International cooperation: an Italian – French experience for

resource sharing

The 15th IFLA International Interlending and Document Supply Conference

No Library Left Behind: Cross-Border Resource Sharing Paris, 04 - 06 October 2017

Italianbackground

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Number of libraries of all types per region: total 13,693

NationalLibraryService(SBN)

Ø cooperationbetweenstate,localanduniversityauthoritiesØ sharedcataloguingandstandardISO-ILLinteroperabilitytoguaranteebothnationalandlocalservices

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Catalogsandservicesinteroperability

ILL-SBNinteroperateswithItalianandforeignISO-ILLcompliantILS

SBNOPACinteroperateswithItalianandforeigncatalogsZ39.50compliant

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SBNinnumbersTheSBNnetworkØ Overthan6.100Librariesofalltypes(state,local,university)Ø 99localhubsTheSBNOPACØ 16.531.632bibliographicrecordsØ 86.949.480holdings

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WhatisILL-SBN?

Ø  freewebbasedserviceforinterlibraryloananddocumentdelivery

Ø  availabletoallinterestedlibraries:singlelibraries,systemhubs,centralizedloanservices,Italianandforeignlibraries

http://prestito.iccu.sbn.it/ILLWeb/servlets/ILL

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WhatisILL-SBN?

Ø integratedwiththeOPACSBNcatalog

Ø abletointegratewithothercatalogs

Ø abletointeroperatewithlendingsystemsandILSthatuseISO-ILLcompliantsystems

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ISO-ILLinteroperabilitybetweenILL-SBNpartnerlibrariesandtheBibliothèqueUniversitaireetNationaledeStrasbourg

Ourusecaseaimstohighlight:

Ø  simpleuseofintegratedserviceØ  easycommunicationbetweenpartnerlibraries

Ø  monitoringofallinformationstepsØ  immediateupdatingofvariousmanagementenvironments

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Useoftheintegratedsystem-InterlibrayLoan

Ò  BibliothèquenationaleetuniversitairedeStrasbourg(BNU)asrequestinglibrary

Ò  BibliotecanazionalediRomaassupplyinglibrary

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BibliothèqueUniversitaireetNationaledeStrasbourg-BNU-asrequestinglibrary(usingSebinanextintegratedsoftware)

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E BNUsendstheILLrequest

BibliotecanazionalecentralediRoma-BVE-asSupplyinglibrary(usingILL-SBNwebinterface)

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E BVEreceivestheILLrequest

Requestinglibrary(BNU):thestatusofILLrequestisshipped-Nextstatusis:received

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E BVEshippedthedocument

BNUwillreply:documentreceived

Supplyinglibrary(BVE):trackingoftheILLrequest

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E BVEmonitorsalltherequest'siter

Useoftheintegratedsystem–InterlibrayLoan

Ò  BibliothèquenationaleetuniversitairedeStrasbourg(BNU)asrequestinglibrary

Ò  Bibliotecageneraledell’UniversitàdiTriesteassupplyinglibrary.

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SearchtheSBNcataloguetofindadocumentandsubmitanILLrequest

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Choiceofthesupplyinglibrary

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E choiceofTriesteassupplyinglibrary

ILL-SBNcreatesaninterlibraryloanrequestautomaticallyincludingthebibliographicandlocationdatafromtheselectedrecordandredirectsILLrequestbothtotherequestinglibraryandtothesupplyinglibrary

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Themanagementsystemsofthetwopartnerlibrariesupdateautomatically.BNU–requestinglibrary

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E

ILLSBNredirectstheILLrequesttoBNU(requestinglibrary)

Themanagementsystemsofthetwopartnerlibrariesupdateautomatically.BibliotecageneralediTrieste:supplyinglibrary

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E

ILLSBNredirectstheILLrequesttoTrieste(supplyinglibrary)

ILLSBNactsasabridge

Ø inthiscase,therequest,isautomaticallytransferredtoILLSBNfromSBNOPAC

Ø ILLSBNactsasabridgebetweenthemanagementsoftwaresofthetwoILLSBNpartnerlibraries

Ø thelibrarieshandlerequestsusingtheirownsoftware

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Useoftheintegratedsystem–DocumentDelivery

Ø Bibliotecadiscienzeletterarieefilologichedell’UniversitàdiTorinoasrequestinglibrary

Ø BibliothèquenationaleetuniversitairedeStrasbourg(BNU)assupplyinglibrary

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Requestinglibrary:Bibliotecadiscienzeletterarieefilologichedell’UniversitàdiTorino(SebinaOLintegratedsoftware)

E TorinosendstheDDrequest

Supplyinglibrary:BibliothèqueNationaleUniversitairedeStrasbourg(usingSebinaNextintegratedsoftware)

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E BNUsendsacopyoftherequesteddocument

BNUsupplyinglibrary:trackingtheDDrequest

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Benefitsofintegratedsystem

Ø SearchingtheSBNunioncatalog,locateandsimplyapplyforadocumentinthesamewayforallILL-SBNlibraries

Ø AvoidingdoubleworkinprocessingILLrequestswithILL-SBNlibraries

Ø TrackingtheentireILLtransaction

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Benefitsofintegratedsystem

Ø FasterprocessingofILLrequestsØ Handlingmorerequestsinintegratedmode,thusensuringcomprehensivestatistics

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Benefitsofintegratedsystem

Ø ISOILLinteroperabilitygreatlyreducessomeofthelibrarians’tasks

Ø requestsandILLtransactionscanbemanagedonthesamesystem

Ø currently,ILLtransactionsbetweenBNUandItalianlibrariesareonlyhandledviae-mailand,asaresult,there’snowaytocheckILLservice,nortoprovideaccuratestatisticsaboutinternationalservices

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Whichisyourmanagementsystem?

LibrariesusemanydifferentILS

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WhatkindofinstitutiondoesyourLibrarybelongto?

44%UniversityLibraries39%City/localLibraries8%StateLibraries

Librariesbelongtomanydifferentinstitutions

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DoyouprovideInternationalILL/DDservice?

AmajorityofLibrariesoffersInternationalILL/DDservice(79,5%)

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DoyoubelieveabetterinteractionbetweenonlinecatalogsandLibraryservicesmightimproveandsimplifyILL/DDservicetobothusersandlibrarians?

• 81%stronglyagrees• 17%agrees• 1,5%slightlyagrees

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Towardsawidercooperation

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ILL SBN libraries

Sebina

Other ILS

Aleph Alma

ILL-SBNallowstoextendthecooperationtolibrariesthatusedifferentapplicationsandcommunicationprotocolsaccordingtotechnicalspecificationsofinteroperability

TCP-IP

• 640ItalianlibrariescurrentlybelongtotheILL-SBNservice.• 253Sebinalibrariesareintegratedviahttp• 64AlephandAlmalibrariesareintegratedwithIPIG• theremaininglibrariesareworkingonthewebinterface

TheuseofISILstandardcodeallowstoovercomedifferentlibraryidentifiersemployedinvariousILLsystems,resultinginsmoothcommunicationinbothnationalandinternationalILLtransactions

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Towardsawidercooperation

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Towardsawidercooperation

IDEM

IDEntity Management for Federation Access

ILL-SBN will soon be a service provided within the IDEM federation interconnected with the EDUGAIN interfederation

Towardsawidercooperation

Ø integrationcanbeeffectivelyextendedtoforeignlibrariesØ standardinteroperabilityeliminateslanguagebarriersandsoftwaredifferencesØ thereistheneedofbestpracticesandpoliciesagreementsamongpartnerlibraries

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Towardsawidercooperation

OurcollaborativeexperienceoutlinesaneffectiveoptiontocooperatebetweenItalianandforeignlibraries,andsuggests:Ø mutualeffortandcommitmentoflibrariestoprogressivelyintegrateservices,dataandidentitymanagementintheweb

Ø asthefirststeptowardssharingcommonrulesandpoliciesandtheachievementofthatidealobjectivedefinedbyIFLA

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Towardsawidercooperation

theideaofthegloballibrary,anetworkedresourcesharingmechanismthatenables

accesstoresourcesthroughthecollaborationoflibrariesworldwide

IFLADocumentdeliveryandResourceSharingSection;ActionPlan2016.1.Missionstatement

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•  AntonellaCossu-antonella.cossu@beniculturali.itICCU-IstitutoCentraleperilCatalogoUnicodellebibliotecheitalianeeperleinformazionibibliografichehttp://www.iccu.sbn.it

•  PascalGodard–pascal.godard@bnu.frBibliothèquenationaleetuniversitairedeStrasbourg

•  AntonellaOrviati–orviatia@units.itUniversitàdeglistudidiTrieste–Bibliotecagenerale-PrestitoInterbibliotecariocentralizzato

•  OrnellaSalvioni-ornella.salvioni@unito.itUniversitàdeglistudidiTorino–Bibliotecadiscienzeletterarieefilologiche

•  SerenaSangiorgi–serena.sangiorgi@unipr.itUniversitàdeglistudidiParma–Bibliotecapolitecnica–ingegneriaearchitettura

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