Annual Update Plan 2012-2013 Physics Update...ANNUAL UPDATE PLAN 2012-2013 ... MT,Th,F (2...

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ANNUAL UPDATE PLAN 2012-2013

For questions regarding the Annual Update Planning Program Review process, please contact Sarah Master at the Office of Institutional Effectiveness. (323)415-5389/[email protected]

Annual Update Plan Program Review Questionnaire The purpose of the Annual Update Plan Questionnaire is to help departments/units: 1) Document changes within the department and in the discipline, College, State, or surrounding community that will be useful in conducting a department’s/unit’s six-year Comprehensive Program Review; 2) Monitor annual progress on action plans/goals and validation committee recommendations made during the Comprehensive Program Review process; and 3) Develop a plan and corresponding budget to implement stated plans to improve student success and institutional effectiveness.

Deans and Department Chairs may include additional information in their Annual Update Plan as they think is needed in order to fully describe their department or unit needs and/or justify additional resources for distribution.

Please complete and submit your Annual Update Plan to the Office of Institutional Effectiveness no later than Friday, September 30, 2011 by 11:59pm. In order to streamline the submittal and distribution process, the 2011 Annual Update Plan MUST be submitted by email to [email protected], and ALL full-time faculty members and the adjunct representative (if applicable) in the department/unit must be cc’d on the email. No hard copies will be accepted. This document includes the official application for the Hiring Prioritization Committee, State Equipment Committee, Perkins Staffing and Equipment Funds Proposal and other resources. Late or incomplete applications will not be considered for these resource allocations. Supervising Deans or Vice Presidents will provide comments no later than November 5, 2011. Please indicate the college resource request form(s) that you have completed as part of your Annual Update Plan. If you do not check the appropriate boxes below (by double-clicking in the box and selecting “checked”), your requests will not receive consideration!

Hiring Prioritization Committee Form Perkins Funds Proposal Form (Staffing) Request for Classified/Unclassified Staff Form Perkins Funds Proposal Form (Equipment)

Department/Unit: Physics Supervising Dean: Name(s) of person(s) completing this form: Viken Kiledjian Karen Daar

NEW

NEW

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Table of Contents

I. Department/Unit Description A. Curriculum B. Student Learning Outcomes

II. Department/Unit Plan, Recommendations and Progress A. Table A: Department/Unit Action Plan B. Table B: Comprehensive Program Review Recommendations

III. Current Resources A. Staffing B. Budget

IV. Summary of Requested Resource Augmentations A. Table A: Summary of Requests

V. Planning and Resource Requests A.1. Hiring Prioritization Committee Form A.2. Request for Classified/Unclassified Staff Form B.1. State Instructional Equipment Form (Suspended for 2012-2013) B.2. Request for Non-Instructional Equipment Form (Suspended for 2012-2013) C. CTE – Perkins Funds Proposal

VI. Electronic Approvals A. Department Chair/Unit Manager B. Supervising Dean

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Section I. Department/Unit Description Instructions: Please complete the External Scan below. External Scan: An External/Environmental Scan is a collection of information from outside of your unit that may influence your program. Describe any significant recent events or activities in the State, surrounding community, College and/or discipline, occurring since your last Annual Update and/or Comprehensive Program Review, that might affect your department/unit plan.

The job market continues to be bleak and more students are filling up our classes. Many universities have cancelled classes and/or raised their tuition which continues to put heavy demands on us to meet the needs of the incoming students. As an example of this, when we were given the opportunity to open up two new classes in the Fall, they immediately got filled up. Section IA. Curriculum

Using the information provided by the curriculum committee, please indicate the percentage of Course Outline of Records that are out of compliance: Complete the following table by providing information on any new courses and programs that the department is planning on offering in the 2012-2013 academic year: Proposed Program Type Existing Courses

Required for Program New Courses Required for Program (Also list

in the next table)

Department Goal with which Proposed Program Aligns

Anticipated Resources Needed*

Associate Degree in Physics Degree 4 Physics courses None Expand course offerings and attract new STEM majors

None that we don’t already have

Choose an item. Choose an item. Proposed Course Type Expected Semester of

First Offer Department Goal with which

Proposed Course Aligns Anticipated Resources Needed*

Honors Astronomy New Course Fall 2012 Goal 3 (Expand course

0%

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offerings) History of Physics/Astronomy New Course Fall 2013 Goal 3 (expand course

offerings)

Choose an item. Choose an item. Choose an item. Choose an item. If you are planning to request additional course sections for your department, please provide a narrative describing why the department needs additional sections (other than high student demand)*: We continue to have an explosion of need for our Physics 11 and Astronomy courses with an average of 70 – 80 students trying to enroll in our Astronomy classes which have a capacity of 55 maximum. Physics 11 is a feeder course for all of our physics courses so it is very much in demand and also it is a required course for many in the health sciences such as nurses and radiologists. Is there any additional information you would like to provide regarding course sections? *Any resources requested in this section must also appear in the “Summary of Requests” table.

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Section IB. Student Learning Outcomes

Using the information provided by the SLO facilitator, please indicate the percentage of courses that have SLOs developed: Using the information provided by the SLO facilitator, please indicate the percentage of courses that have SLOs assessed: Using the information provided by the SLO facilitator, please indicate the percentage of programs that have SLOs developed: Using the information provided by the SLO facilitator, please indicate the percentage of programs that have SLOs assessed: Referring to your SLO Four Column Report located in TracDat, describe any action plans that have been made as a result of your SLO assessments and what additional resources are needed in order to complete these action plans. Please only list the action plans from your SLO Four Column Report that require additional resources to accomplish the action plan.

*Any resources requested in this section must also appear in the “Summary of Requests” table.

100% 80%

0%

0%

Action Plan(s) resulting from SLO assessments Anticipated Outcome of SLO Action Plan Resources Needed* (Staffing, Budget, Equipment, etc.)

Include more multiple choice SLO-type questions with each test. Students will get more comfortable with answering conceptual and multiple choice problems. There is more uniformity with the content of each professors tests.

Access the results of the SLO questions. See if there is any pattern of which problems students are struggling with. Focus on creative ways of teaching those problems and explaining to the students the common pitfalls in solving them.

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Section II. Department/Unit Plan, Recommendations and Progress Please update/complete Tables A and B below.

Section IIA. Table A: Department/Unit Action Plan

Complete Table A by: 1) aligning the department/unit goal with the Strategic Plan/Educational Master Plan goals (refer to http://www.elac.edu/faculty/oie/collegemasterplans.htm); 2) reporting progress on stated goals; 3) stating the anticipated outcomes of the stated goals; and 4) indicating any needed resources. Please report on the status of all ongoing department/unit goals and list any new goals developed for the coming years.

Department/Unit Goal Type of Goal Alignment with Strategic Plan/

Educational Master Plan Goal(s)

Status Progress Made Toward

Department/Unit Goal

Anticipated Outcome of Department/Unit

Goal

Resources Needed (Staffing, Budget, Equipment, etc.)*

To create laboratory experiences that give students a variety of experiences with traditional and modern labs

Ongoing 2.13) Implement a range of state-of-the-art technological innovations to improve educational quality, access, and delivery of services to the college and community

Ongoing This Fall, for the first time, we will be offering Physics 17 which is the green physics course using our newest equipment. In the Spring 2012, we will offer Astronomy Lab for the first time also. In the future, we would like to build up the Astronomy Lab equipment as well as look to purchase even more new equipment for physics labs.

Students will have access to the latest technologically advanced equipment particularly in the area of “green” science and will be more prepared to meet the energy demands of future. Also, the Astronomy Laboratory will give regular Astronomy lecture students to have the option of taking the lab and getting a hands-on feel of the topic

Now that we have the Physics labs updated with lots of new equipment, we need to start building up the Astronomy Lab equipment and modernizing them. We will eventually need more telescopes and other equipment and software.

Have an organized, clean, and efficiently functioning stockroom

Ongoing Ongoing We have now moved the stockroom into our new trailer. We plan on continuing to clean it up and make

We can now more easily access the aisles of our stockroom and retrieve anything we

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an inventory of our material to see what we need to upgrade.

need. We have recently found equipment we didn’t know we had.

Expand course offerings and update course outlines

Ongoing Ongoing This year, we will finally teach most of the courses we have developed including Physics 17, Astrobiology and Astronomy Lab and the Physics 20 which is the institutionalized version of the physics bootcamp. What’s left to do now is to create the Associate Degree in Physics. We might also create a course in the History of Physics/Astronomy. We will also create a Honors option for the Astronomy course.

The associate degree will help STEM majors more easily track their way through the maze of courses and possibly declare as a physics major.

The Astronomy Lab will require quite a bit of equipment such as telescopes, software, Astronomy dome, etc. For the Physics Bootcamp, we will need specific tutors that we hire to tutor the students in-class (3 hours/week), out-of-class MT,Th,F (2 hours/day), and out-of-class on Wednesday (4 hrs). It is a massive undertaking with potential of great success.

Have a Planetarium and a Dome in our new campus.

Ongoing 2.13) Implement a range of state-of-the-art technological innovations to improve educational quality, access,

Ongoing There are no plans to have a planetarium in our new building project, but the possibility of housing a dome is being looked into.

If we do get the dome, it will serve as a great location to take Astronomy students and also to conduct some of the experiments for the Astronomy Lab

The dome will require an outside source of funding.

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and delivery of services to the college and community

course.

Choose an item. Choose an item. Choose an item. Choose an item. Choose an item. Choose an item.


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Section IIB. Table B: Comprehensive Program Review Recommendations

Complete Table B by reporting progress made on the recommendations made by your Program Review validation committee. Also report any additional resources that are needed to address each recommendation but are not included in your current budget.

Recommendation Status Progress Made Toward Department/Unit Recommendation

Anticipated Completion Date of Department/Unit Recommendation

Resources Needed (Staffing, Budget, Equipment, etc.)*

Work with the articulation officer to further develop transfer programming and perhaps create a Physics transfer Associate degree. Send a representative to the College’s Transfer Committee. Establish relationships with the Physics and Astronomy departments at UC and CSUs to promote dialogue on how to better prepare ELAC students to succeed at those institutions.

Ongoing We have already submitted the proposal for an associate degree in physics. We now have a new full time faculty member who can serve in the transfer committee and also make contacts with the UC’s and CSU’s.

Fall 2012

Work with the Supervising Dean to create an action plan to provide a planetarium or a planetarium experience for students.

Ongoing No such plan is in the foreseeable future. However, we have dialogued with JPL about possible internships and/or projects for our students to be involved with in cooperation with them. We already have a previous student that obtained an internship position at JPL SIRI program.

Fall 2011 & ongoing.

Submit requests to the Joint Hires Committee for an additional full-time faculty member, with a specialization in Astronomy, to provide additional programming for students and to help with

Completed We now have the full time instructor.

Fall 2011

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the Department’s involvement with campus committees and the development of Student Learning Outcomes. Pursue a full-time replacement for the Laboratory Technician position.

Completed This was accomplished 3 years ago with great outcomes. Our Stockroom is all but organized and we are almost ready for our move to our temporary facilities. We have a lot of new equipment that came with the Green Grant and since we had cleaned our stockroom, we are able to find spots to locate the new equipment.

Explore the possible benefits of merging with one or more small departments to pool resources and to establish a Chair position with reassigned time.

Dropped No such plans are underway. Given the current state of affairs and how are department is hoping to grow and expand by offering new and improved classes, this is no longer a feasible or good idea. However, we strive to work along the Engineering department for the betterment of our students such as when we cooperated to establish the Physics Bootcamp courses. We always dialogue with them on various ideas, projects and grants.

Establish regular communication with Engineering, Computer Science, and Chemistry departments to ensure that all departments are effectively working toward the common mission of preparing

Ongoing As mentioned earlier, we are in regular communication with Chemistry and Engineering so that our goals and methods align and we work together

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students to succeed in the physical sciences.

and share ideas on SLO’s, transfer and student internships and towards the creation of the new Green Science certificate and other degrees.

Submit revised updated course outlines for Astronomy 1, Physics 1, 2, 6, 11, 21, and 22, and submit updated prerequisite validations for Physics 3, 4 and 7 to the Curriculum Committee. Continue to submit revisions of 20% of active course outlines annually and to submit updated course prerequisites, corequisites and advisories as needed to the Curriculum Committee.

Completed All courses are now done along with the prereqs, coreqs and advisories and formal procedures have been established for those students wanting to challenge the prereqs and coreqs.

Work with the Supervising Dean to develop a plan to complete Student Learning Outcomes development and assessment, course outline revisions, and other long-term department planning efforts, and to address budget needs.

Ongoing All of the courses have defined SLO’s now and most of them have been accessed and have implementation techniques to improve the results. The only courses not having been accessed are Physics 2, 4, 6, 7. Physics 4 and 7 are only taught in the Spring so they will be accessed in the Spring 2012 and Physics 6 is taught only in the Fall 2011. Physics 17 is a new course and will be accessed in Fall 2011 and Astronomy lab and Astrobiology will be accessed in Spring 2012.

Spring 2011

Explore the development of a new course for non-majors that can satisfy General

Ongoing Physics 15, Astronomy 15 and 16 have been developed

Fall 2013

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Education requirements, such as Physical Science.

already and awaiting better budgetary times to be offered. We might also develop a course in the history of science.

Collaborate with other student science clubs on campus to invite outside speakers and explore the development of a Physics club to augment students’ exposure to Physics, Astronomy, and other disciplines.

Completed The Physics club is one of our great success stories and they have their own website and tutoring both on campus and online. They are also active with activities and fundraisers. They are looking into the possibility of doing campus-wide competitions among different science clubs.

Encourage faculty to participate in discipline-related Professional Development activities, especially in the ever changing field of Astronomy.

Ongoing Professors occasionally avail themselves of local opportunities for personal enrichment and growth but there is no concerted effort for regular activities.

Choose an item. Choose an item. Choose an item.


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Section III. Current Resources Section IIIA. Staffing

For the table below, please provide the headcount (number of employees) for each category. FTEF data will be provided by OIE.

Total Headcount Probationary Tenured/Permanent

Regular Faculty 3 1 2 Other Faculty (Limited Position/Long-Term Substitute Position)

Adjunct Faculty 6

Classified 1

Other (SFP)

Headcount Weekly Hours Unclassified

Student Workers

Unclassified Tutors 1

Unclassified Professional Expert

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Section IIIB. Budget

Please fill in the table below based on your department’s/unit’s current (2011-2012) budget. In this table, “Operational Priorities” are referred to as priorities that are essential to your department’s/unit’s base-level operations. Please describe the department’s/unit’s operational priorities that can be accomplished with the current budget, and describe any operational priorities that can no longer be accomplished under the current budget allocation. 2011-2012 Budget Summary Program 100 Budget Operational Priorities Operational Priorities no longer funded due to budget cuts.

$ 1500 1.Office supplies such as paper, toner, staples, tape, markers, etc. 2.Supplies such as steel balls, light bulbs, batteries, thermometers, stopwatches, slotted weights, etc.

1.Extra equipment like extra Air Tracks, Free Fall apparatus, etc. [things that we already have but want to have more of to support bigger class sizes and multiple classes at the same time] 2. New and upgraded equipment for either existing experiments or new experiments such as Bridge building kit, solar homes, hydrogen fuel cells, Helium tank, etc.

Categorical Funding Operational Priorities Operational Priorities no longer funded due to budget cuts.

$ 1. 2. 3.

1. 2. 3.

SFP/Grant Funding Grant Objectives

$ 1. 2. 3.

The table below provides you the opportunity to communicate, in narrative format, any additional information that the department’s/unit’s Vice President should consider given the possibility of future cuts or augmentations to the budget. Considerations if there are budget cuts (prioritized): Considerations if there are budget augmentations (prioritized):

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1. Physics 6/7 and 21/22 should be the first one cut, since their enrollments are not as high. We are already alternating between the two. 2. We can also cut double sections of Physics 2 and 3 which we have already cut for Spring 2012. 3.

1. Physics 11 and Astronomy should always be given the priority in terms of section adds. They fill up right away. 2. It is also anticipated that our Astronomy Lab which will be offered for the first time in Spring 2012 will be pretty popular. If we have additional budget, I would like to offer two sections of this every semester.

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Section IV. Summary of Requested Resource Augmentations **Please note that you will be using this page to complete your department’s/unit’s budget worksheet!** Are you requesting any additional resources? We need additional resources to fulfill our curriculum plans, SLO action plans, department/unit goals, and/or Comprehensive Program Review recommendations.†

If Yes, complete the “Summary of Requests” table below, indicating the additional resources needed. Also, complete the appropriate resource request form(s) in Section V. If No, proceed to the Electronic Approvals section on the last page.

†Please note that if you have requested resources in Sections I and/or II of this Annual Update Plan, “Yes” must be checked here. Please proceed to fill in the “Summary of Requests” table below.

Yes X

No

Section IVA. Table A: Summary of Requests

In the following “Summary of Requests” table, please compile your resource requests from the previous sections of this Annual Update Plan – this includes any requests from the Curriculum, Student Learning Outcomes, Unit Plan, and/or Comprehensive Program Review Recommendation Responses sections. All resource requests appearing in the following summary table should already be listed under one of these previous sections.

Summary of Requests Type of Resource Description Aligns with: Period of Funding Funding Source Estimated Cost

Faculty #: Choose an item. Choose an item. Choose an item. $

Classified Staff #: Choose an item. Choose an item. Choose an item. $

Unclassified Staff #: 2 Student Tutors Department Goal ongoing Choose an item. $3000/year

Sections #: 4 We need 2 sections of Physics 11, 1 section of Astronomy Lecture, and 1 section of Astronomy Lab added

Department Goal ongoing Choose an item. $33,000/ semester

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to each semester Instructional media materials Videos, DVDs of

Astronomy and Physics Department Goal one-time Program 100 $300

Non-instructional supplies Batteries, markers, staples, tape

Department Goal ongoing Program 100 $300

Printing/copying Paper, Ink, toner Department Goal ongoing Program 100 $300 Equipment Air Tracks, Digital

Timers, Telescopes and other Astronomy Lab Materials

Department Goal ongoing Program 100 $2500

Maintenance of equipment Choose an item. Choose an item. Choose an item. $ Contracts/personal services Choose an item. Choose an item. Choose an item. $ Facilities: Alterations or improvements

Choose an item. Choose an item. Choose an item. $

Other (List GL code) Choose an item. Choose an item. Choose an item. $

Choose an item. Choose an item. Choose an item. $ Choose an item. Choose an item. Choose an item. $ Total: $

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Section V. Planning and Resource Requests

Based on the resources listed in Section IV, please complete the following college request forms. VA. For requests for faculty and/or staff:

1. Please complete the Hiring Prioritization Committee Form for each faculty position. 2. Please complete a Request for Classified/Unclassified Staff Form for each position.

VB. For requests for equipment: (Suspended for 2012-2013 – no forms attached. Any equipment requests should be reflected in the previous sections of your Annual Update Plan.)

1. Please complete the State Instructional Equipment Form (quotes due at a later date). 2. Please complete a Request for Non-Instructional Equipment Form for each item you are

requesting. VC. For requests for CTE:

1. Please complete the Application for Perkins Funds Proposal Form (Staffing). 2. Please complete the Application for Perkins Funds Proposal Form (Equipment).

When completing any resource requests, please note that they should be linked to Sections I and/or II of your Annual Update Plan.

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Section VA.1: Hiring Prioritization Committee Form

EAST LOS ANGELES COLLEGE For Academic Year 2012-2013

USE A SEPARATE FORM FOR EACH POSITION REQUESTED

If you are requesting more than one position in this discipline, prioritize each position by #_______

USE A SEPARATE FORM FOR EACH POSITION REQUESTED If you are requesting more than one position in this discipline, prioritize each position by #.

Oral Response: Department Discipline Scheduled in the president’s conference room between 8:00 a.m. – 12:00 p.m. The Committee will not accept paperwork from the discipline during this presentation. No additional or updated paperwork will be accepted. Please be on time. Replacement Is this a replacement request for a full-time position that has not been filled during the last five years?

Yes No If yes, provide the name(s) and dates of separation. Name Date Name Date

1. Using totals of Fall 2010: (Use the data provided to complete the following) How many standard hours of classes in this DISCIPLINE are being taught as hourly assignments (0811)? How many total standard hours of classes are being taught in this DISCIPLINE? Using totals of Spring 2011: How standard hours of classes in this DISCIPLINE are being taught as hourly assignments (0811)? How many total standard hours of classes are being taught in this DISCIPLINE?

_______/40 pts possible A. Staffing Hours

=

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2. Review the Hiring Prioritization Committee Staffing and Enrollment data. Please comment on how enrollment trends justify the position you are requesting. List any factors (lab space, special classrooms, etc.) that may limit WSCH or enrollment. 3. In Fall 2010, how many of this discipline’s faculty (by headcount) are: # Tenured # Prob # Long-Term Subs # Limited contract # Adjunct Faculty In Spring 2011, how many of this discipline’s faculty (by headcount) are: # Tenured # Prob # Long-Term Subs # Limited contract # Adjunct Faculty 4. List the faculty member, reassignment position, the reassignment (0.2, .04, 0.6) and the reassignment dates. Do not include positions that are permanently assigned to the department (ex: Department Chair, Department Centers)

Ex: John Smith, Curriculum Chair, 0.4, Fall 06- Fall 10

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5. Does this discipline already have an active Notice of Intent (NOI) in which the hiring process is ongoing? Include positions “due to be reopened” as explained in the Hiring Policy.

Please reference the Annual Update Program Review and Educational Master Plan in the following responses:

1. The unit plans demonstrate how departments support the college mission and Strategic Plan. How does filling this position align with the objectives in your department’s Unit Plan?

2. Drawing from recommendations and commendations within your most recent program review, how does filling this position maintain, improve, or otherwise affect your program?

3. In what ways will filling this position further departmental efforts to develop or enhance new or existing

programs and/or curriculum in ways that cannot be done by current faculty?

Originator _____________________________________________________________ Department Chair _________________________________________________________ Designated Dean’s Signature _______________________________________________

**If you are not requesting funds for staff or CTE, please proceed to the Electronic Approvals page.**

_______/60 pts possible B. Educational Program

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Section VA.2: Request for Additional Classified/Unclassified Staff

REQUEST FOR CLASSIFIED/UNCLASSIFIED STAFF 2012-2013

**If you are not requesting funds for CTE, please proceed to the Electronic Approvals page.**

CATEGORY RESPONSE

1. Description of request (Attach additional sheet if necessary)

We need 2 tutors to be tutors for the Physics Bootcamp beginning Winter 2012. The course helps students take and pass the Physics 11 prerequisite challenge test and also helps them better prepare for the challenging Physics sequences whether it be Physics 1 – 4, 6 – 7, or 21 – 22. We need to offer the students 15 hours of tutoring outside and inside of class for the program to succeed. The course will be offered in the Winter and Summer intercessions with our own funding since we have institutionalized the course now.

2. Align w/ (1) strategic plan priority (ies), (2) master plans/division goals, and/or (3) department goals/action

plans in program review.

This request goes alongside our goal of “ Expand course offerings and update course outline” which we mentioned earlier. It also agrees with the Education Master Plan 2.6) Improve tutoring and other such instructional services for all student.

3. All costs associated with request 2012-2013 Estimate

One-Time Ongoing Classified Position title and class code: __________________________________________ Basis: (Circle one) A C G X Shift: (Circle one) A (day) B (evening) C (night) Permanent or temporary: _____ Hours per pay period: ______ Rate: ______ $ $ Unclassified (check one) Student assistant ___ Program assistant ___ CGCA ___ Student tutor _2__ Professional expert ___ Other ___________________________ Rate: $ 3000/year

TOTAL: $ $3000

4. Other department(s)/unit(s) this request impacts

Impact will be (“X” all that apply)

Department/unit included in planning?

Time Facilities Money Staff Yes No

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Section VC. CTE

Perkins Funds Proposal 2012-2013

GUIDELINES

1. Proposals will be assigned up to 75 points. Extra points may be given for interdepartmental proposals, proposals that are project related, and proposals that tie in with the non-credit basic skills program.

2. You must complete the “Program Improvement and Permissive Activities” form and the “Perkins

Required Use” table on the next pages. You only need to complete each form once regardless of the number of proposals submitted. In the Perkins Required Use table you must identify activities your program/dept is developing/implementing with or without Perkins funds. Activities may not necessarily relate to this funding request. However, all sections must be answered. If you are not able to identify an activity for each “Required Use” then your funding request(s) must address the required activity.

3. Handwritten proposals will not be accepted. Proposals must be submitted by the deadline listed on page 1 of your annual update form. NO EXCEPTIONS.

4. There is no limit to the number of proposals that a department can submit. However, if you are on the proposal ranking committee, you cannot vote on a proposal that involves your department. Please rank your proposals collectively, staffing and projects, by department. If ranking is not identified correctly the committee will rank proposals for the department.

5. Proposals must include a budget summary reflecting the exact amount requested and an expected

timeline for completion/implementation of the proposal. The person directing the project must be prepared to submit a completed purchase order with quotes if requesting equipment or supplies by TBA. Include exact specifications: vendor, make, model, etc. Remember, if prices go down after the quote has been submitted, you will not be able to use the extra funds. These funds will be swept to the general pot for future use.

6. All questions on the application must be answered in the space provided. Failure to do so will result

in automatic elimination. Be specific and clear in your responses. The committee will be judging your proposal solely on what they read.

7. 100% of funds for equipment must be spent or encumbered by TBA that have not been spent

or/encumbered by the deadline will be swept to the general pot for future use.

8. An electronic copy (email) of the proposal and the cover page with the original signatures are due by the deadline stated on page 1 of the annual update.

9. ANY QUESTIONS about the CTE portion of the annual update, contact Laura E. Ramirez ext. 4173.

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Perkins Proposal

2012-2013 Program Improvement and Permissive Activities Form

(10 points)

Briefly describe program improvement issue(s) concerning this TOP code and include specific examples.

Briefly describe how the issue(s) will be addressed.

Below are the nine §135(b) Requirements for Uses of Funds. Programs receiving these funds must meet these requirements. Indicate with a check mark those requirements that the program currently meets (met). Any remaining unmet requirement(s) must be addressed with completed or ongoing activities by the time of submission of the final report by August 30, 2012. Note: If all nine required uses of funds have been met, funds may be used for the permissive activities specified in number 10.

Indicate with a check mark which

requirements have been met, below.

Requirements for Uses of Funds MET UNMET

1. Strengthening the academic, and career and technical skills of students participating in CTE programs through the integration of academics with CTE programs. [§135(b)(1)]

2. Link CTE at the secondary and the postsecondary levels, including by offering elements of not less than one program of study described in §122(c)(1)(A). [§135(b)(2)]

3. Provide students with strong experience in and understanding of all aspects of an industry, which may include work-based learning experiences. [§135(b)(3)]

4. Develop, improve, or expand the use of technology in CTE, which may include training to use technology, providing students with the skills needed to enter technology fields, and encouraging schools to collaborate with technology industries to offer internships and mentoring programs. [§135(b)(4)]

5. Provide in-service and pre-service professional development programs to faculty, administrators, and career guidance and academic counselors involved in integrated CTE programs, on topics including effective integration of academics and CTE, effective teaching skills based on research, effective practices to improve parental and community involvement, effective use of scientifically based research and data to improve instruction. Professional development should also ensure that faculty and personnel stay current with all aspects of an industry; involve internship programs that provide relevant business experience; and train faculty in the effective use and application of technology. [§135(b)(5)]

6. Develop and implement evaluations of the CTE programs carried out with Perkins funds, including an assessment of how the needs of special populations are being met. [§135(b)(6)]

7. Initiate, improve, expand and modernize quality CTE programs, including relevant technology. [§135(b)(7)]

8. Provide services and activities that are of sufficient size, scope and quality to be effective. [§135(b)(8)]

9. Provide activities to prepare special populations, including single parents and displaced homemakers enrolled in CTE programs, for high-skill, high-wage or high-demand occupations that will lead to self-sufficiency. [§135(b)(9)]

FOR THOSE REQUIREMENT(S) LISTED ABOVE AS “UNMET:” Describe specific activity(ies) intended to address the unmet requirement(s).

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10. Permissive Uses Per Section 135(c) (check activities to be funded with CTE funds) 1. Involve parents, businesses, and labor organizations, in the design, implementation and evaluation of CTE programs. [§135(c)(1)] 2. Provide career guidance and academic counseling for students participating in CTE programs, that improves graduation rates and provides

information on postsecondary and career options, and provides assistance for postsecondary students and adults, [§135(c)(2)] 3. Local education and business partnerships, including work-related experiences for students, adjunct faculty arrangements for qualified industry

professionals and industry experience for teachers and faculty. [§135(c)(3)] 4. Provide programs for special populations. [§135(c)(4)] 5. Assisting career and technical student organizations. [§135(c)(5)] 6. Mentoring and support services. [§135(c)(6)] 7. Leasing, purchasing, upgrading or adapting equipment, including instructional aides and publications (including support for library resources)

designed to strengthen and support academic and technical skill achievement. [§135(c)(7)] 8. Teacher preparation programs that address the integration of academic and CTE and that assist individuals who are interested in becoming CTE

faculty, including individuals with experience in business and industry. [§135(c)(8)] 9. Developing and expanding postsecondary program offerings at times and in formats that are accessible for all students, including through the use of

distance education. [§135(c)(9)] 10. Developing initiatives that facilitate the transition of sub-baccalaureate CTE students into baccalaureate degree programs, including articulation

agreements, dual enrollment programs, academic and financial aid counseling and other initiatives to overcome barriers and encourage enrollment and completion. [§135(c)(10)]

11. Providing activities to support entrepreneurship education and training. [§135(c)(11)] 12. Improving or developing new CTE courses, including the development of programs of study for consideration by the state and courses that prepare

individuals academically and technically for high-skill, high-wage or high-demand occupations and dual or concurrent enrollment opportunities. [§135(c)(12)]

13. Developing and supporting small, personalized career-themed learning communities. [§135(c)(13)] 14. Providing support for family and consumer sciences programs. [§135(c)(14)] 15. Providing CTE programs for adults and school dropouts to complete secondary education or dropouts to complete secondary education or upgrade

technical skills. [§135(c)(15)] 16. Providing assistance to individuals who have participated in services and activities under this Act in continuing their education or training or finding

an appropriate job. [§135(c)(16)] 17. Supporting training and activities (such as mentoring and outreach) in nontraditional fields. [§135(c)(17)] 18. Providing support for training programs in automotive technologies. [§135(c)(18)] 19. Pooling a portion of such funds with a portion of funds available to other recipients for innovative initiatives. [§135(c)(19)] 20. Supporting other CTE activities consistent with the purposes of the Act. [§135(c)(20)] Check all types of activities to be funded with Perkins Funds: [ ] Professional Dev. (including stipends) [ ] Instructional Equipment Purchase/Replacement [ ] Facility Rental/Lease (off-campus location) [ ] Curriculum Development [ ] Program Marketing and Outreach [ ] Other (specify)________________

[ ] Instructional Materials Purchase/Replacement (including software) [ ] Project Administration [ ] Programs/Services for Special Populations [ ] Consultants or Other Contracted Services

Check one: UNMET REQUIREMENTS WILL BE ADDRESSED: [ ] Entirely with Perkins Funds [ ] Entirely with Other Funding Sources [ ] Using Both Perkins and Other Funding Sources

Page 26 of 33


APPLICATION FOR PERKINS 2012-2013 FUNDS Perkins Required Use

(20 points) Perkins

Required Use Current Activities

Core Indicator

Status

Strengthen academic & technical skills of students

One: Technical Skill Attainment Two: Completions Three: Persistence & Transfer Four: Placement Five: Equity Non-Traditional Emp.

New Activity Continuing Activity Planned Completed

Link secondary and postsecondary CTE programs (at least one program of study)

One: Technical Skill Attainment Two: Completions Three: Persistence & Transfer Four: Placement Five: Equity Non Traditional Emp.


Provide students with strong experience and understanding all aspects of an industry (WBL)



Develop, improve, and expand use of technology



Professional Development



Evaluate programs with emphasis in meeting needs of spec. pops.

One: Technical Skill Attainment Two: Completions Three: Persistence & Transfer Four: Placement

New Activity Continuing Activity Planned

Page 27 of 33


Five: Equity Non Traditional Emp.

Completed

Initiate, improve, expand and modernize quality programs



Provide services & activities of sufficient, size, scope and quality.



Provide activities to prepare special pops. For high skill, high wage, or high demand occupations leading to self-sufficiency



Page 28 of 33


Application for Perkins Funds Staffing Proposal

2012-2013 75 points

Rank if multiple proposals being favored by discipline ( )

Please note that you must have also completed the “Program Improvement and Permissive Activities” form and the “Perkins Required Use” table. You only need to complete each of those forms once regardless of the number of proposals submitted. Program Top Code Department

Initiator/Contact Person Signature Phone #

Department Chair Signature Phone # Total Funds Requested Student Employee Position and Rate:

Program Assistant $11.04 Career Guidance Counselor $15.46

Student Worker $9.20

Student Tutor I-$9.20, II-$11.04, III-$13.25 Unclassified Non Student Worker

Professional Expert (rate TBD) Budget Preparation

Hours per week Number of weeks Subtotal Hours

Fall

Winter

Spring

Summer (3 weeks)

Total Hours

Hourly Rate x Total Cost $

1. Describe the typical duties, support, or expected activities the employee will complete. (10 points)

Page 29 of 33


2. How will staffing this position support a.) the required uses of funds(10 points): b.) core indicators (10 points): c.) program review (10 points): d.) annual goals( 5 points):

Page 30 of 33


Application for Perkins Funds 2012-2013

Project Proposal Must be a CTE approved TopCode program

NOTE: Core indicator data must be reviewed every year. Contact Laura M. Ramirez for current data.

75 Points Possible

Rank if multiple proposals being favored by discipline ( ) Please note that you must have also completed the “Program Improvement and Permissive Activities” form and the “Perkins Required Use” table. You only need to complete each of those forms once regardless of the number of proposals submitted. Program Top Code Department

Initiator/Contact Person Signature Phone # Department Chair Signature Phone # Total Funds Requested Title of Proposal

1. Is your Proposal interdepartmental? Please have the chair of the departments involved sign below. Print Name Signature_____________________________ Department

2. What is nature of this project request? The project must be more than an equipment/supplies

request? Indicate how- for example are you revising curriculum, developing a certificate, conducting an event, etc. (10POINTS) (5 sentences)

3. Please provide a brief description of your proposal idea and state how it supports the a.) Requirement for Uses of Funds: (5 points)

b.) Core Indicator Data for your discipline: (5 points)

c.) Unmet Requirements/Permissive Uses: (5 points)

Page 31 of 33


4. Please write a few sentences indicating how this project relates to goals stated in the program review

(please reference) or operational plan of your department. (5 POINTS)

5. Attach most recent advisory committee meeting minutes/attendance. Identify, if applicable, where the

advisory committee supported this project. (5 POINTS)

6. What are the expected outcomes of your project and how will you evaluate the success? Identify how many students will be impacted by this project.

(10 Points)

Number of Participating Students Number of Participating Faculty

Page 32 of 33


Perkins Funds Budget Summary (10 points)

(Not required for Staffing Proposal) Proposal Title Date

Proposal Director/Designee

Department/Area (Each participating Department/Area must complete a separate form)

Anticipated Completion

Date

Object code: Amount Subtotal

1000 Certificated Salaries (hourly instruction) $ $ $ $

2000 Classified Salaries (professional expert, instructional aides, tutors, clerical/ student help)

$

$ $ $

3000 Benefits for permanent certificated and classified employees $ $ $

4000 Materials & Supplies (books, media, software1, printing) $ $ $ $

5000 Operating Expenses (contract consultants, lecturers, conferences, postage, mileage, travel, advertising)

$

$ $ $

6000 Capital Outlay (facilities modifications, equipment, computers) $ $ $ $

7000 Other (student grants, student travel) $ $ $ $

Total Requested $ 1 Less than $200, considered supply; otherwise considered equipment Total $

Page 33 of 33


Section VI. Electronic Approvals Section VIA. Department Chair/Unit Manager:

By submitting this Annual Update Plan Program Review Questionnaire as Department Chair/Unit Manager, I am verifying that I have personally reviewed the content of this completed questionnaire and that I have ensured that all full-time faculty members and the adjunct representative (if applicable) in the department/unit have participated in the completion of this document and that all other department/unit members have been given the opportunity to provide input.

X By checking this box, I am indicating my agreement with the above statement.

Viken Kiledjian Department Chair Printed Name Position/Title

**Please submit a digital version of the completed Annual Update Plan Program Review Questionnaire for your department/unit to Dr. Ryan Cornner, Dean of Institutional Effectiveness, at [email protected] no later than Friday, September 30, 2011 by 11:59pm. All full-time faculty members and the adjunct representative (if applicable) in the department/unit must also be cc’d on the email.** Section VIB. Supervising Dean:

I have reviewed the content of this completed Annual Update Plan Program Review Questionnaire.

By checking this box, I am indicating my agreement with the above statement.

Printed Name Position/Title

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