1

2

Allen Independent School District Bus Transportation

The Allen Independent School District Transportation

Department strive to serve the students and the district in the safest and most

effective manner possible.

You, as an employee, are an integral part of our Professional

team and also a vital link in our commitment toward strengthening education through service.

Revised August 2017

3

Mission Statement

The Transportation Department Supports the Students of the

Allen Independent School District With

WISDOM, PRIDE, AND INTEGRITY

4

TABLE OF CONTENTS I. Administration 5 II. Disclaimer 7 III. General Guidelines 8

Payroll Information 8 Eating/Drinking on School Bus 12 Summer Employment 8 Workman’s Compensation 12 Attendance Policies 9 Dress and Grooming 12 Employee Information 10 Dismissal due to Inclement Weather 13 Alcohol/Drug Testing 11 Resignation Policy 13 Tobacco 12

IV. Bus Operator Guidelines 14

Bus Operator/Monitor Hours 14 Student Illness/Injury 19 Bus Operator/Monitor Duties 14 Bus Incident/Conduct Procedures 19 Pre/Post Trip Inspections 16 Maintaining Discipline (Tips) 20 Bus Maintenance Procedures 16 Two-Way Radios 21 Procedures for Assigning Routes 16 10 – Codes 21 Route Instructions 16 School Bus Accident 21 Loading/Unloading Procedures 18 Emergency Evacuation Procedures 23 Departure from School Bus 18 Severe Weather 23 Transporting Students 18 Field Trip Procedures 23 Passengers 23

V. Special Needs Operator/Monitor Guidelines 24 Special Ed. Route Services 24 Medication for Students 25 Route Changes 24 Special Ed. Students 25 Students Not Riding 25 Sp. Ed. Incident/Conduct Procedures 25 Seating Safely 25

5

ALLEN INDEPENDENT SCHOOL DISTRICT

I. Administration

Dr. Scott Nevin

Superintendent of Schools

Daniel Pitcock Assistant Superintendent of Operations

Kyle Pursifull

Director of Transportation

Lori Fairless Administrative Assistant

Anna Hamrick

Assistant Director

Rosa Pickering Transportation Coordinator

Michelle Leasure

Crossing Guard Coordinator/Payroll Tech.

Randy Arnold Mapping Tech/Field Supervisor

Eileen Targac

Safety and Training Coordinator

Ed Knight & Sterling Paige Driver Trainers

Monica Morales & Tara Rodosta

Dispatcher

Jerry Jones Shop Manager

Mike Roberts & Amy Nelis

Inventory Tech.

Jay Nelis Shop Foreman

Adam Tucker

Certified Automotive Tech.

Justin Fay & Marchauncy McNeal Mechanic

Michael Mitchell & Steven Hannant

PM Tech

Harmon Strickland A/V Tech

6

7

II. Disclaimer

The Statements described in this manual are for general purpose

and responsibilities. The information in this manual is not an exhaustive list of all responsibilities, duties and skills that may be

required for your job. Allen Independent School District Board policies, State and

Federal laws supersede all contents of this manual.

8

III. General Guidelines. PAYROLL INFORMATION 1. The salary range is determined each year by the school board. 2. An employee who leaves the employment of Allen I.S.D. and returns to the same job will

lose seniority. 3. Permanent bus drivers/monitors will be paid for the actual time worked on their daily route.

Four hours guaranteed per day or actual time worked, whichever is greater.

Sub drivers/monitors will be paid 2 hours guaranteed per shift or time worked whichever is greater.

4. Employees must submit their time on a weekly basis by 6:00 PM each Friday. 5. If an employee does not clock in or out, it is their responsibility to complete a time adjustment

form for the missing punch. Adjustment forms are due the day of the missed punch. 6. If the employee does not work the full guaranteed time any additional time worked, for

example: field trips, shuttles, etc. will be added to meet the guaranteed hours. SUMMER EMPLOYMENT SUMMER SCHOOL BUS DRIVERS/MONITORS Working summer school is a privilege not a right. Because of the high volume of employees wishing to work, the following procedure will be used in the selection and rejection of summer Transportation employees: Employees that are assigned to work summer may be assigned to work other areas (City of Allen, shop, warehouse etc.). Employees assigned to summer work may be replaced after two attendance occurrences of missed work. An occurrence is any part of any shift AM or PM. Employees that have 10 or more attendance occurrences during the regular school year will be placed at the bottom of the selection list for summer work.

Summer employment selection will be based on:

• Seniority

• Probationary Status

• Accidents

• Attendance Transportation Employees are not guaranteed summer employment. The Shop Manager reserves the right to select employees working in the shop. Summer work is based on work load.

9

ATTENDANCE POLICIES The District has a right to expect all employees to be in regular attendance. The generous array of leave policies is designed to be of benefit to employees in order to maintain a positive and healthy work environment. It is in employees’ best interest to use personal or state days appropriately to ensure they have sufficient days available in case they experience a serious illness or injury at some point in the future. Employees are discouraged from fraudulent use and doing so will be construed as a violation of District Policy which may result in disciplinary action up to and including loss of pay, suspension, demotion or termination of employment. Transportation employees are given a generous amount of time during the summer months, holidays, spring break, etc. With that in mind, employees are discouraged from scheduling personal “vacation” leave during the scheduled 180 day school year including in-service days. Each employee is obligated to work 180 days of the school year and the expectation is that you will be available for the job you were hired to do. The Director of Transportation reserves the right to deny any request for off time to assure work load coverage. 1. An employee must report at their assigned check-in time. Promptness is crucial due to the fact that

schedules are tightly structured. 2. If an employee must be absent due to illness or family emergency, that employee must communicate

with the Operations Office at least thirty (30) minutes prior to each of their assigned check-in times. By Using the phone number, (972)727-0542

3. An employee’s absence without communication (No Call/No Show) is a serious breach of departmental policy.

4. Employees are supplied with a copy of the school year calendar and are expected to be present, as

the calendar requires. Employees should not schedule appointments during duty hours. 5. Time off Refer to District policy on leave DEC (Local) days accumulated each year (Personal

Business Days and Sick Days). It is District policy that when an employee calls in and has no available leave, that employee will be docked.

6. Late/Tardy When an employee reports to work five (5) or more minutes late they are considered as

“Late or Tardy”. That assignment may be filled and the employee may be sent home. 7. If you are not available for all of your AM, PM, or mid-day routes, you may not be eligible for any extra

duty work, including field trips or shuttles, for that day. 8. Docks When an employee has utilized all available sick and state personal leave, subsequent

absence is identified as a Dock. 9. Mid-Day runs: If an Employee is absent from an assigned Mid-Day run Four (4) times, the

employee may be removed from that run and the assignment will be issued to another employee.

10

ATTENDANCE POLICIES (cont.) Attendance Disciplinary Guidelines Late-Tardy

Step 1: If an employee is late 4 times he/she will be counseled verbally.

Step 2: The 5th time an employee is late, a written letter of counseling will be prepared, acknowledged by the offender, and the letter placed in the individual’s permanent record.

Step 3: The 6th time the employee is late; he/she will be placed on probation.

No calls/No shows will be recorded per year as follows: 1---Conference with supervisor (documented)

2---Written reprimand/Placed on probation 3---Recommend termination

Personnel who miss 5 or more consecutive workdays due to illness must have a return-to-work clearance from a doctor stating they are able to return to work without restrictions. For drivers the doctor’s note must say the employee is cleared to drive a school bus in the state of Texas. The Operations Office may ask for a return-to-work clearance after 1 day of sick leave. Employees may be required to take the Employee Performance Test as well as a DOT drug and Alcohol screen.

EMPLOYEE INFORMATION 1. Identification badges are to be worn at all times while on duty. 2. Transportation employee's children are not allowed to wait in the Transportation Facility

unattended. 3. Family Members at Work: Allowing your family and kids to come to work with you is a

privilege and not a right. Care of your family members at work is your sole responsibility. We no longer will allow employees to be responsible for the care of your family and kids. Family members riding on the bus is considered an unauthorized passenger. Any request for authorization is on a case by case bases and must be preapproved by the Operations Office

4. All employees must provide the Transportation offices with an up-to-date telephone number, mailing address, e-mail address, home address and an emergency phone number. An employee’s personal information (phone numbers, etc.) will not be given out by the office.

5. The Operations office will take emergency telephone calls from an employee’s family and deliver the message. Any personal or non-emergency calls will not be accepted. Employees may use the office telephone ONLY in the case of an emergency or on school business.

6. Employees shall not use any electronic devices while on duty. Earbuds/ hands free devices are not permitted.

11

EMPLOYEE INFORMATION (cont.) 7. Any employee who misses a mandatory meeting will be required to attend the make-up

meeting with the Department. Any employee who misses a meeting may be subject to disciplinary action.

8. Operators are responsible for renewing their operator’s license. Operators must present

their new temporary and picture license to the Operations Office as they receive them. Copies of operator’s license, medical card and certification card are required and must be in your possession while on duty. Failure to do so may result in being sent home without pay.

9. All employees are responsible for checking the information boards and Mail Boxes for new

information and updates daily. 10. Employees are to clock out immediately upon completion of their assignment. Not clocking

out immediately is a violation of AISD policy, “Theft of AISD funds”.

11. This is a business and everyone is expected to behave as professionals at all times. 12. Employees are not allowed in the Mechanics Shop unless assigned to that area or unless

you have a bus related problem and you have been instructed to do so. 13. Employees may not bring their personal vehicles into the bus parking area unless prior

authorization is given. 14. Computers in the break room are for employees use. 15. Employee Performance Test – All employees are required to pass a performance test

annually. Any employees returning from an extended absence may also be required to retest. All employees must pass the test on the first attempt.

16. All drivers shall complete a pre/post-trip inspection each time the bus is placed in/out of service and report any damage noticed to the Operations Office.

ALCOHOL/DRUG TESTING

The following tests are required of drivers: Pre-employment - Conducted before applicants are hired or after an offer to hire, but before actually performing safety-sensitive functions for the first time. Also required when employees transfer to a safety-sensitive position. Post-accident - Conducted after accidents on employees whose performance could have contributed to the accident.

Reasonable suspicion - Conducted when a trained supervisor observes behavior or appearance that is characteristic of alcohol and/or drug misuse. Random - Conducted on a random unannounced basis just before, during or after performance of safety-sensitive functions.

12

EMPLOYEE INFORMATION (cont.)

TOBACCO products including smokeless tobacco and electronic cigarettes are not allowed on school property or within 150 feet of a school bus. Employees are encouraged to refrain from smoking in view of students. EATING AND/OR DRINKING ON THE SCHOOL BUS Never give the students anything to eat or drink. Students may not be permitted to eat or drink on the bus. Due to the long field trips and extra curriculum trips, it may be necessary to eat on the bus. The school sponsor should be responsible for making sure the bus has been cleaned and all trash removed. WORKERS COMPENSATION: Please refer to the Human Resources department with any questions. DRESS AND GROOMING The Board requires that the staff should be well-groomed, neatly and appropriately dressed at all times. The guidelines are: 1. Items of apparel not designed to be worn as outer apparel shall not be worn as outer

clothing. Appropriate undergarments shall be worn. 2. Shorts or skirts should not be more than two (2) inches above the knee. 3. Halter tops, bare midriff, spaghetti straps, cropped tops or any garment with a bare back or

one that is unduly low cut or transparent is not permitted. 4. Items of apparel that are faded, patched, ragged or overly tight are not acceptable.

Hair shall be brushed and combed at all times. 5. Pants are to be worn at the natural waist at all times. 6. Proper footwear defined as flat shoes with closed toe and closed heel only should be worn

on district property at all times. 7. Clothing with inappropriate language or logos, "muscle" shirts, or similarly designed shirts are

not acceptable. 8. The dress code applies except when assignment or situation permits variation as specified

by the building/department administrator or other supervisor.

13

EMPLOYEE INFORMATION (cont.)

DISMISSAL DUE TO INCLEMENT WEATHER Please refer to the District Web site (allenisd.org) and your e-mail.

RESIGNATION POLICY A two-week written notice of resignation, stating circumstances, must be submitted to the employee's supervisor. Anyone who fails to give the district two weeks’ notice cannot be rehired in any capacity for the district. The following items must be returned to the Operations Office by the departing employee after completion of their last assigned route: 1. Student sheets 2. Bus Key 3. Mail Box Key 4. ID badge 5. Proxy Card 6. Complete paperwork with Administrative Assistant

7. Return all materials purchased by the district Allen Independent School District will notify all proper authorities (SRO, Technology, Allen Police Department, Sheriff, etc.) anytime an employee is terminated.

14

IV. Bus Operator/Monitor Guidelines

BUS OPERATOR/MONITOR HOURS 1. Part-time bus operators and monitors are guaranteed a minimum of (2) hours per

assignment and need to stay on the facility until the (2) hours have been met. They are required to notify dispatch upon completion of route.

2. Full-time permanent bus operators/monitors are guaranteed 4 hours a day. (You will be

paid 4 hours or time worked whichever is greater). If the employee does not work the full guaranteed time any additional time worked, for example: field trips, shuttles, etc. will be added to meet guaranteed time.

3. Routes will be paid as actual drive time on early release days. Please clock in/out according

to your assignment given on those days. Employees will still receive your guaranteed 4 hours for the day or time worked whichever is greater.

4. An Allen Independent School District Transportation Department employee (including part-

time/dual positions) cannot exceed 15 duty hours in a 24-hour period or drive a school bus in excess of 10 hours during that 15-hour duty time.

NOTE: The 24-hour period begins with the first hour worked. BUS OPERATOR/MONITOR DUTIES

It is the goal of the Allen ISD Transportation Department to provide a safe and economical transportation system. Carless operation of any District Vehicle is a direct violation of this policy. Penalty for violation of the following is grounds for suspension without pay or corrective action up to and including termination:

1. Running a Red Light

2. Exceeding the posted speed limit

3. Swerving in and out of traffic

4. Running a stop sign

5. Leaving the scene of an accident

6. Any other action deemed to be a careless operation of a district vehicle by the

Transportation Department.

According to the Texas Transportation Code, reckless driving is, “Willful or wanton (done, shown, used, etc., maliciously or unjustifiably: ) disregard for the safety of persons or property.” While this is a general definition, it includes such actions as driving at a higher speed than the legal limit, operating a vehicle in a manner that is too fast for the conditions of the road, weather and other factors, plus running red lights or weaving in and out of traffic.

15

SCHOOL BUS OPERATOR/MONITOR DUTIES: (cont.) 1. To provide for the safety of the students at all times.

2. To keep physically fit and mentally alert. 3. Through his/her own conduct set a desirable standard of courtesy and orderliness for the

students to follow. 4. To adhere to route and time schedules provided by the Operations Office.

5. To insure students observe bus rules and to maintain a spirit of student cooperation and

discipline on the bus. 6. To keep his/her clothes neat and make a good appearance.

7. To operate the bus skillfully and safely. 8. To prepare and keep records required by the Texas Education Agency and/or the Allen

Independent School District Transportation Department. 9. Keep an updated seating chart for all runs.

10. Keep an updated list of all stop times in the order they occur and all students at each stop

(computer route sheet). 11. Be familiar with the regulations of the Texas Education Agency concerning school

transportation. 12. Be familiar with Allen I.S.D. policies, specifically those concerning transportation. 13. To observe carefully all laws, traffic regulations and rules of the road. 14. To report any unusual occurrence in writing, to the Operations Office immediately after. 15. Turn in all written reports (Log Sheet/ Pre-Trip Report/etc.) daily. 16. To notify dispatch/staff personnel immediately after an accident/incident no matter how

minor, and write a report covering the specific details. Failure to report immediately may result in termination.

17. Perform Emergency Evacuation Safety Procedures before field trips. Operators are responsible for training your route students on proper evacuation safety procedures.

18. To perform any additional duties as assigned by the Supervisor of Transportation or

his/her designee. 19. Monitors are not allowed to be on the bus while the bus is fueling.

16

PRE-TRIP INSPECTIONS Operators are to conduct a pre-trip inspection each time the bus is placed in service before operating the vehicle. Any repair that needs immediate action should be brought to the attention of the Shop/Operations office both verbally, and in the form of the pre-trip form. ALWAYS COMPLETE A pre-trip form and turn in daily. POST-TRIP INSPECTIONS Operators are to conduct a post-trip inspection at the end of their run, and check for students remaining in the bus after EACH run. Failure to do so may result in TERMINATION. BUS MAINTENANCE PROCEDURES To avoid excessive motor breakdowns, operators and mechanics must cooperate to see that the vehicles are properly serviced before and after each trip. While driving a school vehicle and notice anything out of the ordinary, immediately notify the Shop/Operations office. Warm-up time for all buses should be 5 minutes. Diesel engines should cool down for 5 minutes.

PROCEDURES FOR ASSIGNING ROUTES

All routes are assigned by the Operations Manager and Coordinator of Transportation.

The Transportation Department reserves the right to reassign employees, routes and buses at any time. ROUTE INSTRUCTIONS 1. Operators shall abide by their route time schedule. Operators should not vary more than 5

minutes from an established schedule under normal conditions. YOU SHOULD NEVER BE AHEAD OF YOUR SCHEDULED TIME! If you do get ahead, wait in your bus at your designated waiting area until you are back on schedule. If there is a need for a permanent time adjustment, see the Operations office immediately.

2. DO NOT change the approved legal course of your route without prior approval from the

Operations office, except in case of emergencies or road hazards. Road hazards include construction, detours, etc. Report any changes IMMEDIATELY.

3. For many reasons, bus routes are subject to adjustments throughout the school year and

17

ROUTE INSTRUCTIONS (cont.)

4. operators are expected to cooperate. Adjustments are kept to a minimum whenever possible.

5. Bus routes may consist of one or more daily runs. An operator resigning from any part of the

assignment shall be subject to replacement or reassignment at the discretion of the Transportation Operations Office.

6. Bus routes are established by the Operations office. Students should be picked up and

dropped off ONLY at his/her designated stop unless prior approval from the Operation Manager or designee. Making unauthorized bus stops are a direct violation of department policy and may result in disciplinary action.

7. A school bus must not be driven on personal errands. 8. Please adhere to all posted speed limits. The maximum speed limit for a school bus is 50

MPH. 9. A school bus shall not be driven backwards without another adult to assist the operator. All

operators are to avoid backing a school bus at all cost. 10. When a 2nd school bus approaches another school bus from the rear and the first bus is

flashing red lights, stop 100' to the rear and activate the 4-way flashing hazard lights only.

11. Operators are NEVER to pass a school bus that is loading or unloading. Please avoid passing school buses that are in a bus lane. Any request to pass in a bus lane must have prior approval from the Operations Office.

12. No Allen Independent School District school bus is permitted to make a right turn at a red

traffic signal! (Exceptions only when prior approval is obtained by the Operations Office.) 13. Do not leave keys in the ignition of an unattended bus; do not leave your bus unattended! 14. Headlights shall be used while bus is in service at all times. 15. The bus operator shall not transport any persons other than students of the Allen

Independent School District at any time unless instructed by the Operations office. 16. No personal items are to be attached inside or outside of the school bus. Contact either the

Supervisor of Transportation or the Safety Department if you have any questions. 17. All operators are responsible for the cleanliness of the bus including field trips. 18. Operators should not allow lost articles to collect around the driver's compartment. No

articles are to be in the window/dashboard. Immediately after completing a route, check the bus for lost items. If the owner of a lost item cannot be found, turn the article into the Operations Office.

19. When you complete your final run follow normal shut down and post-trip procedures.

18

LOADING/UNLOADING PROCEDURES 1. Yellow flashing lights should be activated at least 300 feet before the bus stop. 2. Operators shall place the gear selector in the neutral position and set the parking brake each

time the bus is stopped to load or unload student(s). 3. Bus operators are expected to develop a systematic orderly procedure for loading students.

Please require your students to be at the bus stop when you arrive. Operators shall wait no more than 3 minutes past stop time for special needs students not in sight. Students, who hold up the bus route on a regular basis, should be reported to the Operation office.

4. The students should not advance toward the bus until the bus has come to a complete stop,

and the operator has opened the door. 5. Operators should approach loading zones with extreme caution realizing the possibility of

students running out into the path of the bus. 6. The operator shall be in attendance of their bus 5 minutes prior to the afternoon dismissal

time, and shall stay in attendance of their bus to further help with the loading process. This is appropriate for all grade levels and shall be followed at all times.

7. When departing the loading zones buses shall maintain a safe interval. Once the buses

have started moving, all buses must continue to exit without stopping. 8. Monitors/passengers shall not leave their seat until the bus has come to a complete stop. DEPARTURE FROM SCHOOL BUS

Students will be unloaded only at his regular bus stop UNLESS written permission has been granted by the Operations Office.

TRANSPORTING STUDENTS 1. When you see new students in your designated route area, get their names and addresses.

These students may be new students and eligible to ride your bus or they may be riding with friends, but at the pick-up point we are unable to make this determination. The student should be informed that if it is necessary for him/her to ride the bus in the afternoon, he/she MUST have permission from the Operations office.

2. The bus operator shall not stop at a store, doctor's office or any other place of business or

irregular stop for personal business or to discharge students without permission from the Operations Office.

3. Make every effort to encourage the students on your bus to keep the interior of the bus clean.

No eating, drinking, or gum chewing is permitted.

19

TRANSPORTING STUDENTS (cont.)

4. Department policy states that only two-way radios are allowed on the buses.

5. Band instruments must be kept in the seat with the student. Instruments or other student

belongings cannot be allowed to block the aisle, service stairs, emergency exits or to collect in front of the standee line.

6. In general, students may transport items that may be carried on their laps. We do not allow

large bulky items, etc. to be transported. If there is question regarding an item, contact the Operations office.

7. Any student attempting to carry any type of weapon onto the school bus must be refused

permission to ride, and the incident reported immediately to the Operations Office. 8. Any type of object carried onto the bus that is not school related and the operator determines

may it be dangerous or cause student disruption may be confiscated by the operator and turned in to the Operations office immediately.

9. When students are injured or become ill on the bus, contact the dispatcher for instruction.

10. BUS OPERATORS SHALL ASSIGN A SEAT FOR EACH STUDENT ON EACH RUN.

Operators shall keep an updated seating chart for each run. Seating charts shall be kept on the bus for that route for use by a sub operator if needed.

STUDENT ILLNESS/INJURY

If a student becomes ill or injured during the regular route the operator shall contact the Operations office via two-way radio and will be instructed as follows: In no case is an operator to transport a sick student without permission from the Operations office.

BUS INCIDENT/CONDUCT PROCEDURES 1. Operators must explain rules regarding bus conduct to passengers at the beginning of each

term, and to new students as they start riding. 2. The operator or monitor must complete the bus incident/conduct report any time they have

any unusual occurrence/behavior issue on the bus or on District property. Completed reports shall be turned into the Operations Office.

3. Do not use the bus conduct report as a threat.

4. Operators shall NOT notify students when they are denied bus privileges. The campus

principal will notify the student and the parent. The only exception to this is when a student attempts to board the bus after the operator has been given notification by the Operations

Office that this child has had bus privileges suspended.

5. Attempt to correct problem with student verbally.

20

BUS INCIDENT/CONDUCT REPORT PROCEDURES (cont.) 6. Please do not communicate with a principal or parents regarding a student’s behavior.

Please take all concerns to the Operations Office. 7. Operators have the authority to separate students fighting on the bus as a last resort. If

verbal instructions are not effective, an operator may hold or restrain a student if it appears further injury to himself or another student is possible. If this occurs, please contact the Operations Office immediately.

8. Operators and/or monitors must never punish a child in any way.

9. An employee cannot open or close bus windows as a form of punishment. Any form of punishment can/may result in disciplinary action up to and including termination.

10. When completing an incident/bus conduct report, state ONLY the facts. Personal comments

will not be accepted. Falsifying any report is a violation of departmental policy and is punishable by disciplinary action up to and including termination

MAINTAINING DISCIPLINE (TIPS)

1. Have a good reason for what you ask a child to do. 2. Be honest in what you say and do.

3. Be fair and consistent. 4. Be friendly

5. Commend good qualities and action.

6. Try to be constructive. 7. Remember that a sense of humor is extremely valuable.

8. Never strike a child. 9. Do not judge students or their behavior.

10. Do not take your personal feelings and prejudices out on students. 11. Maintain poise at all times. 12. Do not "pick" on students. 13. Listen to students complaints and concerns.

14. Be sincere in your work.

15. Set a good example.

21

TWO WAY RADIOS Radios are not to be used except for Transportation business. Unnecessary communication on the radio is prohibited as it is in violation of our F.C.C. license AND IS A DIRECT VIOLATION OF DEPARTMENTAL POLICY AND COULD BE PUNISHABLE UP TO AND INCLUDING TERMINATION. Operators must have the radio on at all times and be available to receive information. Operators must contact the Operations Office (call a 10-8) when bus is in service. Be courteous and wait until the frequency is clear before transmitting. TWO WAY RADIOS (cont.) Failure to answer radio control is a direct violation of departmental policy and could result in disciplinary action. 10 – CODES Following is a list of 10- codes 10-4 I Understand 10-5 Bus is running late 10-7 Out of service 10-8 Bus is in service 10-9 Please repeat your message 10-20 Location 10-22 Mechanical Breakdowns 10-30 Bus has been involved in an accident or incident “no injuries” 10-31 Involved in an accident “with injuries” 10-36 Time 10-40 Student having seizure *LINCOLN ELEMENTRY* Trouble call police (High Jacked) SCHOOL BUS ACCIDENT

In the case of a bus accident, please refer to your red emergency packet. *****ALWAYS GET THE POLICE REPORT NUMBER****** 1. Do not move the bus from the scene of the accident unless there is a danger of another

accident due to an extremely hazardous location. Set out warning reflectors as appropriate. 2. Keep the students on the bus if this can be done safely. If not, evacuate the students to a

safe location and the operator or monitor (if available) stays with the students. 3. Contact the Operations Office by radio (if available) and state your location, injuries (if any)

and whether or not emergency agencies need to be notified. If you are unable to contact the Operations Office by radio then you are responsible and have the authority for notifying any emergency agencies needed immediately. An operator on an extra- curricular trip

22

SCHOOL BUS ACCIDENT (cont.) shall follow the same procedures as stated above and shall refer to the trip sheet and contact transportation personnel listed on the Breakdown/Emergency contact listing located in the red emergency pack.

4. The bus operator should obtain the other driver's name, address, telephone number, vehicle

information and insurance coverage. Obtain the insurance agent’s name and telephone number. Also obtain the names, addresses and telephone numbers of all witnesses and those injured.

5. Regardless of how minor an accident may be, a representative (whenever possible) will be

sent to the scene of the accident. If the bus in the accident is disabled, another bus will be sent from the Transportation Department to deliver uninjured students to school or to home, whichever is appropriate. Should the accident be minor, with no damage to the bus, the bus may proceed on its regular route delivering students once released by the police or dispatcher. In every case, students will have to be examined by the school nurse/ambulance attendant and released by her and/or the investigating law enforcement official. The nurse/school will send notification of the accident to parents of all students on the bus.

6. The primary responsibility of the bus operator is the student and not a damaged bus. 7. All bus operators must complete and turn in an accident/incident report within 24 hours to the

Operations Office. Bus operators will inform the Operations office/or supervisor of Transportation immediately of any bus accident/incident (with or without students). Failure to report this is cause for immediate termination.

8. Operators are required to prepare a seating chart. 9. If an accident occurs while on a field trip and/or late in the evening. Please check your

Emergency packet for Transportation Staff telephone numbers. 10. The supervisor of Transportation may elect to retrain and/or suspend a Transportation

employee whose performance may have contributed to an accident while driving a district-owned vehicle. An employee may also be assigned to another route.

11. Accident must be reported before bus is moved from the scene. The bus must not be moved or released from the scene except by the Police, Operations office or Supervisor of Transportation/designee.

The Accident Prevention Review Committee (APRC) is responsible for reviewing accident reports on all accidents. NOTICE: In accordance with the Department policy, you must notify your supervisor immediately of any traffic violation/accident (except parking). This is true no matter what type of vehicle you were driving. Failure to report this is cause for immediate termination.

REFER TO YOUR DRIVER CERTIFICATION MANUAL FOR TABLES AND POINTS.

23

EMERGENCY EVACUATION PROCEDURES The department requires evacuation procedures be presented to your students within the first 2 weeks of the school year and before all field trips. If you have any questions or concerns, please see your supervisor. On occasion, conditions will make the evacuation of students from a school bus necessary. Please refer to the Driver Certification Manual. If you have any questions or concerns, please see the Safety Trainer. SEVERE WEATHER Please keep communication on the radio to a minimum and follow the instructions of the dispatcher. It is your responsibility to know the nearest shelter location on your route. If you have any questions or concerns please contact the Operations Office.

FIELD TRIP PROCEDURES

1. Field trips are assigned on a rotation basis. It is your responsibility to complete a field trip eligibility form.

2. Trip operators may not trade trips. If you cannot accept the trip assigned for whatever

reason, notify the Operations Office. 3. Operators are responsible for their bus during trip time and shall not leave the extra-

curricular trip destination without prior approval from Operations office. 4. The Operations office will assign buses for extra-curricular trips; however, schools have a

right of refusal for any particular driver. 5. Operators and sponsors are responsible for the bus cleanliness at the end of the trip.

PASSENGERS The only people permitted to ride a school bus on field trips or extra-curricular trips will be students enrolled in Allen Independent School District, and adult sponsors who have been approved and who have been asked by the principal of the school to chaperone.

24

V. Special Needs Operator/Monitor Guidelines

SPECIAL EDUCATION ROUTE SERVICE Parents and operators need to work together to assure that students get to and from their home safely. Parents are responsible for seeing that students get to and from the bus. Driver/Monitor should not leave the bus when students are on board. It is the operator’s/monitor’s responsibility to make a home visit before a student is transported. 1. WAITING TIME When you stop to pick up your students, wait 1 minute, if no one appears

call dispatch. As a general rule, do not wait more than 3 minutes past your pick-up time. An operator must not leave a stop before the scheduled pick-up time.

2. NOBODY HOME If a parent or other authorized person is not at the child's home or usual

drop-off location, keep the child on board and wait 3 minutes, then contact the Operations office for further instructions.

3. LOADING AND UNLOADING When loading and unloading special education students the

door of the bus must face the student's home or school. Special education students MUST NOT cross the street when boarding or leaving the bus. Never leave a special education student unattended.

Red flashers must be used when bus is loading or unloading. When waiting for a special education student to come out of his/her home, please do not open the door or turn on loading flashers until the student actually comes out of the house. This will help reduce traffic problems. NEVER LEAVE STUDENTS IN FRONT OF THEIR HOMES OR THE SCHOOL BUILDING. A RESPONSIBLE PERSON MUST RECEIVE THEM UNLESS NOTED IN THEIR I. E. P. Please contact the transportation coordinator with any questions or concerns.

Please do not stand on the lift. Keep one hand on the wheelchair at all times, lock the wheel chair locks when the wheel chair is not in motion. “One up and one down, hands on all the time”. No one other than the assigned bus operator or bus monitor will be allowed to operate the wheelchair lift or other equipment. ROUTE CHANGES All route changes must be pre-approved by the Operations office. If a parent requests a change of address, even if temporary, operators should direct the parent to contact the Transportation Department. Do not let any student off anywhere except at the designated stop or at school. Don't change or deviate from your assigned route description. If the route is changed by the operations office, notify the parents on your route of the change in pick up or delivery time. Unauthorized route change is a violation of departmental policy.

25

SPECIAL EDUCATION ROUTE SERVICE (Cont.) STUDENTS NOT RIDING Operators should inform the Operations Office when it comes to their attention that a student will not be riding. Students who are No call/No show shall be reported to the Operations Office daily. SEATING SAFETY The monitor shall sit in a location that best serves the needs of all students. Any questions or concerns please see the Operations Office. MEDICATION FOR STUDENTS Often parents have medication to send to school, please notify dispatch if this occurs. DO NOT let students carry their own medication. DO NOT administer any medication, even if the parents ask you to. All requests of this nature must be approved by the operations office. DO NOT allow one student to administer medication to another student. SPECIAL EDUCATION STUDENTS Never transport a special education student until you have gone to his home and communicated with his/her parent to find out if there are any special concerns that you need to be aware of. You must go to his/her home. Return signed paperwork to your supervisor. **NEVER ACCEPT A STUDENT THAT IS ASLEEP**. Special education serves children whom, because of physical, mental, or behavioral difficulties cannot make an adequate adjustment in the regular school program. Special Education training is included at In-service yearly and individualized training is available upon request. It is your responsibility to be familiar with your students’ paperwork.

SPECIAL EDUCATION INCIDENT/CONDUCT PROCEDURES When you have a serious problem with a student in which you cannot correct, the Operations Office should be informed by means of a detailed bus incident/conduct report. The bus reports must be turned in to the Operations Office with-in 24 hours.

ALLEN ISD RESERVES THE RIGHT TO UTILIZE ITS EQUIPMENT AND PERSONNEL TO SUIT THE

NEEDS OF THE DISTRICT