DEME: creating land for the future
Member of the DEME Group
Annual HSE Performance Report2013
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Annual HSE Performance Report 2013
Message from the Managing Director 4
Introduction 5
Our certificates 5
GeoSea’s integrated management system 6
Environment 7
HSE performance 8 Monthly safety meetings 8 Toolbox participations 8 SHOC 9 QHSE inspections 10 Drills for emergency preparedness 11
Incident management 12
Frequency rate DEME Group 12 Frequency rate GeoSea 12 GeoSea project incident management 13 Vessel incident management 14 Environmental incident management 15 Focus on high potential incidents 16
HSE personnel and training 18
Ratio between number of employees and number of QHSE engineers 18 HSE inductions 18 BOSIET - STCW 19 Internal training 19 Employee safety award 19
Safety moment day 20
Projects in 2013 22
Document management system 24
Subcontractor management 25
GeoSea stands for excellent, safe and high-quality design, procurement, construction, maintenance and installation of offshore structures. Our trademark is our determination to be successful in activities requiring the use of the most innovative techniques in usually challenging environmental conditions. GeoSea resolutely chooses for the delivery of sustainable projects for people and environment.
We consider “Quality-Safety-Health-Environment” our key values. The underlying principle of the “Zero accidents and zero environmental incidents” slogan underlines our objectives.
In the spirit of continuous innovation we want, together with our clients, authorities, subcontractors and our dedicated staff and crew, to share our HSE achievements and plans for the future. We are convinced that this HSE report will give you a clear and open insight into our constantly evolving and improving performances.
Luc VandenbulckeManaging Director GeoSea
Message from the Managing Director
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DEME: creating land for the future
POLICY STATEMENTQuality, health, safety and environment
Vision What we want to beGeoSea stands for the excellent high-quality execution of offshore projects. Our trademark is our determination to be successful in activities demanding the use of the most innovative techniques. GeoSea resolutely chooses for the delivery of sustainable projects for man and environment.
The successful application of the most modern equipment, the use of prototypes, the development and use of new methods distinguish the way GeoSea finds solutions for every new challenge.
GeoSea: Innovative Marine & Offshore Solutions!
Values What we believe inAs GeoSea management team we consider “Quality - Safety - Health - Environment” as our key values. The underlying principles of the “Zero accidents and zero environmental incidents” slogan constitute our objectives. We must do every-thing we can to provide the necessary means for achieving this target.
Furthermore, every employee has the right and the duty to halt any activity whenever (s)he believes that the execution thereof involves unacceptable risks.
We believe that good work preparation can avoid high risks.
Policy What we want to achieveWe aim for a constantly increasing QHSE level based on the relevant industrial standards used in the offshore industry.
Our priority is and remains the well-being of our employees and subcontractors through the creation of a high-quality, healthy, safe, and environmentally friendly work environment. Every employee receives the necessary information, instructions and training needed to execute their tasks.
The GeoSea management system processes are systematically assessed and constantly reviewed taking into account any improvements.
Our QHSE system shall be in conformity with all statutory obligations and the requirements described in the following standards: • ISO 9001 Quality assurance Management Systems; • ISO 14001 Environmental Management Systems; • VCA** Safety, Health and Environmental Checklist for Constructors; • ISM International Management Code for the Safe Operation of Ships and for Pollution Prevention; • ISPS International Ship an Port facility Security; • OHSAS 18001 Occupational Health and Safety management Systems.
The industrial standards for offshore activities of the IMCA (International Marine Contractors Association) and BWEA (British Wind Energy Association) serve as a reference for the execution of our activities.
All applicable guidelines and standards recommended by the IMO Flagstate and Class shall be taken into account.
Strategy How we will do itIn order to deliver the above objectives GeoSea makes an inventory of all relevant risks on corporate level. Existing risks are assessed during project preparation and execution. Control measures are determined and followed-up.
In practice this means that: • clearagreementsaremadewithourclient(s); • wemeettherequirementsofourclients; • companyprocessesareconstantlyoptimizedandadjusted; • weconstantlystriveforimprovementonthebasisofmeasurableobjectives; • productsandservicessuppliedbythirdpartiesarefollowed-up; • westrivetosatisfyourclients,employeesandstakeholdersineveryrespect; • anopencommunicationexists,inwhichourpartnersareinvolved; • weensureaprofitableandcompetitivemarketposition.
The QHSE department has the task and receives the means to verify the application and effectiveness of the global care system by means of audits and inspections of projects and ships.
QHSE is a fixed item on the agenda of the Monthly Management Meeting and on that of the bimonthly Board of Directors. Within every level of the organization action lists are used. Action points can be transferred from one list to another. There are actions lists on board of the jack-ups as well as on Project Management Team and Process Owner level.
Scorecards How we will measure itGeoSea uses multiple Key Performance Indicators - KPI’s (SHOC, accidents at work, incidents, non-confor-mance, customer satisfaction, training, etc…), which are continuously monitored and adjusted where required.
Plans & actions What we have to doThanks to the use of action lists we can continuously adjust and assess our processes and organization.
Our yearly Management Review will be the foundation for our next Year Action Plan (YAP). The action lists contain priorities for the different levels within the organization.
This policy statement will be displayed on the notice board of every project, on board of every jack-up and is part of the introduction of every new GeoSea employee.
Zwijndrecht, 18/02/2013
Bart De PoorterDeputy General Manager
Tenders - Commercial
Koen VanderbekeDeputy General Manager
Operations
Luc VandenbulckeGeneral Manager
GeoSea NV
the fir
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Do it ri
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Quality in a sound body
A sound mind
Health
Safe
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EnvironmentA better environmentstarts with yourself
Security
Sec_rity is not complete
without U
DEME: creating land for the future
YEAR ACTION PLANFor Quality, Health, Safety, Environment and Security
2013
Karel HuybrechtsQHSE-S Manager
GeoSea NV
Bart De PoorterDeputy General Manager
Tender - CommercialGeoSea NV
Koen VanderbekeDeputy General Manager
OperationsGeoSea NV
Luc VandenbulckeGeneral Manager
GeoSea NV
Karel Huybrechts
1 Quality - Do it right the fi rst time 1.1 Organisation of GeoSea DNA 1.2 Implementation of ‘Impact’ QHSE-S data management system
2 Health - A sound mind in a sound body 2.1 Active participation in ‘DEME on the move’ 2.2 Survey of psychosocial aspects
3 Safety - Safety from the start is your best award 3.1 Optimizing of incident management (IMPACT) 3.2 Manual handling (C.H.I.L.D. campaign 2013) 3.3 Managing safety of subcontractors and suppliers 3.4 Roll out the training program for offshore lifting
4 Environment - A better environment starts with yourself 4.1 SEEMP (Ship Energy Effi ciency Management Plan) 4.2 Promotion of onshore power connection 4.3 Green energy providers
5 Security - Sec_rity is not complete without U 5.1 Improve data security 5.2 Improve site & offi ce access control
YAP_GeoSea_A3st_2013_GB.indd 1 19/02/13 08:16
Introduction Our certificates
This annual report gives a clear and sound overview
in which way GeoSea watches over the Health &
Safety of every person and who is involved in our
activities and cares for the environment;
• The GeoSea organisation possesses a
comprehensive range of certificates. These are
the ‘signs on the wall’ of the efforts we make to
improve our HSE level in a continuous way.
• GeoSea has developed an integrated
management system that is constantly evolving
according to the needs of our external clients and
internal organisation.
• The environmental care and performance are
inextricably linked with our Operations.
• HSE is periodically monitored by KPI’s. The
fundamentals of a good system are built on
HSE meetings, Toolbox participations, Safety
Observations, Inspections and Drills.
• GeoSea puts a lot of effort in incident
management. We are convinced of the positive
effects of our constant focus on high potential
incidents.
• A large number of qualified HSE personnel and
fully trained employees have become self-evident
in our organisation.
• Every year GeoSea is an active participant in the
organisation of the DEME safety moment day.
• GeoSea awards projects and employees for their
dedication and safety performance.
• A good document management system is
crucial to share knowledge and to have up-to-date
information at all times.
• Subcontractor management is and will always
be essential to control our risks.
GeoSea and OWAmanagement system standards
• VCA** & OHSAS 18001 for the execution of
occupational health and safety
• ISM for the execution of safety at sea and marine-
environmental protection
• ISO 14001 for the execution of environmental
protection
• ISPS for the execution of security on vessels
• ISO 9001 for the execution of quality assurance
DEME Group Certificates
• CO2-Awareness Certificate
(CO2 Prestatieladder Certificatie v2.1 Niveau 3
published and owned by SKAO)
• ISO 14064 Greenhouse Gasses
Notified Bodies
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GeoSea has developed an integrated management
system which has been improved continuously
according to the needs of our external clients and
internal organisation.
GeoSea speaks of an integrated system, because:
• The execution of our operational activities is
based on a risk management system where the
HS-hazards, E-aspects and Q-control are treated
in an integrated way for every new project. Any
possible risk is managed whether it is Q (quality),
H (health), S (safety), or E (environmental) related.
• The various subjects, normally forming part of
any management system standard, have been
approached from a general QHSE perspective.
Items like policies, damage control, legal and other
requirements, organisational structures, resources,
documentation requirements, communication,
audits, monitoring & measurement, improvement
actions and management review for QHSE
aspects are treated in one single integrated
management system. This results in a more
compact system with improved efficiency and
effectiveness.
• The risk control (QHSE) of the companies of
GeoSea NV, GeoSea Luxembourg, GeoSea
Australia and OWA is integrated in the one and
only GeoSea QHSE management system. This
system is based on one general QHSE GeoSea
policy, a general action plan system to follow up
all incidents, quality issues and non-conformities
of every GeoSea company and all in line with
the DEME expectations. Overall (QHSE) KPI’s are
implemented in the organisation. During the yearly
management review a representative of every
company in the GeoSea group is present.
GeoSea’s integrated management system
GeoSea is dealing with Engineering, Procurement,
Construction and Installation (EPCI)-contracts.
Project execution is the central element of GeoSea’s
management system. It describes the main project
execution processes and activities and is based on the
large experience in the DEME Group. The EPCI project
execution processes are used as a base to manage
the individual site and vessel specific projects.
GeoSea manages the activities of subcontractors and
suppliers in the same way it manages its own specific
activities.
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GeoSea is increasingly concerned with achieving and
demonstrating sound environmental performance
by controlling the impacts of our activities, products
and services on the environment, consistent with our
QHSE policy and objectives.
Nowadays, environmental care and environmental
performance are already an integrated part of
GeoSea’s operations.
For starters, the environmental legal requirements
of MARPOL (marine pollution) and Vlarem are
strictly adhered to. QHSE checks, audits, risk
assessments, method statements, … all take relevant
environmental aspects into account.
On their own, however, these “checks” and “audits”
may not be sufficient to provide an organisation
with the assurance that its performance not only
meets, but will continue to meet, its legal and policy
requirements. To be effective, they need to be
conducted within a structured management system
that is integrated within the organization. Hence,
the plan of GeoSea to implement and to certify to
the environmental management system standard
ISO14001:2004 before the end of 2014.
The implementation of an environmental
management system specified by this International
Standard is intended to result in improved
environmental performance.
Environment
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HSE performance
During the Management Review meeting, the GeoSea
departments, together with Management decided to use a
list of KPI’s (Key Performance Indicators) to monitor and
(if necessary) adjust GeoSea activities. KPI’s are placed at all
levels of our organization, training, reporting, safety,…
In the graphs that follow, some of these KPI’s are published and
discussed more detailed.
Monthly safety meetings
Toolbox participations
Minimal 1.200 Toolbox participations / 100.000 working hours
Minimal 1 toolbox per employee per week
objective Communicate safety topics
throughout the company, by the
registration of the number of toolbox
participations on relation to the
working hours.
achieved
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
0
20
40
60
80
100
Q1 Q2 Q3 Q4 2013
Minimal 1 meeting per vessel / month
objective Stimulate the communication
about safety on board of the GeoSea
Vessels between the (Barge) Masters
and the crew by organizing a safety
meeting on each vessel once a month.
achieved
target
target
9
SHOC
Safety observations are recorded on board of
each vessel and on each project. A Safety Hazard
Observation Card (SHOC) is used in the entire
company. Everyone is encouraged to send in SHOC’s.
Award: Best SHOC card of 2013The essence of our QHSE Safety Hazard Observation
Card system is to increase the safety, health,
welfare and environmental awareness at work. The
dynamic campaign that has been set up by the QHSE
Department encourages own employees as well as
subcontractors and suppliers on our project sites to
use this system. The winning SHOC card, written
by a subcontractor, reported an emergency exit
being blocked by materials. These materials were
immediately cleared after the SHOC card was received.
Precisely because this SHOC cannot be linked directly
to the project activities, but deals with the daily safety
within the company, it shows that the message from
DEME and GeoSea was well understood.
objective Increasing safety awareness
by promoting the receiving of enough
SHOC cards per employee in relation to
the working hours.
achieved
SHOC cards
0
15
30
45
60
75
90
105
120
135
150
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2013
Minimal 75 SHOC cards / 100.000 working hours
Minimal 3 SHOC cards per employee per year
Serge Vleminckx received an award for promoting the SHOC system. Thanks to his commitment, the most SHOC cards were written on his ship.
target
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QHSE inspections
Minimal 1 inspection per operational staff member / month (green)
Minimal 1 inspection for every Master and every Chief Engineer / week (blue)
0%
50%
100%
150%
200%
250%
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2013
target
objective Stimulate engagement of
top, middle and vessel management by
monitoring the number of inspections
done.
Every project has the responsibility to control and
inspect their work and workforce. This should be
demonstrable and necessary actions should be
taken in case of deficiency. Therefore, at GeoSea we
highlight the importance of inspections conducted by
each supervisor. Each superintendent up to Project
Manager should perform one inspection per month;
(barge) masters and chief engineers one per week.
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Drills for emergency preparedness
0%
50%
100%
150%
200%
250%
300%
350%
400%
450%
500%
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2013
objective Prepare for emergencies by
monitoring the number of drills.
achieved
target
Minimal 1 drill on each vessel per week
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Incidentmanagement
• Frequency rate GeoSea
• Turnover
• Number of employees
2008 2009 2010 2011 2012 2013
0 0
2100
4
200
6
300
8
40010
500
Frequency rate DEME Group
Frequency rate DEME Group (as well as GeoSea) is calculated as follows:
(Number of LTI > 200.000)
Number of manhours worked
Frequency rate GeoSea
There was one lost time injury in 2013, which means that the LTI frequency rate was not at his minimal level for
the first time in 4 years.
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GeoSea project incident management
0 Fatal accidents
1 Lost time accidents
0 Restricted work cases
4 Cases medical treatment
3 First aid cases
20 Near misses
45 Dangerous situations
2495 SHOC cards
Type of reported incidents 2013
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Vessel incident management
GeoSea tracks the number of days each vessel has gone without
a Lost Time Injury being sustained.
The table below shows the results by vessel.
The Zeebouwer leads the way with 2074 days without LTI’s.
There has never been an LTI on the Neptune, Arista and Aquata.
The number of days mentioned is the actual number of days
since they became operational.
Vessel name Last LTI Days since last LTI
Neptune 690
Goliath 29/08/2009 1562
Vagant 6/03/2013 295
Buzzard 15/11/2008 1846
Arista 364
Aquata 364
Zeebouwer 27/03/2008 2074
Fleet total
GeoSea fleet
fleet total7195 dayswithout LTI
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Environmental incident management
Incident statistics differentiate between severe and minor
environmental incidents. Severe environmental incidents are
those which involve restitution costs (consequence > 3 in
GeoSea’s Risk Matrix). No major environmental accidents were
recorded in 2013, however 7 minor environmental incidents
occurred. There were e.g. oil spills on the deck of a vessel, but
without any spillage overboard.
2011 2012 2013
Severe environmental accident 0 0 0
Minor environmental incidents 10 3 7
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Focus on high potential incidents
During the analysis of the High Potential Incidents
(HIPO’s) of 2013, we saw a new trend occurring!
The most risky activities of GeoSea switched
from Lifting activities in 2011 & 2012 to
Marine Activities in 2013 …
It shows that we all have to be extremely vigilant
when steel and cables, anchors and winches are
used.
The amount of lifting HIPO’s that occurred in 2013 is
significantly lower than the years before. GeoSea will
continue to focus on the organisation of tailor made
in-house trainings about tasks and responsibilities of
the lifting team and the quality of the lifting gear.
The GeoSea Year Action Plan is adapted and
launched, based on the final results of the HIPO
evaluation of 2013.
Lifting activies
Marine activitiesWorking at height
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Liftingactivities
13HIPO’s
Workingat height
8HIPO’s
Marineactivities
14HIPO’s
175incidentsin 2013
45HIPO’s
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GeoSea has competent persons with years of
experience and correct training to stay up-to-date
with innovations concerning techniques and safety
subjects. They raise the quality and safety of the
company by implementing these new improvements.
Ratio between number of employees and number of QHSE engineers
Safety is one of the core values of GeoSea. The
importance of safety is showing in the personnel
figures: 1 out of 10 is QHSE engineer. Besides these
well-trained people in safety (a seminar called “QHSE
4 Specialists” is organized every year), all other
employees receive several safety trainings, because
everyone contributes to a safer work environment.
HSE inductions
New employees receive a company induction with
QHSE items (company policy, risks related to the job,
responsibilities, etc.) before they start working, on a
project they receive a site and vessel induction.
HSE personnel and training
Number of induction
meetings in 2013:
4516
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BOSIET - STCW
Every GeoSea employee working offshore follows
the basic offshore safety introduction & emergency
response training (BOSIET).
97 % of employees, working on projects and 100 %
of persons working on board has BOSIET or STCW
certificate.
Internal training
Since 2012, DEME introduced an internal safety
awareness course, obliged for all operational
employees. This course consists of 3 parts:
Safety AwarenessThe goals of the safety Awareness training are to
give attention to safety and to specify why safety
is so important. Through knowledge in accidents,
incidents and near-misses and their causes and root
causes, employees must be able to recognize specific
dangers in their work.
Risk Management In a Risk Management training, employees are taught
how to prepare adequate risk analyses of their jobs
and functions. They are also taught how to prepare
and test an adequate Emergency Response Plan
(which is linked to the identified risks).
Incident Investigation and Leadership In this part of the course, employees receive
knowledge in the consequences of an incident and
the estimation of the actual potential of an incident
and how to perform an incident investigation.
Employee safety award
Arian Van der Linden, senior technical
superintendent, received the Employee Safety Award
of 2013. Every day he puts tremendous efforts in
supervising the technical aspects of our projects,
whilst never losing sight of the safety of our activities.
In 2013 he continuously kept high risks under control
by keeping a finger on the pulse and reacting
immediately whenever necessary.
objective Every new employee must
follow BOSIET/ STCW within the first
month of employment. For 95% of new
employees of 2013, this was done!
achieved
Employee Safety Award
Arian Van der Linden
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On the 27th of November we had our third annual
safety moment day. During this day we reflect on a
HSE topic concerning all of us and therefore this is
done globally.
This year’s topic was “Manual handling: mind your
back”. This isn’t only a hazard that can be found in
every imaginable environment i.e. workshop, vessel,
office, etc. but it is also increasingly responsible for a
larger portion of the lost time injuries.
To achieve this goal the corporate QHSE department
gathered and designed multiple tools usable for
further development of the safety awareness on our
various departments. These included but were not
limited to short animated movies, several informative
posters, a toolbox, a checklist and others.
Furthermore, QHSE-corporate also arranged for an
ergonomic specialist to give a presentation about the
subject.
After having received both the toolbox and the
information session given by an ergonomic specialist,
all employees of the GeoSea division of the Deme
group were prepared enough to tackle the task of
performing a workplace inspection of their own
workspace.
As a result we achieved an array of action items
which lead to a safer work environment.
DEME SAFETY MOMENT DAY 2013
Safety moment day 2013
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Baltic 2, Germany
Foundation works for offshore windfarm
• Prepiling of tripod foundations
• Tripod installation
• Piling and Installation of monopiles and
transition pieces
Haypoint, Australia
Construction of coal export terminal
• Piling and drilling of foundations
• Jetty and berth construction
Northwind, Belgium
Design and construction of offshore windfarm
• Design and fabrication of foundations,
cables and scour protection
• Piling and installation of monopiles and
transition pieces
• Installation of cables and scour protection
• Transport and installation of wind turbines
Projects in 2013
Goliath on Baltic 2
Zeebouwer and Buzzard on Haypoint
Neptune on Northwind
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Belgian offshore grid, Belgium
Offshore geotechnical soil investigation
Thornton Bank, Belgium
Installation of wind turbines
• Transport and installation of wind turbines
• Mechanical completion of wind turbines
Belwind, Belgium
Prepiling for jacket foundation
Thornton Bank, Belgium
Offshore maintenance activities
Alpha Ventus, Germany
Offshore maintenance activities
Vagant on Belgian offshore grid Neptune on Belwind
Neptune on Thornthon Bank
Award for best
safety performance
of 2013
OWA:Thornton maintenance activities
Neptune on Thornton Bank
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In a quickly evolving company like GeoSea, it is
crucial to share knowledge and to have up-to-date
information at all times. Moreover, it is absolutely
necessary to work with the right documents and to
find these documents easily to increase the quality of
our work.
Therefore, GeoSea is using an intranet application.
Microsoft SharePoint technology is used to manage
and share information.
After using the SharePoint technology as a
document control tool, it was decided to explore
more of the possibilities of the program. Since 2012
GeoSea integrated the entire training program and
follow-up in SharePoint. This provided us with a
general, complete and accessible database covering
training in all its aspects. By taking out the delay
in communication between project, vessel and
corporate level, we are able to personalize and follow
up all trainings better. Doing this, we are able to
guarantee all of our clients competent and qualified
personnel on our projects and vessels.
And there is more to explore in SharePoint….
Document management system
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GeoSea puts a lot of effort in managing its
subcontractors.
In 2013 we were able to reduce the amount of
incidents during vessel maintenance, mobilisation and
demobilisation of projects. We continue to report
every dangerous situation.
During major repairs, mobilisation and demobilisation
phases of a project, GeoSea implements the Blue File.
The Blue File manual describes the way to manage
these subcontractor activities on the work floor.
Stringent use of the PTW system, daily coordination
and kick-off meetings, inductions, security control
and toolboxes are the ingredients of a well-organised
Blue File manager.
Subcontractor management
A successful mobilization
= Preparation &
Communication
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DEME: creating land for the future
GeoSea Luxembourg saMember of the DEME GroupBâtiment ALTO11, Route des Trois CantonsL-8399 WindhofLuxembourgT +352 26 39 30 55F + 352 26 39 30 56www.deme-group.com/geosea
GeoSea nvMember of the DEME GroupHaven 1025 - Scheldedijk 30 B-2070 Zwijndrecht, Belgium T +32 3 250 53 12F +32 3 250 55 [email protected]/geosea
GeoSea Australia Pty LtdMember of the DEME GroupLevel 1 Unit 7B107 Miles Platting RoadEight Miles PlainsQLD 4113 Australia T +61 7 3340 4040F +61 7 3219 0758www.deme-group.com/geosea
OWA nvMember of the DEME GroupHaven 1025 - Scheldedijk 30 B-2070 Zwijndrecht, Belgium T +32 3 250 53 12F +32 3 250 55 [email protected]/owa