GENERAL ASSEMBLY AGENDA Monday, June 25, 2018 6:00 p.m. AGUA CALIENTE RESORT & SPA 32-250 BOB HOPE DRIVE RANCHO MIRAGE, CA 92260 CVAG Contact Number: (760) 346-1127 THIS MEETING IS HANDICAPPED ACCESSIBLE. ACTION MAY RESULT ON ANY ITEMS ON THIS AGENDA. 1. CALL TO ORDER Chair Marion Ashley, Supervisor, County of Riverside 2. ROLL CALL A. Member Roster P3 3. PLEDGE OF ALLEGIANCE Vice Chair Michael Wilson, Mayor, City of Indio 4. PUBLIC COMMENTS This is the time and place for any person wishing to address the General Assembly on items not appearing on the agenda to do so.
Transcript
GENERAL ASSEMBLY AGENDA
Monday, June 25, 2018
6:00 p.m.
AGUA CALIENTE RESORT & SPA 32-250 BOB HOPE DRIVE
RANCHO MIRAGE, CA 92260
CVAG Contact Number: (760) 346-1127
THIS MEETING IS HANDICAPPED ACCESSIBLE.
ACTION MAY RESULT ON ANY ITEMS ON THIS AGENDA.
1. CALL TO ORDER
Chair Marion Ashley, Supervisor, County of Riverside 2. ROLL CALL A. Member Roster P3 3. PLEDGE OF ALLEGIANCE
Vice Chair Michael Wilson, Mayor, City of Indio 4. PUBLIC COMMENTS
This is the time and place for any person wishing to address the General Assembly on items not appearing on the agenda to do so.
5. WELCOME REMARKS
Chair Marion Ashley, Supervisor, County of Riverside 6. INVOCATION
Chris Markarian, Deacon, Saint Garabed Armenian Apostolic Church of Rancho Mirage 7. CONSENT CALENDAR A. Approve the June 28, 2017 General Assembly Minutes P4
B. As requested by the City of Indian Wells, Ratify a Resolution of Legislative Intent P8
as Approved by the Executive Committee, Related to the Multi-Agency Participation Agreement for the Traffic Signal Synchronization Project
8. DISCUSSION/ACTION A. Resolution No. 18-001 Adopting CVAG’s 2018/2019 Fiscal Year Annual Budget, P12
Salary Schedule, and Allocated Positions – Gary Leong Recommendation: Approve Resolution No. 18-001 adopting CVAG’s 2018/2019 Fiscal Year Annual Budget, Salary Schedule, and Allocated Positions.
B. 2018 Nomination Committee Recommendation – Tom Kirk Recommendation: Approve Nomination Committee recommendation.
9. PRESENTATION AND SPECIAL RECOGNITION
A. Celebration of CV Link First Segment Completion
B. Keynote Address: Ian McPherson and Bill Zizic, KPMG
10. PRESENTATION OF GAVEL AND CLOSING REMARKS
A. Chairman Ashley Presents Gavel to Newly Elected CVAG Chair
11. ANNOUNCEMENTS
Upcoming Meetings: Executive Committee – Monday, September 24, 2018, 4:30 p.m. General Assembly – Monday, June 24, 2019, 6:00 p.m.
CITY OF BLYTHE Mayor Dale Reynolds Vice Mayor Eric Egan Councilmember Joseph DeConinck Councilmember Joseph Halby III Councilmember Johnny Rodriguez Mallory Crecelius, Interim City Manager CITY OF CATHEDRAL CITY Mayor Stan Henry Mayor Pro Tem Greg Pettis Councilmember John Aguilar Councilmember Mark Carnevale Councilmember Shelley Kaplan Charlie McClendon, City Manager CITY OF COACHELLA Mayor Steven Hernandez Mayor Pro Tem Betty Sanchez Councilmember Philip Bautista Councilmember Steven H. Brown Councilmember Emmanuel Martinez William Pattison, Jr., City Manager CITY OF DESERT HOT SPRINGS Mayor Scott Matas Mayor Pro Tem Joe McKee Councilmember Russell Betts Councilmember Jan Pye Councilmember Anayeli Zavala Chuck Maynard, City Manager
CITY OF INDIAN WELLS Mayor Kimberly Muzik Mayor Pro Tem Ted Mertens Councilmember Richard Balocco Councilmember Ty Peabody Councilmember Dana Reed Wade McKinney, City Manager CITY OF INDIO Mayor Michael Wilson, CVAG Vice Chair Mayor Pro Tem Troy Strange Councilmember Elaine Holmes Councilmember Glenn Miller Councilmember Lupe Ramos Watson Mark Scott, City Manager CITY OF LA QUINTA Mayor Linda Evans Mayor Pro Tem Kathleen Fitzpatrick Councilmember John Peña Councilmember Robert Radi Councilmember Steve Sanchez Frank Spevacek, City Manager CITY OF PALM DESERT Mayor Sabby Jonathan Mayor Pro Tem Susan Marie Weber Councilmember Jan Harnik Councilmember Kathleen Kelly Councilmember Gina Nestande Lauri Aylaian, City Manager
CITY OF PALM SPRINGS Mayor Robert Moon Mayor Pro Tem J.R. Roberts Councilmember Christy Holstege Councilmember Geoff Kors Councilmember Lisa Middleton David Ready, City Manager CITY OF RANCHO MIRAGE Mayor Richard W. Kite Mayor Pro Tem Iris Smotrich Councilmember G. Dana Hobart Councilmember Charles Townsend Councilmember Ted Weill Isaiah Hagerman, City Manager COUNTY OF RIVERSIDE Supervisor Kevin Jeffries Supervisor John Tavaglione Supervisor Chuck Washington Supervisor V. Manuel Perez Supervisor Marion Ashley, CVAG Chair George Johnson, County Exec Officer
AGUA CALIENTE BAND OF CAHUILLA INDIANS Tribal Chair Jeff L. Grubbe Tribal Vice-Chair Larry Olinger Tribal Sec/Treas Vincent Gonzales III Tribal Member Reid Milanovich Tribal Member Anthony W. Purnel Thomas Davis, Chief Plan. & Dev. Officer CABAZON BAND OF MISSION INDIANS Tribal Chair Douglas Welmas Tribal Vice Chair San Juanita Callaway Tribal Sec/Treas Helen Ruth Callaway Tribal Liaison Alexis Nichols Tribal Member at Large Brenda Soulliere Paul Slama, Tribal Affairs Director
ITEM 2A
GENERAL ASSEMBLY MINUTES OF JUNE 26, 2017 PAGE 1
1. CALL TO ORDER
The June 26, 2017 General Assembly meeting was called to order at 6:17 p.m. by Chair Dana Reed, Councilmember, City of Indian Wells, at the Miramonte Indian Wells, Resort and Spa, Indian Wells, CA
2. ROLL CALL It was determined that a quorum was present.
MEMBERS PRESENT AGENCY Mayor Joseph De Coninck City of Blythe Councilmember Dale Reynolds City of Blythe Mayor Steven Hernandez City of Coachella Councilmember Steven Browwn City of Coachella Councilmember Emmanuel Perez City of Coachella Mayor Scott Matas City of Desert Hot Springs Councilmember Joe McKee City of Desert Hot Springs Councilmember Yvonne Parks City of Desert Hot Springs Councilmember Anayeli Zavala City of Desert Hot Springs Mayor Pro Tem Kimberly Muzik City of Indian Wells Councilmember Dana Reed City of Indian Wells Mayor Pro Tem Michael Wilson City of Indio Councilmember Lupe Ramos Watson City of Indio Mayor Linda Evans City of La Quinta Councilmember John Peña City of La Quinta Councilmember Steven Sanchez City of La Quinta Councilmember Kathleen Fitzpatrick City of La Quinta Mayor Jan Harnik City of Palm Desert Mayor Pro Tem Sabby Jonathan City of Palm Desert Councilmember Kathleen Kelly City of Palm Desert Councilmember Susan Marie Weber City of Palm Desert Mayor Robert Moon City of Palm Springs Mayor Pro Tem Ginny Foat City of Palm Springs Councilmember Geoff Kors City of Palm Springs
ITEM 7A
GENERAL ASSEMBLY MINUTES OF JUNE 26, 2017 PAGE 2
Mayor Charles Townsend City of Rancho Mirage Mayor Pro Tem Richard Kite City of Rancho Mirage Councilmember Tem Ted Weill City of Rancho Mirage Councilmember Iris Smotrich City of Rancho Mirage Supervisor Marion Ashley County of Riverside 5th District George Johnson Representing 1st District Brian Nestande Representing 2nd District Juan Perez Representing 3rd District Tribal Chairman Jeff Grubbe Agua Caliente Band of Cahuilla Indians TAC MEMBERS PRESENT Bill Pattinson City of Coachella Chuck Maynard City of Desert Hot Springs Dan Martinez City of Indio Frank Spevacek City of La Quinta David Ready City of Palm Springs Randy Bynder City of Rancho Mirage Tom Davis Agua Caliente Band of Cahuilla Indians
OTHERS PRESENT Carlos Ortiz Reid Milanovich John Plata Anthony Pumel Deven Young Katelyn Young Deseree Wallis Greg Wallis Carlos Campos Craig Hayes Charity Schiller Jill Tremblay Bill Blankenship Dave Dazlich Erica Harnik Clint Lorimore Peter Consentini Jacque DeConinck Nancy DeLuna Cindy Orozco Brian Rix Josh Zipperman Bill Higgins Susan Leong Vianka Orrantia Murray Quance
Adrianna Vizcarra Don Dames Diana Reza Ivan Vera Joe Wallace Michael Stearns Peter Nelson Herb Schultz Luke Rainey Doria Willms Gretchen Gutierrez Monica Idani Jeremy Goldman Brian McDonald Dennis Green Patrick Swarthout Anna Grandys Ed Muzik Gad Amith Rob Stockwell Joel Craddock Erin Sasse Michael Jenkins Susan Ahn Jodi Borrego Grant Wilson Trevor Wimmer
Arden Wallum Nancy Wright Lori Carney Mary Ellen Kelly Ernie Figueroa Scott Neff Allan Pace Aaron Hake Anne Mayer Thom Smotrich Caitlyn Kern Blair McNiell Barry Busch Patricia Cooper Margarita Felix Greg Rodriguez Patricia Romo Mojahed Salama Darin Schemmer Stanley Sniff Hasan Ikhrata David Salgado Arnold San Miguel Cheryl V. Walker Deborah McGarry Michael McGarry Nicole Ochoa
John Criste Nicole Criste Andy Chea Michael Sutton Randy Duncan Lauren Skiver Daniel Marks Dilesh Sheth Rick Bishop Andrea Howard Cynthia Mejia Victor Martinez Deborah Maus Bassem Muallem Chris Parks Crystal Crawford Brnet Neben Lola Beck Rosie Rivera Tommy Edwards
GENERAL ASSEMBLY MINUTES OF JUNE 26, 2017 PAGE 3
STAFF PRESENT Tom Kirk Gary Leong Katie Barrows Martin Magana Jim Sullivan LeGrand Velez Lance Albrecht Eric Cowle Ben Druyon Cheryll Dahlin Kathleen Brundige Erica Felci
Joanna Stueckle Oscar Viscarra Toni Eggebraaten CVAG Legal Counsel
3. PLEDGE OF ALLEGIANCE
Vice-Chair Marion Ashley, Supervisor, County of Riverside, led the General Assembly in the Pledge of Allegiance.
4. PUBLIC COMMENTS
None. 5. WELCOME REMARKS
Chair Dana Reed, Councilmember, City of Indian Wells, welcomed General Assembly guests.
6. INVOCATION
Father Howard Lincoln, Sacred Heart Catholic Church, gave the invocation.
7. CONSENT CALENDAR
IT WAS MOVED BY THE CITY OF INDIO AND SECONDED BY THE CITY OF PALM DESERT TO APPROVE THE JUNE 27, 2016 GENERAL ASSEMBLY MINUTES. THE MOTION CARRIED UNANIMOUSLY.
8. DISCUSSION/ACTION A. Resolution No. 17-005 adopting CVAG’s 2017/2018 Fiscal Year Annual Budget, Salary
Schedule, and Allocated Positions – Gary Leong IT WAS MOVED BY THE CITY OF LA QUINTA AND SECONDED BY THE CITY OF DESERT HOT SPRINGS, TO APPROVE RESOLUTION NO. 17-005 ADOPTING CVAG’S 2017/2018 FISCAL YEAR ANNUAL BUDGET, SALARY SCHEDULE, AND ALLOCATED POSITIONS. THE MOTION CARRIED UNANIMOUSLY.
GENERAL ASSEMBLY MINUTES OF JUNE 26, 2017 PAGE 4
B. 2017 Nomination Committee Recommendation – Tom Kirk
IT WAS MOVED BY THE CITY OF PALM DESERT AND SECONDED BY THE CITY OF INDIO TO ELECT SUPERVISOR MARION ASHLEY, COUNTY OF RIVERSIDE AS FY 2017/2018 CVAG CHAIR AND EXECUTIVE REPRESENTATIVE FOR THE CITY OF INDIO, AS THE FY 2017/2018 CVAG VICE CHAIR. THE MOTION CARRIED UNANIMOUSLY.
9. PRESENTATIONS AND GUEST SPEAKER
A. Recognition of Partnership with Jewish Family Services of San Diego
B. Celebration of I-10 Coachella Valley Corridor Improvements C. Keynote Address: Bill Higgins, Executive Director, California Associations of Council of Governments
10. PRESENTATION OF GAVEL AND CLOSING REMARKS
A. Chairman Reed Presents Gavel to Newly Elected CVAG Chair
Chair Reed presented the CVAG gavel to incoming Chair Marion Ashley. Mr. Kirk and Supervisor Ashley presented Chair Reed with a thank you gift from the Executive Committee.
11. ANNOUNCEMENTS
Upcoming Meetings: Executive Committee – Monday, September 25, 2017, 4:30 p.m. General Assembly – Monday, June 25, 2018, 6:00 p.m.
12. ADJOURNMENT
There being no further business, Chair Reed adjourned the meeting at 7:35 p.m. Respectfully submitted,
Joanna Stueckle
Joanna Stueckle Executive Assistant
ITEM 7B
Staff Report Subject: Resolution of Legislative Intent Related to the Multi-Agency Participation
Agreement for the Traffic Signal Synchronization Project Contact: Eric Cowle, Transportation Program Manager ([email protected]) Recommendation: As requested by the City of Indian Wells, Ratify a Resolution of Legislative Intent as Approved by the Executive Committee, Related to the Multi-Agency Participation Agreement for the Traffic Signal Synchronization Project. Executive Committee: Considered at the June 25th meeting. Background: CVAG has been developing a Regional Signal Synchronization Program since 2016. As design is finalized, a Participation Agreement (“Agreement”) was necessary to ensure that all jurisdictions, together with CVAG were following the same playbook. On June 14, 2018, the Indian Wells’ City Council formally requested that the language in the Agreement be clarified. Please find the attached Staff Report for the June 25th CVAG Executive Committee meeting for further background on the Resolution and this proposed ratification. Fiscal Analysis There is no fiscal impact in ratifying the Resolution approved by the Executive Committee. The ratification simply clarifies the legislative intent of the Signal Synchronization Participating Agreement which will apply to all jurisdictions signing the Agreement. Attachments 1. June 25, 2018 Executive Committee Staff Report 2. Resolution of Legislative Intent for the Multi-Agency Participation Agreement
ITEM 7E
Staff Report Subject: Resolution of Legislative Intent Related to the Multi-Agency Participation
Agreement for the Traffic Signal Synchronization Project Contact: Eric Cowle, Transportation Program Manager ([email protected]) Recommendation: As requested by the City of Indian Wells, approve a Resolution of Legislative Intent Related to the Multi-Agency Participation Agreement for the Traffic Signal Synchronization Project. Background: The process of developing the Traffic Signal Synchronization Participation Agreement (“Agreement”) commenced in early 2017. In April of 2017, the Transportation Technical Advisory Sub-committee (TTAS) appointed seven individuals to oversee the development of a Participating Agreement, it was chaired by Mark Sambito, City of Rancho Mirage. This sub-committee met four times in 2017 and arrived a draft Participating Agreement that was presented to the CVAG Transportation and Technical Advisory Committee (TAC) committee in November of 2017. At the request of Rancho Mirage’s city manager, the TAC, at its November 13, 2017 meeting, continued the approval of the Participating Agreement so that the individual jurisdictions could have their legal counsel review the details of the Agreement. The CVAG Executive Committee approved the Traffic Signal Synchronization Master Plan and Participation Agreement on February 26, 2018. The City of Rancho Mirage opted not to be a party to the agreement but instead to utilize its own grant funds to install traffic synchronization equipment. As of May 2018, the agreement had been approved by nine of the participating jurisdictions at their respective City Council or Board of Supervisors meetings. The only jurisdiction left to approve the agreement was the City of Indian Wells. This agreement was on its City Council agenda on June 14, 2018 for approval. Attached is the city’s staff report, multi-agency participation agreement summary and multi-agency participation agreement for reference. Concern was expressed by an Indian Wells Councilmember that the Agreement did not clearly reserve to each participating jurisdiction control over activities within its respective jurisdiction. Rather than seek a modification to the Agreement, which would require re-adoption by all other participating agencies, the City’s City Attorney advised that the Council could ask CVAG for an authoritative interpretation of Article 3, Section D, of the Agreement confirming its intent to provide local control and approval of signal synchronization plans. Additionally, the City Council wanted Article 3, Section K, of the Agreement interpreted to mean that if a jurisdiction withdraws from the program after installation of equipment that the withdrawing agency would only be required to reimburse the depreciated value of the equipment rather than the full value.
jstueckle
Typewritten Text
Attachment 1
After discussion, the City Council voted to authorize approval of the Agreement, conditioned upon the Executive Committee and General Assembly approving a Resolution interpreting Article 3, Sections D and K as evidence of legislative intent applicable to all the participating jurisdictions. CVAG staff has no objection to the request from Indian Wells and agrees that the proposed language in the Resolution is consistent with the intent of both sections (Article 3, Section D and Article 3, Section K) of the original Participating Agreement. The section interpreting Section K includes wording that the depreciated value be paid back pursuant to FHWA and/or other grantors‘ approval, since the regional signal synchronization project is federally funded. CVAG legal counsel concurs that by creating evidence of the parties’ intent, formal amendment of the Agreement can be avoided. A proposed resolution is attached to this report for consideration and approval by the Executive Committee. Due to the timing of this item being raised at the Indian Wells City Council meeting in mid-June 2018, and the fact that CVAG Committees will go dark in July and August of 2018, this Resolution has not been presented to the Transportation Committee nor the Technical Advisory Committee. This Resolution is being presented to the Executive Committee at its June 25, 2018 meeting for approval before the end of the 2017/2018 Fiscal Year. Once approved, CVAG staff can continue to work and complete the Preliminary Environmental Study which, includes all jurisdictions, and additional environmental analysis in anticipation of starting construction in late 2018/early 2019. The Indian Wells City Council requested that the resolution of legislative intent be approved both by the Executive Committee and the General Assembly. In CVAG legal counsel’s view, General Assembly approval is not required to effectuate the City’s objective. Nonetheless, as a courtesy to Indian Wells, this item will be scheduled for General Assembly ratification. Fiscal Analysis The Master Plan identifies a Phase I Signal Synchronization Infrastructure preliminary cost estimate of $16M. The CVAG Executive Committee has approved $16M in funding for construction of Phase I which includes Highway 111, Washington Street and Ramon Road. Phase II, which includes an additional eighteen corridors currently has $19M of CMAQ funding allocated toward construction. CVAG will continue to apply for additional grant funding to fully fund Phase II. Over $1M of the two-phase construction costs are estimated to be allocated within Indian Wells city limits. Attachments 1. June 14, 2018, Indian Wells City Council Staff Report 2. Multi-Agency Participation Agreement Summary 3. Multi-Agency Participation Agreement 4. Resolution of Legislative Intent for the Multi-Agency Participation Agreement
A RESOLUTION OF THE EXECUTIVE COMMITTEE OF THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS MEMORIALIZING ITS LEGISLATIVE INTENT
REGARDING TWO PROVISIONS OF THE MULTI-AGENCY PARTICIPATING AGREEMENT FOR THE COACHELLA VALLEY REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM
WHEREAS, the Coachella Valley Association of Governments (“CVAG”) has brought forward for consideration and approval by its member agencies and parties a certain Multi-Agency Participating Agreement for Coachella Valley Regional Traffic Signal Synchronization Program (“Agreement”), wherein CVAG, as “Lead Agency,”, would work cooperatively with specified parties to the Agreement, each a “Participating Agency,” to synchronize traffic signals across multiple jurisdictional boundaries as a part of the Coachella Valley Regional Traffic Signal Synchronization Program (“Program”); and WHEREAS, most of the proposed Participating Agencies have approved the Agreement; and WHEREAS, it is reasonable and appropriate for all parties to the Agreement to clarify and declare the intent of the Lead Agency and the Participating Agencies regarding the requirement that a Participating Agency in which a proposed part of the Program is proposed approve such part of the Program prior to the Lead Agency and the other Participating Agencies proceeding with the Program within that Participating Agency’s jurisdiction; and WHEREAS, it is further reasonable and appropriate for all parties to the Agreement to clarify and declare the intent of the Lead Agency and the Participating Agencies that the requirement for a Participating Agency, upon withdrawal, to reimburse all funds utilized on Program corridors within the Participating Agency’s jurisdiction, as set forth in Article 3, Section K of the Agreement, is limited to an amount reflecting the reasonable determination of the depreciation of any improvements and facilities installed within such corridors; NOW, THEREFORE, THE EXECUTIVE COMMITTEE OF CVAG, ON BEHALF OF THE LEAD AGENCY AS SET FORTH IN THE AGREEMENT, RESOLVES AS FOLLOWS: SECTION 1. CLARIFCATION OF ARTICLE 3, SECTION D, OF THE AGREEMENT. Article 3, Section D, of the Agreement is intended and declared to mean that the Lead Agency shall not proceed with any portion of a proposed project that is part of the Program that is located within the jurisdiction of a Participating Agency unless and until the Participating Agency’s member of the TSMO approves in writing the proposed project within that Participating Agency’s jurisdiction. SECTION 2. CLARIFICATION OF ARTICLE 3, SECTION K, OF THE AGREEMENT. Article 3, Section K, of the Agreement is intended and declared to mean that in the event a Participating Agency is determined to have become non-participating, its obligation to pay back funds is limited to the reasonably determined depreciated value of the improvements and facilities installed within the Program corridors of that Participating Agency’s boundaries, as long as such repayment limitation is not inconsistent with any federal grant or funding agreement entered into by the Lead Agency with the federal government and/or other grant funding agency. PASSED, APPROVED AND ADOPTED by the Executive Committee of the Coachella Valley Association of Governments on this 25th day of June, 2018.
Budget, Salary Schedule, and Allocated Positions Contact: Gary Leong, Deputy Executive Director ([email protected]) Recommendation: Approve Resolution No. 18-001 adopting CVAG’s 2018/2019 Fiscal Year Annual Budget, Salary Schedule, and Allocated Positions. Executive Committee: Action will be announced at the General Assembly meeting. Technical Advisory Committee: CONCURS (Meeting of June 11, 2018) TAC Budget Sub-Committee: CONCURS (Meeting of May 30, 2018) Background: The proposed FY 2018/19 Budget is presented for your approval. The Technical Advisory Committee and the TAC Budget Sub-Committee have reviewed the proposed budget and recommend approval. The budget was distributed at the June 4 Executive Committee meeting, and Cathedral City Mayor Stan Henry suggested some clarification was needed on page 4. Per his suggestion, staff has incorporated the word “total” into the document when describing the Member Agency Contributions.
Original: Member Agency Contributions will reflect an increase of $13.400.
Amended: Member Agency Contributions will reflect a total increase of $13.400. The change does not affect the actual budget. Aside from that suggestion, staff has not received any other comments on the FY 2018/19 Budget. The FY 2018/19 Budget is also available on CVAG’s website (www.cvag.org). Fiscal Analysis: The fiscal impact on each department and on CVAG is detailed in the Proposed Budget document.
