HELIX WATER DISTRICT Setting Standards of Excellence in Public Service AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS Wednesday, February 3, 2016 - 2 p.m. 7811 University Avenue, La Mesa, CA 91942-0427 Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call Board Secretary Sandra L. Janzen at (619) 667-6232 for assistance so the necessary arrangements can be made. OPEN MEETING 1 . Call to Order Call Meeting to Order and Roll Call 2. Invocation Invocation and Pledge of Allegiance - Director Hedberg 3. Agenda Approval Approval of Agenda (Additions and/or Deletions) PUBLIC COMMENTS 4. Public Comments Opportunity for Members of the Public to Address the Board on any Item under the Subject Matter Jurisdiction of the District Public Comment Procedure: This is the time set aside for those wishing to address the board on matters not on the posted agenda which are under the subject matter jurisdiction of the district. No action may be taken by the board except to set the matter presented for the next regular board meeting. State your name, topic and provide the secretary with a request to speak form so you can be properly included in the consideration of the item. Please limit your comments to three minutes so all who wish to speak can be heard. The board is not permitted during this time to enter into a dialogue with the speaker.
Transcript
HELIX WATER DISTRICT Setting Standards of Excellence in Public Service
AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS
Wednesday, February 3, 2016 - 2 p.m. 7811 University Avenue, La Mesa, CA 91942-0427
Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call Board Secretary Sandra L. Janzen at (619) 667-6232 for assistance so the necessary arrangements can be made.
OPEN MEETING
1 . Call to Order Call Meeting to Order and Roll Call
2. Invocation Invocation and Pledge of Allegiance - Director Hedberg
3. Agenda Approval Approval of Agenda (Additions and/or Deletions)
PUBLIC COMMENTS
4. Public Comments Opportunity for Members of the Public to Address the Board on any Item under the Subject Matter Jurisdiction of the District
Public Comment Procedure: This is the time set aside for those wishing to address the board on matters not on the posted agenda which are under the subject matter jurisdiction of the district. No action may be taken by the board except to set the matter presented for the next regular board meeting. State your name, topic and provide the secretary with a request to speak form so you can be properly included in the consideration of the item. Please limit your comments to three minutes so all who wish to speak can be heard. The board is not permitted during this time to enter into a dialogue with the speaker.
Regular Board Meeting Helix Water District Wednesday, February 3, 2016 - 2 p.m Page2
CONSENT AGENDA
5. Consent Agenda (Acted on as One Item Unless Withdrawn by Request of a Board Member or a Member of the Public)
a) Ratify Checks Operating Account Checks Submitted for Ratification:
i. List Dated January 19, 2016 ii. List Dated January 26, 2016
b) Per Diem Claims Memorandum Dated February 3, 2016, from the Board Secretary Submitting Expense and Per Diem Claims for Approval
c) Minutes The Board Approve the Minutes of the Regular Board Meeting of January 20, 2016 and the Committee of the Board/Regular Board Meeting of January 27, 2016.
d) Attendance Consideration The Board Approve the Following Attendance Consideration:
i. Dry, Wet or Average? The Challenges for Water Project Operations Briefing February 23, 2016 at 9 a.m. Sacramento Convention Center
ACTION ITEMS
6. Notice of Completion The Board Adopt Resolution 16-04 Declaring Construction Complete and Authorize Filing a Notice of Completion for the Treatment Plant Screw Pump Coating Improvements Project, Work Order 4446
7. Notice of Completion The Board Adopt Resolution 16-05 Declaring Construction Complete and Authorize Filing a Notice of Completion for the Boardroom Audio Visual Improvements Project, Work Order 4529
Regular Board Meeting Helix Water District Wednesday, February 3, 2016 - 2 pm Page 3
8. Appropriation The Board Appropriate Funds in the Amount of $109,000 from Schedule 64, Item 21 of the Fiscal Year 2015-16 Capital Budget to Replace Filter Effluent Valve Actuators at the R.M. Levy Water Treatment Plant, and Authorize the Sole Source Purchase of the Filter Effluent Valve Actuators from Rotork Controls Inc. in the Amount of $84, 188
DISCUSSION
A. President's Report
i. Comment from the Public Regarding District Staff
B. Directors' Comments and Reports on Meeting(s) Attended
C. General Manager's Report
i. Review of Future Agenda Items
D. General Counsel's Report
CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code §54957) Title: General Manager
ADJOURNMENT
All public records relating to an agenda item on this agenda are available for public inspection at the time the record is distributed to all, or a majority of all, members of the board. Such records shall be available at the district office located at 7811 University Avenue, La Mesa, California.
Certification of Posting
I certify that on January 29, 2016, I posted a copy of the foregoing agenda near the regular meeting place of the Helix Water District Board of Directors, said time being at least 72 hours in advance of the meeting of the board of directors (Government Code §54954.2).
Executed at La Mesa, California, on January 29, 2016
HELIX WATER DISTRICT REPORT CD002
CHECK REGISTER FOR CHECKS 175473 THROUGH 175544
01/19/16 16:40:24
CHECK VENDOR NO. NO.
175473 11295 175474 11483 175475 7615
175476 175477 175478 175479 175480 175481
VENDOR NAME ABHE & SVOBODA INC. ROBERT ALM JR ALPINE ROCK & BLOCK
11468 ANTON ANZ 11470 LAURA ASHLEY 11463 HAITHAM ASKARD 11481 RALPH BETTIS 10483 BHS MARKETING LLC 7163 BIG ROCK SPORTS, LLC
175482 587 BOARD OF EQUALIZATION
175483 11477 MARI BROWN 175484 7493 CHRISTIAN WHEELER ENGINEERING
-DEPOSIT REFUND -DEPOSIT BAL REFUND -DEPOSIT REFUND -DEPOSIT REFUND
312 HACH COMPANY 11451 ALAN HAYES 1655 HELIX WATER DIST PETTY CASH
10155 INFOSEND, INC
7229 9022
11290 11479 11474 8163
11482 11467 11466 11480
JR FILANC CONSTRUCTION J&M BAIT DISTRIBUTORS KLEINFELDER INC. MELAD LOUIS JESSICA LUDWIG MATHESON TRI-GAS INC. REYNA ORTIZ MENDOZA DICK MILLER INC JAMES MILLER NARCISA MOORE
11448 PEPPERWOOD PARK LLC 11459 DAVID POMERANZ 11476 LINDA POOL 11464 HARVEY PORTER 11473 JAMIE RHINE 11449 ROCKPORT HEALTH CARE SERVICES 11457 DANIEL RUSSELL 11450 AESHAA SALMAN
26 SAN DIEGO GAS & ELECTRIC
7963 S.C. VALLEY ENGINEERING INC.
11462 ELIZABETH SCUDDER 11475 KERRY SHEEHAN 11465 HERMAN SIGALA 11485 LINDA SMITH 10582 SONSRAY MACHINERY LLC
-DEPOSIT REFUND -DEPOSIT REFUND -DEPOSIT BAL REFUND -DEPOSIT REFUND -DEPOSIT BAL REFUND -DEPOSIT REFUND -DEPOSIT REFUND -DEPOSIT REFUND -01315/2927 BANCROFT -90253/AVOCADO-NW CO -90907/4402 AD ASTRA -90909/4402 AD ASTRA -97403/4841 NEBO DR -99250/3051 MAIN ST -01929/NINA& S.MIGUE -03321/NSOLIVE-BNCRF -04003/8005 PALM ST -28304/MT.HLX E/0 1. -28305/4899 MT.HELIX -28358/4595 NEBO DR -30642/9810 LEMON AV -30774/VALENCIA S/0. -34342/6930SAN MIGUE -34508/1151 1/2 PINE -35041/4980 MT HELIX -38190/NE COR WASH&V -40636/1098 W RENETT -47452/9661EL GRANIT -47455/9661EL GRANIT -49603/3501 MAIN ST -49684/110 CAJON VIE -53821/3820CSTA BELL -55257/7811UNIV AV H -56024/9601 IVY ST -58630/9121 SPICE ST -68508/1298 1/2LXNGT -83540/7811UNIVERSIT -87254/3706 S CORDOB -88210/4165 W ARRIET -FINALPMT/W02578 -PROGPMT#2/W04443 -DEPOSIT REFUND -DEPOSIT REFUND -DEPOSIT REFUND -DEPOSIT REFUND REPR HYDR LEAK/#E38
PAGE 3
CHECK AMOUNT
7/744.00
2,010.00
118.56 337.00 48.42
232.80 21.85
41744.24 268.84 310.00
21,317.40
237,088.69
297.76 406.68 121.36 91.10
555.75
REPORT CD002 01/19/16 16:40:24 HELIX WATER DISTRICT
BRIAN TWOHEY -DEPOSIT REFUND NEIL UNDERWOOD -CLOSING BAL REFUND US HEALTHWORKS MEDICAL GRP PC PRE-EMP TEST (1) KAREN WEBB -DEPOSIT BAL REFUND CARLOS YERENA -DEPOSIT REFUND THE SOCO GROUP, INC. RED DYE DIESEL THE SOCO GROUP, INC. PROPANE DIESEL POWER INC. REPR OIL LEAK/U#17 DIESEL POWER INC. REPR DEFROSTER/U#50 DIESEL POWER INC. REPLC AIR COMPRSS/8 DIESEL POWER INC. SVC AIR DRYER/U#47 BOOT WORLD SAFETY SHOES-D.MOOR INFORMATION TECHNOLOGIES INTNL COGNOS REPT/OCCUPAN GREENBRIER LAWN&TREE EXPERT CO LANDSCAPE MAINT12/1 GREENBRIER LAWN&TREE EXPERT CO ADDL IRRIG/LANDSP-P ACWA/JPIA -BC/DELTA/VSP 2/2016 IRON MOUNTAIN-OFFSITE DATA TAPE STOR/TRANS12/1 A.O. REED & CO SNAKE VENT/AO 3RDFL A.O. REED & CO INSTALL GAS LINE/CU DUNBAR ARMORED INC. ARMORED SVC 1/16 AGRICULTURAL PEST CONTROL PEST CNTRL-ADM 1/16 ORACLE AMERICA, INC SW LIC & SUPP/QTR3 WATCHLIGHT CORPORATION SECURITY ENHANCE/AO SAN DIEGO CO WATER AUTHORITY -CAPACITY CHG-4TH QT WORKFORCE STRATEGIES INC. TP TEMP-WK END 1/9 WORKFORCE STRATEGIES INC. CSR TEMPS-WK ENDl/9 JCI JONES CHEMICALS INC CHLORINE 1/15/16 WEBER SCIENTIFIC AUTOCLAVE STERILIZN VWR INTERNATIONAL, INC. SLIDE COVERSLIPS AIR TREATMENT CORPORATION COOLG TOWER/OC HVAC THE SOCO GROUP, INC. FUEL PURCH 1/4-1/10 HD SUPPLY WATERWORKS, LTD. 3/4"BRASS NO-LEAD DEARBORN NATIONAL LIFE -GRP F018836 LIFE/LT QUEXION SDWAS.COM HOST 2/16 COUNTY OF SAN DIEGO ENCRCHMNT PRMT/NOVl CINDY ZIERNICKI REIMB-VERIZON CHARG WATER EDUCATION FOUNDATION MEMBERSHIP DUES-201 UNIVERSAL PIPELINE INC. -PROGPMT#ll/W02579 UNIVERSAL PIPELINE INC. -PROGPMT#4/W04239
BILL SPIELER SPOK INC. SYCAMORE LANDFILL TIRE CENTERS, LLC
GRAND TOTAL
PAGE 4
CHECK AMOUNT
160.20 75.12
844.94 507.19
158.74 49.73 66.00
216.45 163.86
1,672.06 10.09
543.56 724.68
1,890.21 414.83 136.69
1,615.00 6,330.00
54.49 250,434.29
233.07 618.50 982.00 347.97 55.00
656.13 728.00
265,920.00 840.00
1,792.00 5,938.80
177.07 60.47
46,655.00 345.51 34.83
8,164.42 75.00
7,414.40 6.97
2,500.00 74,057.19 47,690.15
1,281,523.13
HELIX WATER DISTRICT REPORT CD002 01/26/16 16:38:58
SCH DIST BUS TRANS: 10/28/15 -OVPYT-1128 MARLINE# -DEP BAL-1164 N 2ND CALIBRATION GAS DELIVERY CHG OFFSET GRANITE 3/4" CONCR/ASPHT SEPARAT CONCR/ASPHT SEPARAT CONCR/ASPHT SEPARAT CONCR/ASPHT SEPARAT
7227 GE CAPITAL 450 GRAINGER
6103 HOFFMEYER COMPANY INC. 10104 HUDSON SAFE-T-LITE RENTALS
5946 5009
10155 10141 8235 6074 9022 840
11490 11496 9823
10360
IDEXX DISTRIBUTION INC. INDUSTRIAL RUBBER SUPPLY, INFOSEND, INC INFOSEND, INC. INVENSYS SYSTEMS INC ITRON, INC. J&M BAIT DISTRIBUTORS LA MESA-SPRING VALLEY SYLVIA LANG NORMAN LEGGIO MAG SYSTEMS, INC. MARK R.TURVEY EQUIPMENT
9447 MCLEOD TRUCKING
PAGE 2
CHECK AMOUNT
302.74 9,867.38
120.59 5,550.00
647.00
429.40 1,070.14
1,836.47 307.67
4,606.82 13,102.57 1,395.96 6,915.16
280.26 328.00 10.44 45.59
378.80 1,416.40
17,781.81
HELIX WATER DISTRICT REPORT CD002
CHECK REGISTER FOR CHECKS 175545 THROUGH 175619
01/26/16 16:38:58
CHECK VENDOR NO. NO. VENDOR NAME
175595 175596 175597 175598 175599 175600 175601
5056 MIRAMAR BOBCAT, INC 741 MINE SAFETY APPLIANCES CO
11121 N HARRIS COMPUTER CORPORATION 5240 NEWARK ELEMENT14
11499 NU-LINE TECHNOLOGIES LLC 6952 OTIS ELEVATOR CO 8301 PAYTON TRUE VALUE HARDWARE
175602 11170 PENSKE FORD
175603 175604 175605 175606 175607
175608 175609 175610 175611 175612
9873 REPRO MAGIC INC II 8640 SANTEE SCHOOL DISTRICT
11500 SE PIPE LINE CONSTRUCTION 4907 SHAPE PRODUCTS 5317 SHARP REES-STEALY MED GROUP
11493 SOS MANAGEMENT 5623 THE SAN DIEGO UNION-TRIBUNE 8173 US BANK TREASURY MGMT SVCS
FRANCHISE TAX BOARD STATE DISBURSEMENT UNIT EL CAJON FEDERAL CREDIT UNION CA PUBLIC EMPL RETIREMENT SYS CA PUBLIC EMPL RETIREMENT SYS CA PUBLIC EMPL RETIREMENT SYS (STATE TAX AUTOMATIC E.F.T.) (FEDERAL TAX AUTOMATIC E.F.T.) EMPLOYEE ASSOCIATION F ICMA-RC 457-305588 ICMA-RC 401-108900 OPER CTR CONTR CLUB OFFICE CONTRIB FUND TREATMENT PLANT CONTRI KLE SERVICES INC KLE SERVICES INC KLE SERVICES INC WESTAIR GASES & EQUIPMENT INC. WESTAIR GASES & EQUIPMENT INC. WESTAIR GASES & EQUIPMENT INC. WESTAIR GASES & EQUIPMENT INC. DIESEL POWER INC. BOOT WORLD PSOMAS PSOMAS PSOMAS HILL BROTHERS CHEMICAL CO GREENBRIER LAWN&TREE EXPERT CO JENAL ENGINEERING CORPORATION KAISER FOUNDATION CITY OF LA MESA AMERICAN RIGGING & SUPPLY CO STB ELECTRICAL TEST WESTERN HOSE & GASKET CALOLYMPIC GLOVE&SAFETY CO INC MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO R&R INDUSTRIES, INC WORKFORCE STRATEGIES INC. WORKFORCE STRATEGIES INC. AUTOMATIONDIRECT.COM INC WESTAIR GASES & EQUIPMENT INC. VWR INTERNATIONAL, INC. CORELOGIC SOLUTIONS LLC. INDUSTRIAL DISTRIBUTION GROUP INDUSTRIAL DISTRIBUTION GROUP INDUSTRIAL DISTRIBUTION GROUP FIRE ETC
01/26/16 16:38:58
INVOICE DESCRIPTION TAP SADDLE 24"FLANGE GASKETS
-PR DEDUCTION -GARNISHMENT -EL CAJON CR UN -PERS EMPL 8% -PERS -PERS NEW 6.5%
VENDOR NAME IDEAL COMPUTER SOUTH, INC. CDW GOVERNMENT, INC. THE SOCO GROUP, INC. HD SUPPLY WATERWORKS, LTD. EARL VOOGD EARL VOOGD THE MAIL STORE TRACY POWELL CINDY ZIERNICKI HELIX WATER DIST PAYROLL FUND DLT SOLUTIONS, LLC
INVOICE DESCRIPTION OCGIS SVR 2/-4/30/1 DIGITAL ANNOUNCER FUEL PURCH 1/11-1/1 K-SOFT COPPER,TEES REIMB-CONVENTNL OIL REIMB-90DG PIPE BEN CERTIFD MAIL DEC/JA COMPUTER LOAN REIMB-T4 RENEW CERT
-TRANSFER TO P/R SOLARWINDS DB ANALY
GRAND TOTAL
PAGE 5
CHECK AMOUNT 243.93 206.91 353.81
5,392.44 15.11 11.92
523.60 745.92 105.00
311,031.79 1,980.20
1,028,339.54
TO:
FROM:
INITIATED BY:
DATE:
SUBJECT:
HELIX WATER DISTRICT Setting standards of excellence in public service
BOARD REPORT
Board of Directors .\
Carlos V. Lugo, General Manage~
Lisa L. Stoia, Director of Administrative Service~ Sandra L Janzen, Board Secreta~ Donna M. Bonnin, Administrative Asslsl'ant JJ.r- February 3, 2016
Expense and Per Diem Claims Submitted for Approval
Strategic Focus Area:
Fiscal Integrity and Sustainability
a) $ 236.72
b) 200 00
c) 200 00
d) 236.72
e) f) g) h) i) j)
225.00 254.16 259.56 248.76 252.22 25.00
Kathleen Hedberg, expense and per diem, CSDA San Diego Chapter Committee Meeting, 1-12-16, Rancho Santa Fe
- Joel A. Scalzitti, per diem, Lake Jennings Update Meeting Between Board Liaison and Staff, 1-12-16, HWD
Charles W. Muse, per diem, San Diego River Conservancy Meeting, 1-14-16, San Diego
Kathleen Hedberg, expense and per diem, CSDA San Diego Chapter Board Meeting, 1-18-16, Rancho Santa Fe
Council of Water Utilities Breakfast, 1-19-16, Poway: DeAna R. Verbeke, expense and per diem
- Charles W. Muse, expense and per diem Kathleen Hedberg, expense and per diem
- John B. Linden, expense and per diem - Joel A. Scalzitti, expense and per diem
Carlos V. Lugo, expense
s \sandyJ\expense claim forms\2016\020316 docx
HELIX WATER DISTRICT Expense Claim
This expense report meets the requirements of District Policy 9 1-14 and Government Code §53232 2
CLAIM OF. KATHLEEN HEDBERG FROM January 12, 2016
(date) EVENT CSDA SAN DIEGO CHAPTER COMMITIEE MEETING
LOCATION SANTA FE IRRIGATION DISTRICT, RANCHO SANTA FE, 9 00 AM
PER DIEM & MILEAGE PER DIEM 1 DAYS@ $200 00= __ ""'$2=-.:0:...:0'--'0:...:0'----- MILEAGE 68 MILES@ $0 54= __ -'-$_36_72 __ TOTAL PER DIEM+ MILEAGE $ __ ___::,$=23=-=6:....:.7-==.2 (1)
$ ~$2=3~6~72=---- The undersigned makes the foregoing claim against the Helix Water District, states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said District and 1n pursuance of the duties of claimant, and that said claim is presented m good faith and has not heretofore been paid
Approved for payment by Board action this ____ day of , 2016
~~(~\Q_cx:;!{-~
Claimant (signature) 1/20/2016
{date)
Secretary, Helix Water 9~1ctl /{ / J.~ Received for agenda I CL L1 ~ lJ1_ '--'-7-1----+, ---'----------"---++--'f- (A TI ACH RECEIPTS TO CLAIM) LA Effective 01/01/16
Dept Head or General Manager (signature) (date)
ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT /DATE
(Irutral) ,:av (date)) }2-1jJ{g $ _
$-----~~------ $ ~Lt,,=----~
HELIX WATER DISTRICT Expense Claim
This expense report meets the requirements of District Policy 9 1-14 and Government Code §53232 2
CLAIM OF JOEL A SCALZITTI FROM January 12, 2016 to _
(date) (date) EVENT LAKE JENNINGS UPDATE MEETING BETWEEN BOARD LIASON AND STAFF
LOCATION HELIX WATER DISTRICT ADMINISTRATION OFFICE, 3 30 pm
PER DIEM & MILEAGE PER DIEM 1 DAYS@ $200 00= _ ___:$,:_::2:..::0--=-0--=0--=-0-- MILEAGE MILES@ $0 54= __ ___,$ 0---'0---0 __ TOTAL PER DIEM+ MILEAGE
The undersigned makes the foregoing claim against the Helix Water Distnct, states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said District and in pursuance of the duties of claimant, and that said claim rs presented m good faith any h s not retofor een 1d
$ $~2=--=0--=-0--=-00=----
Approved for payment by Board action this ____ day of , 2016
(ATTACH RECEIPTS TO CLAIM) LA Effective 01/01/16
ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT /DATE
This expense report meets the reqrnrements of District Policy 9 1"14 and Government Code §53232 2
CLAIM OF CHARLES W MUSE FROM January 14, 2016
(date) EVENT SAN DIEGO RIVER CONSERVANCY MEETING
LOCATION COUNTY OF SAN DIEGO ADMINISTRATION CENTER, SAN DIEGO, 2 00 PM
to _ (date)
PER DIEM & MILEAGE PER DIEM 1 DAYS @ $200 00= __ $-'-2'--'-0..:...0"""0..:...0 __ MILEAGE MILES@ $0 54= __ ....,$:.::0...::0:..=0 __ TOTAL PER DIEM+ MILEAGE $ __ ____,$..::::.20.:;..;:0....:0c..=.0 (1)
EXPENSE PAID BY CLAIMANT·
SUN MON TUE WED -THU FRI SAT ~
~T!)TAL 1/14 " ~
Breakfast $0 00
Lunch $0 00
Dinner $0 00
Lodmng $0 00
Airfare $0 00
Ground Trans $0 00
Parkmc $0 00
Bellman Tips $0 00
LESS Cash Advances Prepaid Spouse Expenses Transportation Meals Miscellaneous
TOTAL TO BE PAID CLAIMANT (1+2-3)
$ $000 (2) $ $200 00 (1+2)
$000 < $000 > (3)
~ffi~ PO# $ $200 00 ./
CLAIMANT EXPENSE: PREPAID or CHARGED ON HWD CREDIT CARD
Registration Transportation Lodging Meals
Parking Transportation Lodging Meals
Credit Card PO#
Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ ._,;..$0;:._0.:;._;:0 (4) SUMMARY:
Per Diem and Mileage Claimed (Gross) Expense Paid by Claimant Claimant Expense Prepaid/Charged
$ ~$2_0_0~0~0 _ The undersigned makes the foregoing claim against the Hehx Water District, states that the money claimed was actually expended and/or the mileage stated was actually traveled on behaf of said District and m pursuance of the duties of claimant, and that said claim ts presented m good faith and has not heretofore been paid
Approved for payment by Board action this ____ day of , 2016 Claimant (signature) (date)
Secretary, Hehx Water Dis J.J_,.. Received for agenda,_.l-/--'---'-1'-----'-"-V"\-'-
Dept Head or General Manager (signature) (date)
(ATIACH RECEIPTS TO CLAIM) LA Effective 01/01/16
ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT /DATE
(Initial) tlllc (date) I }M J I f2 I I $ _
$-----~------- $ .....,_,:...:_ _
HELIX WATER DISTRICT Expense Claim
This expense report meets the requirements of Drstnct Policy 9 1-14 and Government Code §53232 2
CLAIM OF KATHLEEN HEDBERG FROM January 18, 2016
(date) EVENT CSDA SAN DIEGO CHAPTER BOARD MEETING
LOCATION SANTA FE IRRIGATION DISTRICT, RANCHO SANTA FE, 9 30 AM
to _ (date)
PER DIEM & MILEAGE PER DIEM 1 DAYS@ $200 00=_------'$'-=2=--=-0-=--0-=-0-=--0-- MILEAGE 68 MILES@ $0 54= __ ~$_36_72 __ TOTAL PER DIEM+ MILEAGE . $ __ ___:,$=2.::...:36:....:7-=2 (1)
$ =$2=3-=-6~7~2 _ The undersrgned makes the foregorng claim against the Helrx Water Drstnct, states that the money claimed was actually expended and/or the mrleage stated was actually traveled on behalf of said Distnct and rn pursuance of the duties of clarmant, and that sard clarm rs presented m good farth and has not heretofore been pard
Approved for payment by Board action this ___ day of , 2016
$ $225 00 The undersigned makes the foregoing claim against the Helix Water Distnct, states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said D1stnct and in pursuance of !he duties of claimant, and that said claim 1s presented 1n good faith and has not heretoforei paid ,,
Approved for payment by Board action this ?z<f),,.,:ZzA( _,, /) ?'zd~ ~ J /; G ____ day of . 2016 Claimant (signature) (date)
Secretary, Hehx Water Djtrlflt-, '7// f Received for agenda._-'-,,_/_ Y_~L__._1+~'- ~, (ATTACH RECEIPTS TO CLAIM) LA Effective 01/01/16
ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT /DATE
---· HELIX WATER DISTRiCT Expense Claim
Disr :1 Pu!ic; ..) 1 i ~ :J _) - c: I c J~
CLAIM OF CHARLES W MUSE FROM January 19, 2016
(date) EVENT COUNCIL OF WATER UTILITIES BREAKFAST
LOCATION STONERIDGE COUl'ITRY CLUB, POWAY, 7 00 AM
(date)
PER DIEM & MILEAGE PER DIEM 1 DAYS @ $200 00= __ $-'---2_0_0_0_0 __ MILEAGE 54 MILES@ $0 54= __ ~$2_9_1_6 __ TOTAL PER DIEM+ MILEAGE $ $"---2-'2-'--9 -'-16.c_.... __ (1)
EXPENSE PAID BY CLAIMANT:
SUN MON TUE WED THU FRI SAT TOTAL 1/19
Breakfast $0 00
Lunch $0 00
Dinner $0 00
Lodging $0 00
Airfare so 00 Ground Trans $0 00
Parking so 00 Bellman Tips $0 00
LESS Cash Advances Prepaid Spouse Expenses Transportation Meals Miscellaneous
TOTAL TO BE PAID CLAIMANT (h·2·3)
$ $0 00 (2) $ $22916 (1+2)
$0 00 < $000 > (3)
~ PO#
$ $22916
CLAIMANT EXPENSE PREPAID or CHARGED ON HWD CREDIT CARD
Reg1stralion Transportation Lodging Meals $25 00
Parking Transportation Lodging Meals
Credit Card PO#
Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ ~$2_5_0_0 (4)
SUMMARY· Per Diem and Mileage Claimed (Gross) Expense Paid by Claimant Claimant Expense Prepaid/Charged
$ ~$_25_4_1_6 _ The undersiqned makes the foregoing claim against the Helix Waler Drstnct stales that the money claimed was actually expended and/or the mileage staled was actually traveled on behalf of said Drstnct and m pursuance of !he duties of claimant and that said claim 1s presented m good faith and has not heretofore been paid
Approved for payment by Board action this ____ day of 2016 Claimant (signature) (date)
Secretary Helix Water I net/ Received for agenda__,+-_,__-+-_,__,.__...__,
Dept Head or General Manager (signature) (date)
(ATTACH RECEIPTS TO CLAIM) LA Effective 01/01/16
ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT /DATE
The undersigned makes the foregoing claim against the Hehx Water District, states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said Drstnct and In pursuance of the dunes of claimant, and that said claim 1s presented m good faith and has not heretofore been paid
. $ $~2_5_9_56 _
Approved for payment by Board action this ____ day of , 2016
(ATIACH RECEIPTS TO CLAIM) LA Effective 01/01/16
Dept Head or General Manager (signature)
ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT /DATE
$ $~2 ..... 4_8 "-76'---· The unders19ned makes the fore9om9 claim against the Helix Water D1stnc1, states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said Dtstncl and in pursuance of Iha dunes of claimant and that said claim ts presented m good fallh andna&-(10t her".!,ofora been p~
Approved for payment by Board action this .-l1: >, 'I .1£. /£ ==- day of , 2016 Claimant ,srgn1iture'1./ -~~- _,,,/
(ATTACH RECEIPTS TO CLAIM) LA Effective 01/01/16
I - . /-f-/(C, (date)
Dept Head or General Manager (signature) (date)
ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT /DATE
(Initial) _CJJl_2_ (date). $~~------~--~
~=====b======-
HELIX WATER DISTRICT Expense Claim
This expense report meets the requirements of District Policy 9 1-14 and Government Code §53232 2
CLAIM OF JOEL A SCALZITTI FROM January 19, 2016
(date) EVENT COUNCIL OF WATER UTILITIES BREAKFAST
LOCATION STONERIDGE COUNTRY CLUB, POWAY, 7 00 AM
PER DIEM & MILEAGE PER DIEM DAYS@ $200 00= __ $~2_0_0 _00 __ MILEAGE 50 4 MILES@ $0 54= __ -'-$2_7_2_2 __ TOTAL PER DIEM+ MILEAGE
(date)
$ $,__2 __ 2_7_22 (1)
Breakfast $0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$0 00
$ $0 00 (2) $ $227 22 (1+2)
$0 00 < $0 00 > (3)
PO# (JA $ $22722 ~
Lunch
Dinner
Lodging
Airfare
Ground Trans
Parking
LESS Cash Advances Prepaid Spouse Expenses Transportation Meals Miscellaneous
TOTAL TO BE PAID CLAIMANT (1+2-3)
Bellman Tips
CLAIMANT EXPENSE:
Registration Transportation Lodging Meals
PREPAID
$25 00
or CHARGED ON HWD CREDIT CARD Parking Transportation Lodging Meals
Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT
Credit Card PO#
SUMMARY:
$ ~$2_5_0_0 (4)
Per Diem and Mileage Claimed (Gross) Expense Paid by Claimant Claimant Expense Prepaid/Charged
This expense report meets the requirements of Distnct Policy 9 1-14 and Government Code §53232 2
Name: Carlos Lugo
Activity Name I Event Name: Council of Water Utilities
Date of Activity: January 19, 2016 City: Poway
A What was the total cost of the activity/event (registration, meals, parking, etc.)? Please itemize costs below:
Breakfast Fee $25.00
TOTAL: $ 25.00
B. Did you spend your own money, which was, or will be reimbursed (meals, parking, etc.)? If "yes", how were you, or how will you be reimbursed?
Yes D No D D Petty Cash Date Received:
D Operating Check P 0. Number
Date- ________
(Please return this form to Secretarial)
0 Form 404 (Fill-In Version Created 9/12/03/la) Revised 04/10/08 J
HELIX WATER DISTRICT Setting standards of excellence in public service
MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS
Wednesday, January 20, 2016 - 2 p.m. 7811 University Avenue, La Mesa, CA 91942-0427
1. President Verbeke called the regular board meeting to order at 2 p.m. The roll call showed a quorum of the board present: Directors Verbeke, Muse, Hedberg, Linden and Scalzitti. At 2:22 p.m. Director Hedberg left the boardroom. At 2:27 p.m. Director Hedberg returned to the boardroom and excused herself from the meeting due to a family emergency. A quorum of the board remained present.
Staff present: Lugo, Stoia, Tomasulo, Hayman, Umphres, Bryant, Janzen, Curtis, Ross, Uhrhammer, Olney, Lawler, Herrera, Lunde, Schipper and Annett. General Counsel Elizabeth W. Hull was also present.
Others present: None.
2. President Verbeke gave the invocation and led the Pledge of Allegiance.
3. General Manager Carlos V. Lugo reported there were no additions or deletions to the agenda. The agenda was approved unanimously.
Motion: Second:
Scalzitti Hedberg
4. President Verbeke provided opportunity for members of the public to address the board on any item under the subject matter jurisdiction of the district. There was no one to be heard.
President Verbeke adjourned the meeting to Closed Session at 2:03 p.m.
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code §54956.9(d)(2) Number of Cases: 1
President Verbeke adjourned closed session at 2:12 p.m. and reconvened open session at 2:13 p.m.
General Counsel Elizabeth W. Hull stated no reportable action was taken during closed session.
Regular Board Meeting Minutes - January 20, 2016 Page 2
5. The consent agenda was approved unanimously.
Motion: Second:
Linden Scalzitti
a) The following operating account checks submitted for ratification were approved:
i. list dated January 5, 2016 ii. list dated January 12, 2016
b) Memorandum dated January 20, 2016, from the board secretary submitting expense and per diem claims was approved.
c) The board approved the minutes of the regular board meeting of January 6, 2016.
d) The board rejected a claim in whole filed by Amerio Law Firm on behalf of Christine Anderson in the amount of more than $25,000 for injuries allegedly sustained at Harry Griffen Park.
6. The board reviewed the San Diego Local Agency Formation Commission 2015 Special Districts ballot and voted for two time extensions for regular LAFCO special district members. The motion carried unanimously.
Motion: Second:
Scalzitti Hedberg
7. The board adopted Resolution 16-03 declaring construction complete and authorized filing a notice of completion for the repair of the 36-inch concrete cylinder Slaughterhouse Canyon pipeline, Work Order 4691. The motion carried unanimously.
Motion: Second:
Scalzitti Hedberg
ATTENDANCE UPDATED A subsequent attendance was taken at 2:22 p.m. A quorum of members was present to continue the meeting by the following results:
At 2:27 p.m. Director Hedberg returned to the boardroom and excused herself from the meeting due to a family emergency.
Regular Board Meeting Minutes- January 20, 2016 Page3
8. The board appropriated funds in the amount of $40,000 from schedule 64, item 12 of the fiscal year 2015-16 capital budget for the completion of design and bid process for Fletcher Hills 2 pump station replacement, Work Order 4214. The motion carried 4:0.
REPORTS 9. The board received reports for the month of December 2015 and the quarterly
reports:
a) Claims Report b) Quarterly Deferred Compensation Report c) Treasurer's Report d) Budget Summary e) Quarterly Lake Jennings Financial Report f) Rainfall, Use and Storage Report g) System Demand Report h) Conservation Status Report i) Monthly Demand Report j) Quarterly Capital Improvement Program Report
Director of Administrative Services Lisa L. Stoia provided additional information regarding the $4 million budget shortfall created by reduced water billing revenue. Ms. Stoia stated staff continues to manage the shortfall through deferred capital improvement projects and reduced operational expenditures. Options will be discussed with the board at the Committee of the Board meeting on January 27, 2016, at 3 p.m. System Operations Manager Brian M. Olney reported roughly 300 acre-feet of runoff to date and stated the ground is saturated. Mr. Olney also stated Lake Cuyamaca has an additional 100 acre-feet of water due to recent rainfall.
INFORMATION A. The board received an update and PowerPoint presentation regarding the
district's drought action plan for December 2015.
B. The board received an update and PowerPoint presentation regarding the Cayenta software implementation. Twelve thousand customers have registered for the self-service features. Customer service calls increased from 125 to 400 calls per day; additional temporary staffing continues. Enterprise Applications ivianager Quince Lunde reported that one year of consumption data from the HP system was imported to the customer self-service portal. Mobile service orders are in place eliminating paper and phone calls. Director of Administrative Services Lisa L. Stoia reported less than 5 percent of these types of projects nationwide are on time and under budget. She stated Helix Water District has not
Regular Board Meeting Minutes - January 20, 2016 Page4
missed a water billing during this significant project and thanked the board for their support and providing the team with the necessary resources. Vice President Muse asked when Phase 2 would begin. Ms. Stoia stated the procurement process will take 12 to 15 months and will include the financials, asset management, human resources and payroll.
C. The board received an update and PowerPoint presentation regarding the Enterprise Content Management System. Director of Administrative Services Lisa L. Stoia stated that due to the talent of district employees, funds saved from less reliance on the consultant may be used to purchase additional scanners.
DISCUSSION
A. President Verbeke provided details regarding a forum to be held on February 4, 2016, "Preparing for Disasters" from 9 a.m. to 11 a.m. at the Spring Valley Community Center. President Verbeke also shared a compliment from customer Ms. Saint Pierre thanking Customer Service Representative Mary Lamm and the finance department for their sensitivity and compassion during a difficult time for the Saint Pierre family. President Verbeke requested the board return the general manager's performance evaluation to the board secretary by January 29, 2016.
B. No written reports were provided. Vice President Muse reported during the January 14, 2016, San Diego River Conservancy meeting the SDRC board designated $540,000 of Proposition 1 grant funds for the City of San Diego Public Utilities Department to purchase 37 acres of land in El Monte Valley currently owned by the district for conservation purposes. Director Scalzitti provided a PowerPoint presentation and highlighted the Lake Jennings Recreation and Campground quarterly summary. Director Scalzitti requested options for the campground such as tepees be discussed at a future Committee of the Board meeting.
C. General Manager Carlos V. Lugo reported that he met with the new city manager of Lemon Grove and offered opportunities to tour district facilities and meet with Helix Water District staff. Mr. Lugo reminded the board of the employee appreciation breakfast at 6:30 a.m. on January 22, 2016, and told the board that he and Director of Water Quality/System Operations Mark D. Umphres will attend the American Water Works Association symposium. General Manager Lugo also provided details from the January 19, 2016, member agency managers' meeting.
D. General Counsel Elizabeth W. Hull had nothing additional to report.
President Verbeke adjourned the regular board meeting at 3:45 p.m.
ATTEST:
Sandra L. Janzen, Board Secretary DeAna R. Verbeke, President
HELIX WATER DISTRICT Setting standards of excellence in public service
MINUTES COMMITTEE OF THE BOARD
REGULAR MEETING OF THE BOARD OF DIRECTORS Wednesday, January 27, 2016 - 3 p.m.
7811 University Avenue, La Mesa, CA 91942-0427
1. President Verbeke called the meeting to order at 3 p.m. The roll call showed a quorum of the board present: Directors Verbeke, Muse, Linden and Scalzitti. Absent: Hedberg.
Vote: Ayes: Verbeke, Muse, Linden and Scalzitti Absent: Hedberg
3. President Verbeke provided opportunity for members of the public to address the board on any item under the subject matter jurisdiction of the district. There were no requests to be heard.
ATTENDANCE UPDATED A subsequent attendance was taken at 3:03 p.m. A quorum of members was present to continue the meeting by the following results.
Present: Verbeke, Muse, Hedberg, Linden and Scalzitti.
DISCUSSION 4. The board of directors received the attached PowerPoint presentation and
President Verbeke opened the discussion regarding the Helix Water District Strategic Work Plan goals and objectives, including a preview of the proposed mid year budget adjustments.
President Verbeke adjourned the meeting at 4:36 p.m. for a break.
President Verbeke reconvened the meeting at 4:42 p.m.
The board discussed the work plan and asked that the following items be placed on a future Committee of the Board or regular board meeting agenda for further discussion:
Minutes of the Committee of the Board Meeting January 27, 2016 Page2
1.1 Complete a customer service survey every three years to measure the level of customer service provided, and better understand the needs and expectations of our customers.
3 5(a) Continue to explore and consider alternatives to reducing the unfunded liabilities for the retirement system and retiree health care.
3.6 Continue to explore ways for the Lake Jennings operations to reduce the operating deficit and become self-sustaining.
4.5(hh)Complete Urban Water Management Plan.
5.1 Complete a feasibility study of potable reuse as a supply to Lake Jennings and the RM. Levy Water Treatment Plant by the end of 2016.
The board expressed appreciation to staff for the potential solutions provided to manage the budget through the $6.4 million water billings shortfall and stated they were comfortable with staff bringing the mid-year budget adjustments to the regular board meeting on February 17, 2016.
President Verbeke adjourned the meeting at 5: 13 p.m.
ATTEST:
Sandra L. Janzen, Board Secretary DeAna R. Verbeke, President
FEBRUARY 23, 2016 -----~----' Sacramento Convention Center 1400 J Street, Room 202 Sacramento, CA
FOUNDATION WATER EDUCATION
Water year 20 7 6 has officially begun. Even as the potential for heavy El Nino rains has captured the attention of the public, state and federal officials know that the drought-impacted reservoirs will not recover that quickly.
Hydrologic conditions, precipitation patterns, the need for fishery flows, and forecasts of water project operations will all be discussed at a special FREE briefing February 23, 2016. Sponsored by the California Department of Water Resources and the Water Education Foundation, the briefing will be held at the Sacramento Convention Center.
This FREE, one-day briefing is for anyone interested in understanding how this year's hydrology is affecting water project operations, including members of the media, elected officials, legislative aides, water district managers and board members, state and federal agency officials, city and county government officials, farmers, environmentalists, attorneys, consultants, engineers, business executives and public interest groups.
Topics to be addressed include: >- Hydrologic conditions in context >- Water project hydrologic and operational
constraints >- Overview of groundwater conditions
Check-in/registration begins at 9:00 a.m. Complimentary coffee will be served. The program runs from 9:30 a.m. to noon and from 1 :30 to 3:30 p.m. Lunch is on your own.
Register at the Foundation 1s website: www.watereducation.org!conferences
Dry, Wet or Average? The Challenges for Water Project Operations
February 23, 2016 Sacramento Convention Center
1400 J Street, Room 204 Sacramento, CA
Sponsored by California Department of Water Resources Water Education Foundation
9:00 Check in and Registration
9:30 Program Hydrologic Conditions Overview and Drought Status
State of the Climate
Institutional Constraints on CVP/SWP Operations
State Water Project Operations in 2016
Noon Lunch on your own
1:30 Program CVP Operations in 2016
Groundwater Conditions Overview
Snowpaclc Conditions and Runoff Forecasting
3:30 Adjourn
HELIX WATER DISTRICT Setting standards of excellence in public service
BOARD REPORT
TO: Board of Directors
FROM: Carlos V. Lugo, General Manag~
INITIATED BY: James A. Tomasulo, Director of Engineering ~ Timothy J. Ross, Engineering Manage(T()L~J Aneld A. Anub, Associate Engineer A~
DATE: February 3, 2016
SUBJECT: Notice of Completion for the Treatment Plant Screw Pump Coating Improvements Project, Work Order 4446
Strategic Focus Area:
Infrastructure
Recommendation:
The board adopt Resolution 16-04 declaring construction complete and authorize filing a notice of completion for the treatment plant screw pump coating improvements project, Work Order 4446.
Background:
On April 1, 2015, the board awarded the screw pump recoating project to Abhe & Svoboda Inc., of Alpine, California, in the amount of $280,743. The four existing Archimedes screw pumps were added to the treatment plant process train during the plant expansion and brought into service in 2003. Since that time the pumps have been recoated twice and it became apparent that the existing coating system was not well suited for this specific application and an alternative coating system was needed. The scope of the project involved removing the existing coating system, performing as-needed repairs to the underlying metal structure, full surface preparation and recoating using the specified coating system. The district entered into a professional services agreement with CSI Services Inc. to recommend an application specific coating system, develop the technical specifications and prepare contract documents.
The work for the project has been completed by the contractor, inspected and accepted by the district. There were two change orders executed during construction of the project which added $4, 700 and 49 working days to the contract.
Project costs are summarized below:
Design: District Labor (engineering) Consultant (CSI)
$ 9,000 $10,300
Construction: Contract Bid Price Change Orders District Labor (engineering, inspection, TP) Construction Support and Special Inspection (CSI)
$280,743 $ 4,700 $ 63,400 $ 12,000
$380,143 $402,163
Total Cost Previously Appropriated Funds
No additional appropriation is required.
Staff recommends the board authorize filing a notice of completion for the treatment plant screw pump coating improvements project, Work Order 4446.
Project details are as follows:
Work Order:
Job Location:
Jurisdiction:
Contractor:
4446
R.M. Levy Water Treatment Plant 9550 Lake Jennings Park Road Lakeside, CA County of San Diego
Abhe & Svoboda Inc. Attn: Daniel Markwell 880 Tavern Road Alpine, CA 91901
2 C \Users\aneld\Documents\Job Files\4446 - Screw Pumps Recoatmq'Board Memos\020316 Screw Pump NOC WO 4446 Final doc
RESOLUTION 16-04 OF THE BOARD OF DIRECTORS OF HELIX WATER DISTRICT
DECLARING CONSTRUCTION COMPLETE AND AUTHORIZE FILING A NOTICE OF COMPLETION FOR
THE TREATMENT PLANT SCREW PUMP COATING IMPROVEMENTS PROJECT,
WORK ORDER 4446
WHEREAS, Helix Water District has heretofore entered into a contract with Abhe & Svoboda Inc., of Alpine, California for the treatment plant screw pump coating improvements project, Work Order 4446, within the boundaries of the district in the county of San Diego, state of California; and
WHEREAS, such work for the project has been completed successfully by the contractor and it is in the interest of the district to accept such work and to file a notice of completion.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the Helix Water District Board of Directors as follows:
1. That said work be hereby accepted by the district, provided that such acceptance not be construed as constituting any waiver of any rights of the district, and provided further that such acceptance shall not in any way affect the warranties and guaranties given by the contractor and/or owners of the property as to the quality of the work performed and as to the proper functioning of said facilities.
2. That the president and secretary be and they hereby are authorized and directed to execute a notice of completion in the office of the county recorder of the county of San Diego.
PASSED, ADOPTED, AND APPROVED this 3rd day of February 2016, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Sandra L. Janzen, Board Secretary DeAna R. Verbeke, President
Screw Pump Prior To Project
Screw Pump After Coating Improvements
HELIX WATER DISTRICT Setting standards of excellence in public service
BOARD REPORT
TO:
FROM:
Board of Directors
Carlos V. Lugo, General Managet
James A. Tomasulo, Director of Engineering~ Timothy J. Ross, Engineering ManagerTJL. Aneld A. Anub, Associate Engineer ;#'
INITIATED BY:
DATE: February 3, 2016
SUBJECT: Notice of Completion for the Boardroom Audio Visual Improvements Project, Work Order 4529
Strategic Focus Area:
Infrastructure
Recommendation:
The board adopt Resolution 16-05 declaring construction complete and authorize filing a notice of completion for the boardroom audio visual improvements project, Work Order 4529.
Background:
On July 15, 2015, the board awarded the boardroom audio visual improvements project to Audio Associates of San Diego, in the amount of $151,709. The original boardroom audio visual equipment was installed in 1998 as part of the original administration office renovation. Problems arose with the system due to the aging infrastructure, outdated technology design, and difficulty with repair and sourcing replacement parts. Triton Technology Solutions Inc. was selected to provide design and construction support services for the project. The project scope included four major components:
1. Video System - included four new flat panel viewing monitors for the boardroom audience, two new ceiling mounted video projectors and five new presentation monitors for the dais.
2. Audio System - included new directional speakers, new wireless microphone system and new assistive listening system.
3. Voting/ AV Control System - included voting panels for each board member and new VoteLynx voting system.
4. Lighting Control - included new four zone lighting controller
The work for the project has been completed by the contractor and inspected and accepted by the district. There were three change orders executed during construction of the project, which added $12,392.10 and 40 working days to the contract. These changes included the addition of a 55-inch flat screen monitor and sound bar to the lobby area outside of the boardroom doors, an additional wireless microphone charging station and a new wireless podium microphone.
Project costs are summarized below:
Design: District Labor (engineering) Consultant (Triton Technology)
$ 6,200.00 $ 12,550.00
Construction: Contract Bid Price Change Orders District Labor (engineering, inspection, IS) Construction Support (Triton Technology)
$151,709.00 $ 12,392.10 $ 14,000.00 $ 5,300.00
$202, 151.10 $206,000.00
Total Cost Previously Appropriated Funds
No additional appropriation is required.
Staff recommends the board authorize filing a notice of completion for the boardroom audio visual improvements project, Work Order 4529.
Project details are as follows:
Work Order:
Job Location:
4529
Jurisdiction:
Contractor:
Administration Office 7811 University Avenue La Mesa, CA 91942 City of La Mesa
Audio Associates of San Diego Attn: Pete Spencer 1497 Jayken Way Chula Vista, CA 91911
C \Users\aneld\Documents\Job Files\4529 - Board Room Audio Visual lmprovements\Board Memos\020316 Boardroom AV Improvements WO 4529 NOC Final doc
RESOLUTION 16-05 OF THE BOARD OF DIRECTORS OF HELIX WATER DISTRICT
DECLARING CONSTRUCTION COMPLETE AND AUTHORIZE FILING A NOTICE OF COMPLETION FOR
THE BOARDROOM AUDIO VISUAL IMPROVEMENTS PROJECT, WORK ORDER 4529
WHEREAS, Helix Water District has heretofore entered into a contract with Audio Associates of San Diego, of Chula Vista, California for the boardroom audio visual improvements project, Work Order 4529, within the boundaries of the district in the city of La Mesa, state of California; and
WHEREAS, such work for the project has been completed successfully by the contractor and it is in the interest of the district to accept such work and to file a notice of completion.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the Helix Water District Board of Directors as follows:
1. That said work be hereby accepted by the district, provided that such acceptance not be construed as constituting any waiver of any rights of the district, and provided further that such acceptance shall not in any way affect the warranties and guaranties given by the contractor and/or owners of the property as to the quality of the work performed and as to the proper functioning of said facilities.
2. That the president and secretary be and they hereby are authorized and directed to execute a notice of completion in the office of the county recorder of the county of San Diego.
PASSED, ADOPTED, AND APPROVED this 3rd day of February 2016, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Sandra L. Janzen, Board Secretary DeAna R. Verbeke, President
HELIX WATER DISTRICT Setting standards of excellence in public service
BOARD REPORT
TO:
FROM:
Board of Directors
Carlos V. Lugo, General Manage~
Mark D. Umphres, Director of Water Quality/System Operations M)) Larry W. Lyford, Water Treatment Plant Manager cf?u/P February 3, 2016
INITIATED BY:
DATE:
SUBJECT: Appropriation Request for the Replacement of Filter Effluent Valve Actuators at the RM. Levy Water Treatment Plant, and Authorization to Purchase the Components of the Project.
Strategic Focus Area:
Infrastructure
Recommendation:
The board appropriate funds in the amount of $ 109,000 from schedule 64, item 21 of fiscal year 2015-16 capital budget to replace filter effluent valve actuators at the RM. Levy Water Treatment Plant, and authorize the sole source purchase of the filter effluent valve actuators from Rotork Controls Inc. in the amount of $84, 188.
Background:
Filter effluent valves control the level and flow through the filters at the plant. The actuators are the method of operating and controlling the valves. The filter effluent valves are among the most critical valves in plant operations. The Rotork actuators have been pilot tested and have exceeded expectations. The plant has had numerous actuators from other manufacturers over the years and the Rotork brand has been found to be superior. The purchase of these Rotork actuators will continue the standardization of our actuators. This project is being done in-house and is part of the ten year capital improvement program under the treatment plant improvement section. The fact that we will not have to purchase additional spares or retrain staff on new equipment will be beneficial to our ratepayers. Given the benefits, staff recommends the board appropriate funds in the amount of $109,000 for the total project from schedule 64, items 21 of the fiscal year 2015-16 capital budget, and authorize the purchase of filter effluent valve actuators from Rotork Controls Inc. in the amount of $84, 188. Z \Board Reports (Final)\2016\020316 Filter Effluent Valve Actuators Final doc
HELIX WATER DISTRICT Setting standards of excellence in public service
BOARD REPORT
TO: Board of Directors
Carlos V. Lugo, General Manage~
Lisa L. Stoia, Director of Administrative Servic~ Sandra L. Janzen, Board SecretaryE9,.
February 3, 2016
FROM:
INITIATED BY:
DATE:
SUBJECT: Comment from the Public Regarding District Staff
Strategic Focus Area:
Customer Service
Recommendation:
The board receive a comment from the public regarding district staff.
Background:
Customer Sharon Franklin called the district to recognize Customer Service Representative Deborah A. Copher for her helpfulness.
Ms. Franklin stated, "I am a stickler for customer service. I was a customer service manager for 30 years and I appreciate the way she (Debbie) dealt with me. I was frustrated and she went above and beyond her duties. So I just wanted to let you know that. Have a blessed day. Thank you."
1/ 14 - San Diego River Conservancy Presentation on Hydrologic Research Center, Rochelle Graham, Ph.D, Senior Research Scientist.
Report from Peter MacCracken on Community Roundtables regarding Helix Water District's surplus parcels.
Proposition 1 Grant Programs and projects recommended for funding.
1. Conservation of 37 acres of land in El Monte Valley, land owned by Helix Water District. Applicant: City of San Diego, Public Utilities Department in the amount of $540,000. Approved
2. Conservation of 75 acres of Temescal Creek (Julian). Applicant: The San Diego River Park Foundation in the amount of $355,000. Approved
Sent from my iPad
1
Meetings Attended
Director John linden
January 19, 2016
Council Of Water Utillties
Speaker: Wesley Schultz, PhD, Professor at Cal State San Marcos
Water Conservation Intern Program - u Making Water Efficiency the Norm."
Three tools from behavioral science.
Discussed traditional approach: knowledge, awareness, economics.
• Be the exception
• Penalties
• Report on neighbors
He also discussed outreach of agencies and the results.
A 10% increase of water rates results in a 3% reduction in water use.
