7/27/2019 Annexes to Guidelines

1/26

ANNEXESto the Guidelines for Sending and Hosting Organizations

of trainees with fewer opportunities

CONTACTSchopenhauerstrae 3414467 Potsdam, GermanyTelephone: +49 (0) 331 971 980Fax: +49 (0) 331 971 9834www.sportjugend-bb.de

CONTACTC/Profesor Esteban Palacios 741500 Alcala de Guadari, SpainTelephone: +34 955 542 362Fax:+34 955 515 045www.gantalcala.org

CONTACTUnit 28, 30-38 Dock StreetLeeds, LS10 1JF, United KingdomTelephone: +44 (0) 113 242 0888Fax: +44 (0) 113 242 0999www.everythingispossible.eu

7/27/2019 Annexes to Guidelines

2/26

2

CONTENTTRAINEE APPLICATION FORM ................................................................................................................. 3

TRAINEE SUPPORT WORKER FORM ........................................................................................................ 7

PREPARATION ....................................................................................................................................... 12

TRAINEESHIP EVALUATION FORM ........................................................................................................ 14

EUROPASS MOBILITY ............................................................................................................................ 22

7/27/2019 Annexes to Guidelines

3/26

3

TRAINEE APPLICATION FORMPlease fill out this Trainee Application Form designed for potential trainees to help us learn about your

experience, needs and expectations from the traineeship.

PERSONAL INFORMATIONFIRST NAME(S):SURNAME(S):GENDER (M/F):AGE:DATE OF BIRTH:PLACE OF BIRTH:NATIONALITY:ADDRESS:POST CODE:CITY:COUNTRY:TELEPHONE:MOBILE:E-MAIL:

Any dietary requirements/medical needs?

YOUR SENDING ORGANIZATIONNAME:ADDRESS:POST CODE:CITY:COUNTRY:PERSON IN CHARGE:TELEPHONE:E-MAIL:

PHOTO

7/27/2019 Annexes to Guidelines

4/26

4

ABOUT YOULanguage ability Self assessment (please tick with x)

LANGUAGE ELEMENTARY INTERMEDIATE FLUENT MOTHERTONGUE

ENGLISHSPANISHGERMAN

...

What have you done in the past (studying, working, training, unemployed, etc.)?

Current occupation:working studyingunemployed trainingother

What are your strengths and weaknesses?STRENGTHS WEAKNESSES

1. 1.

2. 2.

3. 3.

What are your hobbies and interests?

7/27/2019 Annexes to Guidelines

5/26

5

What is your motivation to do the traineeship?

In which field(s) would you like to do your traineeship? Art, culture, music Media and communication Disability Migration, Minorities and integration Education Sport and outdoor leisure activities Environment and ecology European/international cooperation Children/Young People Health Gender Equality Intergenerational activities Antidiscrimination Other:Please specify why

When would you be ready to start your traineeship? For how long?

Have you ever been abroad? If yes, where? When? How long? Why? What kind ofexperience did you gain there?

7/27/2019 Annexes to Guidelines

6/26

6

Do you prefer working alone or in a team? Why?

What could be your contribution (skills, knowledge, experience) to the project?

What would you like to learn/gain from this traineeship?

Which challenges do you think you might meet during the traineeship? What kind of supportyou might need?

Additional information/comments

Thank you!

7/27/2019 Annexes to Guidelines

7/26

7

TRAINEE SUPPORT WORKER FORMPlease fill outthis Trainee Support Worker Form designed to help us learn about potential trainees

background, personality, experience and needs.

SUPPORT WORKER INFORMATIONNAME:ORGANIZATION:ADDRESS:POST CODE:CITY:COUNTRY:TELEPHONE:E-MAIL:

INFORMATION ABOUT TRAINEEFIRST NAME, SURNAME:

Issues affecting young person(as defined by European Commission) DescriptionSocial obstacles (anti-social, drug/alcohol abuser,etc.)

Economic obstacles (low income, unemployment,homelessness, etc.)

Disability (mental, physical, etc.)

Educational difficulties (early school leaver, schooldropout, lower qualified, etc.)

7/27/2019 Annexes to Guidelines

8/26

8

Cultural differences (immigrant, refugee, ethnicminority, etc.)

Health problems (chronic health problems,mental health problems, etc.)

Geographical obstacles (from remote rural area,less serviced area, etc.)

Current occupation:working studyingunemployed trainingother

Has the trainee been engaged in your organizations activities before? If yes, please describe.

What are trainees potential strengths/weaknesses?

7/27/2019 Annexes to Guidelines

9/26

9

Trainees communication skills (ability to communicate in mother tongue and foreignlanguages, ability to express himself/herself)

What learning outcomes/experiences do you expect the trainee to gain during the project?

What kind of support would the trainee require during the project?

Additional information/comments

Thank you!

7/27/2019 Annexes to Guidelines

10/26

10

Young People with Fewer Opportunities(provided by European Commission)Young people with fewer opportunities are young people that are at a disadvantagecompared to their peers because they face one or more of the situations and obstacles

mentioned in the non-exhaustive list below. In certain contexts, these situations/obstacles

prevent young people from having effective access to formal and non-formal education,

transnational mobility and participation, active citizenship, empowerment and inclusion in

society at large.

Social obstacles: young people facing discrimination because of gender, ethnicity, religion,sexual orientation, disability, etc.; young people with limited social skills or anti-social or risky

sexual behaviours; young people in a precarious situation; (ex-) offenders, (ex-)drug oralcohol abusers; young and/or single parents; orphans; young people from broken families,

etc.

Economic obstacles: young people with a low standard of living, low income, dependence onsocial welfare system; in long-term unemployment or poverty, young people who are

homeless, poverty, young people in debt or with financial problems.

Disability: young people with mental (intellectual, cognitive, learning), physical, sensory orother disabilities.

Educational difficulties: young people with learning difficulties; early school-leavers andschool dropouts; lower qualified persons; young people with poor school performance, etc.

Cultural differences: young immigrants or refugees or descendants from immigrant or refugeefamilies; young people belonging to a national or ethnic minority; young people with

linguistic adaptation and cultural inclusion problems.

Health problems: young people with chronic health problems, severe illnesses or psychiatricconditions, young people with mental health problems.

Geographical obstacles: young people from remote or rural areas, young people living onsmall islands or peripheral regions; young people from urban problem zones; young people

from less serviced areas (limited public transport, poor facilities, abandoned village).

7/27/2019 Annexes to Guidelines

11/26

11

People with fewer opportunities in education and training(Inclusion Network, Lifelong Learning for All, A Report on Recommendations for a more Inclusive and Accessible LLP and thenew Education and Training Programme)

The refined list: People with physical disabilities People with mental disabilities People with learning difficulties/ special educational needs Immigrants Refugees Migrants Ethnic groups/people with different ethnic origin from majority of population Roma People Travelers Older learners Prisoners Ex-offenders People with poor literacy and numeracy skills Early school leavers Children in care/ institutionalized children People living in rural areas or deprived city areas (inner cities) Drug-addicts The homeless Other/ Groups facing socio-economic disadvantage

7/27/2019 Annexes to Guidelines

12/26

12

PREPARATION

Check ListThe Sending organization provides preparation for the trainee before departure, according to

the individual needs and learning opportunities of the trainee. The preparation takes place

before the departure and provides trainees with the information about the traineeship,

traineeships different phases and Parties involved, practical and technical information. The

purpose of this form is to talk about trainees motivation, expectations, fears and potentiallearning outcomes.

The Preparation can wary from country to country and is dependent on sending

organization`s usual practices, organizational possibilities and trainees individual needs.Nevertheless, it should cover a list of activities and ensure that before departure to the hosting

country, trainee:

Activity knows about the concept of the traineeship and its goals

met the past trainees (ex-trainees) and heard good practice examples

is familiar with the Sending and Hosting organizations and their goals

is aware of the rights and responsibilities of the Sending and Hosting organizations,

and trainee

shared his/her motivation/expectations, fears and expected learning outcomes and

skills development

shared the information about his/her special needs (religious beliefs, dietaryrequirements, special other needs)

received the project description and draft Activity Plan

has been informed about the living and social condition, practical and financial aspectssurrounding project placement (accommodation, food/pocket money, meal

arrangement, local transport, local amenities and services, entertainment, sport and

leisure activities)

has received the information about the working hours and alternative activity if the

project closes for the holiday period

has been informed about formal and informal training and certification at the end

received the contact information of the responsible person in the hosting organization

received an insurance

received visa (if applicable)

arranged his/her travel to the host country and is informed about further travel

arrangements (for example, flight/ baggage requirements)

has been introduced to the host country (history, culture, law, food, music, interesting

facts, main phrases in the host countrys language, geographical and physical location

of the project)

has compared his/her own country to the host country (history, currency, culture,

7/27/2019 Annexes to Guidelines

13/26

13

food, music, stereotypes, interesting facts)

is informed about the present trainees and trainees during the project time

knows who to contact in case of emergencyagrees with the Sending organization on how the communication will be managed

during the traineeship

7/27/2019 Annexes to Guidelines

14/26

14

TRAINEESHIP EVALUATION FORMPlease fill out this Traineeship Evaluation Form designed to help us improve our traineeship for the

future trainees based on your expectations, experiences and gained knowledge. Evaluation is the most

beneficial when it is a collaboration process between hosting organization and Sending organization.

Part A has to be filled by Hosting organization:Part B has to be filled by Sending organization with the trainee.

PART A(to be filled by HOSTING Organization)

PROJECT TITLE:START DATE:END DATE:NAME OF HO:ADDRESS:POST CODE:CITY:COUNTRY:CONTACT PERSON:TELEPHONE:E-MAIL:

Please explain shortly trainees main tasks and activities during the traineeship. What werethe planned learning outcomes and benefits for the trainee?

7/27/2019 Annexes to Guidelines

15/26

15

Please describe which training, support and working infrastructure was provided for thetrainee during the traineeship.

Please comment on practical and logistic arrangementsTravel:Visa if applicable:Accommodation:Finances:Insurance:Local transportation :Free time opportunities :Other :

Did the trainee strive to accomplish the tasks she/he was given?

Please describe the added value of the trainee for the organization.

Please describe any experienced problems and difficulties during the traineeship. What were

7/27/2019 Annexes to Guidelines

16/26

16

the solutions applied?

Please indicate which skills of the trainee were improved (professional, social, linguistic,behavior, intercultural, IT skills).

Please describe the communication with the trainee (oral communication skills with fellowworkers, managers and local people).

Please indicate strengths observed in the trainee during the traineeship?

Please indicate those skills /competencies you believe the trainee will need to improve for hisprofessional growth and personal development.

7/27/2019 Annexes to Guidelines

17/26

17

Did you provide trainee the conformation/ certificate outlining trainees gained knowledge,skills and competencies?

Additional comments, observations and remarks.

7/27/2019 Annexes to Guidelines

18/26

18

PART B(to be filled by SENDING organization together with the trainee)

NAME OF SO:ADDRESS:POST CODE:CITY:COUNTRY:CONTACT PERSON:TELEPHONE:E-MAIL:

TRAINEENAME, SURNAME(S):GENDER (M/F):ADDRESS:POST CODE:CITY:COUNTRY:TELEPHONE:MOBILE:E-MAIL:

Please describe trainees daily tasks and activities during the traineeship.

Please describe preparation and support trainee was provided before traineeship.

7/27/2019 Annexes to Guidelines

19/26

19

Please describe the welcome for trainee in the hosting organization (pick up, first contactwith the mentor, information received upon arrival).

Please describe training, support and working infrastructure trainee was provided during thetraineeship.

Please comment on practical and logistic arrangementsTravel:Visa if applicable:Accommodation:Finances:Insurance:Local transportation :Other :

Did the trainee have a person who was supporting him/her during the traineeship?Please describe trainees communication with him and the working environment in general.

7/27/2019 Annexes to Guidelines

20/26

20

What were the expectations of the trainee before the traineeship? Did the project meet, failto meet or exceeded trainees expectations?

Please describe any problems and difficulties experienced by trainee during the traineeship.What were the solutions applied by Hosting organization and himself/herself?

Please indicate which skills the trainee has improved (professional, social, linguistic, behavior,intercultural, IT skills).

Was the traineeship useful for the future and professional development of the trainee?

Please describe what did the trainee do in his/her free time.

7/27/2019 Annexes to Guidelines

21/26

21

Please rate trainees overall satisfaction with the traineeship experience using a scale of 1 to 5outlined below:1=excellent2=good3=average4=fair5=poor

Would the trainee recommend the same project to others and why? What are traineesrecommendations for the future participants?

Recommendations for improvement of the traineeship/program.

Additional comments, observations and remarks.

Thank you!

7/27/2019 Annexes to Guidelines

22/26

22

EUROPASS MOBILITY

7/27/2019 Annexes to Guidelines

23/26

23

7/27/2019 Annexes to Guidelines

24/26

24

7/27/2019 Annexes to Guidelines

25/26

25

7/27/2019 Annexes to Guidelines

26/26