AMERICAN MOSQUITO CONTROL ASSOCIATION AMCA …€¦ · · 2017-10-06AMERICAN MOSQUITO CONTROL...

AMCA 2018SHERATON KANSAS CITY HOTEL AT CROWN CENTER

A M E R I C A N M O S Q U I T O C O N T R O L A S S O C I AT I O N

84th Annual Meeting

FEBRUARY 26–MARCH 2KANSAS CITY, MO

mosquito.org

Exhibitor & Sponsorship PROSPECTUS

2 | EXHIBITOR & SPONSORSHIP PROSPECTUS

AMCA 2018 SHERATON KANSAS CITY HOTEL AT CROWN CENTER


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DEAR VALUED VENDOR,

We invite you to reserve your booth for AMCA’s 84th Annual

Meeting! We will meet February 26- March 2, 2018 at the Sheraton

Kansas City Hotel at Crown Center in Kansas City, Missouri and we

want you there with us! As an exhibitor, you’ll have direct access to

hundreds of mosquito and vector control field workers, researchers

and educators. Expected attendance is approximately 1,000!

Please read on to learn about some exciting updates for 2018.

Continuing for 2018—Monday-Friday Schedule!AMCA Annual Meetings will continue starting on Monday evening

with the Grand Opening of the Exhibit Hall and Welcome Reception.

The Annual Meeting will follow the same schedule as years past but

instead of beginning on Sunday it will start on Monday.

Benefits of Exhibiting at the AMCA Annual Meeting• Dedicated exhibit hall hours during the welcome

reception, daily coffee breaks and luncheons

• Two complimentary registrations with first booth

purchased and one complimentary registration with

each additional booth

• Registration includes access to all educational

sessions, all meal functions, meeting program and bag

• Company listing in program book

• Company listing on AMCA Annual Meeting website

• Company listing with logo and description on the

mobile app

• Access to approximately 1,000 mosquito control

professionals

• Pre and post attendee mailing address listing for

all corporate sustaining exhibiting companies (ONE TIME USE ONLY – Mailing address for attendees will be provided electronically pre and post of the Annual Meeting).

Sponsorship Opportunities—Enhanced for 2018!Be sure to read the sponsorship section to review our new and

enahnced opportunities and ways to increase your company’s

visibility by sponsoring an Annual Meeting item or event. AMCA offers numerous sponsorship opportunities to benefit your company’s needs.

Whether you’re a seasoned AMCA Annual Meeting vendor or a

company just breaking into the vector control industry, we hope

you will join us in Kansas City!

Sincerely, AMCA Meetings and Exhibits Staff

Table of ContentsGeneral Information ...............................................3

Exhibit Hall Floor Plan ...........................................5

Exhibit Application .................................................6

Travel Information ...................................................8

Exhibitor Rules and Regulations ......................9

Sponsorship Opportunities .................................13

AMCA CONTACT INFORMATIONAmerican Mosquito Control Association (AMCA) 1120 Route 73

Suite 200

Mt. Laurel, NJ 08054

Phone: (856) 439-9222

E-mail: [email protected]

2017 EXHIBITORSADAPCO

AG-NAV

AllPro Vector Group

AMCA Young Professionals

American Longray Company

AMVAC Environmental Products

Application Dynamics

Aventech Research Inc.

Bayer Crop Sciences

Biogents AG

BioQuip Products, Inc.

Buffalo Turbine

BVA Inc.

Central Life Sciences

Clarke

Curtis Dyna-Fog, Ltd./ B&G Equipment

DEET Educational Programs

Delve International, Inc., dba: Lite Trax

Digital Map Products

Dynamic Aviation Group, Inc.

EMD Performance Materials Corp.

EPA

FMC

Frontier Precision Inc.

Gambusia Solutions

IGEBA Geraetebau GmbH

IKHANA Aircraft Services

Jasmic

Leading Edge Associates, Inc.

London Foggers

Maverick Drone Systems

MosquitoMax

New Mountain Innovations

Nixalite of America Inc.

Phenix Print

Pro-Lab Diagnostics

Research Associates Laboratory

Response Biomedical

SpringStar Inc.

Summit Chemical Company

Target Specialty Products

Tifone Ambiente

Univar Environmental Sciences

Valent BioSciences

Vector Disease Control International

VectorBase

Vectorfog

VeeMac

Westham Co.

Zymo Research Corp

mailto:[email protected]




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KEY DATES AND DEADLINESExhibit Lottery Application Due (with full payment):

October 20, 2017*

Exhibit Application Due (with full payment):

November 17, 2017

Exhibitor Services Manual Distributed: November 27, 2017

Cancellation Deadline: February 2, 2018

Discounted Housing Deadline: February 2, 2018

*The exhibit lottery is open to any exhibiting company who would like to participate in the initial assignment and selection of booth space. The official lottery process will be held in November. Please visit the Booth Selection section for more information.

EXHIBIT HALL HOURS(Times subject to change)

All open exhibit hall hours are dedicated hall hours.*

Set-up Monday, February 26, 2018

8:00 am – 3:00 pm

Exhibit Hall Open Monday, February 26, 2018

5:00 pm – 8:00 pm (Welcome Reception)

Tuesday, February 27, 2018

12:00 pm – 1:45 pm (President’s Luncheon)

3:15 pm – 4:00 pm

Wednesday, February 28, 2018

7:30 am - 8:30 am

10:00 am – 10:45 am

12:15 pm – 4:00 pm (Poster Session Luncheon from 12:15-

1:45pm*; afternoon refreshment break from 3:15-4:00pm*)

Thursday, March 1, 2018

7:30 am – 9:00 am (morning coffee will be available)

Breakdown Thursday, March 1, 2018

9:00 am – 2:00 pm (all exhibits must be removed from exhibit

hall by 2 pm)

*Exhibitors will have access to their assigned booth space from 8am-5pm on Tuesday and Wednesday. Exhibitor badges will be required to gain entry into the hall during these times.

All booths must be kept open and properly staffed during open exhibit hours. Premature packing and/or dismantling will not be permitted.

BOOTH FEESAll booths are 10’ x 10’ or multiples thereof.

First Booth: $1,300

Additional Booths for AMCA Corporate Sustaining Members:

$1,000 each

Additional Booths for Non Corporate Sustaining Members:

$1,200 each

State and Regional Booths: $500

DESCRIPTION OF BOOTHS/

FURNISHINGSCloth drapery material is provided for linear (10’ x 10’) booths

to form an 8-foot high back wall and 3-foot high side walls.

The booth fee also includes one (1) six-foot drape table, two

(2) standard chairs, one (1) wastebasket and an identification

sign for your company. The booth fee does NOT include any additional furniture, the cost of equipment, freight handling, electrical or telephone services or other special services or utilities. Order forms for all services will be sent in

the exhibitor manual on November 27, 2017. All arrangements

are the responsibility of the exhibitor. The exhibit hall is not

carpeted. Exhibitors are not required to carpet their booths,

however, should you wish to do so, carpet rental will be

available through the General Service Contractor and the

order form can be found in the Exhibitor Service Manual.

PAYMENTIt is expressly agreed upon that full payment for requested

exhibition space must be made to AMCA no later than

November 17, 2017. Space will not be assigned or held without the application and full payment. AMCA reserves

the right to refuse an exhibitor their exhibition space for

reason of non-payment at time of installation.

General Information




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CANCELLATIONIf an exhibitor is unable to occupy and/or use the exhibit space

contracted for, and should that exhibitor notify AMCA in writing

on or by February 2, 2018, all fees paid by the exhibitor, less

a processing fee of 50 percent of the net contract price, will

be refunded. No refund of any fees will be made if notice is

received after February 2, 2018. In the event that the premises

where the exhibition is to be held shall, in the sole discretion

of AMCA show management, become unfit or unavailable

for occupancy, or shall be substantially interfered with by

reason of picketing, strike, embargo, injunction, act of war, act

of God, act of terrorism, fire, state of emergency declared by

any government agency, by reason of any municipal, state or

federal law or regulation, or by reason of any other occurrence

beyond the control of show management, show management

may cancel or terminate the exhibition. In the event of such

cancellation or termination, the exhibitor waives any and all

claims the exhibitor might have against show management

for damages or expenses and agrees to accept in complete

settlement a refund of all amounts paid by the exhibitor to

show management in accordance with this agreement.

BOOTH SELECTIONA lottery for our exhibiting companies will be held in

November 2017. Any exhibitor would like to participate must

send in the completed application and full payment prior to

or on October 20, 2017. After the lottery has concluded, any

exhibitor who was not present at the time or who opted to

not participate in the booth lottery can select their booth

from the remaining spaces, on a first-come, first-served basis.

LABOR INFORMATIONInstallation and Dismantle Labor

Exhibitors have specified rights. For example, they are

permitted to arrange their own manufactured products for

display and related sales literature within their booth for as

long as necessary.

Full-time employees of the exhibiting company may set their

exhibit. If full-time company personnel are utilized to set an

exhibit, they must carry positive identification, such as medical

ID card or payroll stub. You may not utilize workers hired from

a non-union agency or company. Any labor services that may

be required beyond what your full-time employees can provide

must be rendered by union labor. Your labor requirements can

be ordered on the enclosed Order Form for Installation and

Dismantling Labor.

FREIGHT HANDLINGOnly the official AMCA general contractor will be responsible

for the loading and unloading of all trucks, trailers, common

and contract carriers as well as the handling of empty crates

and the operation of handling equipment. Exhibitors may

hand carry their own material from POV’s (privately owned

vehicles). They are not permitted to use any material handling

equipment, including dollies, carts or other mechanical

equipment. Only full-time employees of the exhibiting

company will be allowed to hand carry items. Our Material

Handling Department is responsible for maintaining in and

out traffic schedules at the show site. Even local exhibitors

should clear all movements of exhibit materials through this

department as we will have priority at the unloading areas at

all times.

BADGESExhibitors will receive two complimentary registrations with the first 10’ x 10’ booth space. Exhibitor registration allows

entry to all educational sessions, access to all meal functions,

meeting program and bag. Each additional 10’ x 10’ space

purchased earns one additional registration. For example,

if you register for two 10’ x 10’ spaces, you will receive three

complimentary registrations. Please indicate on the booth

application the names of your exhibit staff who will receive

the complimentary registrations. Additional badges may be

purchased at the regular conference rates. Badges must be worn at all times during conference hours. Set-up crew

should report to registration for temporary set-up badges

(free). AMCA does not offer an exhibit-hall-only badge.

EXHIBITOR SERVICES MANUALThe Exhibitor Services Manual will be sent to exhibitors

electronically on November 27, 2017. This manual will contain

information on shipping, set-up, materials, furniture and

electrical connections.

VENDOR MEETINGExhibiting companies are encouraged to send a

representative to the on-site vendor meeting to be held onsite

in Kansas City. The vendor meeting provides an open forum

for sharing feedback and suggestions with AMCA staff. The

vendor meeting will be held on Wednesday, February 28 from

4pm – 5pm.

General Information (CONTINUED)




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Exhibit Hall Floor Plan

SHERATON KANSAS CITY HOTELAT CROWN CENTER

HALL A




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Send completed applications by email, [email protected]

Exhibit Space Application & Contract

EXHIBITOR INFORMATION

The information in this section will appear in the on-site program exactly as written below.

Company Name: ____________________________________________________________________________________________________

Address: ___________________________________________________________________________________________________________

City: ____________________________ State: ________________________Zip: ________________ Phone: __________________________

E-mail for inquiries:_____________________________________Website: _____________________________________________________

PERSON IN CHARGE OF EXHIBIT

List the primary contact who will receive all exhibitor information & make all booth arrangements. This person is not considered a complimentary registrant unless listed on second page under “Badge Information.”

Name: ________________________________________________Title: ________________________________________________________

Phone: _______________________________________________Email: _______________________________________________________

❏ Check here if you would like to include an alternate exhibitor contact.

If so, please enter their name and email address: _____________________________________________________________________

BOOTH SPACE PREFERENCE / NEIGHBORS

Please make your first, second and third choice for exhibit space. Please note: AMCA will make a reasonable effort to satisfy requests listed in this section but can make no guarantees that preferences can be accommodated.

First Choice: __________________________Second Choice: __________________________ Third Choice: __________________________

Please list any company competitors you prefer not to be located near: ____________________________________________________

Please list any company partners you would like to be located near: _______________________________________________________

PAYMENT INFORMATION

To secure space, application and full payment must be received in the AMCA office by October 20, 2017. Prices are in US Dollars.

NUMBER OF BOOTHS: (10’BY 10’ EACH)

$1,300 for first booth $1,300

Additional booths

$1,000 each for Corporate Sustaining Members

$1,200 each for Non Corporate Sustaining Members

Total Amount Enclosed: $ ______________________________

PAYMENT METHOD

❏ Check (payable to AMCA) ❏ Visa ❏ MasterCard ❏ American Express

Credit Card Number: _____________________________________________ Expiration Date: ____________________________________

Cardholder’s Name: _________________________________________________________________________________________________

By signing this application/contract, exhibitor agrees to the rules and regulations stated in the Exhibitor Prospectus.

Signature: _______________________________________________________ Date: _____________________________________________

mailto:allisonl%40mosquito.org?subject=




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Please email logo to [email protected]

Exhibitors receive two complimentary registrations with the first booth purchased and one complimentary registration with each additional booth. Additional exhibit staff registrations beyond that can be purchased at the regular registration rates.

Badges for the exhibit staff below will be printed with the company name as it appears on the first page of this application, unless otherwise noted.

Exhibitor Program and Mobile App Information

Exhibitor Badge Information

EXHIBITOR DESCRIPTION

Please provide a 2-3 sentence description of your company to be displayed on our mobile app.

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

EXHIBITOR LOGO

Please email a current company logo to be displayed on the 2018 Mobile Meeting App and in the on-site printed program book to

[email protected]

1 BOOTH: FIRST REGISTRANT

Name: _______________________________________________________

City: __________________________ State: _______ Country: __________

E-mail: ______________________________________________________

1 BOOTH: SECOND REGISTRANT

Name: _______________________________________________________


E-mail: ______________________________________________________

2 BOOTHS: THIRD REGISTRANT

Name: _______________________________________________________


E-mail: ______________________________________________________

3 BOOTHS: FOURTH REGISTRANT

Name: _______________________________________________________


E-mail: ______________________________________________________

4 BOOTHS: FIFTH REGISTRANT

Name: _______________________________________________________


E-mail: ______________________________________________________

5 BOOTHS: SIXTH REGISTRANT

Name: _______________________________________________________


E-mail: ______________________________________________________

6 BOOTHS: SEVENTH REGISTRANT

Name: _______________________________________________________


E-mail: ______________________________________________________

7 BOOTHS: EIGHTH REGISTRANT

Name: _______________________________________________________


E-mail: ______________________________________________________

8 BOOTHS: NINTH REGISTRANT

Name: _______________________________________________________


E-mail: ______________________________________________________

mailto:allisonl%40mosquito.org?subject=





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MEETING LOCATIONThe Sheraton Kansas City at Crown Center

2345 McGee Street

Kansas City, MO 64108

Phone: (816) 841-1000

Website: http://www.sheratonkansascityhotel.com/

ACCOMMODATIONSThe headquarter hotel for the 2018 Annual Meeting is the

Sheraton Kansas City at Crown Center. AMCA has secured

discounted room rates at the Sheraton Kansas City at Crown

Center for meeting attendees and exhibitors:

Room rates: $159.00 single and double (prices do not

include state and local taxes or any other applicable

city occupancy taxes).

HOTEL RESERVATIONSHousing reservations will be available online in Late October

2017. Please visit www.mosquito.org/annual-meeting for

updated information.

The discount deadline for the Sheraton Kansas City at Crown

Center is February 2, 2018. The hotel can sell out of rooms

before the deadline. Room availability and rates are not

guaranteed once the group rate of block rooms is sold out or

the discount deadline passes (whichever comes first)!

TRANSPORTATIONFor complete transportation details, visit www.mosquito.org/annual-meeting.

AIRPORT The Kansas City International Airport is the closest major

airport to the Sheraton Kansas City at Crown Center located

35 miles/30 minutes away.

AIRPORT TRANSFERS Taxi - $50.00 to Sheraton Kansas City at Crown Center

Rental Car – Prices Vary

Limousine – Prices Vary

*Prices are approximate and subject to change

SHERATON KANSAS CITY AT CROWN CENTER PARKING Self Parking and Valet: $18.00-$25.00 per day

DRIVING DIRECTIONS FROM THE AIRPORT TO SHERATON KANSAS CITY AT CROWN CENTER Follow Interstate 29 South until it merges with Interstate 35.

Continue south and merge onto US 71 South. Exit onto 22nd

Street. Turn right onto 22nd Street. Turn left onto McGee

Street. The hotel will be on the left.

Travel Information

http://www.mosquito.org/annual-meeting

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1. Interpretation of Rules The following rules and regulations apply to exhibitors and

staff participating in the AMCA Annual Meeting, February

26- March 2, 2018 and are considered binding upon return of

the signed exhibit contract. AMCA shall have full power in the

interpretation and enforcement of all rules and regulations

governing exhibitors. All matters and questions not covered

by the rules and regulations shall be subject to the final

judgment and decision of AMCA. These rules and regulations

can be amended at any time by AMCA and the amendments

so made shall be binding upon the exhibitor equally with the

rules and regulations listed herein, and shall become a part

thereof, provided the exhibitor is notified of the amendments.

Notice may be verbal or in writing, before or during the AMCA

Annual Meeting, and will be provided to any authorized agent

of the exhibitor.

2. Purpose of Exhibits The purpose of the AMCA exhibits is to complement the

educational sessions by enabling attendees to evaluate the

latest development in products and/or services presented

for use by vector control researchers, professionals, and

educators. AMCA maintains the right to deny exhibit space

to any company and/or product it sees as not in line with

AMCA’s mission and the purpose of exhibits.

3. Assignment of Space AMCA show management reserves the right to make any

revisions necessary to the floor plan including, but not limited

to, relocating exhibitors, when such action is deemed to be in

the best interest of the total exhibits.

4. Sharing/Subletting Space The subletting of the whole or any part of an exhibitor’s space

by the exhibitor is strictly prohibited. Exhibitors may not

advertise or display goods in their booth other than those

manufactured or carried by them in the regular course of

business. Exhibiting companies who maintain an ongoing

collaboration or partnership are permitted to share space,

provided that the space is at least 10-feet x 20-feet. In order

to have both company names appear in the program listing,

each company must pay the initial booth cost and split the

additional booths. For example, if two companies would like

to share a 20-foot x 30-foot space (six booths), each company

would pay $3,300 (first booth for $1,300, two additional booths

for $1,000 each).

5. Booth Construction and Arrangement Exhibits shall be so arranged as to not obstruct the general

view nor hide the exhibits of others. No display material

exposing an unfinished surface to neighboring booths or

pedestrian aisles will be permitted. If, at pre-show inspection,

a display is found to expose an unfinished surface to a

neighboring booth or to a pedestrian aisle, draping material

will be obtained at the exhibitor’s expense to conceal

the unfinished surface. Any specialty built displays or

unusual configurations must be submitted to AMCA show

management for approval prior to ordering construction.

No part of any booth/display may hang over or jut out into

an aisle. A booth space’s perimeter extends from the floor to

the ceiling, and all exhibitors must observe this perimeter.

The ceiling height of the exhibit hall (ballroom) is 19.5 feet.

Companies occupying an island configuration should be sure

their displays do not exceed 17.5 feet.

Special note for linear booths:

• Regular and specialty back walls may not exceed an

overall height of 8 feet

• The maximum linear booth height of 8 feet may extend

out 50 percent of the booth from the back wall

• Height limitations in the balance of the area are 36

inches except for product and equipment on display

which in themselves may exceed this height

6. Exhibit Hall Access by Exhibit Staff Exhibitor personnel will be permitted onto the exhibit floor

between the hours of 8am-5pm beginning Monday, February

26 and concluding at 2pm on Thursday, March 1 provided they

are wearing proper exhibitor badge identification. Exhibitor

personnel will not be allowed into the exhibit hall outside of

these times for security reasons. Temporary staff hired for set-

up or teardown must register at the AMCA desk and receive a

temporary badge.

7. Delivery and Shipment of Materials Storage facilities for packing cases, crates, and boxes are

not available at the hotel. Exhibitors agree to ship and store

their materials at their own risk and expense. Information

regarding shipping and storage of exhibit material will be

furnished in the Exhibitor Manual.

Exhibitor Rules & Regulations




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8. Failure to Appear It is expressly agreed by the exhibitor that in the event he or

she fails to install his or her products in his or her space by the

time specified, AMCA show management shall have the right

to take possession of said space and lease same or any part

thereof to such parties and upon such terms and conditions

as it may deem appropriate. If the exhibitor is not present

but the exhibitor’s materials are on property, AMCA may also

choose to order that the exhibit be erected at the expense of

the exhibitor.

9. Independent Contractors Exhibitors who plan to use independent contractors other

than the official AMCA general contractor must notify AMCA

in writing no later than 30 days prior to the meeting. The

company name, address, telephone number, Certificate

of Insurance, name of the supervisor scheduled to be in

attendance, and a statement that such contractor will

comply with all rules and regulations of the show (including

observance of local labor rules and regulations) is required.

Independent contractors must abide by the following:

• Perform all services in a timely manner, in accordance

with AMCA and the AMCA general contractor

established deadlines

• Not engage in solicitation of business on the exhibit

floor for present and/or future conventions

• Provide a Certificate of Insurance to the AMCA general

contractor and AMCA no later than February 5, 2018.

• Register all employees and temporary help at the

registration desk (no charge for setup/breakdown)

10. Exhibitor Events/Activities Exhibitors may not schedule or conduct any outside activity

including, but not limited to, receptions, seminars, symposia,

and hospitality suites that are in conflict with the official

AMCA program, whether such activities are held on site or

away from the hotel. Exhibitors must submit in writing to

AMCA show management 90 days prior to the exhibit dates

any program exhibitor intends to hold at, or in conjunction

with, its exhibit. Exhibitors may not promote any event

outside of their exhibit booth. Unless approved in writing

by management, no signs are permitted outside of the

exhibitor’s booth. All events must be approved by show

management in advance of the meeting.

11. Staffing Your Booth Exhibits must be staffed at all times during open exhibit

hours. Companies that do not keep their booth properly

staffed and operating during all open exhibit hours will risk

being placed at the end of the lottery in future years. Repeat

offenses may be grounds for a company’s banishment from

exhibiting at future AMCA meetings.

12. Children’s Admission to the Exhibit Hall Children may accompany a registered attendee or exhibitor

during show days and hours, but not during set-up or

teardown periods. The accompanying adult is responsible for

the child and assumes all responsibility for damage to exhibits

and equipment and for the safety of the child. Strollers are

prohibited for safety purposes.

13. Exhibitor/Client Meetings Exhibiting companies wishing to set up private meetings over

the dates of the AMCA meeting must notify AMCA in writing

at least 30 days prior to the meeting. If AMCA does not have

sufficient space available, the company will be charged a fee

so that AMCA can secure space from the hotel. Fees will be

determined based on space needs.

14. Insurance The exhibitor acknowledges that neither the American

Mosquito Control Association (AMCA), Association

Headquarters Inc., nor the Sheraton Kansas City at Crown

Center shall be obligated to maintain property, liability, or

business interruption insurance covering any exhibitor or

exhibiting company. Exhibitors wishing to insure their exhibit

materials and goods against theft or damage by fire, accident

or loss of any kind must do so at their own expense. Each

exhibiting company is responsible for obtaining insurance

(liability, fire, and theft) in such amounts deemed appropriate

to comply with its obligations hereunder. AMCA requires

that all exhibitors provide proof of liability insurance at least

30 days prior to set-up. Coverage must be carried through

the duration of the exhibit program, and the certificate must

name AMCA and the Sheraton Kansas City at Crown Center

as an additional insured party. The certificate must state a

minimum insurance of 1 million USD and the territory of

coverage must include the United States. The exhibitor agrees

to make no claim of any nature, for any reason whatsoever,

against AMCA for loss, theft, damage, or destruction of

goods, nor for damage of any nature, nor for any negligence,

malfeasance or misfeasance, nor for failure to hold any

portions of the meeting, in part or in total, as scheduled.

Exhibitor Rules & Regulations (CONTINUED)




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15. Americans with Disabilities Act Exhibiting companies shall be responsible for making

exhibits accessible to persons with disabilities as required

by the Americans with Disabilities Act, and shall hold

AMCA and Association Headquarters harmless from any

consequences of exhibiting company’s failure in this

regard. AMCA will use its best efforts to provide reasonable

accommodations for attendees with disabilities with prior

notice. Please contact AMCA at [email protected]

if you have any special needs.

16. Policy on Use of AMCA Name, Logo, and/or Acronym The names, logos, and acronyms of the American Mosquito

Control Association and the AMCA meeting are proprietary

marks. Use of the names in any fashion, by any entity, for

any purpose, is expressly prohibited without the written

permission of AMCA. Permission to the use the names, logos,

and acronyms of AMCA must be requested in writing at least

30 days prior to the meeting, and prior to the actual printing

of any collateral material.

17. Booth Conduct and Restrictions AMCA show management has the right to restrict or remove

exhibits that are objectionable because of noise, glaring or

flashing lights, method of operation, or any other reason,

and also to prohibit or evict any exhibit which, in the opinion

of exhibit management, may detract from the general

character of the meeting. This reservation includes persons,

things, conduct, printed matter, or anything AMCA show

management judges to be objectionable or exceeding the

bounds of good taste.

In the event of such restrictions or evictions, AMCA show

management is not liable for any refund of any amount

paid hereunder. In-booth demonstrations must be arranged

such that gathering crowds do not block any aisles or

neighboring exhibits.

AMCA does not endorse in any manner any of the products

or services related to the exhibits that have been accepted

for display during the meeting.

18. Contests/Games/Raffles Contests of any kind must be approved in writing by AMCA

show management at least 30 days prior to the meeting.

19. Fire Regulations All materials used in the exhibit area must be flameproof and

fire resistant in order to conform to local fire ordinances and

in accordance with regulations established by the National

Association of Fire Underwriters. Crepe paper, corrugated

paper (flameproof or otherwise) is not permitted. All displays

are subject to inspection by the Fire Prevention Bureau or the

Fire Marshall. Any exhibits or parts thereof found not to be

fireproof may be ordered dismantled. All aisles and exhibits

must be kept clear at all times, and fire stations and fire

extinguisher equipment are not to be covered or obstructed.

20. Liability Each exhibitor agrees to protect, save, and keep AMCA and

the Sheraton Kansas City at Crown Center forever harmless

from any damage or charges imposed for violation of any

law or ordinance by the exhibitor, his employees or agents

as well as to strictly comply with the application terms and

conditions as contained in the agreement between AMCA

and the Sheraton Kansas City at Crown Center regarding

the exhibition premises; and further, the exhibitor shall at all

times, protect, indemnify, save, and keep harmless AMCA and

the Sheraton Kansas City at Crown Center against and from

any and all loss, cost, or expense that arises out of or from,

or by any reason of any act or omission of the exhibitor, his

employees or agents. AMCA and the Sheraton Kansas City

at Crown Center and their agents or employees shall not be

responsible for any loss, theft, or damage to the property of

the exhibitor, his or her employee or representatives. Further,

AMCA and the Sheraton Kansas City at Crown Center will not

be liable for damage or injury to persons or property during

the term of this agreement from any cause whatsoever by

reason of the use or occupancy of exhibit space by the

exhibitor or his or her assignees, and the exhibitor shall

indemnify and hold harmless AMCA and the Sheraton

Kansas City at Crown Center of all liability which might

ensue from any cause whatsoever. If the exhibitor’s material

fails to arrive, the exhibitor is nevertheless responsible for all

amounts due hereunder.





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21. Photography Professional video, digital, or photography image and sound

capturing equipment is prohibited in the exhibit hall during

set-up, hall hours, and teardown. Photos may only be taken

by AMCA staff or with special permission by AMCA. Please

contact AMCA for permission.

22. Security/Badge Checkers AMCA volunteers will check badges at the exhibit hall

entrance during show hours and the service of a security

guard will be acquired in the exhibit hall during off hours.

However, this does not protect or guarantee exhibitors against

loss by theft or otherwise. Please remain in your booth during

open hours and remove or lock up all valuable items in your

booth during off hours to prevent loss/theft.

23. Violations Violation of any of these regulations on the part of the

exhibitor, his employees, or agent, shall annul the right of

the exhibitor to occupy space and such exhibit will forfeit to

AMCA all monies that may have been paid. Upon evidence

of violation, management may re-enter and take possession

of the space occupied by the exhibitor, and may remove

all persons and goods at the expense of the exhibitor. The

exhibitor shall pay all expenses and damages that AMCA may

incur thereby. In the event of a violation, AMCA reserves the

right to refuse exhibit privileges for the following year.


2018 Sponsorship Opportunities

Enhancements and New Opportunities

AMCA offers numerous sponsorship opportunities to benefit your company’s needs. Whether recognition at the Annual Meeting, visibility at Washington Conference, or product information in the AMCA Journal, sponsorship opportunities exist across the organization to help you reach your marketing goals. Sponsor with the AMCA and make AMCA part of your strategic marketing plan!

Year-Round Sponsorship Levels Each year, AMCA supporters have the opportunity to become part of AMCA’s year-round sponsorship levels. Through this program, AMCA acknowledges the companies that have invested in AMCA’s programs and events by reaching one of the below predetermined levels. All AMCA sponsorship spend counts towards your sponsor level. This includes sponsorships at the Annual Meeting and Washington Conference, advertisement in AMCA publications and website, sponsorship of AMCA webinars, and much more. Recognition includes acknowledgement at the AMCA Annual Meeting, AMCA Washington Conference and on the AMCA website by level. Diamond Level Sponsor—Highest level of support Sponsorship contributions totaling $20,000+ Platinum Level Sponsor Sponsorship contributions totaling $15,000 - $19,999 Gold Level Sponsor Sponsorship contributions totaling $10,000 - $14,999

Silver Level Sponsor Sponsorship contributions totaling $5,000 - $9,999 Bronze Level Sponsor Sponsorship contributions totaling $500 - $4,999

About the AMCA The American Mosquito Control Association, founded in 1935, is a non-profit scientific and educational professional association. It is world-wide in scope, with members or subscribers to its publications in over 50 countries, but the majority of its members are in the United States. AMCA’s mission is to provide leadership, information, and education leading to the enhancement of public health and quality of life. The AMCA accomplishes this mission through the suppression of mosquitoes and vector transmitted diseases and the reduction of annoyance levels caused by mosquitoes, other vectors, and pests of public health importance. The AMCA membership is comprised of students, researchers, professors, regulators, public, private and industry, mosquito control district superintendents and personnel, commissioners, trustees and many others. Total state and regional annual budgets for mosquito control in the United States exceed $2,000,000,000. The total 2016 membership count was over 1,600, including over 300 international members. How to Sponsor In appreciation of their ongoing support, all 2017 sponsors have the right of first refusal, meaning they have the opportunity to sponsor the same items or events before they are available to anyone else. All other items will be sold on a first-come, first-served basis. Please contact AMCA at [email protected] with your selections and you will be contacted to confirm your choice.

Key Dates and Deadlines Past Sponsors – First Right of Refusal Deadline: October 20, 2017 Sponsorship Payment Deadline (with full payment): 30 days after signing a sponsorship agreement or 15 days prior to the event (whichever comes first).


ANNUAL MEETING 84th Annual Meeting | Feb. 26-Mar. 2

Benefits of Sponsorship Market research confirms that increased impressions in front of your target audience means increased business for you! Make sure your customers see your presence at the Annual Meeting, both inside and outside the exhibit hall. Sponsorship opportunities for the AMCA Annual Meeting are organized into three areas: Networking, Brand Exposure, and Support to help you identify opportunities most beneficial for your company. For their contributions, Annual Meeting sponsors will be receiving:

Listing in the Annual Meeting program by sponsoring level

Recognition with company logo in the Annual Meeting program, on the AMCA Annual Meeting website and in e-Newsletters immediately following the Annual Meeting

Recognition at the Annual Meeting in which sponsorships count towards your sponsor level

Verbal and logo recognition during the plenary session and banquet

Sponsor Ribbon for your company’s Annual Meeting attendees

Signage at the Annual Meeting including company logo

Exposure, networking and contact with conference attendees including industry decision makers

Inclusion in post-event email to all attendees with sponsor logo

Sponsor booth placard for exhibiting sponsor to display in their exhibit booth- NEW

Sponsor e-badge that can be used on website and in emails prior to the meeting - NEW

What is the sponsor booth placard? AMCA will provide a table-top easle sign which will recognize your company as a sponsor of the Annual Meeting. The sponsor booth placard will be distributed to your booth prior to the show floor opening. Sponsoring companies can display the sponsor booth placard proudly in their exhibit booth to demonstrate their AMCA support.

What is the sponsor e-badge? As a sponsor AMCA will provide a 2018 Annual Meeting sponsor e-badge for your company to use to showcase your sponsorship support of the AMCA at the Annual Meeting. Sponsors can use this e-badge on their website, on their social media channels, and in email signatures.

ANNUAL MEETING CANCELLATION POLICY Cancellation must be submitted to AMCA in writing. Cancellation of any sponsorship or support opportunity will result in a 15% penalty. All monies less 15% will be returned to the exhibitor if cancellation is made by January 10, 2018.


ANNUAL MEETING………………………..…..

Networking Sponsorships Welcome Reception • $19,000 This Monday night reception kicks off the AMCA Annual Meeting and is the grand opening of the exhibit hall. A complimentary drink ticket is provided to each attendee. This sponsor will be recognized both verbally and on signage at the reception and the sponsor’s logo will appear on each attendee’s complimentary drink ticket. This sponsor will also have the opportunity to place two door greeters at the exhibit hall entrance who may hand out the sponsor’s literature (final approvals at the discretion of AMCA show management).

UPGRADE OPTION: Sponsor will have the option to upgrade

their sponsorship with branded cups and floor stickers. Inquire for pricing and details on upgrade options.

President’s Luncheon • $17,000 Formerly the evening President’s Reception, this Tuesday luncheon allows new friends to meet, mingle and old acquaintances to catch up while interacting with the exhibiting companies and sponsors. This sponsor will be recognized both verbally and on signage at the lunch and the sponsor’s logo will appear on each attendee’s lunch ticket.

UPGRADE OPTION: Sponsor will have the option to upgrade their

sponsorship with branded lunch boxes and floor stickers. Inquire for pricing and details on upgrade options.

Poster Session Luncheon • $5,000 each | 5 sponsorships available Scientific posters will be on display the length of the meeting in the exhibit hall. The lunch and poster session will take place Wednesday afternoon. This sponsor will be recognized both verbally and on signage at the event, and the sponsor’s logos will appear on each attendee’s lunch ticket. Each sponsor’s logo will be visible on a sticker applied to the lunch boxes.

Pre-Banquet Social/Drink Ticket Sponsor • $2,500 each | 2 sponsorships available This event will be held immediately prior to the Banquet in the concourse. These sponsors will be recognized on signage at the social and the sponsors logos will appear on each attendee’s complimentary drink ticket. Also the Pre-Banquet sponsor will be verbally recognized at the start of the banquet and will have the opportunity to provide a giveaway at the banquet (at sponsor’s expense). Each sponsoring company will receive 1 reserved banquet table and 5 additional drink tickets.

Refreshment Breaks • $3,100 per break Each day at least one refreshment break will be offered between sessions. Refreshment breaks include coffee and juice. Sponsors will be recognized with signage during the breaks. Multiple breaks available.

Break Availability: Tuesday, Feb. 27: Plenary Session Break—sponsor will receive company logo on plenary session break slide Wednesday, Feb 28: Morning Session Break; Afternoon Session Break Thursday, Mar. 1: Morning Session Break Friday, Mar. 2: Morning Session Break

UPGRADE OPTION: Break sponsors will have the option

to upgrade their sponsorship with branded coffee cups or coffee sleeves to be used during their specified break. Inquire for pricing and details on upgrade options.

Early Morning Coffee • $2,100 Wednesday break | $3,100 Thursday break On Wednesday and Thursday one refreshment break will be offered prior to the start of the meeting sessions. Wednesday’s early morning break will include coffee and juice. Thursday’s early morning break will include coffee, juice, and a light continental breakfast. Sponsors will be recognized with signage during these early morning coffee breaks.

UPGRADE OPTION: Break sponsors will have the option to

upgrade their sponsorship with branded coffee cups or coffee sleeves to be used during their specified break. Inquire for pricing and details on upgrade options.

ENHANCED

ENHANCED

UPGRADE

AVAILABLE

UPGRADE

AVAILABLE

UPGRADE

AVAILABLE

UPGRADE

AVAILABLE



Ice Cream Social • $9,500 Sponsor the always popular ice cream social on Tuesday. Sponsor will receive logo on signage during the ice cream social and on the ice cream social tickets. Sponsor will have the ability to collect the tickets and serve the ice cream.

Young Professionals Social • $3,000 The Young Professionals Social will take place after the YP Symposium. The YP Symposium will be followed by a networking social with light refreshments. This sponsor will be recognized on signage and can attend the social with as many company representatives as they like to mingle with the Young Professionals.

Brand Exposure Sponsorships Audiovisual • $17,500 This sponsorship opportunity helps AMCA order and operate the audiovisual equipment needed to run the entire meeting. This sponsor’s logo will appear on a PowerPoint slide on all breakout session room projector screens prior to the start of each session.

Meeting Mobile App • $500 each | open to 4 sponsors The 2018 Meeting Mobile App will be the direct access point for reviewing all the presented abstracts, scheduling your daily activities and planning your evening activities around Kansas City. Apps are the fastest-growing method of providing meeting information to attendees; they appreciate the round-the-clock access and the portability. Be in the palm of every attendee’s hand! Recognition includes sponsor’s logos on a splash screen that will appear every time the app is opened. Sponsors of the mobile app will receive 1 sponsor provided push notification during the event, as well as recognition on signage onsite with instructions for downloading the app.

Meeting Bags • $5,000 The Annual Meeting bag, carried during the meeting and afterwards, will be distributed to all registrants and will contain all meeting materials. This sponsor is responsible for selecting and ordering the bags (with approval from AMCA). This sponsor’s logo will be printed on the bag along with the meeting name and AMCA logo.

Pens and Notepads • $1,000 for either item ($1,500 for both) The Annual Meeting Pen and Notepad will be distributed to all registrants within the meeting bag along with other meeting materials. This sponsor is responsible for selecting and ordering the notepad and pen (with approval from AMCA). This sponsor’s logo can be included on the notepad and pen along with the meeting name and AMCA logo.

Banquet Table • $250 | 20 Available Sponsor a banquet table and receive a reserved table during the banquet towards the front of the ballroom. Sponsor will have rights to seating at this table for 10 people and sponsor is responsible for seating at this table. AMCA will not be able to set table for more than allotted number of seats. Sponsor will receive their own customized message and logo on table centerpiece, identifying reserved table. Sponsors will also receive 5 additional drink tickets. Table sponsor logos will be seen on the banquet presentation as attendees enter the room. Tables will be reserved and chosen on first-come first-served basis. NOTE: Banquet tickets are NOT included with this sponsorship.

UPGRADE to Banquet Package: $450 Includes 5 additional drink tickets (totaling 10 tickets), 2 bottles of wine placed on table (1 house white and 1 house red), and hosted bar table service.

AMCA’s Internet Hub • $5,500 The internet hub provides attendees with easy access to a free internet connection. The computer stations will be set up in a high traffic area outside the exhibit hall. This sponsor’s logo will be set as the wallpaper and screensaver of each computer in the hub and the internet browser will open to the sponsor’s corporate website.

Badge Holders • $3,100 Badge holders will be distributed to all attendees. This sponsor’s logo will be printed on the badge holder, as determined by AMCA and the sponsor.

UPGRADE

AVAILABLE

NEW FOR 2018

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SPONSORED BY

YOUR LOGO


Program Book All meeting attendees receive an on-site program book that provides details on all meeting events and other meeting information.

Back Cover Ad: This sponsor’s ad will be displayed (in color) prominently on the back cover of the program book. $4,500

Inside Front Cover Ad: This sponsor’s ad will be displayed (in color) prominently on the inside front cover of the

program book. $2,500

Inside Back Cover Ad: This sponsor’s ad will be displayed (in color) prominently on the inside back cover of the

program book. $2,500

Conference Bag Insert • $1,100 Include a piece of literature in every attendee’s meeting bag. Some restrictions apply.

Annual Meeting Lounge • $10,000 Come take a seat at the Annual Meeting Lounge to refresh and connect with fellow AMCA colleagues! Several charging ports for mobile devices will be available for attendee use. While attendees relax and wait for their mobile devices to charge your sponsor logo will be showcased on signage located within the lounge. Located in a high traffic area outside of the session rooms near registration. Sponsor will also have ability to showcase a product in the lounge (ie- Sprayer, empty jugs of product. Size dependent. Some restrictions apply).

Hotel Keycards • $6,000 Company provided sponsor message will appear on hotel guestroom keys who book their room in the official AMCA hotel block. Key specifications will be provided and sponsor will have the ability to provide artwork for the keys.

Hotel Elevators Wraps • $2,500 Grab attendee’s attention as they use the hotel elevators. Sponsor’s message will appear on the outside doors of 8 elevator banks on the lobby level of the Sheraton Kansas City.

Hotel Atrium Window Clings • Exclusive for $10,000 OR 2 Opportunities at $6,000 each Have your company message seen by all attendees in the 2nd floor atrium during the meeting. Attendees will see your message as they travel to and from the exhibit hall and sessions. Exclusive sponsorship includes 24 windows (4 sections of 6 windows each); 2 opportunities will receive 12 windows each (2 sections of 6 windows).

NEW FOR 2018

NEW FOR 2018

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Pre- and Post-event Email Blasts

Sponsor Message in E-blast • $75 each AMCA will include a sponsor message in a marketing email prior to the event. AMCA will send 2 emails per month from October 2017 through March 2018. Pre-event and post-event. Sponsor can supply: 50 words, logo and booth number to be included in an email blast. Reserved on first-come, first-served basis.

Dedicated sponsor E-blast • $500 AMCA will distribute a sponsor provided email blast to all registered attendees. Will offer 1 per month October through February. Reserved on first-come, first-served basis.

AMCA Support Opportunities

Young Professionals Group Fund • Any amount over $500 (Open to multiple sponsors) This support opportunity allows any number of companies to make a donation to the Young Professionals Group. The purpose of the fund is to support and further engage students and young professionals starting out in mosquito control. Contributors will be acknowledged on signage at the Young Professionals session during the Annual Meeting.

Student Competition Fund • Any amount over $500 (Open to multiple sponsors) This support opportunity allows any number of companies to make a donation to the student competition fund. The purpose of the fund is to fund the awards given at the Annual Meeting for winners of the student paper competition. Contributors will be acknowledged on signage at the session.

Latin American Symposium • Any amount over $500 (Open to multiple sponsors) Sponsors will be recognized verbally during the session and on signage outside the room.

Latin American Student Competition • Any amount over $250 (Open to multiple sponsors) Sponsors will be recognized verbally during the session and on signage outside the room.

NEW FOR 2018


WASHINGTON CONFERENCE 20th Annual Conference | May 2018

Benefits of Sponsorship The AMCA holds the Washington Conference, to an audience of over 100 attendees, from the United States. The Washington Conference is the leading education and networking event for AMCA members to meet to discuss issues that can only be resolved at the Federal level. The Washington Conference is geared towards those US AMCA members concerned with the impacts of the decisions the federal government makes that have an effect on mosquito control and public health pesticides. For their contributions, Washington Conference sponsors will be receiving:

Recognition with company logo on the Washington Conference program and on the Washington Conference website

Recognition at the Washington Conference on signage and presentation slide

Verbal and logo recognition during the opening remarks

Exposure, networking and contact with conference attendees including industry decision makers

Inclusion in post-event email to all attendees with sponsor logo

Attendee Bag • $300 The Washington Conference Bag carried during the meeting and afterwards will be distributed to all registrants and will contain all meeting materials. This sponsor is responsible for selecting and ordering the bags (with approval from AMCA). This sponsor’s logo will be printed on the bag along with the meeting name and AMCA logo.

Pens and Notepads • $300 The Washington Conference Notepad and Pen is distributed to all registrants at registration. This sponsor is responsible for selecting and ordering the pens and notepads (with approval from AMCA). This sponsor’s logo will be printed on the notepads/pens along with the meeting name and AMCA logo.

Congressional Handbooks • $1,800 Congressional Handbooks will be distributed to all attendees. A sticker with this sponsor’s logo will be placed on the front cover of all handbooks.

Badge Holders • $1,000 Badge holders will be distributed to all attendees. This sponsor’s logo will be printed on the badge holder, as determined by AMCA and the sponsor.

First Day Afternoon Break • $1,100 Refreshment break includes coffee and juice; sodas and snacks may be made available depending on hotel menu pricing. Sponsors will be recognized with signage during the breaks.

Second Day Breakfast • $2,100 Breakfast includes coffee, juice and hot breakfast buffet. Sponsors will be recognized with signage during the breakfast. Breakfast is served prior to Capitol Hill office visits.

Second Day Reception • $5,500 This reception is held on the second day of the conference and provides an opportunity for attendees to discuss their Capitol Hill office visits. Hors d’oeuvres and refreshments will be available and the sponsor will be recognized verbally as well as on signage during the reception.

Last Day Breakfast and Break • $1,100 The breakfast includes hot breakfast buffet. The break includes coffee and juice; sodas and snacks may be made available depending on hotel menu pricing. Sponsors will be recognized with signage during the breakfast and breaks.


YEAR ROUND SPONSORSHIPS AMCA offers many options for advertising and sponsorships in addition to the Annual Meeting and Washington Conference. We encourage you to take advantage of these exciting opportunities to get your company or entity’s name and message across to more than 1,600 AMCA members as well as the general public. Webinar sponsorships | $1,500 AMCA webinars are live, 1-hour, web-based seminars that cover the latest industry hot-topics. Sponsors of webinars receive recognition during the promotion of the webinar via email, website, and during the presentation.

Sponsor benefits include:

Promotional emails for the webinar which include sponsor acknowledgement.

AMCA will display sponsor logo on the webinar platform for duration of the webinar. Sponsor to provide company logo. No product names or product logos may be used.

Webinar moderator will thank the sponsor at the beginning and end of the presentation.

AMCA and/or speaker may use a disclaimer statement indicating that neither party endorses a specific product.

Website sponsorships

Homepage Banner – NEW starting in October 2017! $900 for 3 months (per quarter: Q1, Q2, Q3, Q4) A sponsor provided banner ad will be showcased on the homepage of the new mosquito.org homepage. Sponsor message will remain on the homepage for 3 months and will link to the sponsors website. Size: 728x90

Website Sponsor | $2,100 Sponsor logo will appear at the bottom of the mosquito.org website for the full calendar year. Receive visibility all year round!

Newsletter sponsorships Mosquito Monthly E-Newsletter | $1,000 | 1 per month

Monthly AMCA distributes Mosquito Monthly, an electronic newsletter showcasing the latest member news of the AMCA. Each issue features a member spotlight and a Young Professional.

AMCA Quarterly Newsletter | $4,500 | 1 per quarter

The AMCA Newsletter is published 4 times per year and brings current news from the various AMCA regions to the membership. Members receive the Newsletter electronically as a PDF file.

Journal of the American Mosquito Control Association (JAMCA)

Advertising rates for 2018 will become available soon.


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