AGENDA ADVERTISING AND PROMOTION COMMISSION September 15, 2014 2:00 p.m. Fayetteville Town Center I. Call to Order – Ching Mong II. Reports A.Approval of the minutes for August, 2014 B.Financial Report 1. HMR Revenues – Marilyn Heifner 2. Financial Statements 3. Update from City Attorney re: delinquent tax collection efforts – Kit Williams C.Departmental Reports 1. Clinton House Museum 2. CVB 3. Town Center 4. Executive Director D.Agency Report III. Old Business A.Report on Bulldog Classic funding IV. New Business A.Health Reform Impacts on Health coverage – 60 day waiting period V. Other Business VI. Adjourn Executive Session – Personnel Issue
Transcript
AGENDA
ADVERTISING AND PROMOTION COMMISSION
September 15, 2014 2:00 p.m. Fayetteville Town Center I. Call to Order – Ching Mong
II. Reports
A.Approval of the minutes for August, 2014 B.Financial Report 1. HMR Revenues – Marilyn Heifner 2. Financial Statements 3. Update from City Attorney re: delinquent tax collection efforts – Kit Williams C.Departmental Reports 1. Clinton House Museum 2. CVB 3. Town Center 4. Executive Director
D.Agency Report
III. Old Business A.Report on Bulldog Classic funding
IV. New Business A.Health Reform Impacts on Health coverage – 60 day waiting period
V. Other Business
VI. Adjourn
Executive Session – Personnel Issue
ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING August 11, 2014 Commissioners Present: Ching Mong, Matt Behrend, Bobby Ferrell, Justin Tenant, and Hannah Withers Commissioner Absent: Tim Freeman and Matthew Petty Staff Present: Marilyn Heifner, Kate Johnson, Marlo Priest, and Sandra Bennett The meeting was called to order at 2:00 p.m. at the Clinton House Museum by Chairman Ching Mong. MINUTES Moved by Ferrell, second by Tennant to approve the minutes of the June 2014 meeting. FINANCIAL REPORT Marilyn reported that HMR collections for the month were up 1.20% ($230,624) over last July. Year to date $1,560,141 has been collected, a 2.90% increase over last year. Marilyn also presented the financials. Jerri Kuburich has taken a position with Wal-Mart. Candidates for the position are being interviewed. Total current assets are $2,057,719.60 with liabilities of $131,532.89. On the consolidated budget, collections are higher than last year and expenditures are being kept under last year’s actuals. Kit Williams congratulated the Commission on engaging the services of the Bassett Law Firm and Vince Chadick. The City Prosecutor closed 3 of the 36 active HMR tax collection cases for July 2014. Six other cases show a delinquent balance of zero. The Prosecutor’s office collected $2,812.24. REPORTS CLINTON HOUSE MUSEUM May visitors numbered 550. The Museum surpassed the 20,000 visitor mark. Four groups toured the house. The large diseased oak tree in the front of the house was removed by the University and will be replaced this fall. Boy Scout Troop 107 Eagle Scout Graham Mynett has completed reworking the Clinton Trail that spurs off of the Oak Ridge Trail in the Fayetteville Trail System. CONVENTION VISITOR BUREAU Seven groups were tracked in June. The economic impact was $4,198,785 with 2,669 rooms used. Future events booked will be attended by approximately 2,749 people, 1,568 rooms and economic impact of $1,086,199. Inquiries were mailed to 1,231 individuals TOWN CENTER
Collections for the Town Center were up 32%. Sandra is working with SWEPCO on a commercial and industrial energy program for LED lighting for the event rooms at the Town Center. Tile installation will begin on August 9th. EXECUTIVE DIRECTOR Martin Tuller has been hired as Visitor Services Manager. Candidate will be chosen for Accountant this week. At the Town Center, work on retiling began Saturday. We had an unexpected expense of cutting down the doors. Tile on the Kaminsky Fountain is falling off – estimate to repair the tile is $10,000. Special funding – We have received most the special project evaluations from events held in the first half of 2014. Mark your calendars – Bill’s Birthday Celebration on August 18. Fayetteville received Bronze status from IMBA (International Mountain Biking Association). Bentonville received silver. Both communities are working together toward designation as an IMBA Ride Destination – it will be the first in the nation. Golden Age Games had a $2.2 million impact with 800 veterans. They were most impressed with the event and the hospitality of our people. Hannah will be able to stay on the Commission due to the details of her sale of Little Bread Company – she will still be a part owner for 3 1/2 years. We are in the process of reprinting the Trails Guide and will begin work on updating the Historic Walking Tour. AGENCY REPORT Mike Sells reported that the website is doing great and we are driving traffic to it through the paid search ads. The #1 key word is NWA Regional Airport. The agency and Jessica Leonard are working on the SEO’s and optimizing the copy on the website. The organic google traffic in June 2013 was 4,613 and is now 10,532. OLD BUSINESS Contract with Attorney Vince Chadick introduced himself. Commission was asked to approve the contract which is the same as with John Burrow except for the duration paragraph (a shorter notice period to terminate the relationship) and a lower fee. Motion to approve the contract as presented by Ferrell, second by Withers. Motion carried.
NEW BUSINESS A. Hiring of an additional event manager for the Town Center.
Moved by Tennant, second by Behrend to hire additional manager for the Town Center because of additional business. Motion carried.
B. Request for funding of Bulldog Classic – Justin Tennant Because of a change in athletic directors at Fayetteville High School, a funding request for the Bulldog Classic fell through the cracks. Due to extenuating circumstances last year and now looking at more teams and a bigger tournament, Justin Tennant brought forth a request for $10,000. Multiple facilities are available to host this tournament. In 2013, the Bulldog Classic received $6,250. Marilyn pointed out that $4,870 is left in the unallocated funding for 2014. Behrend pointed out that the timing for this tournament is great to hotels. Tennant said having teams here during Lights of the Ozarks was a great incentive to have students look at coming to the UA. Moved by Ferrell, second by Behrend to approve $6,250 for the tournament (and up to $10,000 if Marilyn can find it in the budget). Motion carried. Marilyn will work with the budget to find the additional funding and report back to the Commission in September. OTHER BUSINESS Flag Contest Ferrell asked if the Commission would be interested in sponsoring a contest for a new Fayetteville flag. If interested, the Commission could pass a resolution and send it to the city council. It was agreed to have this as an item on the September agenda. There being no further business, the meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission
Current Year HMR Collected (2120.0912.4101.00) 214,920.52$ Prior Year Collected (2120.0912.4101.01) 881.09$ First Security Investment Interest Revenue (2120.0912.4708.00) 1,126.03$
Total Revenues 216,927.64$
Annual Bond Audit Expense (2120.9120.7602.60) -$ Collection Expense (2120.9120.5333.00) (4,316.03)$ Bank of OK Quarterly Fee (2120.9120.5712.00) (1,125.00)$ Town Center Bond Payment (2120.9120.5712.00) (55,801.58)$ 2012 Property Taxes on Town Center (2120.9120.7602.60) -$
Total Expenses (61,242.61)$
Total Check to A&P 155,685.03$
~ This report represents HMR collections through the end of the month.These figures may include past due amounts.
For month of August 2014Advertising and Promotion Commission
\filename
City of Fayetteville, ArkansasMonthly HMR Tax Collections 2010-2013
2011 2012 2012 2013 2013 2014 2014 Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $179,546 $205,939 14.70% 211,138 2.52% 202,477$ -4.10%
February $158,037 $178,289 12.81% 187,562 5.20% 203,022$ 8.24%
March $169,093 $201,015 18.88% 213,526 6.22% 213,212$ -0.01%
April $187,976 $217,840 15.89% 228,865 5.06% 230,939$ 0.01%
May $188,149 $203,966 8.41% 228,289 11.93% 236,098$ 3.42%
June $205,700 $222,062 7.95% 218,829 -1.45% 243,770$ 11.40%
July $205,438 $214,750 4.53% 227,971 5.79% 230,624$ 1.20%
August $189,839 $202,624 6.73% 206,873 2.10% 215,802$ 4.32%
September $195,427 $215,653 10.35% 226,103 4.85%
October $214,713 $241,017 12.25% 243,129 0.01%
November $203,529 $210,335 3.34% 231,456 10.04%
December $202,027 $208,518 3.21% 210,064 0.74%
Total $ $2,299,473 $2,522,008 9.68% $2,633,805 4.43% 1,775,943$ 3.01%
Aug 31, 14
ASSETSCurrent Assets
Checking/Savings09500 · Cash
10000 · CVB Cash in Register 100.0010050 · TC Cash on Hand 200.0010100 · CHM Cash In Register 100.0010200 · Arvest A&P General #4856 3,328.5010300 · 1st Security A&P General #8714 25,795.4510400 · 1st Security Fayetteville TC 125,291.0510500 · 1st Security Clinton House 15,303.4710600 · 1st Security CVB # 8730 17,135.5010700 · Arvest Payroll Account #4636 13,341.68
FROM: Kit Williams, City Attorney ÓlCDATE: September LL, 2014
RE: Overdue HMR collection efforts
The City Prosecutor reports on34 active Hotel, Motel and Restaurant
overdue tax collection cases for August 201-,4. None of the cases were
closed. Seven cases showed a delinquent balance of zeto, but were still insome phase of prosecution. The City Prosecutor's Office collected fi941.64
in overdue HMR taxes in August. The total amount through ]uly is
$3O5s2.68.
Clinton K. fc,nes - City Prosecu-torEríirn Thomas - Deput3'Citv Froseculc¡v
F"4ane-lv Finklea - C}{hce Aclministr¿¿torp rûse c utor @rfà¡'ettevi ll e - irr. goç
LlEprcs ûF Tr{E Cr:r'v Fposecuron.
MEMO
TO:
F'ROM:
DATE:
RE:
l.
IC WilliamsX'ayetteville City Attorney
Casey JonesFayetteville Cify Prosecutor
September 2,2014
Status of Active HMR cases
* When a Criminal Summons is issued for a violation and the Defendant subsequentþ pays the delinquent balancethe Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if theDefendant is still current and not in violation.
2.
J.
4.
5.
6.
7.
Aquafire Restaurant& BistroBusiness Closed
Bariola's PizzaBusiness Closed
BuckNekkid BBQ
Bucks of Asia
Café Delta SoulBusiness Closed
Dickson Sfeet Social Club
Domino's PizzaBusiness Closed
Sherri D. Simpkins
Mark E. Howard
Florentino Sanchez Jr.Marcy L. Zahm
Quyen T. Ho
Michael L. Vaughn
StephenJ. SchleiffDaniel C. Sellers
Lloyd W. Hardison
Active Criminal SummonsDelinquent Balance: $4,039.00
Trial Date: 9ll0ll4Delinquent Balance: $1,490.00
Active Criminat SummonsActive Criminal SummonsDelinquent Balance: No Forms
Active Criminal SummonsDelinquent Balance: No Forrrs
Paid: -0-Delinquent Balance: $1,006.1 I
Active Criminal SummonsActive Criminal SummonsDelinquent Balance: No Forms
23. Shanghai Chinese andChina GardenBusinesses Closed
24. Shipley Donuts
25. Sipamouane Twin KitchenBusiness Closed
26. Sprine Rolls
27. Stolen Glass
28. Stone Pony
29. Sumo Sushi & SteakBusiness Closed
30. Taste Bar & Grill
31. Tim's Pizz,a(North)Business Closed
32. Uncle Gaylord'sBusiness Closed
33. \MOV/ Japanese BistroBusiness Closed
Hsiao L. J. Shen
Sou Sokunthea
Jeffiey Siparnouane
Luke N. Nguyen
TheaA. Morrill
V/illiam E. Gran
Seung H. KangJong P. Park
Sheryl D. Edwards
Michael A. Stephens
Hiram F. Brandon
Chong N. Kim
Active Contempt of CourtDelinquent Balance: $3,090.00
Active Criminal SummonsDelinquent Balance: No Forms
Active FTAS \tr/anantDelinquent Balance: No Forms
Active Criminal SummonsDelinquent Balance: -0-
Active Criminal SummonsDelinquent Balance: No Forms
Active Criminal SummonsDelinquent Balance: $71 5.90
Active Criminal SummonsActive Criminal SummonsDelinquent Balance: No Forms
Active Criminal SummonsDelinquent Balance: No Forms
Active Criminal SummonsDelinquent Balance: -0-
Active ContemptDelinquent Balance: $508. 12
Active FTA WarantDelinquent Balance: 92,527.00
Active Criminal SummonsDelinquent Balance: -0-
34. WS BBQ William H. Car
TOTAL: S941.64
CLINTON HOUSE MUSEUM
MONTHLY REPORT AUGUST 2014 The Clinton House Museum had a total of 545 visitors in August.
MUSEUM ACTIVITIES AND EVENTS: August 2nd – GROUP TOUR – UofA 4-H Club Reunion – 30 visitors August 5th – GROUP TOUR – UofA German Fulbright Scholars – 45 visitors August 11th – MONTHLY MEETING – Fayetteville A&P Commission – 21 attendees August 16th – President Clinton’s 68th Birthday Celebration –The museum offered free admission all
day, a barbeque lunch from 11am-1pm, and President Clinton’s favorite snacks – moon pies, peanuts, and RC cola, and of course, birthday cake. Guests were able to sign the former President’s birthday card and share their favorite personal “Bill” stories.
August 19th – President Clinton’s 68th Birthday – free admission
Coordination Fred Pyor Receptions Veterans Association meetings Roots Festival
Event List:
� August 1 – Fred Pryor � August 19 – Veterans Administration � August 2 – Hill Reception � August 23 – Kendrick Fincher Foundation � August 5 – Veterans Administration � August 26 – Roots Festival Installation � August 6 – Veterans Administration � August 27 – Veterans Administration � August 7 – Veterans Administration � August 28 – Roots Festival Set Up � August 8 – Fred Pryor Seminar � August 29 – Roots Festival � August 16 – Guevara Reception � August 31 – Roots Festival � August 17 – New Life Church
Event Breakdown
Social – 40% Corporate – 47% Non-profit – 13%
September 10, 2015
TO: Fayetteville A & P Commission
FROM: Marilyn Heifner, Executive Director
RE: Insurance and Health reform impacts
First of all, I am thrilled to report that our insurance renewal plan for the next 12 months with United Health Care for employees came in -‐2.3% lower than our premium for last year ($7,817.23 per month vs $7,638.49 per month). United Health Care is required to make changes to benefit plans to comply with the Affordable Care Act (ACA). The change which affects us is the following:
90 day waiting period – Employers will need to offer new employees health benefit coverage on or before Day 90 of their employment. The 90-‐day Waiting Period limits apply to all Group health plans for the plan year on or after Jan. 1, 2014.
IMPACT: Our current policy is a below:
Insurance Benefits
The Fayetteville Advertising and Promotion Commission provides health insurance, dental insurance, and life insurance ($25,000) to eligible employees. This benefit is available on the first of the month after 90 days of continuous employment. The cost of these benefits is an important part of each eligible employee's compensation package.
In order to be in compliance with the Affordable Care Act, we need to change our policy so that it states: This benefit is available on the first of the month after 60 days of continuous employment.
![[Ching] drawing](https://static.documents.pub/doc/80x56/55a2e8151a28ab95078b46a5/ching-drawing.jpg)
