Annex 2a Culture and Sport Priority Delivery Plan...Free Swimming Initiative 2009-10 and 2010-11 –...

1

Annex 2a Culture and Sport Priority Delivery Plan Quarter 1 and 2 Performance Report

RED AMBER GREEN NOT DUE

RATINGS 1

1.8%

7

12.3%

49

86.0%

19

Detail Indicators:

National Play

Day.

Indicator:

Play Ranger

activities;

Actions:

Physical Activity

Strategy;

Evidence

mapping;

Bevan Lee

scheme x3;

Cannock Park

fencing

1 Indicator

18 Actions

2

Culture and Sport

Quarter 1 & 2 Performance Report – Indicators

Priority Outcome 1: To increase participation in sport and physical activity

Indicator Details Previous Performance Current Performance Commentary

Refe

rence

Code

Title

Pola

rity

Baseline

2009/10

Previous

Outturn

09/10 2010/1

1

Targ

et

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Pro

jecte

d

Outturn

Commentary on Performance

(including potential remedial action for Red and

Amber ratings)

CS 1 To increase

attendance

on Chase it

programme

by 30%

during 2010-

11

High

2,300 3,000 456 2,983

The annual target has been achieved and

exceeded. 3,439 attendances have been

recorded during the first 2 quarters of this year,

representing an increase of 49% on the 2009/10

baseline.

Quarterly figures achieved will fluctuate

depending upon the funding and type of

activities undertaken. The projected outturn is

now anticipated to be circa 4,000.

CS 2 To increase

the number

of physical

activity

programmes

from 108 to

120 during

2010-11

High

108 120 23 55

After the first 2 quarters of this year 78 physical

activity programmes have been carried out

representing 65% of the target to be achieved. It

is anticipated that at this stage in the year the

target will be achieved.

3


Refe

rence

Code

Title

Pola

rity

Baseline

2009/10

Previous

Outturn

09/10 2010/1

1

Targ

et

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Pro

jecte

d

Outturn


(including potential remedial action for Red and

Amber ratings)

CS 3 To increase

the number

of Chase

Cards by

10% during

2010-11

High

3,056 3,361 - 3,425

Up until October 1st there were 3425 Chase Cards

registered. This is a 12% increase on the baseline

figure of 3056. The overall result will be measured

annually and may be subject to fluctuation

throughout the year.

CS 4 To increase

the number

of children

and young

people

attending

free weekly

sessions by

12.5% during

2010-11.

High

400 450 162

This is an annual target. The activity sessions

continue to be well supported and it is

anticipated based on the current levels of

attendance that the target will be achieved.

CS 5 To

encourage

on average

10 children

and young

people per

week to

attend free

dance

sessions

during 2010-

11.

High

0 Av 10

per

week

Av

10

pw

Av 8

pw

The activity sessions continue to be well

supported and it is anticipated based on the

current levels of attendance that the target will

be achieved.

4


Priority Outcome 2: To increase participation in cultural activities


Refe

rence

Code

Title

Pola

rity

Baseline

2009/10

Previous

Outturn

09/10 2010/1

1

Targ

et

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Pro

jecte

d

Outturn


(including potential remedial action for Red

and Amber ratings)

CS 6 To achieve

50,000

attendances

at play

ranger led

activities

during 2010-

11

High

- 50,000 8277 8679

This is an annual target. Current data indicates

that the target may not be achieved by the

year end, although there are a number of

activities planned for Quarter 3 and

attendances so far for October are

encouraging (7,819).

CS 7 To increase

the number

of

participants

with Special

Education

Needs (SEN)

and

disabilities by

1% (Baseline

1,108)

High

1,108 1,119 104 603

The activity sessions continue to be well

supported and it is anticipated based on the

current levels of attendance that the target will

be achieved. ‘Chase It’ provides families with

disabilities / special needs more choice –

improve quality of life

CS 8 To achieve

1,000

attendances

at National

Play Day

during 2010-

11

High

- 1,000 N/A 437

The National Play Day proved very popular

although attendances were below target,

mainly due to the adverse weather conditions

on the day.

5


Refe

rence

Code

Title

Pola

rity

Baseline

2009/10

Previous

Outturn

09/10 2010/1

1

Targ

et

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Pro

jecte

d

Outturn



and Amber ratings)

CS10

(BVPI1

70a)

Visits to and

usage of

museums

and galleries

(per 1000

population)

High

55,217

(2009-10

actual)

55,769

(1%) 13,925 15,539

This is an annual target. Based on current data

52% of the target has been achieved during

the first 2 quarters of this year, indicating that if

the trend continues throughout the remainder

of the year that the target will be achieved.

Actual attendance figures are susceptible to

fluctuation during the year.

CS 11

(BVPI1

70b)

Visits to

museums

and galleries

in person

High

44,157

(2009-10

actual)

44,598

(1%) 11,370 12,820

This is an annual target. Based on current data

54% of the target has been achieved during

the first 2 quarters of this year, indicating that if

the trend continues throughout the remainder

of the year that the target will be achieved.

Actual attendance figures are susceptible to

fluctuation during the year.

6


Priority Outcome 3: To continue to demonstrate value for money by making better use of our resources


Refe

rence

Code

Title

Pola

rity

Baseline

2009/10

Previous

Outturn

09/10 2010/1

1

Targ

et

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Pro

jecte

d

Outturn



and Amber ratings)

CS 9 To increase

the average

length of

membership

retention by

2 months

(from 5 to 7

months)

-

1,735 Avg.

length of

retention 7

months

Indicator not due

This is an annual target

7

Culture and Sport Quarter 1 & 2 Performance Report

Actions:

Priority Outcome 1: Increase Participation in Sport and Physical

Activity When

How

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress

Commentary on Progress

(including potential

remedial action for Red

and Amber ratings)

Free Swimming Initiative 2009-10 and 2010-11 – (Government funding for the free swimming initiative will

cease on 31 July 2010.) To provide free

swimming for those

aged 16 & under

and 60 & over until

31 July 2010 and

explore funding to

continue during the

summer school

holidays (August

2010)

�� Leisure Services

Manager

Free swimming was

extended throughout the

summer holidays for both

age groups and since

April 2010 there have

been 28,031 attendances

at under 16’s free

swimming sessions and

10,169 attendances at

over 60’s free swimming

sessions.

To explore funding

opportunities with

South Staffordshire

PCT (SSPCT) in

respect of

supporting improved

access to the

Council’s swimming

pools.


Manager

The PCT have

commissioned CCDC to

deliver a pilot called Swim

Fit supported by the ASA.

This is 4 pool sessions per

week at CLC and RLC

running for 20 weeks from

November. Funding circa

£4,000

To work with Local Strategic Partnership (LSP) to develop a Physical Activity Strategy based on the needs of

local residents and partners.

To establish Project

Team with key

partners and

determine detailed

Project Plan.

�� Corporate

Director

A Project Team with the

key partners has been

established and a first

meeting held in May 2010

To commence the

development of the

strategy ��

Corporate

Director

Work on the strategy has

been delayed pending

the outcome of the

spending review. No

further action is required

at this stage.

To finalise 1st draft of

strategy and consult

with stakeholders

�� Corporate

Director

Review, amend and

adopt strategy ��

Corporate

Director

To provide new modern leisure facilities that will lead to an increase in the participation of sport and physical

activity. To modernise and remodel Chase Leisure Centre.

8


Activity When

How Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

Establish Project

Team and determine

detailed Project Plan

(Timetable).

��

Culture and

Leisure Services +

Legal, Finance,

HR, Audit,

Procurement

The Project team has

been set up and a

detailed timetable

prepared.

Establish Professional

Design Team and

evaluate Pre

Qualification

Questionnaires

(PQQ) and shortlist

design and build

contractors.

��

Culture and

Leisure Services +

Legal, Finance,

HR, Audit,

Procurement

The Professional Design

Team has been

established,

PQQ return date - 12 April

2010

Evaluation and Shortlist –

May 2010

Issue Invitation to

Tender documents

to short-listed design

and build

contractors.

��

Culture and

Leisure Services +

Legal, Finance,

HR, Audit,

Procurement

Invitation to Tender (ITT)

issued – August 2010

Evaluate ITT

submissions, hold

clarification

interviews and notify

intent to award

contract

��

Culture and

Leisure Services +

Legal, Finance,

HR, Audit,

Procurement

Plan for Pool Closure

for up to 12 month

period and make

arrangements to

transfer some of the

programme to

Rugeley Leisure

Centre

��

Appoint Contractor

and commence

preparation for

construction on site

��

To increase the opportunities available for young people by increasing the number of participants taking part

in the CHASE IT programme from 2,300 to 3,000 (30%). To provide a range of universal and needs based sports

and physical activity programmes for young people across the district.

To secure

confirmation of

external funding for

the CHASE IT

programme.

��

Community

Wellbeing Team -

Sports

Funding in place to fund

posts for 2011/12.

9


Activity When

How Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

To deliver 23 Activity

Programmes

targeting 600

participants.

��

Community

Wellbeing Team -

Sports

A range of external

funding has been

accessed, from Aiming

High to Sports Unlimited to

support these activities.

Produce, publish

and market Summer

Brochure ��

Community

Wellbeing Team -

Sports

10,000 Chase It postcards

have been distributed to

local schools

3,000 ‘Chase It’ brochures

to customers / local

distribution points.


Programmes

targeting 1,800

participants.

��

Community

Wellbeing Team -

Sports

It is anticipated that at

this stage in the year the

target will be achieved.

To deliver Summer

Chase it scheme

��

Community

Wellbeing Team -

Sports

5 week activity

programme successfully

delivered

To explore funding

opportunities in

respect of

supporting all or part

of the scheme from

April 2011.

��

Leisure

Development

Manager


Programmes

targeting 300

participants.

��

Review and

evaluate Summer

Chase it scheme

��


Programmes

targeting 300

participants

��

To run a series of club and coach development workshops providing support to local clubs to gain

recognised accreditations.

To increase the number of sports clubs within the district who have achieved Club Mark status and to increase

the coaching capacity within local clubs

10


Activity When

How Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

Work with District

Sports Clubs to

identify demand,

date and location

for the delivery of

Club mark

workshops:

• Targeting 4

workshops

• Working with

Netball Club and

NGB to deliver a

coaching course

targeting 6 new

coaches

��

Community

Wellbeing Team -

Sports

Continued to work with

Sport Across Staffordshire

to provide a co-ordinated

programme of workshops

8 level one coaches

successfully completed

course

To continue to promote the Council’s Leisure Chase Card (concessionary scheme) for children, young people

and their families.

To increase the number of eligible residents and their families who are accessing Leisure Centre activities at

discounted rates through the Chase Card concessionary scheme.

To identify and map

those residents

accessing Leisure

Centres by Ward/

SOA.


Manager

Completed

To use evidence

base mapping to

target and

communicate with

registered low and

non-users by

Ward/SOA to

encourage

participation and

use of the Leisure

Centres.


Manager

Work has been delayed

on this due to the

postholder being

seconded to another

post. Work on this will

commence in October.

No further action is

required at this stage

To identify and map

those residents

accessing Leisure

Centres by Ward/

SOA.


Manager

11


Activity When

How Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

To use evidence

base mapping to

target and

communicate with

registered low and

non-users by

Ward/SOA to

encourage

participation and

use of the Leisure

Centres.


Manager

To increase the opportunities for young people across the district to access activities at Leisure Centres by

continuing to provide free weekly sessions at Leisure Centres.

To continue to

provide free weekly

football sessions. ��

Leisure Centre

Managers and

Community

Wellbeing Team –

Sports

Sessions are being held at

CLC and RLC

To introduce free

dance sessions for

girls. ��

Leisure Centre

Managers and

Community

Wellbeing Team –

Sports

Sessions are being held at

CLC

To capture and map

the numbers of

young people

attending and

reasons why.

��

Leisure Centre

Managers and

Community

Wellbeing Team –

Sports

A report has been

produced for the locality

working group.

To consider the options for a full size Artificial Turf Pitch (ATP) within available funding.

Review Project Plan

�� Head of Leisure &

Major Projects

The Project plan has been

reviewed in order to

secure possible Football

Foundation funding and

develop a viable scheme.

To determine

affordability and

feasibility of a full size

ATP.

�� Head of Leisure &

Major Projects

Letter of support

identifying funding up to

£250k subject to meeting

certain criteria has been

received from the

Staffordshire Football

Association. A Cost

reduction exercise has

been conducted with all

partners and details of a

revised viable scheme to

be considered by

Cabinet in November

2010

12


Activity When

How Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

To develop a range of sports, physical and leisure activities on behalf of the locality working group; targeting

young people in key deprived areas of the District.

To deliver 2 Football

projects at Chase

and Rugeley Leisure

Centres

��

Leisure Centre

Managers and

Community

Wellbeing Team –

Sports

Sessions have been run at

both Leisure Centres.

To deliver 1

Trampolining project

(Chadsmoor) ��

Leisure Centre

Managers and

Community

Wellbeing Team –

Sports

Original venue was

unavailable so the

trampolining project was

moved to CLC

To deliver 2 Gym

sessions at Chase

and Rugeley Leisure

Centres ��

Leisure Centre

Managers and

Community

Wellbeing Team –

Sports

Provision of gym sessions

to be launched in quarter

3

To deliver 1 Fun run

at Blake

��

Leisure Centre

Managers and

Community

Wellbeing Team –

Sports

Completed – the run was

held on 2nd October 2010

Identify and map

usage by

Ward/Super Output

Area (SOA)

��

Consult and review

projects. (Children

and parents)

��

13

Quarter 1 & 2 Performance Report

Actions:

Priority Outcome 2: To increase Participation in cultural activities

When

How

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

To continue to implement the Council’s Play Strategy Action Plan.

To increase the number of children and young people involved in the participation, design and delivery of

play activities by rolling out the BIG Play portfolio.

Bevan Lee Estate –

Play Builder Bid-

Secure confirmation

of successful bid. ��

Leisure

Development

Manager and

Community

Wellbeing Team -

Play

Confirmation of funding

still uncertain.

Develop and plan

scheme

��

Leisure

Development

Manager and

Community

Wellbeing Team -

Play

Confirmation of funding

still uncertain.

Hold National Play

Day in Hagley Park

(7th August 2010) ��

Leisure

Development

Manager and

Community

Wellbeing Team -

Play

Completed - National

Play Day was held on 7

August 2010.

To explore funding

opportunities in

respect of

supporting all or part

of the schemes from

August 2011

��

��

��

Leisure

Development

Manager

Implement and

complete Bevan Lee

scheme subject to

confirmation of

successful funding

bid

��

To provide learning and creative opportunities by continuing to deliver the Museum Education Programme.

Maintain current

levels of formal

education school

visits (Target 8,000). ��

Leisure

Development

Manager and

Museum

Manager

This is an annual target.

There was 2866 education

visits in quarter one and

900 visits in quarter two.

Based on current data it is

anticipated that the

target will be achieved by

the end of the financial

year.

14


When

How

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

To increase adult learning opportunities and engagement by introducing an educational programme to

deliver 12 new adult (over 16’s) group talks per annum.

To deliver 12 group

talks and map

seasonal demand.

��

This is an annual target.

6 Adult group talks have

been conducted during

the second quarter of this

year. Based on current

data it is anticipated that

the target will be

achieved by the end of

the financial year.

To review demand

and programme

and refine delivery

��

To provide work

experience

placements for

young people.

(Target 3 per year) +

volunteering

opportunities.

��

To provide opportunities for children and young people to play, enjoy and achieve in safe and challenging

play environments. To develop new and existing parks, play areas and Public Open Space across the district

in accordance with the Council’s Parks Development Programme.

Arthur Street Play

Area:-

Agree contract,

Commence ground

preparations, order

equipment and

commence work on

site.

��

Landscape

Development

Officer + Parks

and Open

Spaces Manager

Equipment – Ordered

may 2010 and work

started on site w/c 7 June

2010 -Completed

Complete works and

handover site

��

Landscape

Development

Officer + Parks

and Open

Spaces Manager

Completed works week

commencing 12 July,

inspection 19 July and

handover 23 July 2010 -

Completed

Rugeley Leisure

Centre (Sandy

Lane):-

Commence and

complete works, and

handover and open

site

��

Landscape

Development

Officer + Parks

and Open

Spaces Manager

Works completed and

handover – May 2010.

Oxford Green:-

Obtain permission to

access site. ��

Landscape

Development

Officer + Parks

and Open

Spaces Manager

Difficulties in obtaining

permission to enter the

site delayed the start of

this project. Permission

secured August 2010.

15


When

How

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

Commence and

complete works and

handover site ��

Landscape

Development

Officer + Parks

and Open

Spaces Manager

Work started on site late

August. Completion and

handover anticipated

week commencing 11

October 2010.

Elmore Park:-

Commence and

complete works and

handover site in

advance of Green

Flag inspection.

��

Landscape

Development

Officer + Parks

and Open

Spaces Manager

Work completed May

2010 in advance of the

Green Flag inspection.

Heath Hayes Park:-

Commence works

(drainage) and

complete

��

Landscape

Development

Officer + Parks

and Open

Spaces Manager

Minor works completed in

Quarter 1.

Cannock Park

Replacement

Fencing

Subject to resolution

of land ownership

and utility issues,

appoint contractor

and commence and

complete works

��

Landscape

Development

Officer + Parks

and Open

Spaces Manager

Lantern Festival

Work with partners to

raise awareness and

support for schemes

and to determine

detail

��

Leisure

Development

Manager and

Community

Wellbeing Team –

Arts and PR &

Marketing

Dates have been

established for the

festivals - 9th December

Hednesford Park,

10th December Elmore

Park

Workshops will be starting

in Nov / Dec to raise

awareness of the festival.

Deliver 2 events

��

Leisure

Development

Manager and

Community

Wellbeing Team –

Arts and PR &

Marketing

16

Quarter 1 & 2 Performance Report

Actions:

Priority Outcome 3: To continue to demonstrate value for money by

making better use of our resources

When

How

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

To deliver financial savings by securing a Private Sector Partner and/or establish a Charitable Trust for Culture

and Leisure Services by a target date of October 2011

Establish Project

Team and determine

detailed Project Plan

(Timetable).

��

Culture & Leisure

Services + Legal,

Finance, HR,

Audit,

Procurement

The Project team involving

Managers for all service

areas has been set up

and a detailed timetable

prepared.

Develop

specification and

commence

procurement

process to select

partner.

��

Culture & Leisure

Services + Legal,

Finance, HR,

Audit,

Procurement

Work has commenced on

resolving leases for all

leisure sites etc and in

preparing the first draft of

the service specification

(July – December 2010)

To continue to promote Leisure Centre Membership packages.

To sell 1,735 new memberships during 2010-11 and to increase the average length of membership retention

by 2 months (from 5 to 7 months)

Provide 465 new

memberships


Manager

In quarter one, 558 new

memberships were sold

Provide 385 new

memberships

��

Leisure Services

Manager

In quarter two, 522 new

memberships were sold.

Provide 345 new

memberships ��

Leisure Services

Manager

Provide 540 new

memberships ��

Leisure Services

Manager

Conduct Prince of Wales Fundamental Service Review

Identify and

complete scoping,

data collation and

background

information with

Members.

�� Director & POW

Manager

The FSR Review with

Members has been

completed.

17

Priority Outcome 3: To continue to demonstrate value for money by

making better use of our resources

When

How Quarter 1

Quarter 2

Quarter 3

Quarter 4

Who Progress




and Amber ratings)

Draft Report for

approval

��

The Final FSR Review

report was submitted to

Scrutiny Committee on 12

July 2010.

Environmental Management – Reduce Carbon emissions at Chase and Rugeley Leisure Centres by between

1% and 5% during 2010-11

Establish baseline for

Museum and Prince

of Wales Theatre

during 2010-11 ��

Leisure Services

Manager,

Leisure

Development

Manager and

Facility Managers

Utility information is being

recorded in order to

establish baseline

information.

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Annex 2a Culture and Sport Priority Delivery Plan...Free Swimming Initiative 2009-10 and 2010-11 –...

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