Annex 1. Project Work Plan

I II III IV V VI VII VIII IX X XI XII I II III IV V VI VII VIII IX X XI XII I II III IV V VI VII VIII IX X XI XII I II III IV V VI VII VIII IX X XI XII

1. Development of detailed ToRs for the managerial and

technical staff and experts N/A X CENN

2. Recruitment of all project related staff and experts N/A X X CENN

3. Consultations with key stakeholder groups and

development of stakeholder (gender and youth sensitive)

engagement plan (SEP)

Stakeholder List X X CENN

4. Elaboration of detailed Work and Monitoring Plans N/A X X CENN

5. Development of Communication and Visibility Plan

(including project branding)N/A X CENN

6. Setting up a Steering Committee Preparation of steering committee members list and submit the official

letters X X CENN

7. Drafting and submission of Inception Report N/A X CENN

8. Arranging Keda Office N/A X X CENN

9. Preparation of the brochure on project activities and EU

LEADER Approach and project BannerN/A X X CENN

1.1.1 Community meetings in all villages of Keda Municipality (64

villages) X X X X CENN with IoD

1.1.2 Stakeholder inventory/human capital study

o    Nine (9) half-day community meetingsX X X X X X CSRDG with CENN

1.2.1 10 community training/seminars on rural development at

municipality and community levels involving LAGs from different regionsX X X X X X X X X

1.2.2 Development of knowledge materials (handouts, presentations,

videos)

1.2.3 Four (4) community information and awareness campaigns X X X X X X

1.2.4 Four (4) road shows by the project’s ‘Europe Bus’ X X X X X X

1.2.5 Preparation of information brochures on rural development and

the LEADER approachX X

1.2.6 Preparation and publishing of at least three articles on Keda’s 

potential and best practices in rural developmentX X X X X X X X X

1.2.8 Dissemination at least five articles through CENN’s electronic 

networkX X X X X X X X X

1.2.9 Preparation Radio and TV reports broadcast through regional

stations with KhuloX X X X X X X X X

1.3.1 Enlarging the Keda LAG with new members from AMAGs and other

stakeholders

o Analyses of AMAG and KEDA LAG;

o Scale-up the existing AMAGs (6) and local working group established

in Keda by CENN

X X X X X X X X X

CENN with IoD, OiR

and Ministry of

Agriculture

1.3.2 Organizational Development (OD) of the Keda LAG:

o    Development of the Keda LAG’s statutes, rules, size, and the 

composition of the Board of Directors;

o Procedures on the operation of a General Assembly, and the election

of a Chair;

o Registration of Keda LAG as an NGO (upon agreement by members);

CENN with IoD, OiR

and CSRDG

o    8 types of OD training; X X X X X X X X XCSRDG with CENN

and OiR

o    Launching of KEDA LAG Facebook page. X X CENN

1.3.3 Networking with other LAGs nationwide:     o   Networking  with 

other LAGs in Adjara (Khulo LAG) and other municipalities;

o    Exchange of experiences and practices nationwide with other LAGs;

o    Assist the Keda LAG in searching for potential partners and 

cooperative projects.

X X X X X X X X XCENN with CSRDG,

IoD and OiR

1.3.4 Linking with Austrian LAGs and study tours in Austria:

o    First Tour: Indicative Programme 

o    Second Tour: Indicative Programme 

X X X X X X X OiR with CENN

1.4.1 Thematic training of the Keda LAG (including AMAGs) and

community institutions

o Four types of training to strengthen the capacity of LAG and

community institutions

o Preparation of four (4) types of thematic brochures

X X X X X X X

1.4.2 Civic participation in decentralized budgetary decision-making and

monitoring:

o Assist the Keda LAG (engaging AMAGs) and community actors to

participate in structured state budgetary planning and monitoring;

o Preparation of guidance materials and technical training as well as

technical expertise, office space, and equipment to implement

community advocacy and lobbying.

o The LAG will organise public meetings with the authorities to discuss

local priorities and agree on budgetary planning.

o The LAG will implement PFM on an annual basis and will report

(three annual reports over the project lifetime) to local stakeholders.

X X X X X X X

2.1.1 Participatory territory assessment and analysis of the area’s 

assets.X X X X X X X X X

2.1.2 Workshop to present the Keda territory analysis report to local

stakeholdersX

2.2: Setting core direction of Gender and Youth Sensitive Keda

Rural Development Strategy (RDS)

2.2.1 Two workshops with at least 20 participants (minimum 40%

women) will be held to develop the core content for the Keda RDS.X X X X Agreement on core content and timeframe for the Keda RDS.

IoD with CENN, OiR

and CSRDG

2.3.1 Participatory identification and mapping of existing and planned

rural development measuresX X X

2.3.2 Analysis of existing strategic documents and ensuring the

coherence of the Keda RDSX X X

2.3.3 Participatory development of a gender and youth sensitive Keda

RDS:

o At least three workshops with at least 20 participants (minimum 40%

women) will be held to ensure an inclusive process;

o Development of maps of rural development measures, and planned

and implemented initiatives for Keda Municipality. The activity will

produce a draft gender and youth sensitive RDS;

o Keda Municipality with clear objectives and measurable expected

results.

X X X X X

2.3.4 Development of monitoring and evaluation (M&E) tools for

implementation of the Keda RDSX X X X X

2.4: Participatory elaboration of Keda RDS action plan and

monitoring and evaluation measures

2.4.1 Organising at least four workshops with at least 30 participants

(with equal gender balance)X X X X X

Agreement on the Keda RDS action plan (AP) among the

stakeholders.

IoD with CENN and

Ministry of

Agriculture

2.5: Approval of the Keda RDS by the relevant state

authorities of Adjara2.5.1 Communication with the competent authorities X X X X X

Official notice of formal approval of RDS for Keda from

relevant authorities of Adjara.

IoD with CENN and

Ministry of

Agriculture3.1.1 Consultation meetings will be organized between Keda LAG and

regional and local authorities including the Adjara Rural Development

Council

3.1.2 Memorandum of Understanding (MoU) between the Ministry of

Agriculture of Adjara

3.2.1 Identification of innovative and sustainable projects Based on the

Keda RDS

3.2.2 Announcement of competition for pilot projects (grants)

3.2.3 Information meetings (at least 10), distribution of flyers and info-

posters in communities, the municipality and project websites, the LAG

Facebook page, the CENN mailing list, and local media (TV and

newspaper adverts)

3.3.1 Development of guidelines (a grant manual) for selection,

awarding/contracting, and monitoring of pilot projects

3.3.2 Advertisement of the outcomes of projects via communication

materials, seminars (3), site visits (2), internet and media (newspapers,

TV, radio, CENN network)

3.3.3 Two workshops organized by LAG

3.4: Participatory development of the Keda Marketing and

Communication Strategy.3.4.1 Development of Keda Marketing and Communication

3.5.1 INVEST in Keda business forum and development of online

platform:

o Delivering an INVEST in Keda business forum

o Launching of Online Business Forum

3.5.2 Organization of ‘Keda Rural Festivals’

o    Organization of two ‘Keda Rural Festivals’

3.5.3 Organisation of exchanges and site visits to promote selected

projects

o Exchange and promotional visits (7)

o Exchange expertise and upscale successful results

o The catalogue of projects and promotional materials on Keda will be

distributed

3.6.1 Organisation of 4 youth camps at Green Center X X

3.6.2 Support of youth initiatives/projects promoting opportunities for

rural youth

3.7: Evaluation of the effectiveness of the LAG and the LEADER

process3.7.1 Evaluation

Improved Keda RDS based on self-evaluation of the Keda LAG

and evaluation report of the entire implemented LEADER

process

3.8: Concluding conference.3.8.1 High level concluding conference with the participation of 50

people Concluding conference completed

Steering Committee Meetings X X X X X X X CENN

Monthly reporting X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X XCENN with OiR, IoD

and CSRDG

Quarterly financial and narrative reporting X X X X X X X X X X X

Project Evaluation X X XCENN with OiR, IoD

and CSRDG

Ince

pti

on

Ph

ase

:

1.1: Bringing together and mobilizing local actors.

Ou

tco

me

1: K

eda

Loca

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Gro

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(LA

G)

is s

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arti

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atio

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3: R

ura

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en

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ensi

tive

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Stat

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of

Ad

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.

CENN with IoD

Territory studies of Keda Municipality’s assets and 

opportunities are available, setting socio-economic and public

engagement indicators.

Agreement on the draft Gender and Youth Sensitive RDS of

Keda Municipality with clear objectives and measurable

expected results.

DETAILED ACTIONS

1.2: Awareness raising and capacity building on the EU’s rural 

development approaches

2.1: Territory analysis of the assets of Keda Municipality

Environmental and natural resources assessment

Socio-economic assessment (incl. gender, youth) - (setting

indicators, monitoring and evaluation)

Climate change scenarios, vulnerability assessment,

adaptation planning

Business and rural economic development opportunities

Cultural heritage, identity, perceptions

Spatial analysis and mapping

Human capital study

Priority interests of the community for rural development

(challenges and opportunities) are identified and supported.

3.2: Identification of innovative and sustainable projects

generating new employment opportunities.

Projects needing funds to be leveraged from the private

sector, the state, and development partners are identified by

the Keda LAG on the basis of the Keda RDS

2.3: Participatory elaboration of the gender and youth

sensitive Keda RDS

IoD with OiR/CENN

with Ministry of

Agriculture

3.1: Agreement on implementation of the RDS and pilot

projects

MoU formally signed between the Ministry of Agriculture of

Adjara, the local authority and Keda LAG

Development, agreement and launch of implementation of the

Keda Marketing and Communication Strategy.

3.3: Financing and implementation of identified innovative

projects

Number of projects implemented and amount of sub-grants

provided based on Keda RDS

3.5: INVEST in Keda— active media outreach and marketing 

campaign to brand the region

3.6: Capacity building and promoting opportunities for rural

youth in Keda Municipality

Number of youth initiatives implemented with support from

the project

Rep

ort

ing&

Mo

nit

ori

n

g&Ev

alu

atio

n

CENN with IoD

2017-2018

Indicator Responsibility

2020-20212018-2019 2019-2020

1.4: Capacity building of the Keda LAG (including AMAGs) and

community based institutions

1.3: Institutional building of the Keda LAG

Increased local engagement by the population in the project.CENN with IoD and

OiR

Legal, institutional status, and structure of LAG

Keda LAG and community institutions are aware and prepared

for new economic opportunities and are actively engaged in

rural decision-making.

EXPECTED

RESULTSACTIVITIES