Analysis of operative paragraphs of the draft resolution

“Program-budget of he Organization for 2015-2016”

(CAAP/GT/RPP-52/14)

Parts of the Draft Resolution

• 23 preambular paragraphs (5 pages) • 2 paragraphs in section “Budget

appropriations” (4 pages)• 60 operative paragraphs (15 pages)• 21 paragraphs in Annex section (3 pages)

• Total: 106 paragraphs in 27 Total: 106 paragraphs in 27 pagespages

Structure

• Two Parts:– Accountability to the Member States;

and

– Provisions of an Administrative and Budgetary nature:• Budgetary and financial provisions; and• Other

Structure• Topics on Budgetary and financial

provisions:– Program-budget for 2017-2018– Management reports and review of program-

budget expenditures and financing– Fundraising – Payment of quotas– Strategic planning and evaluation – International Public Sector Accounting Standards– Integrated real property strategy – Human resource policies – OAS Scholarship and Training Program funds

Structure– Foundations and other organizations created by the

General Secretariat– Travel– Communication technologies– Conference and meeting services– Procurement– Establishment of a structured budget preparation and

presentation process– Funding for the Program of Support of the Promotion of

Democracy– Amendment of Article 121 of the General Standards

related to Chapter IX, Advisory Services, Auditing, and Fiscal Control, Subchapter A: The Inspector General

Structure

• Topics on ¨Other¨:– Honoraria– Inter-American Commission on Human Rights– Inter-American Court of Human Rights– Limit on job positions financed by the Regular

Fund– Cost-efficiencies

Main ideas in each operative paragraph

Operative paragraphs

• Schedule with specific dates for presentation of the reports.

Operative paragraphs

• To establish a budget ceiling and its sources of financing for 2017 and a tentative overall budget level figure

• To convene a special session of the GA

• To present the proposed program-budget 90 days before SGA

Operative paragraphs• Total expenditure on

personnel should not exceed 64.38%

• PC shall be authorized to adjust the percentage

• PC shall consider the recommendations of BEA

• 90 days following the end of fiscal period, GS shall prepare a report:

Operative paragraphs – Actual disbursements for

statutory adjustments– Variation between actual

disbursements and estimated costs

– Suggestions to finance variations

• To request GS:– Include in the program-budget

a section devoted to the reform process as set out by the CAAP

– SAF & OIG to jointly monitor the implementation of the reform process. Effective.

Operative paragraphs– The last quarterly report

shall provide a comprehensive summary and provide a plan.

– OIG shall present a plan of action for monitoring the implementation of the reform process.

• To request GS to continue presenting its reports to the CAAP, but taking into consideration the Annex

Operative paragraphs• SER and in coordination with

member states, support for implementation of the mandates of the GA and include specific information on the mandates supported with external funds

• To pay their quotas and their arrears.

• To GS:– To provide a detailed report

regarding the results achieved and the resources allocated for compliance with the mandates

– Planning process that identifies strategic objectives, establishes operational results, and aligns programs and projects

Operative paragraphs– The evaluation of the

Organization’s programs and projects pursuant to the mandates issued by the political bodies and, subsequently, to define and establish the operational results.

– To ensure that the budget formulation process be guided by strategic objectives and include a table showing linkages between proposed allocation of resources and the costs of mandates

• IPSAS– Date for its implementation and

modify General Standards

Operative paragraphs– Financial and budgetary

reports consistent with IPSAS– To develop an appropriate

mechanism to consult on this matter with the CAAP

• Mandate on Integrated real property strategy should be updated

• Mandate on Human resources policies should be updated

• Scholarships– To authorize GS to use

US$500K of the OAS Scholarship and Training Program Fund to finance PAEC

Operative paragraphs– CIDI shall evaluate

scholarship program and prepare an implementation plan. Mandate should be update

– To postpone the repayment of the loan

– CIDI and CAAP shall undertake an analysis of the options for repayment of the balance of the loan

– GS shall present a repayment plan

Operative paragraphs

– List of foundations supported by GS

– Foundations shall also observe a culture and practice of austerity, among others

• Travels– Ensure compliance with the

rule established – OIG shall include in its work

plan the monitoring of compliance with this measure

• Mandate on communication technologies should be updated

Operative paragraphs• Conference services

– Effectively apply resolution on conferences

– Observe the scheduled times of the meetings

– Review and improve biennially the methodology for formulating the budgets of all conferences

• Mandate on Procurement should be updated

Operative paragraphs• Budget preparation process

– The necessary consultations to gather and present the data

– Provide the information stipulated in Articles 86 and 87 of the General Standards

– the need to adhere strictly to the scheduled dates for presentation of the proposed program-budget

– CAAP should continue following up on the process of adoption of audit recommendations and on the administrative and budgetary provisions of this resolution

– Ensure that proposed program-budget must reflect the mandates of SGA on Human Rights

Operative paragraphs– To complete the work

related to prioritization of mandates and include the results in the proposed program-budget

• To annul paragraph III (Resources) of resolution “Program of Support of the Promotion of Democracy” according with Strategic Vision

• Amendment Art.121 of the General Standards

• Honoraria of TRIBAD, BEA and IJC: US$150; honoraria of CIDH and Court: US$300

Operative paragraphs• Payments to members of

CIDH• Payments to members of

Court• Limit on job positions

– Number of job positions– Increases in the number

of job positions shall be submitted to CAAP for approval

– Percentage of 64.38%– PC shall be authorized to

adjust the percentage

Operative paragraphs• Cost-efficiencies

– To transfer to the Reserve Subfund any savings

– to allocate funds at the amount agreed to the Reserve Subfund of the program-budget

Thematic comparison

• Resolution AG/RES/ 2815 (XLIV-O/14) “Progress toward Accountability, Efficiency and Effectiveness, and Results in the OAS General Secretariat ” (Omnibus resolution)

• Draft resolution “Program-budget of he Organization for 2015-2016” (CAAP/GT/RPP-52/14)

Análisis comparativoResolution

Topics

Resolution AG/RES/ 2815 (XLIV-O/14) “Progress toward Accountability, Efficiency and Effectiveness, and Results in the OAS General Secretariat” (Omnibus resolution)

Draft resolution “Program-budget of he Organization for 2015-2016” (CAAP/GT/RPP-52/14)

Program-budget for 2017-2018 X Management reports and review of program-budget expenditures and financing

X

Fundraising X Payment of quotas X Strategic planning and evaluation X (Mandate priorization) X International Public Sector Accounting Standards

X X

Integrated real property strategy X Human resource policies X X OAS Scholarship and Training Program funds

X

Foundations and other organizations created by the General Secretariat

X

Travel X Communication technologies X Conference and meeting services X Procurement X Establishment of a structured budget preparation and presentation process

X (budgetary review process) X

Funding for the Program of Support of the Promotion of Democracy

X

Amendment of Article 121 of the GS X

Análisis comparativoResolution

Topics

Resolution AG/RES/ 2815 (XLIV-O/14) “Progress toward Accountability, Efficiency and Effectiveness, and Results in the OAS General Secretariat” (Omnibus resolution)

Draft resolution “Program-budget of he Organization for 2015-2016” (CAAP/GT/RPP-52/14)

Honoraria X Inter-American Commission on Human Rights

X

Inter-American Court of Human Rights X Limit on job positions financed by the Regular Fund

X

Cost-efficiencies X Columbus Memorial Library X Management modernization X Cycle of the Chair of the CAAP X

History Resolutions on budget

History Resolutions on budget • The Program-budget of the Organization

1970/71 - AG/RES. 10 (I-E/70) : 13 pages.• The program-budget of the Organization for

1999, quotas and contributions to the Voluntary Fund for 1999 - AG/RES. 1 (XXV-E/98) : 19 pages.

• The program-budget of the Organization for 2001, quotas and contributions to the Voluntary Fund for 2001 - AG/RES. 1 (XXVII-E/00) : 11 pages.

• Program-budget of the Regular Fund of the Organization for 2009, quota assessments and contributions to FEMCIDI for 2009 AG/RES. 1 (XXXVI-E/08) rev. 1: 9 pages

History Resolutions on budget

• Program-Budget of the Regular Fund of the Organization for 2010, quota assessments and contributions to FEMCIDI for 2010 AG/RES.1 (XXXVIII-E/09): 18 pages.

• Program-Budget of the Regular Fund of the Organization for 2011, quota assessments and contributions to FEMCIDI AG/RES.1 (XL-E/10) corr. 1: 18 pages.

• Program-Budget of the Regular Fund of the Organization for 2012 and contributions to FEMCIDI AG/RES. 1 (XLII-E/11) : 16 pages.

• Program-Budget of the Regular Fund of the Organization for 2013 and contributions to FEMCIDI AG/RES. 1 (XLIII-E/12) rev. 1: 19 págs.

• Program-Budget of the Organization for 2014 AG/RES. 1 (XLV-E/13) rev. 1 : 21 pages

The historical average is 16 pages per resolution