All Tally Theory

***** TALLY SOFTWARE THEORY

THE RULES OF ACCOUNTS

THE BOOKS of ACCOUNTS BANK BOOKJOURNAL

BOOKFUNCTION KEYSINVENTORY PART

DEBIT NOTE & CREDIT NOTE

STOCK CATEGORY

COST CENTERS AND CATEGORYSET PRICE LIST

BATCH WISE DETAILSGODOWN TRANSACTIONS

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PURCHASE & SALES ORDERTAXATIONS PARTSTHE

RULES OF ACCOUNTS

The Method of A/c {3 methods}

Deshinama system

Single entry system

Double entry system

There are 3 RULES in Double Entry System.

Person a/c

If the man reciever Dr.

if the man giver Cr.

Nominal a/c

If the goods comes in Dr.

If the goods goes out Cr.

Profit & Loss a/c

If lost or payment Dr.

If profit or income Cr.

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TALLY HISTORY

First time tally software launched in 1988 by petronics pvt ltd. in banglore.

They launch a new software version tally4.5 which is DOS base software. After some time Tally solutions pvt ltd takes over the petronics ltd....

Tally solutions pvt ltd launch new software Tally 5.4 which is WINDOW base software.

The company is doing a lots of modification in software and launch New software Realizing version which is given below:

Tally 4.5 DOS Tally 5.4 Windows Tally 6.3 Tally 7.2 Vat, Tds, taxation parts.... Tally 8.1 vat, tds, service tax, Excise.... Tally 9.0 Vat, tds, tcs, service tax, FBT.... Tally.ERP 9.0 (Enterprise Resource Planning)

o This is a Latest version in Tally software including a Remote function it means you can access your company any where any time by networking....

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THE BOOKS of ACCOUNTS

There are 5 books to maintain the Accounts

1. Cash book

2. Bank book

3. Purchase book

4. Sales book

5. Journal book

CASH BOOK

‘‘Only cash transactions are include.''

If you get the any types of income from the party…..

For example:-

Cash Dr/Party Cr/

Cash Dr/Income Cr/

If you have the any types of Expense to the party…..

For example:-

Party Dr/Cash Cr/

Expense Dr/Cash Cr/

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BANK BOOK

“Only cash and Bank Transactions are include,”

For example:-

If you Deposit the amount in Bank.

Bank Dr/Cash Cr/

If you Withdrawal from the Bank.

Cash Dr/Bank Cr/

If you Transfer the amount from one Bank to Another Bank.

Bank Dr/Bank Cr/

If you payment or Receipt amount by Cheque.

Expense Dr/Bank Cr/

Bank Dr/Income Cr/

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JOURNAL BOOK

We can maintain the transactions of Depreciation, Bed debt, and some Settlement Entries in that voucher:-

{Transact ions type}

SALES

Party Dr.Sales Cr.

RECIEPT

Cash Dr.Party Cr.

BED DEBT (JOURNAL VOUCHER)

Bed Debt Dr.Party Cr.

BED DEBT RETURN (JOURNAL VOUCHER)

Party Dr.Bed Debt Cr.

Cash Dr.Party Cr.

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FUNCTION KEYS

F 1: Select Company

F 2: Change Date

Alt + F 1: Shut Company

Alt + F 2: Change Period

Alt + F 3: Company Info.

DIFFERENT VOUCHERS SHORT CUT KEYS

F 4: Contra Voucher The Transactions between Cash and Bank.

F 5: Payment Voucher Any Types of Payment (even paid on

credit)

F 6: Receipt Voucher Any Types of Income (even income on

credit)

F 7: Journal Voucher All types of Settlement Entry.

F 8: Sales Voucher All the Sales Entries are including in it.

F 9: Purchase Voucher All the Purchase Entries are including in it.

METHOD OF ADJUSTMENT

1. 1/4 /2008 sales goods rs.4000 to Rajesh bhai

2. 5/4/2008 sales goods worth rs. 7000 to Rameshbhai.

3. 8/4/2008 receives 10000 from rameshbhai.

New ref. -- New Transactions

Against ref. -- The transactions against new transactions

Advance -- Advance Payment or Receive

On account -- To manage the Old Transactions

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INVENTORY PART

Company Creation-- Company Type — select the Option as Below:

* ACCOUNTS WITH INVENTORY *

* Inventory Creation *

GOT-- Inventory Info.—CREATE

Stock group

Stock items

Units of Measurement

Create a voucher Entry in Sales and Purchase Vouchers

REPORTS

GOT---Stock Summary

* FREE SCHEME *

Free scheme -- purchase or sales goods & get something free.

* F11: features. Give this option YES

Allow invoicing

Allow 0 value entry in voucher

Separate discount column in Voucher

Use different and actual qty

CREATUnits / Groups / items

REPORTS

GOT---Stock Summary

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DEBIT NOTE & CREDIT NOTE

Purchase return for debit note

Sales return for credit note

* F11: Features (give this option YES)

Use Debit note: yes

Use credit note: yes

Use Invoice mode for Credit note and Debit note

* VOUCHER ENTRY *

G.O.T. -- Voucher Entry—Ctrl + f 8 -- Credit note

G.O.T. -- Voucher Entry—Ctrl + f 9 -- Debit note

LEDGER CREATION

Purchase Return a/c

Sales Return a/c

* INVENTORY CREATION *

Groups

Units of Measure

Item creation

REPORTS

Display -- A/c Books -- Journal Register –Credit note Regis.Debit note Regis.

GOT -- Stock Summary.

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STOCK CATEGORY

* F 11: Features (give this option YES)

Maintain Stock Category : YES

Allow invoicing : YES

Create Stock CategorySet all the items as per different categories

REPORTS

Got -- Display -- State of Inventory

Category

Stock Query

CURRENCY


Allow Multiple Currency : YES

How to create Currency

* Account info. – Currency – Create

* Account info. – Currency – Rate of Exchange

Dollar == $ Shift + 4 cent

Pound == £ alt + 156 Penny

Yen == ¥ alt + 157 cent

Euro == € alt + 0128 cent

Compare your report with different currency

Short Cut key is ALT + C (Balance sheet, P & L a/c, etc…)

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COST CENTERS AND CATEGORY


Maintain Cost Centre -- YES

More than One Category -- YES

* Account info – cost Category – Create

* Account info – Cost Centre – Create

Do the Voucher Entry & set the total expenses in different category

REPORTS

Got -- Display -- State of Accounts – Cost Centre –

* From the voucher entry press F 12:

To hide\unhide cost centre detail -- YES \ NO

Cost Category

Cost Centre

Ledger Group

Group Break up

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SET PRICE LIST

* Set the Price List for Different Category *


Set the price level of pricelist for invoicing.

o Exporter

o Wholesaler

o Retailer

* create any 10 pen as stock items *

PRICE LIST Creation

GOT-- Inventory Info. -- Price list --Set prices to item.

GOT -- Voucher Entry -- {Purchase & Sales Entry}

REPORTS

GOT -- Stock Summary

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BATCH WISE DETAILS


Maintain Batch wise Details -- YES

Set Expiry Dates for Batches – YES

Create Stock Items:--

Maintain in Batches – yes

Track date of MFG. -- yes

Set expiry Date – yes

REPORTS

Got -- Display -- State of Inventory – Stock Query

Got – Display – Inventory Books – Ageing Analysis

Got – Stock Summary (for detailing press Alt + F 1)

MANUFACTURE ITEMS

Create stock items & groups……

Group: (I) Raw Material (ii) Finished Goods

* From the items creation press f 12 confi.

Allow component list detail: -- YES

CREAT A NEW VOUCHER

A/c info. -- Voucher type – create the voucher named (MFG)

Give the under group as stock journal

For voucher entry press the Alt + f 7 stock journals

-Select the voucher (manufacture)

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GODOWN TRANSACTIONS


Maintain multiple godowns

CREATE

Group

Unit of Measure

Item Creation

* GODOWN CREATION *

GOT -- Inventory info. -- Godown -- Create

Maintain ratio -- (10:15:20:25:30)

VOUCHER ENTRY

Give the voucher entry in ALT + F 7

{Stock journal}

Every stock transfer in given location

REPORTS

GOT -- display--- inventory book -- stock transfer

GOT -- display--- statements of inventory- godown

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PURCHASE & SALES ORDER


Allow purchase & sales order processing

Allow invoicing

Use tracking Number

Use Rejection note

* SHORT CUT KEYS FOR VOUCHER ENTRY * {Purchase order entries}

1. Purchase order Alt + F 4

2. Purchase F 9

3. Receive note Alt + F 9

4. Payment F 5

{Sales order entries}

1. Sale order Alt + F 5

2. Sale F 8

3. Delivery note Alt + F 8

4. Receipt F 6

REPORTS

Got -- Display -- State of Inventory

Purchase bill pending

Sales bill pending

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TAXATIONS PARTS

VAT

(Value Added Tax)

Vat structure is as same types of sales tax. It’s very simple and good

for every one.

Government has bring the VAT on Different Items Category given as

below:

1%, 4 % + 1 add., 12 % + 2.5 add, 13%, 32%, 36%, 60% etc…..

* F 11: company features

Statutory and taxation.

Enable VAT give this option YES

Set VAT Detail gives this option YES

f12: configuratoin

Show purchase VAT classification YES

VAT Payble Entry F 7 (Journal)

Output @ 1% Dr.

Input @ 1% Cr.

Vat Adjustment Cr.

VAT------> REPORTS

GOT--Display--Statutory Report---VAT Report

VAT computation

VAT forms

VAT-- Pay to Government f5 (payment)

Vat payable Dr.

Bank A/c Cr.

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SERVICE TAX

* f11: Enable service tax gives this option YES fill the detail.

Create Ledgers given below:

1. Party Sundry Debtors

2. Sales ledger sales A/c

3. Income a/c direct income

4. Service tax@ 10.3% Duties & taxes

VOUCHER ENTRY

1. Looking for an Income -- Sales (F 8)

{Give this entry in Invoice Mode}

Income A/c Cr.

Service [email protected]% Cr.

Party A/c Dr.

2. Receiving the cash or cheque ---Receive (F 6)

Cash Dr.

Party Cr.

REPORTS

* Display--Statutory Reports--Service tax Reports

Service Tax Payable.—Bill wise service tax

GAR7 Challan

3. Payment of Service Tax -- Payment (F 5)

Service tax@ 10.3% Dr.

Bank Cr.

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TDS

(Tax Deduction at Source)

* F11: Enable TDS give this option YES fill detail.

Create these Ledgers as below:

1. TDS on Advertising Duties & Taxes

2. Party A/c Sundry Creditor

3. Fee for Advertisement Expense

VOUCHER ENTRY

1. Looking for an expense --- F 7 (journal)

Expense Dr.

Party Cr.

TDS deduction Cr

2. Payment to party ---- f5 (payment)

Party Dr.

Cash Cr.

3. Pay TDS to the Government-- f5 (payment)

TDS on A/c Dr.

Bank Cr.

REPORTS

Display--statutory Reports-- TDS reports.

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