for increases to estimated tuition and fee revenues, general institutional expenses, and fund balance. Modification #4, within the Special Revenue Fund, decreases the fund to account for a duplicate budget entry net of new grant awards and WAT grant reductions. Modifications 5 and 6, within the Capital Projects Fund, increases the Monroe building project budget per District Board action taken in February 2019 and transfers unallocated capital to purchase equipment for the Facilities and Printing Departments. Modification #7, within the Debt Service Fund, increases the fund to reflect an additional bond issue. Modifications 8-10 fall within the Enterprise Fund--#8 records the interfund transfer to fund a support staff position within Public Safety; #9 establishes a WTCS Purchasing Consortium agency budget; and #10 increases a student club budget to reflect fund raising activity and the transfer of a portion of another club’s fundraising budget. It was moved by Mr. Richard and seconded by Mr. Thornton to recommend to the full Board that is approve the attached modifications to the Fiscal Year 2018-19 budget.

Motion carried. Job Center Analysis and Recommendation – BTC has leased space at the Job Center for a number of years and provides GED and Adult Basic Education at the site. The College was recently informed of a significant increase in the lease rate. As a result, an analysis of Job Center operations was conducted. If those services are brought back to Central Campus there would be an operational savings of $67,500. The savings would allow the enhancement of shuttle service to the Job Center to provide transportation to Central Campus and to extend the offering of this instruction within the Janesville community at additional sites. It was noted the full-time

Finance Committee Minutes April 17, 2019 Page 4 equivalency count at Job Center is 7.5. Based on the analysis, Administration decided Rock County will be informed that the College will end its lease at the Job Center on June 30. A transition plan is being developed to bring those services to Central and to expand offerings throughout the community. It was moved by Mr. Mayer and seconded by Mr. Surani to adjourn the meeting at 5:06 p.m.

Motion carried.

ENCLOSURE #13

7. Committee Reports

a. Adoption of Fiscal Year 2010-20 Budget for Presentation at Public Hearing; Setting of Date for Public Hearing (Action – Renea Ranguette)

The Finance Committee reviewed the proposed FY2019-20 Operational, Capital, and Debt Service fund budgets at their meeting on April 17, 2019; with the presentation and supporting materials provided to the District Board members. The budget documents have been updated to reflect the best information known at this time. The result is an increase in revenue and expenditures with a contribution to fund balance. An overview of these changes will be presented to the Board on May 15th.

The Trust (student financial aid) & Agency (student clubs & organizations), Internal Service (insurance fund), and Enterprise budgets are added to these fund budgets to establish the combined budget for Fiscal Year 2019-20.

Administration recommends forwarding the Fiscal Year 2019-20 budget as summarized in the attached documents for presentation at a public hearing. This budget is based upon the best information currently available and may require amendment after adoption as better information becomes available.

Administration recommends that the public hearing be held in conjunction with the regular Board meeting on June 19, 2019, at 4:30 p.m.

WHEREAS, the total operational budget for 2019-20 is proposed to be $30,941,909;

WHEREAS, the combined budget for 2019-20 is proposed to be $53,649,412;

WHEREAS, the proposed combined 2019-20 property tax levy is $15,466,000;

WHEREAS, the 2019-20 budget proposes borrowing $4,700,000 for annual capital equipment, building improvement and remodeling projects, and property acquisition;

WHEREAS, the equalized value of the District is estimated to increase 3.0%;

WHEREAS, the proposed 2019-20 operational mil rate is 0.53872, and the proposed debt service mil rate is 0.61447 for a total mil rate of 1.15319;

NOW, THEREFORE, BE IT RESOLVED, by the Blackhawk Technical College District Board that the proposed FY 2019-20 budget be presented to the electors of the District at a public hearing on June 19, 2019, at 4:30 p.m., and that a full hearing be held thereon.

2019-2020

Preliminary Budget and

Three-Year Projection

2014-15

Actual

2015-16

Actual

2016-17

Actual

2017-18

Actual

2018-19

Budget

2019-20

Projected2020-21

Projected

2021-22

Projected

Revenue

Local Government 6,332,599$ 6,481,601$ 6,687,768$ 6,955,491$ 7,196,413$ 7,225,000$ 7,385,000$ 7,545,000$

Local Government - Other 23,402$ 11,695$ 12,394$ 33,302$ 13,000$ 13,000$ 13,000$ 13,000$

Tax Levy Refunds (19,419)$ (8,834)$ (3,085)$ (29,506)$ (30,000)$ (25,000)$ (25,000)$ (25,000)$

State Aid 12,731,384$ 12,643,000$ 12,609,560$ 12,603,909$ 12,604,920$ 12,700,337$ 12,700,337$ 12,700,337$

State Grants 751,014$ 888,622$ 832,560$ 1,184,515$ 2,310,941$ 1,837,290$ 1,837,290$ 1,837,290$

Program Fees 6,234,905$ 5,673,556$ 5,349,605$ 5,347,353$ 5,592,917$ 5,712,200$ 5,797,882$ 5,884,857$

Material Fees 360,901$ 385,666$ 392,382$ 383,909$ 372,583$ 392,830$ 392,830$ 392,830$

Other Student Fees 434,629$ 389,666$ 447,712$ 461,709$ 495,710$ 582,005$ 582,005$ 582,005$

Institutional - Contract 675,424$ 1,092,002$ 1,457,254$ 1,407,542$ 1,535,000$ 1,530,000$ 1,530,000$ 1,530,000$

Institutional - Other 521,144$ 476,428$ 573,917$ 582,282$ 552,651$ 502,341$ 510,000$ 510,000$

Federal 1,139,075$ 1,039,649$ 948,385$ 689,488$ 756,463$ 685,906$ 685,906$ 685,906$

Transfers In 23,372$ 49,300$ 42,000$ 42,000$ 42,000$

Total Revenue 29,185,058$ 29,073,051$ 29,308,454$ 29,643,367$ 31,449,899$ 31,197,909$ 31,451,250$ 31,698,225$

-0.9% -0.4% 0.8% 1.1% 6.1% -0.8% 0.8% 0.8%

Expenditures

Administrative Salaries 5,473,926$ 5,548,155$ 5,171,926$ 5,210,502$ 5,746,101$ 6,034,773$ 6,155,374$ 6,248,015$

Faculty Association Salaries 7,917,500$ 7,823,146$ 7,166,014$ 7,270,334$ 7,449,469$ 7,425,517$ 7,573,794$ 7,687,583$

Instructional Hourly 1,016,441$ 901,080$ 865,560$ 1,137,601$ 1,285,140$ 1,780,297$ 1,815,776$ 1,842,975$

Support Salaries 1,675,038$ 1,679,840$ 1,500,489$ 1,444,012$ 1,496,433$ 1,529,761$ 1,560,131$ 1,583,693$

Support Hourly 1,363,768$ 1,233,416$ 1,165,381$ 1,016,007$ 1,376,423$ 862,081$ 879,285$ 893,006$

Other Compensation -$ -$ -$ 28,697$ 15,000$ 15,000$ 15,000$ 15,000$

Health Insurance 3,137,428$ 3,075,017$ 2,786,566$ 2,627,651$ 2,819,927$ 2,848,829$ 2,849,246$ 2,849,246$

Dental Insurance 295,456$ 288,803$ 275,281$ 269,768$ 286,108$ 294,494$ 294,511$ 295,211$

Other Fringe Benefits 2,476,185$ 2,407,562$ 2,256,856$ 2,235,538$ 2,474,229$ 2,443,922$ 2,444,196$ 2,444,196$

Travel, Training & Memberships 346,910$ 261,719$ 266,137$ 320,205$ 491,203$ 483,112$ 483,129$ 483,879$

Supplies, Books, Reference & Software 1,671,731$ 1,313,276$ 1,428,162$ 1,389,108$ 1,613,326$ 1,480,262$ 1,480,229$ 1,480,629$

Postage, Copiers, Promotion & Certification 551,527$ 510,564$ 584,651$ 626,791$ 562,898$ 554,260$ 554,262$ 554,862$

Contracted Services 1,985,967$ 2,218,564$ 2,791,091$ 2,597,465$ 3,143,528$ 2,780,718$ 2,780,741$ 2,781,341$

Equipment & Facility Rental 543,841$ 661,495$ 698,429$ 477,763$ 428,070$ 360,739$ 360,700$ 360,000$

Professional & Uncollected Student Fees 190,356$ 150,455$ 294,451$ 188,793$ 173,000$ 156,500$ 156,500$ 157,000$

Insurance & Unemployment 261,780$ 227,821$ 278,883$ 266,664$ 289,865$ 274,000$ 274,000$ 274,000$

Utilities 870,163$ 822,877$ 836,246$ 787,405$ 806,212$ 761,949$ 762,000$ 762,000$

Student Grants & Organizations 80,122$ 62,482$ 86,003$ 78,457$ 503,026$ 400,694$ 400,694$ 400,694$

Transfers out 10,000$ -$ 92,699$ 787,634$ 20,000$ 40,000$ 40,000$ 40,000$

Current portion of OPEB 129,742$ -$ 130,000$ -$ 55,000$ 55,000$ 55,000$ 55,000$

New Initiatives & Contingency -$ 1,421$ -$ -$ 302,375$ 400,000$ 400,000$ 400,000$

Total Expenditures 29,997,881$ 29,187,693$ 28,674,826$ 28,760,395$ 31,337,333$ 30,981,908$ 31,334,568$ 31,608,330$

-1.7% -2.7% -1.8% 0.3% 9.0% -1.1% 1.1% 0.9%

Revenues Over (Under) Expenditures & Change

to Fund Balance at Proposed Budget & Tax Levy (812,823)$ (114,642)$ 633,628$ 882,972$ $112,565 $216,000 $116,682 $89,895


PRELIMINARY 2019-2020 OPERATIONAL BUDGET

2014-15

Actual

2015-16

Actual

2016-17

Actual

2017-18

Actual

2018-19

Budget

2019-20

Projected2020-21

Projected

2021-22

Projected



ENROLLMENT ASSUMPTIONS

Associate Degree 1,355 1,195 1,078 1,052 1,065 1,075 1,075 1,075

Technical Diploma 282 270 276 308 310 315 315 315

Vocational Adult 41 46 39 36 40 40 40 40

Non-Postsecondary 134 114 106 102 100 100 100 100

Community Services 6 5 4 4 5 5 5 5

BTC Total FTEs 1,819 1,630 1,502 1,502 1,520 1,535 1,535 1,535

Assoc/Tech Degree FTE Percentage Change -5.84% -10.52% -7.61% 0.48% 1.10% 1.09% 0.00% 0.00%

BTC Total FTE Percentage Change -7.20% -10.39% -7.87% 0.02% 1.20% 0.99% 0.00% 0.00%

TUITION ASSUMPTIONS

Tuition Rate $125.85 $128.40 $130.35 $132.20 $134.20 $136.50 $138.55 $140.65

Tution Rate Change 3.0% 2.0% 1.5% 1.4% 1.5% 1.7% 1.5% 1.5%

TAX LEVY ASSUMPTIONS

Operational Tax Levy 6,332,599$ 6,481,601$ 6,687,768$ 6,955,491$ 7,065,104$ 7,225,000$ 7,385,000$ 7,545,000$

Debt Service Tax Levy 6,105,000$ 7,188,785$ 7,522,075$ 7,874,179$ 7,816,858$ 8,241,000$ 8,392,294$ 8,209,519$

Total Tax Levy 12,437,599$ 13,670,386$ 14,209,843$ 14,829,670$ 14,881,962$ 15,466,000$ 15,777,294$ 15,754,519$

Tax Levy % Change

Operational Levy Change -60.4% 2.4% 3.2% 4.0% 1.6% 2.3% 2.2% 2.2%

Debt Service Levy Change 28.7% 17.8% 4.6% 4.7% -0.7% 5.4% 1.8% -2.2%

Total Tax Levy Increase -40.1% 9.9% 3.9% 4.4% 0.4% 3.9% 2.0% -0.1%

Equalized Property Value Growth 3.8% 1.9% 2.8% 5.2% 2.5% 3.00% 3.00% 3.00%

Equalized Property Value 11,192,317,904 11,400,609,427 11,717,072,877 12,329,756,115 13,020,909,894 13,411,537,191 13,813,883,307 14,228,299,806

Mill Rate Projections

Operational Mill Rate 0.56580 0.56853 0.57077 0.56412 0.54260 0.53872 0.53461 0.53028

Debt Service Mill Rate 0.54546 0.63056 0.64198 0.63863 0.60033 0.61447 0.60753 0.57699

Total Mill Rate 1.11126 1.19909 1.21275 1.20275 1.14293 1.15319 1.14213 1.10727

Mill Rate % Change

Operational Mill Rate -61.9% 0.5% 0.4% -1.2% -3.8% -0.7% -0.8% -0.8%

Debt Service Mill Rate 24.0% 15.6% 1.8% -0.5% -6.0% 2.4% -1.1% -5.0%

Total Mill Rate Increase -42.3% 7.9% 1.1% -0.8% -5.0% 0.9% -1.0% -3.1%

2014-15

Actual

2015-16

Actual

2016-17

Actual

2017-18

Actual

2018-19

Budget

2019-20

Projected2020-21

Projected

2021-22

Projected



Analysis of Fund Balance - Operational Funds

Total Operational Year Expenditures &

Transfers-out (Fund 1000-2000) 29,997,881$ 29,187,693$ 28,674,826$ 28,760,395$ 31,337,333$ 30,981,908$ 31,334,568$ 31,608,330$

General State Aid 2,960,246$ 2,906,186$ 2,870,942$ 2,840,216$ 2,747,127$ 2,747,127$ 2,747,127$ 2,747,127$

End of Year Fund Balance 10,123,586$ 10,008,944$ 10,642,572$ 11,525,544$ 11,638,109$ 11,854,109$ 11,970,791$ 12,060,686$

Designated for Operations 6,152,538$ 6,911,617$ 7,132,096$ 7,611,272$ 7,750,000$ 7,745,477$ 7,833,642$ 7,902,083$

Designated for State Aid Fluctuations 257,000$ 313,000$ 290,000$ 284,000$ 275,000$ 275,000$ 275,000$ 275,000$

Designated for Subsequent Years 386,000$ 470,000$ 435,000$ 425,000$ 400,000$ 400,000$ 400,000$ 400,000$

Designated for Subsequent Year 3,250,935$ 2,062,664$ 2,607,061$ 3,069,496$ 3,113,109$ 3,358,632$ 3,387,149$ 3,408,604$

Reserved for Prepaids 77,121$ 251,663$ 178,414$ 135,776$ 100,000$ 75,000$ 75,000$ 75,000$

Percentage of Expenditures (1):

Designated for Operations (16.7-25%) 20.51% 23.68% 24.87% 26.46% 24.73% 25.00% 25.00% 25.00%

Percentage of State Aid Revenue (2)

Designated for State Aid Fluctuations (10%) 8.68% 10.77% 10.10% 10.00% 10.01% 10.01% 10.01% 10.01%

Designated for Subsequent Years (15%) 13.04% 16.17% 15.15% 14.96% 14.56% 14.56% 14.56% 14.56%

Percentage of Expenditures (3)

Designated for Subsequent Year 10.84% 7.07% 9.09% 10.67% 9.93% 10.84% 10.81% 10.78%

Percentage of Total Fund Balance to Subseq Exp.: 34.68% 34.90% 37.00% 36.78% 37.56% 37.83% 37.87% 37.78%

(1) % of Current Fiscal Year's Budgeted (or Actual) Expenditures & Transfers Out

(2) % of Current Year's Budgeted State Aid Revenue

(3) All Fund Balance not reserved or designated above

2014-15

Actual

2015-16

Actual

2016-17

Actual

2017-18

Actual

2018-19

Budget

2019-20

Projected2020-21

Projected

2021-22

Projected

Fund Balance - Beginning 2,330,405$ 6,104,509$ 1,181,571$ 2,546,165$ 4,643,754$ 639,141$ 639,141$ 639,141$

Resources:

State & Federal Aid 83,734 82,641 321,465 234,106 58,183 9,000 10,000 10,000

Institutional Revenue 6,695 74,494 433,125 54,075 29,748 50,000 40,000 40,000

Transfers in 750,000

Bond / Note Proceeds 19,500,000 11,300,000 5,000,000 5,000,000 2,900,000 4,700,000 5,000,000 5,800,000

Total Resources 19,590,429 11,457,135 5,754,590 6,038,181 2,987,931 4,759,000 5,050,000 5,850,000

Expenditures:

Capital Equipment 7,700,705 6,118,633 2,893,540 2,489,200 3,389,913 2,407,688 2,533,000 3,116,000

Capital Improvements 7,881,620 10,121,920 1,436,456 1,137,391 3,570,631 2,283,312 2,449,000 2,666,000

Transfers out 234,000 139,520 60,000 314,000 32,000 68,000 68,000 68,000

Total Expenditures 15,816,325 16,380,073 4,389,996 3,940,592 6,992,544 4,759,000 5,050,000 5,850,000

Fund Balance - Ending 6,104,509$ 1,181,571$ 2,546,165$ 4,643,754$ 639,141$ 639,141$ 639,141$ 639,141$


Preliminary 2019-2020 Budget and Projection

Capital Projects Funds

2015-16

Actual

2016-17

Actual

2017-18

Actual

2018-19

Budget

2019-20

Projected2020-21

Projected

2021-22

Projected

Fund Balance - Beginning 819,388$ 1,071,826$ 640,385$ 723,031$ 429,031$ 458,757$ 488,757$

Resources:

Property Taxes 7,188,785 7,522,075 7,874,179 7,816,858 8,241,000 8,392,294 8,209,519

Institutional Revenue 6,165 7,876 17,481 40,000 30,000 30,000 30,000

Transfers in 139,520 60,000 314,000 32,000 68,000 68,000 68,000

Total Resources 7,334,470 7,589,951 8,205,660 7,888,858 8,339,000 8,490,294 8,307,519

Expenditures:

Principal Payment 5,960,000 6,900,000 7,065,000 7,135,000 7,285,000 7,425,000 7,165,000

Interest Payment 986,334 1,017,173 994,014 1,009,858 956,274 967,294 1,044,519

Other Expenses 135,698 104,219 64,000 38,000 68,000 68,000 68,000

Total Expenditures 7,082,032 8,021,392 8,123,014 8,182,858 8,309,274 8,460,294 8,277,519

Fund Balance - Ending 1,071,826$ 640,385$ 723,031$ 429,031$ 458,757$ 488,757$ 518,757$


Preliminary 2019-2020 Budget and Projection

Debt Service Fund

General

Fund

Special

Revenue

Operational

Funds

Capital

Projects

Debt

Service

Enterprise

Funds

Internal

Service

Trust &

Agency

Total

All Funds

Revenue

Local Government 6,531,213$ 693,787$ 7,225,000$ 8,241,000$ 15,466,000$

Local Government - Other 13,000$ -$ 13,000$ 13,000$

Tax Levy Refunds (25,000)$ -$ (25,000)$ (25,000)$

State Aid 12,700,337$ -$ 12,700,337$ 12,700,337$

State Grants -$ 1,226,454$ 1,226,454$ 1,226,454$

State Grants - Other 55,000$ 555,836$ 610,836$ 9,000$ 953,930$ 1,573,766$

Program Fees 5,712,200$ -$ 5,712,200$ 5,712,200$

Material Fees 390,884$ 1,946$ 392,830$ 392,830$

Other Student Fees 545,025$ 36,980$ 582,005$ 360,000$ 942,005$

Institutional - Contract 1,530,000$ -$ 1,530,000$ 1,530,000$

Institutional - Other 502,341$ -$ 502,341$ 50,000$ 30,000$ 144,000$ 210,000$ 259,129$ 1,195,470$

Federal 11,000$ 674,906$ 685,906$ 7,826,000$ 8,511,906$

Total Revenue 27,966,000$ 3,189,909$ 31,155,909$ 59,000$ 8,271,000$ 144,000$ 210,000$ 9,399,059$ 49,238,968$

Long Term Note Proceeds -$ 4,700,000$ 4,700,000$

Transfers In 42,000$ 42,000$ 68,000$ 40,000$ 150,000$

Use of Fund Balance 36,000$ 36,000$ 10,000$ 2,250$ 48,250$

Total Revenue & Other Sources 28,008,000$ 3,225,909$ 31,233,909$ 4,759,000$ 8,339,000$ 154,000$ 210,000$ 9,441,309$ 54,137,218$

Expenditures

Administrative Salaries 5,375,700$ 659,073$ 6,034,773$ 110,856$ 6,145,629$

Faculty Association Salaries 6,818,366$ 607,151$ 7,425,517$ 7,425,517$

Instructional Hourly 1,381,356$ 398,941$ 1,780,297$ 5,000$ 1,785,297$

Support Salaries 1,427,672$ 102,089$ 1,529,761$ 1,529,761$

Support Hourly 651,508$ 210,573$ 862,081$ 31,300$ 72,756$ 966,137$

Other Compensation 15,000$ -$ 15,000$ 15,000$

Health Insurance 2,564,583$ 284,246$ 2,848,829$ 33,864$ 2,882,693$

Dental Insurance 266,283$ 28,211$ 294,494$ 3,786$ 298,280$

Other Fringe Benefits 2,164,703$ 279,219$ 2,443,922$ 3,015$ 17,608$ 2,464,545$

Travel, Training & Memberships 413,233$ 69,879$ 483,112$ 483,112$

Supplies, Books, Reference & Software 1,377,633$ 102,630$ 1,480,263$ 25,135$ 2,000$ 1,507,398$

Postage, Copiers, Promotion & Certification 512,398$ 41,862$ 554,260$ 10,700$ 564,960$

Contracted Services 2,694,377$ 86,341$ 2,780,718$ 11,900$ 140,000$ 2,932,618$

Equipment & Facility Rental 360,739$ -$ 360,739$ 5,000$ 365,739$

Professional & Uncollected Student Fees 156,500$ -$ 156,500$ 156,500$

Insurance & Unemployment 274,000$ -$ 274,000$ 210,000$ 484,000$

Utilities 761,949$ -$ 761,949$ 761,949$

Student Grants & Organizations 45,000$ 355,694$ 400,694$ 9,024,309$ 9,425,003$

Capital Improvements & Equipment -$ 4,691,000$ 4,691,000$

Debt Service -$ 8,309,274$ 8,309,274$

Current portion of OPEB 55,000$ -$ 55,000$ 55,000$

New Initiatives & Contingency 400,000$ -$ 400,000$ 400,000$

Total Expenditures 27,716,000$ 3,225,909$ 30,941,909$ 4,691,000$ 8,309,274$ 92,050$ 210,000$ 9,405,179$ 53,649,412$

Transfers out 40,000$ -$ 40,000$ 68,000$ 42,000$ 150,000$

Applied to Fund Balance 252,000$ 252,000$ 29,726$ 19,950$ 36,130$ 337,806$

Total Expenditures & Other Uses 28,008,000$ 3,225,909$ 31,233,909$ 4,759,000$ 8,339,000$ 154,000$ 210,000$ 9,441,309$ 54,137,218$


PRELIMINARY 2019-2020 BUDGET - ALL FUNDS


Personnel Committee Wednesday, April 17, 2019

Central Campus – Board Room

MINUTES

Members Present: Rick Richard, Chair Malik Surani

Members Absent: Rachel Andres Eric Thornton Steve Pophal

Other Board Present: Laverne Hays Mark Mayer Barbara Tillman

BTC Staff Present: Dr. Tracy Pierner, Jackie Pins, Renea Ranguette

Chairperson Richard called the meeting to order at 3:30 p.m. He appointed Ms. Tillman, Mr. Hays, and Mr. Mayer as members of the Committee for this meeting and indicated the Committee would adjourn to a closed session pursuant to Wisconsin Statutes 19.85 (1)(c)(e) for the purpose of initial discussion on wage negotiations with the Blackhawk Technical Faculty Federation and Educational Support Professionals. Any action which might result from the closed session will be taken in open session, scheduled for action in open session at the next regular meeting, or scheduled for action at a special meeting called on notice.

It was moved by Mr. Surani and seconded by Mr. Hays to adjourn to a closed session pursuant to Wisconsin Statutes 19.85 (1)(c)(e) for the purpose of initial discussion on wage negotiations with the Blackhawk Technical Faculty Federation and Educational Support Professionals.

The roll was called and the following voted affirmatively: Mr. Hays, Mr. Surani, Mr. Mayer, Mr. Richard, and Ms. Tillman.

Motion carried.

Dr. Pierner, Ms. Ranguette, and Ms. Pins remained in closed session.

It was moved by Mr. Hays and seconded by Mr. Surani to adjourn the closed session at 4:02 p.m.

The roll was called and the following voted affirmatively: Ms. Tillman, Mr. Richard, Mr. Mayer, Mr. Surani, and Mr. Hays.

Motion carried.

Chairperson Richard called the meeting to order in open session.

ENCLOSURE #14

Personnel Committee Minutes April 17, 2019 Page 2 Approval of Exemplary Organizational Contribution Recognition in Fiscal Year 2018-19 – Dr. Pierner stated exemplary organizational contribution recognition has been awarded for a number of years, with funds set aside for the purpose. These awards are merit-based and not added to base salaries. Nominations are being submitted for award consideration. The rubric developed for this process is based on the mission, vision, and values. A total of up to $15,000 was requested for distribution for exemplary performance. Committee members indicated support for the merit-based awards. It was moved by Mr. Mayer and seconded by Mr. Surani to recommend to the full Board that it approve up to $15,000 for Exemplary Organizational Contribution Recognition in Fiscal Year 2018-19.

Motion carried unanimously.

It was moved by Mr. Surani and seconded by Mr. Mayer to adjourn the meeting at 4:04 p.m.

Motion carried.

ENCLOSURE #15


b. Approval of Administrative Staff Salaries for Fiscal Year 2019-20 (Personnel Committee Recommendation – Action)

The College Executive Team is recommending a 2.44% base salary increase for Administrative Staff employees, adjustments to the compensation of individuals whose salary is below grade midpoint, grade adjustments, and positions that were restructured.

This salary adjustment will increase the base salary of employees whose salary is

within the salary range of their position. Employees whose salary is at or above the top of the salary range of their position will receive two lump sum payments - at the end of the fall and spring semesters based on 2.44% of the 2018-2019 salary. These lump sum payments will not adjust the base salary for these employees and does not have a reoccurring cost to the District. The cost for the salary adjustment is $195,699 in fiscal year 2019-2020. The reoccurring cost impact is $189,949. These adjustments impact 84 administrative staff members.

The College Executive Team recommends approval of this request. The Personnel Committee will present its recommendation.

ENCLOSURE #16


c. Approval of Part-Time Staff Wages for Fiscal Year 2019-20 (Personnel Committee Recommendation – Action)

The Administration is recommending approval of a 2.44% adjustment to the wages paid to part-time staff. This employee group consists of 390 part-time instructional and support staff members that are not represented by a union. The projected impact of these wage adjustments for FY 2019-20 is $55,570. The Administration recommends approval of this wage adjustment.

The Personnel Committee will present its recommendation.

ENCLOSURE #17


d. Ratification of 2019-20 Base Wage Agreement with the Educational Support Professionals (Personnel Committee Recommendation – Action)

The Administration is recommending a 2.44% base wage increase for eligible support staff employees represented by the Blackhawk Technical College Educational Support Professionals (ESP). As you are aware, collective bargaining is limited to base wages only. We have concluded negotiations and reached a tentative agreement on May 3, 2019.

This wage adjustment will increase the base wage of employees whose wage is within the wage range of their position. Employees whose wage is at or above the top of the wage range of their position will receive two lump sum payments - at the end of the fall and spring semesters based on 2.44% of the 2018-2019 wages. These lump sum payments will not adjust the base wage for these employees and does not have a reoccurring cost to the District. The cost for the wage adjustment is $33,564 in fiscal year 2019-2020. The reoccurring cost impact is $29,284. The ESP represents 35 employees in positions that include: administrative assistants, clerks, and maintenance technicians.

The Administration recommends approval of this tentative agreement.


ENCLOSURE #18


e. Approval of Support Staff Wage Adjustments for FY 2019-20 (Personnel Committee Recommendation – Action)

The Administration is recommending compensation adjustments for support staff individuals whose wage rate is under the wage grade minimum and below midpoint range advancements. The cost for these adjustments in Fiscal Year 2018-2019 will be $18,003. This adjustment impacts 21 support staff members.

The Administration requests approval of this recommendation.


ENCLOSURE #19


f. Ratification of 2019-20 Base Wage Agreement with the Blackhawk Technical Faculty Federation, Local 2308 (Personnel Committee Recommendation – Action)

The Administration is requesting that the Blackhawk Technical College District Board ratify the 2019-2020 tentative agreement reached by Blackhawk Technical College (BTC) and the Blackhawk Technical Faculty Federation (BTFF). As you are aware, collective bargaining is limited to increases on base wages. The negotiation session was held on Tuesday, May 7, 2019. The BTFF Negotiation Team tentatively accepted the Administration proposal of a CPI rate increase of 2.44% for 2019-2020. Notice of approval by the BTFF membership is expected prior to the Board meeting.

This salary adjustment will increase the base wage of employees whose salary is within the projected salary range of their position. Instructors whose salary is at or above the top of the projected salary range of their position will receive two lump sum payments at the end of the fall and spring semesters based on 2.44% of the 2018-2019 salary. These lump sum payments will not adjust the base salary for these employees and does not have a reoccurring cost to the District. The cost for the salary adjustment is estimated at $162,146 in fiscal year 2019-2020. The reoccurring cost impact is $83,426. The BTFF represents 85 instructors.

The Administration recommends approval of this tentative agreement.


ENCLOSURE #20


g. Approval of Special Election Post Employment Benefit Option for FY 2019-2020 (Personnel Committee Recommendation – Action)

During our budget development process, I received a request to consider a proposal for employees nearing retirement to have an incentive to elect early retirement during the 2019-2020 fiscal year which would free up personnel budget expenses. We analyzed the impact of the proposal on the Blackhawk Technical College budget, staffing configuration, and operations. Although we were unable to approve the request, College Leadership investigated other alternatives that aligned with intent of the request. One alternative was to utilize Other Post-Employment Benefits (OPEB) as an incentive for early retirement.

The Administration analyzed program options and sought advice from our legal counsel on acceptable use of the OPEB Trust Fund set-up by the College in November 2007. We found that the OPEB Trust Fund is significantly funded, the funds are limited to payment of post-employment benefits, and funding from the Trust could be used as a special limited-time health insurance continuation incentive option for employees to elect early retirement.

The special election retirement option will enable employees who decide to retire in 2019-2020 to be eligible for one (1) year of employer paid health insurance contribution in addition to the standard program level based on their service years at Blackhawk Technical College. Because the funding will be used from the OPEB Trust Fund, there will be no operational budget cost incurred by the College.

The Administration recommends approval of the Special Election Post Employment Benefit Option for FY 2019-2020.


ENCLOSURE #21 8. New Business a. Outreach Center Annual Report (Information – Dr. Cindy Leverenz)

Blackhawk Technical College offers personal enrichment courses in three outreach sites in Rock and Green Counties as well as Monroe, Milton and Central Campuses. Rock County classes are managed through Central Campus, while Green County classes are managed through the Monroe Campus. One outreach site, Milton High School, has a paid part-time instructor that is also paid a flat, per-semester stipend of $250 for inspecting machinery and performing necessary maintenance. Types of Courses Offered Acrylic Painting Furniture Refinishing American Sign Language Woodworking Photoshop Spanish for Beginners Reupholstery Digital Photography Beginner Beekeeping Custom Greeting Cards Aromatherapy Essential Wine Tasting Knife Skills Essential Oils Welding Enrollment and Offerings Trends: Rock County Fall 2018 Offerings

*1 course cancelled as instructor had emergency surgery

Green County Fall 2018 Offerings

Site: Offered: Run: Cancelled: Run Rate: Scotch Hill Farm 1 1 Monroe High School 2 2 Monroe Campus 7 5 2

Total: 10 8 2 80%

Total 2 Counties Run Rate: 76%

Site: Offered: Run: Cancelled: Run Rate: AMTC – Milton 1 1 Milton High School 3 3 NorthLeaf Winery 3 3 Central Campus 12 7 5*

Total: 19 14 5* 74%

Future Direction

Workforce and Community Development Division (WCD) will continue to offer the popular personal enrichment courses and will explore new topics to expand offerings in both counties. WCD will strategically plan for the new offerings throughout the year while partnering with additional sites to attract a wider population. Additional marketing efforts will be implemented ensure participation in personal enrichment courses and professional development seminars.

ENCLOSURE #22 8. New Business

b. Fall 2018 Student Success Data (Information – Dr. Jon Tysse)

The student success report from the Fall 2018 semester is attached. Overall, Blackhawk Technical College (BTC) continued to enjoy high levels of success for college and pre-college courses. Also attached is the Flexible Learning Initiatives Dashboard for Fall 2017 – Fall 2018. Dr. Jon Tysse, Director of Institutional Research & Effectiveness, will be present to answer questions.

Fall 2018 Student Success 2019

Office of Institutional Research & Effectiveness

Figure 1: Course Success Rates for MATT Courses by Program, Fall 2018

80%

60%

90%

60%

70%

97%

67%

76%

100% 94%

85% 86%

45%

59%

83%

66%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

MATT Course Success Rates, Fall 2018

Figure 1 shows the course success rates (A, B, & C compared to D, F, & W) for MATT courses by program for Fall 2018. The green line represents the average college

level course success rate (74%) at two year colleges calculated from data from the NCCBP.

Source: BbA (Course Success Rates)



Figure 2: Course Success Rates for Health and Public Safety Courses by Program, Fall 2018

82%

88%

76%

90%

83%

91%89%

96% 100%

68%

88%

95%98%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

CriminalJustice (504)

Dental (508) EmergencyMedical

Service(531)

FireTechnology

(503)

HumanServices

(520)

LabTech/Food

Science (506)

LaboratoryAssistant

(513)

MedicalAssistant

(509)

MedicalRecords

(530)

MedicalTerminology

(501)

Nursing(543)

PhysicalTherapy

Assist (524)

RadiologicTechnology

(526)

Heath and Public Safety Course Success, Fall 2018

Figure 2 shows the course success rates (A, B, & C compared to D, F, & W) for Health and Public Safety courses by program for Fall 2018. The green line represents the

average college level course success rate (74%) at two year colleges calculated from data from the NCCBP.




Figure 3: Course Success Rates for Gen Ed and Business Courses by Program, Fall 2018

80%

66% 67% 65%

84%

75%71%

77%

54%

61%

82%

73% 74%69%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Gen Ed & Business Course Success Rates, Fall 2018

Figure 3 shows the course success rates (A, B, & C compared to D, F, & W) for Gen Ed and Business courses by program for Fall 2018. The green line represents the

average college level course success rate (74%) at two year colleges calculated from data from the NCCBP.




Figure 4: Course Success Rates for Pre-College Courses by Program, Fall 2018

47%

62%

68%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Gen College:Comm Skills (831) Gen College:Mathematics (834) Gen College:Reading (838)

Pre-College Course Success Rates, Fall 2018

Figure 4 shows the course success rates (A, B, & C compared to D, F, & W) for Pre-College courses for Fall 2018. The green line represents the average course success

rate (65% for Comm and Reading and 55% Mathematics) at two year colleges calculated from data from the NCCBP.




N Program N Program

69 Accounting (101) 322 Mathematics (804)

83 Agri-Business (006) 7 Mechanical Drafting (421)

161 Automobile-Mechanical (404) 103 Medical Assistant (509)

50 Business Health Services (160) 3 Medical Records (530)

296 Business Management (102) 151 Medical Terminology (501)

86 Combustion Engines (412) 330 Mfg Info Tech Specialist (631)

460 Communication Skills (801) 407 Natural Science (806)

102 Computer Num Control (444) 430 Nursing (543)

126 Computer Software (103) 76 Office Systems/Technology(106)

681 Criminal Justice (504) 60 Physical Therapy Assist (524)

184 Culinary Arts(316) 193 Radiologic Technology (526)

164 Dental (508) 625 Social Science (809)

27 Diesel Heavy Equipment (070) 361 Student Success (835)

195 Early Child Education (307) 26 Supply Chain Mgmt (182)

226 Electric Power Dist (413) 47 Truck Driving (458)

309 Electromechanical Tech (620) 544 Welding(442)

42 Emergency Medical Service(531)

59 Fire Technology (503)

63 Foundations of Education (522)

63 Gen College:Reading (838)

122 Human Resources (116)

161 Human Services (520)

355 HVAC/R (601)

78 Ind Maintenance Mechanic (462)

72 IT-Networking&SysAdmin (150)

73 IT-Software Development (152)

22 Lab Tech/Food Science (506)

63 Laboratory Assistant (513)

69 Marketing&MerchandMgmt (104)

Flexible Learning Initiatives Dashboard, Fall 2017- Fall 2018 2019

Office of Institutional Research and Effectiveness 1

Start Term

Flexible Learning Initiative

Comparative Cohort

Success Rate (Grade of A, B, or C)

Semester #1 Semester #2 Semester #3

Pilot

Cohort

% Change

Pilot

Cohort

% Change

Pilot

Cohort

% Change

MyEdChoice

Supply Chain MGMT Fall 2017 Spring 2018 Fall 2018

Fall 2017 Intro to Supply Chain MGMT Institutional Benchmark

73% (11)

74% -1%

- 74%

50% (8)

74% -24%

Spring 2018 Inventory Management Institutional Benchmark

- 74% - 71% (7)

74% -3%

- 74% -

Medical Admin Coder Fall 2017 Spring 2018 Fall 2018

Fall 2017 Health Insurance Institutional Benchmark

78% (9)

74% +4%

- 74% -

57% (21)

74% -17%

Fall 2017 Med Office Coding 1 Institutional Benchmark

100% (7)

74% +26%

- 74% -

100% (3)

74% +26%

Full Flex

Automotive – Flex Fall 2017 Spring 2018 Fall 2018

Fall 2017 Five Auto Sections Fall 2016

Auto 91% (212)

91% (126)

Flat -

85% (131)

91% (126)

-6%

80% (133)

91% (126)

-11%

Welding - Flex Fall 2017 Spring 2018 Fall 2018

Fall 2017 All Welding Sections Fall 2016 Welding

91%* (475)

88% (154)

+3%

76% (560)

88% (154)

-12%

66% (556)

88% (154)

-22%

Environmental Fall 2017 Spring 2018 Fall 2018

Spring 2018 Intr. Lab Skills Institutional Benchmark

- 74% - 100%

(8) 74%

+26%

Spring 2018 Food & Nutritional Sci. Institutional Benchmark

- 74% - 100%

(8) 74%

+26%

Flexible Learning Initiatives Dashboard, Fall 2017- Fall 2018 2019

Office of Institutional Research and Effectiveness 2

Full Flex

Laboratory Assistants Fall 2017 Spring 2018 Fall 2019

Spring 2018 Adv. Microbiology Institutional Benchmark

- 74% - 100% (15)

74% +26%

- 74% -

Natural Science Fall 2017 Spring 2018 Fall 2019

Fall 2017 Microbiology Institutional Benchmark

- 74% - 80% (10)

74% +6%

- 74% -

Environmental Fall 2017 Spring 2018 Fall 2019

Spring 2018 Intr. Lab Skills Institutional Benchmark

- 74% - 100%

(8) 74%

+26%

- 74% -

Nursing Assistant Fall 2017 Spring 2018 Fall 2019

Spring 2018 Nursing Assistant Institutional Benchmark

- 74% - 87% (15)

74% +13%

- 74% -

Mathematics Fall 2017 Spring 2018 Fall 2019

Spring 2018 Welding Math Institutional Benchmark

- 74% - 75% (12)

74% +1%

100% (3)

74% +26%

Spring 2018 Shop Math I Institutional Benchmark

- 74% - 40% (43)

74% -6%

47% (68)

74% -27%

Spring 2018 Shop Math II Institutional Benchmark

- 74% - 88% (8)

74% +14%

88% (8)

74% +14%

ENCLOSURE #23

8. New Business

c. 2018-19 Strategic Plan Update (Information – Dr. Tracy Pierner)

A year-end report is provided to reflect the current status of Year 2 Strategic Plan initiatives/projects. Gantt Charts are attached for each of the five (5) initiatives: Flexible Learning, Guided Pathways, Organizational Development, Financial Sustainability, and Marketing & Communications. Dr. Tracy Pierner and Executive Team members will be present at the meeting to present highlights of their project teams’ work and accomplishments and answer questions.

FY19 Flexible Learning Atallah

Page 1 of 2Exported on May 9, 2019 9:35:29 AM CDT


FY19 Guided Pathways Landowski




FY19 Organizational Development Gohlke


FY19 Marketing & Communications ThompsonProject Name/Milestones Duration Start Finish Assigned To Others Involved Status % Complete Complete Comments Objective Metrics Do We Have the Data Data Source Metric Status

1 Create & Implement StrategicCommunications Plan

241d 10/08/18 07/15/19 J Thompson Santillan, Koerth, Kablar,Zarth, Mar-Gagula

82%

2Research best practices inMarketing & Communicationsplanning

1d 10/08/18 10/08/18 J Thompson J Santillan, C Koerth, AKablar, M Zarth, G Mar-Gagula

Complete 100%

3Cross-walk plan draft withStrategic Plan to identify gapsin the communication plan


Complete 100%

4 Compose the introduction tothe plan

1d 10/08/18 10/08/18 J Thompson Complete 100%

5Create the 2018-2020 StrategicMarketing and CommunicationsPlan


Complete 100%

6Create year one action plan 27d 01/01/19 01/31/19 J Thompson J Santillan, C Koerth, A

Kablar, M Zarth, G Mar-Gagula

Complete 100%

7Create year two action plan 24d 02/01/19 02/28/19 J Thompson J Santillan, C Koerth, A


Complete 100%

8Evaluate implementation 37d 06/03/19 07/15/19 J Thompson J Santillan, C Koerth, A


Not Started 0%

9 Build Partnerships and Alliances 181d 12/01/18 06/29/19 T McKearn Pierner, CommunityEngagement Team

100%

10

Team kick-off was delayed untilFoundation Director onboard.Initial meeting held in lateDecember. Milestones to bedetermined.

181d 12/01/18 06/29/19 T McKearn Pierner, CommunityEngagement Team

Complete 100%

11 Develop CommunityEngagement Plan


Complete 100%

12 Launch revamped CommunityEngagement Committee


Complete 100%

13Improve Web Tools 122d 10/11/18 03/01/19 J Thompson M Lantta, A Kablar, C Arnold,

S Reik, E Crank, G Mar-Gagula, G Hoffarth

100%

14Identify and define tools 13d 10/11/18 10/25/18 J Thompson M Lantta, A Kablar, C Arnold,


Complete 100%

15Identify current team owners orcontributors

13d 10/11/18 10/25/18 J Thompson M Lantta, A Kablar, C Arnold,S Reik, E Crank, G Mar-Gagula, G Hoffarth

Complete 100%

16Research best practices andidentify desired outcomes


Complete 100%

17Review tools 97d 10/11/18 01/31/19 J Thompson M Lantta, A Kablar, C Arnold,


Complete 100%

18Create a maintenance andaccountability recommendation


Complete 100% The project team has passedthis onto the newly formedWeb Tool ImprovementCommittee

19Identify analytic tools to tracktraffic on various web tools


Complete 100% The Web Tools ImprovementCommittee will take on thistask.


FY19 Financial Sustainability Ranguette




ENCLOSURE #24 8. New Business

d. Review of District Board Policy J-710 – Student Activity Fees and Fund Management (Discussion – Tony Landowski)

One (1) policy is being presented to the Board for review in May:

Policy J-710 – Student Activity Fees and Fund Management – No revisions are recommended for the policy at this time.

Based on input received, action to approve revisions would be scheduled at the June Board meeting.

STUDENT ACTIVITY FEES AND FUND MANAGEMENT J-710

Page 1 of 1 Blackhawk Technical College District 6004 S. County Road G, P.O. Box 5009 Janesville, WI 53547-5009

A student activity fee may be established under Wisconsin Statutes 38.14(9). The fee will be assessed to all students and used to pay for services and activities that support students. The amount of the student activity fee shall be 7% of the program/tuition fee. In compliance with Wisconsin Statutes 38.12(2), all student activity fees collected shall be deposited in one of the College’s designated depositories and disbursed in accordance with Wisconsin Statute 66.0607(6). It is the responsibility of the College to ensure that all necessary records be created and maintained utilizing appropriate and sound accounting practices and procedures. The College shall ensure that student activity fee accounts and records are examined and disclosed annually as part of the District audit process. According to Wisconsin Statute 38.145, students, in consultation with the President/District Director or designee, and subject to the final disposition of the District Board, have the responsibility for the disposition of student activity and incidental fees. The treasurer of the Student Government Association and a designated College staff person shall co-sign payments for any expenditures from student financial accounts. Ref: Wisconsin Statutes 38.12(2), 38.14 (9), 38.145, and 66.0607(6)

WTCS Policy Manual – Policy 401 Board Policy Adopted: April 17, 1991 Revised: January 16, 2002 Reviewed: September 21, 2005 Revised: January 16, 2008 Reviewed: April 21, 2010 Revised: October 17, 2013; June 21, 2017

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