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8/3/2019 Appraisal [PDF Library]
1/7
Performance management system
Infotrack Systems Pvt. Ltd4-1-12/2, Tilak Road, Hyderabad 500 001, IndiaPh: 91-40-66662559, 66736799
Employees are the most valuable and dynamic assets of an organization. The Infotrack Performance Appraisals
Management System (IPMS) is an extensive and comprehensive system that maintains and tracks information
pertaining to the performance appraisals in an organization. The system captures information related to eligibility
criteria, appraisal groups or categories, multiple appraisal cycles, Key Result Areas (KRAs), workflow driven
performance appraisals process with electronic protection. The appraisal process begins with Appraisal Cycle
Initiation, Definition of KRAs by the Appraiser, Self Rating by the Appraisee, Rating by the Appraisers, Overall rating
and Normalization. The system has provision for performing Normalization and subsequently performing detailedgraphical analysis. The system provides extensive and effective reporting functions provide a snapshot of
employee performance appraisal related information.
Salient Features Multi-site support Multi-tier security provides authorization
and control at various stages.
Exhaustive and comprehensive analysis viaa wide range of reports and graphs
Ease of use Graphical point and click interface On-line help and user manual Based on client/server architecture Designed using the UML, which is a leading
OOAD technique
Ease of maintenance and extensibility
Enhances productivity of your HR departments Seamless integration with other Windows-based
applications
Meets all major requirements, providesincreased availability of analyzed information
Maintains exhaustive employee information KRAs based Appraisals Export/import facilities available Resource optimization Inbuilt fax, mail and scanner interface Powerful backup and recovery features
Appraisal Cycles
The system allows definition of Appraisal year and
multiple Appraisal Cycles in a year. The system has
provision for defining cut off dates for each phase in
the Appraisal Cycle. The system facilitates cut off
dates definition for KRA specification, Self Ratings,
Appraiser Ratings, etc.
Appraisal Eligibility
The system allows the user to define the pre-
requisite and eligibility criteria for appraisal process.
The system shall subsequently perform Appraisal
Initiation based on this eligibility criteria.
KRA Definition
The system has provision for defining standard KRAs.
These Standard KRAs would be automatically included
at the time of Appraisal Cycle Initiation. The System
also has provision for defining KRAs for specific
Appraisal roles. This facilitates defining of the KRAs
during the Appraisals Process.
KRA Template and Form Definition
The system allows the definition of multiple KRA
Templates and Performance Appraisals Forms. Thesystem has provision for defining different templates
or forms for different roles or business units. The user
can define the KRAs for each template and can also
associate required weightages for these KRAs defined.
8/3/2019 Appraisal [PDF Library]
2/7
Performance management system
Infotrack Systems Pvt. Ltd4-1-12/2, Tilak Road, Hyderabad 500 001, IndiaPh: 91-40-66662559, 66736799
Appraisal Group and Roles
The system allows the user to setup Appraisal
groups and categories. The system allows mapping
of existing Grades or designations to Appraisal
Groups. The System performs Appraisal Cycle
Initiation based on these definitions. The system
also has provision for defining the Appraisal Roles.
The system also provides facility for inheriting the KRA
template for an existing role. The system also has
provision for defining role-wise competencies
required.
Appraisal Cycle Initiation
The system facilitates the initiation of the specified
cycle. The system automatically populates KRAs based
on the role-wise KRA templates defined. The system
also populates the standard appraiser as the
immediate manager. The batch process shall also
perform eligibility check before initiating the process
based on the eligibility rules defined. The batch
process can also be run iteratively and would perform
initiation for the set of employees for whom the
initiation has not been performed in the earlier
iterations.
The system allows definition of Role-wise KRA Templates with weightages associated with the KRAs defined.
8/3/2019 Appraisal [PDF Library]
3/7
Performance management system
Infotrack Systems Pvt. Ltd4-1-12/2, Tilak Road, Hyderabad 500 001, IndiaPh: 91-40-66662559, 66736799
Definition of Multiple Appraisers for an
Appraisee
The system also has provision for defining multiple
appraisers for an appraisee. The cycle initiation
batch process automatically, implicitly, defines the
corresponding Immediate Manager as the Appraiser
for each Appraisee. The system allows user to
associate multiple Appraisers for an Appraisee and
also define weightages associated with the
corresponding Appraisers rating.
KRA Definition by Appraiser
The cycle initiation implicitly defines KRAs based on
the Appraises role. The Appraiser can further modify
these KRAs, or he could add some KRAs and assign
relevant weight-ages to these KRAs. The Appraisercan also view and analyze the history of KRAs and
Training needs defined during earlier cycles. The
Appraiser can define the KRA during the cut off
dates specified. The system provides a draft mode
during this stage. The Appraiser could Publish and
Freeze the same after the KRAs are finalized.
Self Rating by Appraisee
The Appraisee can view the KRAs set after the
Appraiser finalizes or publishes the same. The
Appraisee can fill-up the self-rating details during the
cut off period defined for self-ratings. The Appraiseecan also view and analyze the history of KRAs and
Training needs defined during earlier cycles. The
system provides a draft mode during this stage. The
Appraisee could Publish and Freeze the same after the
Self-rating is finalized.
Rating by Appraiser
The Appraisee can view the Self-rating set after
the Appraisee finalizes or publishes the same.
The Appraiser can fill-up the rating details
during the cut off period defined for appraiserratings. The Appraiser can also view and analyze
the history of KRAs and Training needs defined
during earlier cycles. The system provides a
draft mode during this stage. After the
Appraiser-rating is finalized, the Appraiser could
Publish and Freeze the same. The Appraiser can
specify the Training needs for the Appraisee
which are routed in turn to the Training Module
8/3/2019 Appraisal [PDF Library]
4/7
Performance management system
Infotrack Systems Pvt. Ltd4-1-12/2, Tilak Road, Hyderabad 500 001, IndiaPh: 91-40-66662559, 66736799
Normalization process
The system also has provision for performing the
Normalization process. During this process, the HRor relevant authority can view the final ratings for
the cycle and perform final reviews, moderation and
normalization. The system allows moderation within
threshold limits defined. The process culminates in
finalizing employee overall ratings along with the
closure of the appraisal cycle.
Bell Curve / Histogram
The system provides detailed analysis at various
levels. The system plots Histograms / Bell Curve for
the appraisal cycle for the selected criteria The
system also presents graphical analysis of the Actual
v/s Suggested patterns.
Salient Features
Integrated with Increments, Training and
Payroll Modules
Electronic Protection
Automation of Appraisals Process
MIS and Reporting
The system provides wide range of reports fortracking the Performance Appraisals Process and
facilitates decision-making.
Some salient reports are specified below:
a. Appraisal analysis reportb. Appraisal Year wise cycle wise cutoff dates
report
c. Vertical wise role-wise formsd. Role wise KRAs reporte. Region wise Normalization Patternf. Appraisal Scale Reportg. Grade Group wise Grades reporth. Appraisal Year wise employee Appraisers
Report
i. Appraisal Year cycle wise InitiatedEmployees list
j. KRA Rating Details Employees Final Rating& Normalized ratings report
k. Normalized ratings adjusted report
8/3/2019 Appraisal [PDF Library]
5/7
Performance management system
Infotrack Systems Pvt. Ltd4-1-12/2, Tilak Road, Hyderabad 500 001, IndiaPh: 91-40-66662559, 66736799
The system has provision for performing Normalization process
The system has provision for performing Normalization process.
8/3/2019 Appraisal [PDF Library]
6/7
Performance management system
Infotrack Systems Pvt. Ltd4-1-12/2, Tilak Road, Hyderabad 500 001, IndiaPh: 91-40-66662559, 66736799
Appraisal analysis details with drill down feature and graphical representation in the form of a Bell Curve.
8/3/2019 Appraisal [PDF Library]
7/7
Performance management system
Infotrack Systems Pvt. Ltd4-1-12/2, Tilak Road, Hyderabad 500 001, IndiaPh: 91-40-66662559, 66736799
Performance Appraisal Process
Appraisal
Year
Defining
Appraisers for
each
employee Appraisal
Cycle
Initiation
KRA
Definitions by
Appraiser for
AppraiseeSelf Rating by
Appraisee
Appraiser
Rating
TRF For
Employee
Main
Appraiser
Rating
Normalization &
Publishing
Cycle Closure
& Year
Closure