An invitation to - Fleet Conference · Presentation 2 Maintenance: 10:30 - 11:15 Maintenance...

An invitation to

Thank you for showing interest in our IPWEA Australasian

Fleet Conference. The first question you probably have

is: “so, what’s so different about this conference?”

It’s simple: first, we’re not some private conference

organiser charging you a fortune for attendance; next –

we have been advising the Australasian fleet industry on

best practice for over 12 years; finally – we’re a not for

profit organisation that specialises predominantly in the

local government sector. These other conferences

frequently use IPWEA as their keynote speakers. Now it’s

time for IPWEA to host its own fleet conference.

So, to be blunt: every dollar you invest with us at this

conference – whether as a sponsor, trade exhibitor or

delegate – means that we can return that four times over

in services back to the fleet industry. Now, that’s a proper

ROI.

The Institute of Public Works Engineering Australasia

(IPWEA) has been providing fleet training, fleet asset

management, best practice and fleet manuals which have

ensured that managers, workshop supervisors and their

staff have been kept up-to-date with the latest industry

developments …. But without the hype of commercially

based marketing firms.

Take a look at our program and our speakers. We know

that you want the best performance out of your team and

your equipment. We get that, because we advise you in

best practice. That’s why you should sponsor, exhibit or

attend. You’ll get your investment back tenfold.

See you there

Robert Fuller CEO, Institute of Public Works Engineering Australasia

The conference is a premier event and set to break new ground in Australia by bringing fleet professionals

from councils, public sector agencies and the private sector together with suppliers and technical

practitioners to learn how to reduce costs, leverage technology and deliver best practice fleet management.

By partnering with the Brisbane Truck Show we are delivering a value package that demonstrates our

understanding and immersion in the fleet sector.

See you there!

Ross Moody, IPWEA Executive Officer & Director Fleet

Why you can’t afford to miss

KEY BENEFITS

Delegates from Australia and New Zealand will attend this inaugural IPWEA Fleet Conference

The conference will be co-promoted by the Brisbane Truck Show, which attracts more than 35,000 visitors

Key decision makers’ attendance

Numerous face-to-face networking opportunities

VIP access to Brisbane Truck Show for registered conference delegates

The opportunity to present new initiatives and technologies to delegates

CONFERENCE TOPICS

The IPWEA Australasian Fleet Conference will showcase leading speakers from Australia and New Zealand, discussing major

issues impacting the industry. Keynote speakers will be announced on the conference website.

Conference topics will include:

Integrating fleet and asset management systems

The impact of driverless vehicles on Fleet Operators

Increasing the longevity of your fleet

Enabling greater efficiency across your fleet

WHO YOU’LL BE TARGETING

Fleet Operators throughout Australia and New Zealand:

Plant and Fleet Managers

Fleet Officers

Works and Parks Supervisors

Workshop Supervisors

Works Engineers

Asset Managers

Procurement Officers

WHAT’S ON OFFER Customised packages are available to suit your marketing

requirements, with opportunities contained within this

prospectus. IPWEA is keen to ensure that the investments

made by conference sponsors and exhibitors are effective,

and that conference delegates are able to quickly access

sponsors’ and exhibitors’ products and services in their

fields of interest.

IPWEA FLEET

Our fleet program presents an

unmissable opportunity for a supplier

to reach:

Every council in Australia (550 plus)

and New Zealand

More than 200 IPWEA FLEET

workshop attendees annually

More than 2500 members of the

IPWEA FLEET Community (online

forum)

More than 35,000 IPWEA contacts

ABOUT THE CONFERENCE AND TRADE DISPLAY IPWEA’s highly regarded Fleet Management division has been providing

expert training, information and best practice documentation for more than 12

years.

Our extensively researched and practical guidance manuals and training materials

for Fleet Managers, Workshop Supervisors and their teams have been relied on

by fleet operators including most Australian councils.

IPWEA is proud to announce the inaugural IPWEA Australasian

Fleet Conference, 23 to 25 May 2017, held in conjunction

with one of Australia’s premier fleet events, the Brisbane Truck Show,

celebrating its 50th anniversary.

This is your invitation to become part of this ground-breaking new IPWEA conference as a sponsor or trade

display exhibitor.

Our fleet community is facing unprecedented change and challenges. Our conference will respond to the

critical areas of best practice, cost reduction and technology.

The constant pressure to reduce costs combined with the rapid integration of new technologies and

increasing regulation is impacting how fleet is managed.

IPWEA’s practical conference will host two streams, one focused on management and the other on

maintenance, which will have strong appeal to both public and private sector fleet management and

personnel.

Keynote sessions will involve experts in their field who will share their vision on how to prepare for the

challenges confronting the Australian and New Zealand fleet sector.

By partnering with the Brisbane Truck Show we are delivering a value package that demonstrates that we

understand the fleet sector. We are minimising your time away from the office, maximising your

knowledge opportunity, and presenting cost affordable sponsorship and trade presentation packages.

IPWEA conference delegates will be given VIP priority entry status to the Truck Show on Thursday 25 May

before it opens to the public.

We recognise that some sponsors and trade exhibitors will already be among the 300 expected exhibitors

at the Brisbane Truck Show, so our conference has been positioned to allow you to get coverage at both.

IPWEA’s fleet conference value proposition allows you as an exhibitor or sponsor to be at the forefront

ahead of the Truck Show and in front of your key local Government audience.

Komatsu Australia is a long-time IPWEA Platinum Partner, and in announcing the recent renewal of the partnership, Phillip Atley, Komatsu Australia’s National Business Manager, Government and Construction Graders, said: “It’s been a long-standing relationship that has helped us enormously in our successes in the local government sector in Australia and New Zealand. Furthering this engagement really helps us reinforce the Komatsu name across local government. IPWEA has always been a very good organisation to be engaged with, it’s a very professional institute, and gives us access to the key decision makers at that critical local government level.”

UNIQUE OPPORTUNITY

This is a unique opportunity to be involved through sponsorship of the conference and/or exhibiting at the Trade Display. Your business will benefit by:

Promoting your brand to a targeted fleet audience

Networking with major customers at the one event

Networking and reinforcing relationships with existing customers

Supporting the industry that supports you

ABOUT IPWEA

IPWEA is the peak professional not-for-profit organisation providing member

services and advocacy to professionals involved in delivering public works

and services in Australia and New Zealand.

Its Australasian membership of around 4,000 represents practitioners primarily in state and local government

but also in private industry.

Key communication tools of the Institute are our four-monthly digital magazine and monthly fleet targeted

e-newsletter sent to IPWEA’s 13,500 plus online database. Of those over 2,500 have a major focus in fleet.

ABOUT IPWEA’s FLEET PROGRAM

A key focus for IPWEA is plant and vehicle (fleet) management. Our fleet

community of practice is aimed at raising the profile and knowledge of plant and

vehicle management in public works and private sector fleets.

The program presents a unique opportunity for a supplier to reach all councils in Australia and New Zealand.

IPWEA FLEET’s mission is to support those working, or intending to work in the management, procurement, maintenance and use of plant, vehicles & equipment. IPWEA FLEET is the leading provider of Plant and Vehicle Fleet Management reference materials and resources and provides a range of training and networking opportunities to the fleet industry. IPWEA’s best practice Plant & Vehicle Management Manual, launched in 2004 has become the primary reference for practitioners managing a diverse fleet. IPWEA’s regular Plant and Vehicle Management workshops are highly regarded and now our tailored or in-house courses are increasing in popularity. Fleet Maintenance Supervisor Training and Plant and Vehicle Maintenance Safe Practice training have proven very beneficial to participants. The Fleet Management Certificate and Fleet Management on-line training provide practical and industry recognised training for anyone involved in fleet. The certificate and the on-line training provides participants with essential need-to-know principles and techniques for best practice fleet management.

IPWEA FLEET is the primary source of plant and fleet training and resources in the local government sector in

Australasia, and we are dedicated to enhancing the plant and vehicle management skills of people working in the

management, procurement, maintenance and use of plant, vehicles and equipment.

The fleet program is driven by the IPWEA FLEET Council – a hand-picked group of respected and highly

experienced practitioners within the fleet industry, whose expertise assists in the creation of standards,

developing products and resources and providing direction for the fleet program.

IPWEA FLEET embraces the entire spectrum of the supply chain – the combined spend of the local government

sector on plant and fleet (capital, maintenance, parts, consumables, services etc) is in the billions of dollars.

http://www.ipwea.org/home

Tuesday 23rd May

7:00 7:00 Continental breakfast

7:30 7:45 Welcome to Day 3

8:00 7:50 Gold Sponsor address

8:30 7:55 Keynote Address 5

9:00

9:30

10:00 9:00

9:30

10:0011:00 10:30

11:30 11:00

12:00 11:30

12:30 12:00

12:30

13:0014:00 13:30

14:30 14:00

15:00 14:30

15:00

16:00 15:30

16:30 16:00

17:00 16:30

17:30 17:00

18:00

18:30

19:00

19:30

Session 4

Session 5: Concurrent

13:00

13:30

Session 6: Concurrent15:30

Session 1

Keynote Address 1

Welcome Function

Keynote Address 4

Management:1:30 - 2:15 Management

Presentation 1

2:15 - 2:58 Management

Presentation 2

Maintenance:1:30 - 2:15 Maintenance

Presentation 1

2:15 - 2:58 Maintenance

Presentation 2

Afternoon Tea

Conference Networking Reception

Thursday 25th May

8:20

10:30


Presentation 1


Presentation 2


Presentation 1


Presentation 2

Conference Registration

Continental breakfast Delegate and Exhibitor networking

(7:15am - 8:15am)

Session 2

Keynote Address 2

Keynote Address 3

Wednesday 24th May

Morning Tea

Session 3: Concurrent


Presentation 1


Presentation 2


Presentation 1


Presentation 2

Lunch

Panel discussion and

Askyourfleetmates Forum

Close of conference and bus

to Truck Show Expo VIP tour

Conference

Registration

Sponsorship options are designed to meet your budget and requirements. All levels of sponsorship include

the promotion of your business name and logo in the conference advertising material and during the

conference proceedings. Specific conference activities can also be sponsored. Levels of sponsorship are

available to suit your individual needs and can be tailored if required.

SPONSORSHIP ADVANTAGES

This IPWEA FLEET industry event is a unique opportunity to promote your business products and services

with the key decision makers particularly within the local government fleet sector.

Becoming a fleet sponsor delivers your business the benefits of:

Positioning itself as an industry go to, building important brand recognition

Delivering added sales and promotional benefits via the sponsorship

Investing and expanding within this vital and hard to access local government sector

Developing an ongoing relationship with the peak industry body IPWEA

Establishing the business as a foundation supporter for future conferences * Please refer to packages full details

PACKAGE QTY MAJOR BENEFIT*

Platinum Sponsor 1 Naming rights of welcome function

Gold Sponsor 1 Naming rights of networking function

Silver Sponsor 1 Naming rights of breakfast function

Bronze Sponsor 1 Logo on conference bag

Session Sponsor 6 Sponsorship of a technical session

Keynote Speaker Sponsor 5 Sponsorship and access to keynote speakers

MC Sponsor 1 Sponsorship of conference MC

Handbook Sponsor 1 Sponsorship of conference programme handbook, with full page colour advertisement on inside front cover of programme

Conference App Sponsor 1 Logo on conference app

Morning or Afternoon Tea Sponsor

2 Sponsorship of selected morning or afternoon tea break, with company logo and signage displayed on buffet during the sponsored break

Lunch Sponsor 1 Sponsorship of lunch on selected day, with company logo and signage displayed on buffet during the sponsored meal

Conference Supporter unlimited Recognition without the cost of attending

Full page advertisement 6 Full-page colour advertisement in conference programme handbook (sponsor to provide artwork)

Half page advertisement 6 Half-page colour advertisement in conference programme handbook (sponsor to provide artwork)

Satchel Insert 5 Promotional opportunity

Exhibitor 15 Cost effective table top display

SPONSORSHIP & TRADE DISPLAY PACKAGES

PLATINUM SPONSOR – Welcome Function 1 Available

$15,000 +GST

Naming rights of the welcome function.

Acknowledgement of sponsor by MC at sponsored function.

Level of sponsorship highlighted in Conference program.

Recognition as the Platinum Sponsor including logo on all literature relating to the conference.

Four complimentary conference registrations, including tickets to all social functions.

Four extra tickets to sponsored function for extra staff.

Trade display for the duration of the conference – located in the most prominent, high traffic position,

with no competitors located nearby, subject to adequate notice.

Opportunity to invite selected guests from registered delegates to post evening function. See separate details.

Company spokesperson to make a five-minute address at sponsored event.

Company spokesperson to make a five-minute address at a plenary session.

Company signage at sponsored function.

Acknowledgement at conference opening and closing.

Company supplied banner prominently displayed in conference plenary room.

Company logo on plenary room sponsors’ banner (size of logo in proportion to sponsorship level).

PowerPoint slide acknowledgement at appropriate timing.

Company logo on conference website with link to company’s home page.

Exclusive sponsorship of delegates name badge - logo on badge

Special sponsor name tags acknowledging level of sponsorship.

Full page advertisement in conference handbook.

Insert in conference satchel.

Company logo prominently featured on all correspondence and advertisements for the conference.

GOLD SPONSOR – Networking Function 1 Available

$12,000 +GST

Naming rights of the networking function hosted on Wednesday evening.


Level of sponsorship highlighted in conference program.

Recognition as the Gold Sponsor including logo on all literature relating to the conference.

Three complimentary conference registrations, including tickets to all social functions.

Three extra tickets to sponsored function for extra staff.

Trade display for the duration of the conference – located in the most prominent, high traffic position,

with no competitors located nearby, subject to adequate notice.

Opportunity to invite selected guests from registered delegates to post evening function.













See separate details

SILVER SPONSOR – Breakfast Function Thursday 1 Available

$8,000 +GST

Naming rights of the breakfast function hosted on Thursday.



Recognition as the Silver Sponsor including logo on all literature relating to the conference.

Two complimentary conference registrations, including tickets to all social functions.

Two extra tickets to sponsored function for extra staff.

Trade display for the duration of the conference.













BRONZE SPONSOR – Breakfast & Conference Bag 1 Available

$5,000 +GST

Naming rights of the breakfast function.



Recognition as the Bronze Sponsor including logo on all literature relating to the Conference.

One complimentary conference registrations, including tickets to all social functions.

One extra ticket to sponsored function for extra staff.

Trade display for the duration of the conference.

Exclusive logo placement on delegates’ bag alongside conference logo








SESSION SPONSOR 6 Available

$2,000 +GST

Naming rights of a session for the conference.


Recognition as a Session Sponsor including logo on all literature relating to the conference.

Acknowledgement by chairperson at commencement of sponsored concurrent session.




KEYNOTE SPEAKER SPONSOR 5 Available

$2,000 +GST

Sponsorship of a Keynote Speaker for the conference



Recognition as a Keynote Speaker Sponsor including logo on all literature relating to the conference.



MC SPONSOR 1 Available

$2,000 +GST

Naming rights of MC Sponsorship for the conference.

Sponsor to introduce the MC at the start of the conference.


Recognition as the MC Sponsor including logo on all literature relating to the conference.



Company logo to be displayed by the MC for the duration of the conference.

HANDBOOK SPONSOR 1 Available

$2,000 +GST

Sponsorship of conference handbook including logo on the front cover.


Recognition as the Handbook Sponsor including logo on all literature relating to the conference.




CONFERENCE APP SPONSOR 1 Available

$1,500 +GST

Sponsorship of conference app including logo.


Recognition as the Conference App Sponsor including logo on all literature relating to the conference.



Company logo on conference app.

MORNING & AFTERNOON TEA SPONSOR 2 Available

$1,500 +GST

Naming rights of respective morning tea or afternoon tea.


Recognition as a Morning or Afternoon Tea Sponsor including logo on all literature relating to the

conference.




LUNCH SPONSOR 1 Available

$2,000 +GST

Naming rights of conference Lunch.


Recognition as the Lunch Sponsor including logo on all literature relating to the conference.




CONFERENCE SUPPORTER

$1,000 +GST


Recognition as Conference Supporter including logo on all literature relating to the conference.



FULL PAGE ADVERT IN CONFERENCE HANDBOOK

$1,000 +GST Level of sponsorship highlighted in conference program.

Logo on all literature relating to the conference.



HALF PAGE ADVERT IN CONFERENCE HANDBOOK

$600 +GST


Logo on all literature relating to the conference.



SATCHEL INSERT

$500 +GST


Logo on all literature relating to the Conference.

EXHIBITOR 16 Available

$2,500 +GST


One complimentary conference registration, including tickets to all social functions.

Trade display for the duration of the conference

Recognition as a Conference Exhibitor including logo on all literature relating to the conference.



ADDITIONAL INFORMATION SPONSORSHIP TERMS The following are explanations of the various elements contained with our sponsorship packages. Cancellations and refunds Once a booking form has been received, any cancellation must be advised in writing. If the cancellation is received on or before 24th March 2017, a cancellation fee of 25% of the total fees will be retained/due. For cancellations after this date, the full amount of the total fees will be retained/due. These cancellation terms apply whether or not payment has been received at the time of cancellation. Complimentary full conference registration Full conference registration includes lunches, morning and afternoon teas, conference program and material, name badge, conference satchel, welcome reception and conference networking function. Additional company representatives (above the sponsorship entitlement) will be at early registration rates. Delegate registrations are non-transferable. Conference promotional material A full-colour electronic version of the conference programme handbook will be produced and will include colour logos from major sponsors. If sponsorship is not confirmed and payment received in full there is no guarantee that logos will be included. It is the responsibility of the sponsor to ensure logos are sent to the conference managers well in advance of the design deadline to ensure they are included (jpeg or eps format). Company signage The type of company signage to be displayed is dependent on the space and physical constraints at the venue. Every effort will be made to accommodate sponsors’ requests. Public and product liability insurance Australian regulations require all exhibitors to have adequate public and product liability insurance cover based on a limit of indemnity to the value of A$10,000,000 or above. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition area. Please ensure a copy of your current public liability insurance is forwarded to the Conference Managers with your booking form. Satchel insert Minimum of 100 pieces (one A4 or DL size flyer, brochure or similar). Other promotional material or product samples subject to confirmation (eg pens, writing pads with company logo). We encourage non-paper items to support the intention of running an environmentally-friendly conference. Details of shipping information to be provided by organisers. Trade display allocation Sponsors will be given first choice of preferred trade display location at the conference venue; all other site locations will be allocated by the conference managers just prior to the commencement of the conference, however, preference will be given to those organisations who confirm their participation early. Trade display Trade display includes a table top display, with table, two chairs and power. A booking form is available on request. The sponsor and trade exhibition area will be co-located with catering in areas next to where the conference presentations will be held.

Issued by: Institute of Public Works Engineering Australasia Suite 1202, Level 12, 32 Walker Street, North Sydney 2060 Ph: 1300 416 745 | ABN: 42087934898

Mercure Hotels, Brisbane 85-87 North Quay BRISBANE 4000 Tel: (+61) 07 / 32372300

The Mercure Brisbane has excellent function facilities and offers flexibility, ease and convenience for

sponsors, exhibitors and delegates travelling domestically or internationally.

The Mercure is only a short 15-minute walk from the Brisbane Convention and Exhibition Centre where the

Truck Show is being held.

Buses will be arranged to transport all delegates from the conference to the Truck Show on Thursday

25th May.

ACCOMMODATION

A block booking for accommodation has been reserved at the Mercure for sponsors and delegates,

however due to these two prominent events being held concurrently accommodation will fill quickly.

HOTEL DETAILS: CLICK HERE

Accommodation Bookings 15% discount off the best unrestricted rate of the day at the time of booking

Contact Mercure Reservations 07 3237 2310 or [email protected]

Reference the event name or number: Institute of Public Works Engineering Australasia / 351956.

http://www.mercurebrisbane.com.au/

http://www.mercurebrisbane.com.au/d/brisbane/media/meetings/__thumbs_600_500_crop/rand_Chelsea_Ballroom_5.jpg

http://www.mercurebrisbane.com.au/d/brisbane/media/meetings/__thumbs_600_500_crop/ercure_Ibis_Link_1.jpg

http://www.mercurebrisbane.com.au/

TRADE DISPLAY

Recognising that many sponsors will have large display setups at the Truck Show our conference will

provide a cost effective presence for exhibitors and sponsors to present to delegates.

By having a trade display presence at the conference you will get first opportunity to network with the

delegates and draw them to your display at the Truck Show if you are exhibiting.

No booths or large displays are required at the conference, instead we will provide the opportunity for a

table top presentation and banner display.

Tables, chairs and power will be provided for all trade display exhibitors.

Sponsorship Level:

Please indicate the level of sponsorship you would like. Please note that individual sponsorship packages can be tailored to suit your needs once a level has been indicated.

Platinum Sponsor – $15,000 (+GST) Gold Sponsor – $12,000 (+GST) Silver Sponsor – $8,000 (+GST) Bronze Sponsor – $5,000 (+GST)

Session Sponsor – $2,000 (+GST) Key Note Speaker Sponsor – $2,000 (+GST)

MC Sponsor – $2,000 (+GST)

Handbook Sponsor – $2,000 (+GST)

Conference App Sponsor – $1,500 (+GST) Morning or Afternoon Tea Sponsor – $1,500 (+GST) Lunch Sponsor – $2,000 (+GST) Conference Supporter – $1,000 (+GST) Full page advertisement – $1,000 (+GST) Half page advertisement – $600 (+GST)

Satchel Insert – $500 (+GST)

Exhibitor – $2,500 (+GST)

Business Details:

Contact: Position:

Business Name:

Phone Number: Mobile:

Email Address:

Postal Address:

Suburb: Post Code:

Payment Details Total $___________________________ (inc. GST)

Cheque – Please make cheques payable to the Institute Public Works Engineering Australasia Credit Card

Visa MasterCard Card Number: Name on Card:

Signature: Expiry: /

Direct Deposit – please transfer to IPWEA (BSB: 062-000 | ACC: 1269 1001).

Date of payment: ___________________________ (Include Reference: “FLEETCON”) Form Return and Enquires: Please return your completed form, including payment, to: Nicole Patten, IPWEA (Suite 1202, Level 12, 32 Walker Street, North Sydney 2060) or Email: [email protected]

Issued by: Institute of Public Works Engineering Australasia – Suite 1202, Level 12, 32 Walker Street, North Sydney 2060 1300 416 745 | ABN: 42087934898

Retain a copy of this form, as it becomes a valid Tax Invoice upon receipt of payment

mailto:[email protected]

.

We look forward

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