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APMC Report Submissions Project
Change Leader Meeting #1
January 12 , 2016
Agenda
2
Alberta Energy: Resource and Operations
• Brendan Gray, Director, Royalty-In-Kind Operations
• Cindy MacLaren, Manager, Royalty-In-Kind Marketing
Petrinex:
• JC Vanderwalt, System Analyst, Fujitsu
• Ross Weaver, Industry Manager
• Sharon Rudyk, Industry Coordinator
• Ann Hagedorn, Industry Coordinator
1. Introductions
3
4
2. Project Update
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Project Overview - Definitions
The following key definitions and abbreviations apply:
The “APMC Report Submissions” being addressed in this project are Single Shipper Invoices, Tariff Invoices and Equalization Statements.
• “Single Shipper Invoice” refers to the financial statement from a pipeline operator that details the sales transactions at a single shipper pipeline facility for the purchase of receipt volumes from the shipper. Also known as “Producer Statement” or “Final Invoice”.
• “Tariff Invoice” refers to the invoice from a pipeline operator that details the tariff charges incurred at a pipeline facility for transportation and administration services incurred for shipping APMC product.
• “Equalization Statement” refers to the statement received from pipeline operators that details the equalizations charged or paid based on the blended quality of the stream.
“Pipeline Operators” refer to industry Business Associates who operate oil pipelines, custom treating and/or terminal facilities in Alberta. Pipeline Operators are responsible for submitting monthly APMC Report Submissions to the APMC.
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Project Overview - Why
• The APMC currently receives APMC Report Submissions monthly from
Pipeline Operators in various formats and mediums that are manually
entered into APMC systems. The process for loading, verifying, and
reconciling APMC Report Submissions information is currently a manual
process. The APMC wants to capture this data in Petrinex via a machine-
readable format that will improve the efficiency and accuracy of the process
that pipeline operators would be responsible for submitting.
• This project will introduce changes that will standardize, automate and
support processes related to these submissions for the DOE/APMC and
Pipeline Operators.
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Project Overview – Consultation/
Communication Activities
• May 4, 2015 – AB Crown Shippers’ Balance Project Change Leader Meeting: APMC advised pipeline
operators of their interest in obtaining Single Shipper Invoices, Tariff Invoices and Equalization Statements
in a standard format. APMC requested Industry volunteers for consultation/ design meetings.
• July 9, 2015 - APMC sponsored Consultation Meeting #1 with industry/vendor working group to review
requirements, validate available information, review concepts and approach.
• July 29, 2015 – APMC sponsored Consultation Meeting #2 with working group to review additional
requirements and obtain input for Business Case.
• August 27, 2015 – APMC email to Pipeline Operators outlined proposed project, provided listing of data
elements and requested comments.
• September 18, 2015 – APMC/Petrinex email to Pipeline Operators confirmed project approval, provide
high-level project plan, invited participation in additional working group design activities.
• September 18, 2015 – APMC/Petrinex sends report submission data spreadsheet to Industry volunteers to
identify the specific data each pipeline operator currently submits to the APMC. Input provided was used to
identify draft standardized data and terminology for reporting through Petrinex.
• November 19, 2015 – APMC/Petrinex sponsored Industry Working Group Design Meeting reviewed draft
standardized data and terminology, screen mockups and draft CSV and XML schemas. Minutes were
issued with updated documentation and draft Reporting Guide for final comments.
• December 17 2015 – Change Leader Meeting #1 invitation. Included IS specs and draft Reporting Guide.
• August 4, 2016 – “Go Live” for July 2016 Delivery Month.
Discussions with POs and system vendors may take place if/as necessary to address any specific concerns.
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Project Overview –
Requirements
As of July 2016 delivery month POs will be required to:
• Submit APMC Report Submissions data including Single Shipper Invoices,
Tariff Invoices and Equalization Statements via Petrinex. Pipeline Operators
will be responsible for making adjustments to Single Shipper Invoice and
Tariff Invoice data where receipts and/or transfer data do not balance.
• No deadlines are changing as part of this project.
A Discrepancy Report and online query processes will be made available to
POs to facilitate identification and resolution of differences.
2. Project Update
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Role of the Change Leader
1. Primary Point of Contact for the BA with Alberta Energy and Petrinex with
respect to this project.
2. Disseminate information to those in the BA that need the information in order for
your company to prepare for these changes
3. Ensure your company is ready to report correct information on a timely basis
through Petrinex at “go-live”.
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Change Leader Role and
Expectations
Expectations of the Change Leader
• Understand Alberta Energy/APMC requirements and Petrinex processes
• Communicate effectively with Alberta Energy and Petrinex:
– If you need more information, assistance, additional clarity let us know.
• Communicate effectively with Internal and affected External Stakeholders:
− Marketing staff, marketing administration and accounting, IT staff, testers,
users, management, other
− External software vendors, other
• Plan ahead, plan well
• Communicate effectively with Internal and affected External Stakeholders
regarding Petrinex security roles and responsibilities.
• Ensure your company is ready to report by the August deadline (July 2016
Delivery Month).
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Change Leader Role and
Expectations, cont’d.
• Petrinex Security Roles and Responsibilities
– Only Business Associates (BAs) entitled to access can gain access to Petrinex.
• BAs must have a valid business reason to get into the system.
• Application process managed by Alberta Energy and ECON
– BAs can only access information in Petrinex that the specific BA is entitled to access
(non-confidential data + data specific to the BA)
– Security Design, Penetration testing, DRP activities
– Annual Systrust Certification.
• Business Associate Roles and Responsibilities
– Assignment of who at the BA can view BA-specific information and perform specific
tasks is the responsibility of each BA’s User Security Administrator.
Your APMC Report Submissions information loaded to Petrinex can only be accessed by
specific Alberta Energy/APMC users, Petrinex support staff and those individuals at your BA
granted access by your BA USA.
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Change Leader Role and
Expectations, cont’d.
2. Project Update
13
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Key Industry-Related Project
Milestones
APMC REPORT SUBMISSIONS PROJECT MILESTONES
ACTUAL/TARGET DATE
Industry Consultation September 2015/ Ongoing
APMC Report Submissions Project Launch September 2015
Specification Documents to Third Party Vendors and In-House IT November 2015
Industry Readiness Guide (Pipeline/ Terminal/ Custom Treater Operators) January 2016
Change Leader Readiness Meeting #1 (Project Overview) January 2016
Training (Job Aid CSV Upload Specifications/Template Documents) January 2016
Change Leader Readiness Meeting #2* May 2016
Training (Module Release) July 2016
Industry Interoperability Testing
May – July 2016
Production Implementation (Reporting for July 2016 Delivery Month) August 2016
* If required
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www.Petrinex.ca – Initiatives –
APMC Report Submissions Project
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www.petrinex.ca – Initiatives –
APMC Report Submissions Project
Page
2. Project Update
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• We have set up a Reporting Guide to help facilitate the understanding of the
process.
• If you have any questions please contact [email protected]
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APMC Report Submissions
Reporting Guide and Other
Activities
TABLE OF CONTENTS 1 Introduction ................................................................................................................................................................. 2
2 Classifying Pipeline Facilities....................................................................................................................................... 4
3 Single Shipper Invoice Reporting Instructions ........................................................................................................... 4
4 Tariff Invoice Reporting Instructions ........................................................................................................................ 10
5 Equalization Invoice Reporting Instructions ............................................................................................................ 16
6 Frequently Asked Questions (FAQs)......................................................................................................................... 23
7 Glossary of Terms ...................................................................................................................................................... 23
Appendix 1: APMC Reporting Calendar............................................................................................................................. 24
Appendix 2 Submission Definitions ................................................................................................................................... 25
• Internally, the APMC will be undergoing preliminary test runs of the
submissions
• The results of these test runs, any issues associated with translating
your current forms into a CSV format will be communicated to you
• The marketing analysts and Petrinex Industry Team will work with
you to address specific issues and find resolutions
• The objective is to weed out any issues in advance of the first
submissions date
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APMC Report Submissions
Reporting Guide and Other
Activities, cont’d.
20
2. Project Update
Process Overview
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Petrinex APMC Report Submissions Functionality Flow Chart
Pip
elin
e O
per
ato
rsA
PM
CP
etri
nex
Legend:
Prepare Single Shipper Invoice Submission
Submissions Variance
Receive Single Shipper Invoice Data (every submission)
Process Single Shipper Invoice Submission
Single Shipper Invoice Data Generate APMC Report
Submissions Discrepancy Report (Warning, Final)
Receive APMC Report Submissions Discrepancy Report (Warning, Final)
Receive APMC Report Submissions Discrepancy Report (Warning, Final)
Unlock APMC Invoice Submission
Unlock APMC Invoice Submission
Shippers’ Balance Data
Prepare Equalization Invoice Submission
Receive Equalization invoice Data (every submission)
Process Equalization InvoiceSubmission
Equalization Invoice Data
Prepare Tariff Invoice Submission
Receive Tariff Invoice Data (every submission)
Process Tariff Invoice Submission
Tariff Invoice Data
2. Project Update
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Data Organization
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All invoices share similar hierarchical data organization
• Invoice
• Submitting BA, Invoice Number, Production Month,
Shipper BA ID, Amendment Number
• Summary
• Submitting Facility ID, Stream Type
• Details
• Activity and attributes on each row
• Base Price, Deductions, Net Price, Volume, etc.
• Rate, Volume, etc.
• Quantity, Flat Fee
Accommodates current Industry reporting organization of
one invoice per facility or one invoice for all facilities.
Data Organization, cont’d.
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• Detail rows differentiated by an Activity.
• “Other” available for charge that does not fit into one of
these.
Activity Code SSI Tariff EQ Activity description
DILUENT X X Diluent
EDI X X EDI Fee
LOSSCR X X Loss Allowance Credit
LOWVOL X Low Volume Surcharge
OTHER X X Other
OVRSHRT X Allocated Metering Differences
RECCON X X X Receipt Connected
RECTRK X X X Receipt Trucked
TAF X X Transfer Admin Fee
TARIFF X X Tariff Adjustment/Charge
TRANSFER X Transfer
TRFIF X X Transfer In Facility
TRFIS X Transfer In Shipper
TRFOF X X Transfer Out Facility
TRFOS X Transfer Out Shipper
Data Organization, cont’d.
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• Jan 8 update regarding Tariff Invoices:
• APMC to remove TARIFF and TRANSFER activities
Activity Code SSI Tariff EQ Activity description
DILUENT X X Diluent
EDI X X EDI Fee
LOSSCR X X Loss Allowance Credit
LOWVOL X Low Volume Surcharge
OTHER X X Other
OVRSHRT X Allocated Metering Differences
RECCON X X X Receipt Connected
RECTRK X X X Receipt Trucked
TAF X X Transfer Admin Fee
TARIFF X X Tariff Adjustment/Charge
TRANSFER X Transfer
TRFIF X X Transfer In Facility
TRFIS X Transfer In Shipper
TRFOF X X Transfer Out Facility
TRFOS X Transfer Out Shipper
Data Organization, cont’d.
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• Some Activities on Single Shipper Invoices have
Deductions.
• “Other” available for any other deduction that does not fit
into one of these categories.
Deduction Code Deduction description
EDI EDI Fee
FIRMSRV Firm Service Fees
LOSS Loss Allowance
MKTDIFF Market Differential
OTHER Other
QUALITY Quality Adjustment
TARIFF Tariff
TRANSFER Transfer Fee
WADF1 WADF1
WADF2 WADF2
2. Project Update
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CSV/XML Interfaces for SSI,
EQ, & Tariff
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• Tariff Invoice Example
• Equalization Invoice Example
• Single Shipper Invoice Example
• This approach maximizes flexibility to add or change
Activities and/or Deductions over time without having to
change online or batch interfaces
XML Interfaces
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• XML interfaces are flexible in a similar manner.
2. Project Update
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Prototype Demo
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Demo Notes
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• Stream type is only required at the Summary Level.
• Changing the Activity code will automatically display the
appropriate fields to complete.
• Status Indicator (St.) notifies Industry of any issues on
the Summary and/or Detail rows. These errors will be
displayed when the Edit button is clicked.
• Prior period amendments permitted for prior production
months authorized by APMC for all Invoices.
• Invoices are locked on the deadline. Please contact
APMC if amendments are required after the deadline.
Demo Notes, cont’d.
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• An Invoice is deleted by removing all Summary rows for
the Invoice and setting the Invoice Total to 0.00.
• An APMC Invoice Discrepancy report will be available to
compare Invoices to Shippers’ Balances for some
Activities. Where possible, these errors will be displayed
as Warnings on the Edit screens.
• Industry must notify APMC which Invoices they will send
for each facility by setting the APMC Reporting option on
the Edit Facility Information Screen.
2. Project Update
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3. Wrap-up
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Alberta Energy and
Petrinex Contacts
Alberta Energy
• Brendan Gray, Director, Royalty-In-Kind
Operations
• (403) 297-5443
•
• Cindy MacLaren, Manager, Royalty-In-
Kind Marketing
• (403) 297-5470
Petrinex Ross Weaver, Industry Manager
(403) 297-4411
Sharon Rudyk, Industry Coordinator
(403) 297-3313
Ann Hagedorn, Industry Coordinator
(403) 297-3618
Petrinex Service Desk:
403-297-6111 (Calgary);
1-800-992-1144 (other locations)
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Questions Related to Policy and Rules:
• Alberta Energy Contacts (Brendan Gray and Cindy MacLaren)
Petrinex Website:
• www.petrinex.ca
• Initiatives Tab, click “APMC Report Submissions Project”
• Will include documents/communications relevant to the project
Petrinex Questions:
• Pre-go-live: Industry Team (Ross Weaver, Sharon Rudyk or Ann
Hagedorn)
• Post-go-live: Petrinex Service Desk
37
Other Sources of Information
38
Questions
39
APMC Report Submissions
Project
THANK YOU FOR YOUR TIME