1 S. 649 Shaffner Road Wheaton, IL 60189

630-668-1515

Anaerobic #1 Digester Cleaning

Bid Document

April 2021

Dave Bullard

Maintenance Supervisor

TABLE OF CONTENTS

FORM PAGE

Invitation to Bid 1

Instruction to Bidders 4

Proposal 3

General Conditions 4

Contract 1

Exhibits cover page 1

Exhibit A- picture of Anaerobic #1 1

Exhibit B-WSD land application permit (2018-SC-64317) 4

EXECUTIVE DIRECTOR

MATTHEW A. LARSON, P.E., J.D.

ATTORNEY

ROGER A. RITZMAN

TRUSTEES

WILLIAM A. KINDORF III

HENRY S. STILLWELL III

JEFFREY R. WALKER

PLANT SUPERINTENDENT

SUE E. BAERT

WHEATON SANITARY DISTRICT

1S649 SHAFFNER ROAD

WHEATON, ILLINOIS 60189

PHONE: 630.668.1515

WWW.WSD.DST.IL.US

MAINTENANCE SUPERVISOR

DAVID R. BULLARD

ADMINISTRATIVE SERVICES DIRECTOR

DIANA M. SOLTESS

IT MANAGER

DANIEL R. ROGERS

OPERATIONS SUPERVISOR

DENNIS HAILE

Protecting Public Health - Preserving the Environment

IAWPCO Class A Plant of the Year – 1988 & 2003

NACWA Gold Peak Performance Award – 2004, 2012, 2013, 2014, 2015, 2018 & 2019

NACWA Silver Peak Performance Award – 2005, 2006, 2007, 2008, 2009, 2010, 2011, 2016, & 2017

Conservation Foundation Clean Water Award 1998, 2000, 2001, 2005, 2007, 2009, 2012, & 2016

USEPA Region 5 Operations and Maintenance Award 1st Place – 2005

USEPA Excellence in Operations & Maintenance Award 2nd Place – 2005

INVITATION TO BID

ANAEROBIC #1 DIGESTER CLEANING

WHEATON SANITARY DISTRICT

OWNER: The Wheaton Sanitary District hereby gives notice that sealed bids will be received for

Anaerobic #1 Digester Cleaning.

TIME: Sealed Bids will be received until 10:30am Tuesday, April 13, 2021, at the office of the

Wheaton Sanitary District, 1 S. 649 Shaffner Road, Wheaton, Illinois 60189, at which time all bids will

be publically opened and read aloud. Due to COVID 19 –bids will be placed in the District’s foyer and

either broadcasted outside or a teleconference may be set up. Watch the website for further instructions.

PROJECT: The WORK, officially known as “Anaerobic #1 Digester Cleaning”, consists of

dewatering approximately 200,000 gallons of anaerobic digested sludge and land application of bio solids

produced and the disposal of any digester debris, in accordance with all IEPA and USEPA regulations.

BIDDING DOCUMENTS: All pertinent documents may be obtained from the Wheaton Sanitary

District, website at http://www.wsd.dst.il.us/about-wsd/news, or by calling 630-668-1515, ext. 110. A $5

fee will be charged for all paper copies of the bid package. Email/digital copies will be provided for free.

WAGE RATES: The contractor shall pay prevailing wages as defined by the current DuPage County

Prevailing Wage Rates.

BID SECURITY: Bids shall be accompanied by a certified or bank check or a Bid Bond on the

prescribed form, payable to the OWNER in an amount not less than 10% of the Total Lump Sum Bid as

guarantee, that if the Bid is accepted, the Bidder will execute and file the Agreement, Performance and

Payment Bonds, and Insurance Certifications, as required by the Contract Documents, within 15 days

after the Notice to Award.

BID REJECTION/ACCEPTANCE: The Owner reserves the right to reject any and all Bids, waive any

informalities in bidding or to accept the Bid, which best serve the interests of the Owner.

BID WITHDRAWAL: No Bid shall be withdrawn for a period of 150 days after the scheduled opening

of the Bids without the consent of the Owner.

Published by authority of the Wheaton Sanitary District, Wheaton, Illinois.

Publish: March 25, 2021

Dave Bullard

Maintenance Supervisor

INSTRUCTIONS TO BIDDERS

SECTION 1. Submission of Proposal

1.0 Submission of Proposals. Each Proposal must be hand delivered in a sealed envelope

addressed to the Wheaton Sanitary District, 1 S 649 Shaffner Road, Wheaton, Illinois 60189.

Each sealed envelope containing a Proposal must be plainly marked on the outside as

“Anaerobic #1 Digester Cleaning," and the envelope should bear on the outside the name of the

bidder and his address. A Bid Bond in the amount of ten percent (10%) of bid amount must be

submitted with the Proposal.

All Proposals must be made on the Proposal form included in the Contract Documents. All

blank spaces for Proposal prices must be filled in, in ink or typewritten, and the Proposal form

must be fully completed and executed when submitted.

Attorneys in fact who sign Bid Bonds (or Performance/Payment Bonds) must file with each

Bond a certified and effective dated copy of their Power of Attorney.

1.1 Unit Prices. Unit prices shall include disposal price per gallon. This is to include

dewatering, land application, removal of all debris, washing walls/floor, and photographs.

1.2 Preparation of Proposals. The bidders shall submit their Proposal on the Proposal form

provided. The Proposal shall be executed properly, and bids shall be made for all items indicated

in the Proposal Form. The bidder shall indicate, in figures, a unit price per gallon. All unit prices

shall be conditioned on furnishing a Bid Bond executed by a corporate surety company

satisfactory to the District. All writing shall be in ink or typewritten, except the signature of the

bidder which shall be written in ink. If the Proposal is made by an individual, his name and post

office address shall be shown. If made by a firm or partnership, the name and post office address

of each member of the firm or partnership shall be shown.

If made by a corporation, the Proposal shall show the names, titles, and business addresses of the

President, Secretary and Treasurer, and the seal of the corporation shall be affixed and attested the

by the Secretary.

1.3 Rejection of Proposals. Proposals that contain omissions, erasures, alterations, additions

not called for, conditions or alternate bids, unless called for, irregularities of any kind, or

Proposals otherwise regular which are not accompanied by the proper Bid Bond shall be rejected

as informal or insufficient. However, the District reserves the right to reject any or all Proposals

and to waive such technical errors as may be deemed best for the interest of the District.

Instruction to Bidders

Page 2 of 4

1.4 Bid Bond. Each Proposal must be accompanied by a Bid Bond in the form of a Bidders'

Bond, Bank Draft, Cashier's Check or Certified Check (the “Bid Bond”) in the amount of ten

percent (10%) of the amount bid. As soon as Proposal prices have been evaluated, the District

will return the Bid Bonds to all except the three (3) lowest responsible bidders. When the

Contract is awarded, Bid Bonds for the two (2) remaining unsuccessful bidders will be returned.

The Bid Bond for the successful bidder will be retained until the Contract has been executed and

approved.

The Bid Bonds shall be made payable to the Wheaton Sanitary District.

1.5 Delivery of Proposals. Proposals shall be hand-delivered prior to the time and at the

place indicated in the Notice to Bidders. Each Proposal shall be placed in an envelope, sealed,

and plainly marked with the “Anaerobic #1 Digester Cleaning”. Only sealed Proposals will be

accepted.

1.6 Withdrawal of Proposals. Permission will be given to a bidder to withdraw a Proposal if

he makes his request in writing before the time for opening Proposals. If a Proposal is

withdrawn, the bidder will not be permitted to submit another Proposal for the same work at the

same bid.

1.7 Public Opening of Proposals. Unless otherwise specified, Proposals will be opened and

read publicly at the time and place specified in the Notice to Bidders. Bidders, their authorized

agents, and other interested parties are invited to be present.

1.8 Disqualification of Bidders. Any one or more of the following causes may be considered

as sufficient for the disqualification of a bidder and the rejection of his Proposal:

A. More than one Proposal for the same work from an individual, firm

partnership, or corporation under the same name.

B. Evidence of collusion among bidders.

C. Unbalanced Proposals in which the prices for some items are substantially out of

proportion to the prices for other items.

D. Failure to submit a unit price for each item of work listed in the Proposal.

Instructions to Bidders

Page 3 of 4

E. Lack of competency as revealed by the financial statement or the experience

questionnaire.

F. Unsatisfactory performance record as shown by past work judged

from the standpoint of workmanship and progress.

G. Uncompleted work which, in the judgment of the District, might

hinder or prevent the prompt completion of the work.

Competency of Bidders. The bidder, if a corporation, shall show the name

of the state in which the corporation is chartered. Each bidder shall

furnish the District, upon request, with satisfactory evidence of his

competency to perform the work contemplated. When requested, bidders

shall submit to the District a financial statement prepared by a Certified

Public Accountant showing his financial condition at the end of his past

fiscal year. The Accountant who prepares this statement shall certify that

he holds a valid and unrevoked certificate as a Certified Public

Accountant, issued in accordance with the laws of the state in which he is

licensed.

SECTION 2. Award and Execution of the Contract

2.1 Evaluation of Proposals. In awarding a contract, the District will, in addition to

considering the amounts stated in the Proposals, take into consideration the responsibility of the

various bidders as determined from investigations which the District may elect to make.

2.2 Award of Contract. Except in cases where the District exercises the right to reject any or

all Proposals, the Contract will be awarded, as soon as practical, after the opening of Proposals to

the lowest responsible and qualified bidder. Unless otherwise specified, if a Contract is not

awarded within sixty (60) days after the opening of Proposals, a bidder may file a written request

with the District for the withdrawal of his bid. The District will have a maximum of ten (10)

days after the receipt of such request to award the Contract or release the bidder from further

obligation by return of the bidder's Bid Bond.

2.3 Return of Bid Bond. The Bid Bonds of all except the three lowest responsible bidders

will be returned promptly after the Proposals have been analyzed. Bid Bonds of unsuccessful

bidders will be returned as soon as the Contract with the successful bidder has been properly

executed and approved.

Instructions to Bidders

Page 4 of 4

2.4 Failure to Execute Contract. Failure on the part of the successful bidder to execute a

Contract and provide acceptable Performance and Payment Bonds within fifteen (15) days from

the date of receipt of the Contract from the District will be considered as just cause for

cancellation of the award and the forfeiture of the Bid Bond to the District, not as a penalty, but

in payment of liquidated damages sustained as a result of such failure.

2.5 Contract Term. Final completion of the work, including land application, must be done

by September 30, 2021.

2.6 Failure to Perform. If the successful bidder fails to perform its obligations, the District

may terminate the Contract upon seven (7) days’ written notice. The remedies provided herein

shall be in addition to any other remedies available in accordance with Illinois law.

PROPOSAL

President and Board of Trustees

Wheaton Sanitary District

1 S 649 Shaffner Road

Wheaton, IL 60189

FROM:

Phone No: Fax Number: E-Mail:

1. The undersigned hereby proposes to clean Anaerobic #1 Digester at the Wheaton

Sanitary District in accordance with the Contract Documents and with all IEPA and USEPA

regulations (the “Work”).

2. In submitting this Proposal, the undersigned declares that the only persons or parties

interested in the Proposal as principals are those named herein, and that the Proposal is made

without collusion with any other person, firm or corporation.

4. The undersigned declares that he has carefully examined the Proposal, specifications,

form of contract, General Conditions, and Special Provisions (if any), and that he has inspected,

in detail, the site of the Work, and that he has familiarized himself with all of the local and

governmental conditions affecting the Work and the detailed requirements of the services to be

provided, and understands that, in making this Proposal, he waives all right to claim any

misunderstanding regarding the same.

5. The undersigned understands and agrees that if this Proposal is accepted, he is to furnish

and provide all necessary machinery, tools, equipment, chemicals and services in the manner and

at the time therein prescribed, and in accordance with the requirements therein set forth.

6. The undersigned declares that he understands that the quantities mentioned are

approximate only and that they are subject to increase or decrease; that he will accept in full

payment, therefore, the amount and the summation of the actual quantities, as finally determined,

multiplied by the unit prices shown in the schedule of prices contained herein.

Proposal

Page 2 of 3

7. The undersigned agrees that the unit prices submitted herewith are for the purpose of

obtaining a gross sum, and for use in computing the value of extras and deductions; that if there

is a discrepancy between the gross sum bid and that amount resulting from the summation of the

quantities multiplied by their respective unit prices, the latter shall apply.

8. The undersigned agrees to execute a Contract for the Work and present the same to the

District within fifteen (15) days after the receipt of the Notice of Award of the Contract.

9. The undersigned agrees to begin the Work within 30 days of approval weather

permitting.

11. Accompanying this Proposal is a Bank Draft, Cashier's Check, Certified Check or Bid

Bond complying with the requirements of the Instructions to Bidders, made payable to the

Wheaton Sanitary District.

The amount of the Check or Draft is

($ )

If this Proposal is accepted and the undersigned shall fail to execute a Contract as required

herein, it is hereby agreed that the amount of the Check or Draft or Bid Bond shall become the

property of the District, and shall be considered as payment of damages due to delay and other

causes suffered by the District because of failure to execute said Contract; otherwise said Check

or Draft, or Bid Bond shall be returned to the undersigned.

ATTACH BID BOND, BANK DRAFT, BANK CASHIER'S CHECK

OR CERTIFIED CHECK HERE:

12. The undersigned submits herewith his schedule of prices covering the Work to be

performed under the Contract. He understands that he must show, in the Proposal, the unit

prices to perform each item of work.

Proposal

Page 3 of 3

SCHEDULE OF PRICES

ITEM BID-price per gallon –to include all dewatering and all land

disposal of Biosolids and all disposal of digester debris.

Price per gallon x 200,000= _____________________________

Unforeseen work (contingency)= _____________________________

Total NOT TO EXCEED BID AMOUNT = _____________________________

Prices stated in this proposal are guaranteed for sixty (60) days from the date hereof. If awarded

the Work, we agree to complete the Work at the above prices.

Dated this __________day of ______________, 2021.

Respectfully submitted

_____________________________________

(Company Name)

By: _____________________________________

(Signature)

__________________________________

(Typed or Printed Name and Title)

GENERAL CONDITIONS

1.0 BACKGROUND INFORMATION

Anaerobic #1: Diameter, ft =60

Side water depth, ft=18

Volume, gal= 380,493

Floating cover-3 ft diameter access point

Primary sludge is pumped to the digester through a sludge grinder so that rags entering the digester

should already have been shredded. The digester contents are also mixed by continually recirculating

sludge through an 8” draw off pipe, to a recirculation pump. The sludge again passes through the

sludge grinder as it is recirculated. The recirculation pump has a 6” discharge. The digester was last

cleaned in 2014; the existing anaerobic digester mixing system is a Liquid Dynamics Corp. Jet Mix

Vortex mixing system. The District estimates 200,000gallons of anaerobically digested sludge to be

mechanically removed in accordance with all IEPA and USEPA regulations.

Exhibit A-Illustrates a dewatered and clean digester

2.0 SPECIFICATIONS

Contractor to provide:

DuPage County prevailing wages and benefits for personnel.

Personnel and equipment suitable for removal of accumulated digester debris.

Personnel and equipment suitable for removal of accumulated Biosolids from the digesters.

Personnel and equipment suitable for transportation of removed Biosolids from the digester,

dewatering, transport to field sites and land application of Biosolids from the digester.

Chemical conditioning agents for dewatering digester contents.

All necessary documentation and safety equipment for confined space entry.

Equipment and trained personnel necessary to accomplish confined space entry.

Required analytical testing of Biosolids to ensure compliance with State and Federal

regulations.

Approved land application sites suitable to accommodate the volume from the digester.

Record keeping and reporting in compliance with IEPA and USEPA regulations.

Exhibit B-Land Application Permit

General Conditions

Page 2 of 4

WSD to provide:

Suitable ingress and egress for equipment and personnel

A water source, effluent- rated at 60 psi, to wash materials for removal and wash digester

interior

Power options: 100amp/3 phase, 480, and 50amp/3 phase

Discharge location for filter press filtrate and wash water

Biosolids land application is highly influenced by weather and soil conditions,

as such the District will not be liable for any losses either directly or indirectly associated with

any weather related delays. The District is not responsible for any assessment of liquidated

damages due to weather conditions affecting land application.

3.0 GENERAL TERMS AND CONDITIONS

3.1 Hours: 7:00AM to 7:00PM, Monday through Friday.

3.2 Quantity: ~200,000 gallons of sludge, haul debris from digester and land application of

dewatered solids.

3.3 Pricing: Prices are firm for the term of this Agreement.

3.4 Safety: The bidder shall comply with District safety policies when entering into, or

working in a designated operation area.

3.5 Invoicing: Invoices will be paid by the District in a minimum of 45 days. Invoices may

be sent through the USPS to the address shown on the first page.

3.6. Certificate of Insurance: The Contractor, prior to execution of the Contract, shall file with

the District copies of completed Certificates of Insurance, satisfactory to the District, to afford

protection against all claims for damages to public or private property, and injuries to persons,

arising out of and during the progress of the Work to its completion.

Contractor shall purchase and maintain such liability and other insurance as is appropriate for the

Work as will provide protection from claims set forth below which may arise out of or result

from Contractor’s performance of the Work and Contractor’s other obligations under the

Contract, whether performed or furnished by the Contractor or by any subcontractor, or supplier,

by anyone directly or indirectly employed to perform or furnish any of the Work, or by anyone

for whose acts any of them may be liable, and shall designate the District as an Additional

Insured with an endorsement from the insurance carrier.

General Conditions

Page 3 of 4

1. Workers’ Compensation Insurance in accordance with the laws of the State of Illinois,

but not less than:

a. $500,000 each accident

b. $500,000 each employee

c. $500,000 policy limit

2. Commercial Automobile Liability

Bodily Injury per Person - $1,000,000

Bodily Injury per Occurrence - $1,000,000

Property Damage per Occurrence - $1,000,000

3. Commercial General Liability

Combined Single Limit $1,000,000 for bodily injury and property damage.

General aggregate $2,000,000

4. Umbrella Liability Policy

Bodily Injury and Property Damage per Occurrence - $2,000,000

All insurance must include an endorsement whereby the insurer agrees to notify the District at

least thirty (30) days prior to non-renewal, or cancellation.

3.7 Other Terms of the Contract:

1) Contractor shall provide a Performance Bond and Payment Bond satisfactory to

the District.

2) Performance Bonds to be provided shall contain the following language:

“Any suit under this bond must be instituted before the

expiration of the statute of limitation applicable to any claims

against the Contractor named herein.”

3) Work will not begin nor will any payment be authorized absent submission by the

Contractor to the District of proof that all required insurance coverages and bonds

are in effect. A Certificate of Insurance is not adequate proof. The Contractor

may provide a Certificate of Insurance but shall also provide the actual

endorsement from Contractor’s insurance company.

4) The responsibilities/liabilities of the District and the Contractor and their

consultants, agents and employees and any concomitant damages and/or

consequential damages shall be determined in such amount and to such extent as

provided by Illinois law.

General Conditions

Page 4 of 4

5) The Contractor shall reimburse the District for all reasonable costs and fees

incurred by the District and as a result of the Contractor’s failure to fulfill the

Contractor’s obligations including, without limitation, timely completion of the

project.

6) Contractor shall pay all reasonable attorneys’ fees, experts’ fees, and costs

incurred by the District enforcing the terms and provisions of this Contract and in

defending any proceeding to which the District is made a party as result of the

acts or omissions of the Contractor.

7) Any claims shall be commenced within the limitations stated in 735 ILCS 5/13-

214.

8) Contractor acknowledges full and sole authority for all safety programs and

precautions in connection with the work.

9) Contractor shall defend, indemnify, and hold harmless the District from and

against all claims, losses, damages, and expenses to the extent such claims, losses,

damages or expenses are caused by Contractor’s conduct, acts, errors or

omissions.

10) The Contractor’s standard of care shall be the standard of care consistent with

those usual and customary standards of care, skill and diligence, which are

commonly followed in performing the same or similar services in the locale

where the project is located.

11) Contractor acknowledges that he has examined the property and has familiarized

himself with all local conditions affecting the project.

12) Contractor shall at all times observe and comply with all laws, ordinances,

regulations and codes of any applicable governmental entity including, without

limitation, prevailing wage laws.

13) Contractor shall provide the District with all documents requested by the District

thereby the District to respond timely to any request to the District for documents

pursuant to the Freedom of Information Act.

14) IN THE EVENT OF ANY CONFLICT BETWEEN THE PROVISIONS OF THE

FOREGOING PARAGRAPHS 1 – 13 AND ANY OTHER PROVISIONS OF

THE CONTRACT, THE FOREGOING PARAGRAPHS 1 – 13 CONTROL.

THIS PARAGRAPH IS STATED IN ALL CAPITAL LETTERS AS

CONFIRMATION OF THE PARTIES’ UNDERSTANDING OF THE

PRECEDENCE THE FOREGOING PARAGRAPHS 1 – 13 TAKE OVER ANY

OTHER PROVISIONS OF THE CONTRACT.

CONTRACT

(for Anaerobic Digester cleaning services)

THIS Contract is made this _________day of , 2021 by and between the Wheaton

Sanitary District "(the District") and _______________________ ("the Contractor").

The District and the Contractor agree as follows:

1. Contractor agrees to provide services related to cleaning the District’s Anaerobic #1

Digester as described in the Contract Documents.

2. The Contract Documents, copies attached, include the following:

A. Invitation to Bid

B. Instructions to Bidders

C. Proposal

D. General Conditions

E. Contract

F. Exhibit A & B

3. The District will pay the Contractor as set forth in the Contract Documents.

4. If at any time during the term of this Contract, the District, in its sole discretion,

determines that the Contractor has failed to perform the services required, the District

may, after seven (7) days written notice, terminate this Contract.

WHEATON SANITARY DISTRICT

By:

Executive Director

Date signed _______________________________

CONTRACTOR

By: ______________________________________

Company Name, President

Date signed _______________________________

Exhibits

Exhibit A – picture of the inside of Anaerobic Digester #1

One page

Exhibit B- Wheaton Sanitary District Land Application Permit

Four pages