April 07, 2010

The Registrar’s Office Role The Student’s Role : pre-departure The Student’s Role: after you arrive Course Descriptions Course Load Transfer of Credit to your Carleton

University Record Before you return Questions www.carleton.ca/registrar

www.carleton.ca/registrar Approve courses to fit into your program in

consultation with your department. Explain the credit transfer system for your

institution. Maintain contact with you via your “My Carleton”

connect account. Transfer your credits at the end of your study

abroad. Study Abroad Designation

Ensure you have an active “My Carleton” connect account, check your email account regularly. (FIPPA) http://connect.carleton.ca

Check Exchange Database for courses that have already been evaluated

Major and minor forms were to be submitted to the departments for advising, and elective forms to be submitted on-line to the Registrar’s office by March 31st for 2010 Fall exchanges, and by October 15th for 2010 Winter exchanges.

Download Course Evaluation forms from www.carleton.ca/registrar/internationalexchange.htm

Interdisciplinary Programs i.e: B. Humanities, Criminology, Human Rights, DIS, etc. – submit courses via the online electives form.

All BIB & B.Comm students are required to use the Sprott On-Line Form to submit their course descriptions at:

https://sprott.carleton.ca/send/bib_course_description.html

After the RO registers you in the full-time course indicator, go to Carleton Central and make fee payments.

You may not be able to register in your courses until you arrive

Registration may be similar to experience at Carleton

Changes may occur after you arrive No guarantee of space in courses Timetable conflicts

Contact your Registrar Specialist immediately if there are any changes to your course selection or registration.

Submit any new courses for evaluation online to: www.carleton.ca/registrar/internationalexchange.htm

Notify your Registrar Specialist when your registration is completed at the host University.

In order to have courses evaluated you must provide:

The original course description in the language of the school with source (i.e.: Calendar or website).

The year level at the host university. Translation of course descriptions. Identity of translator (i.e.: yourself, google, etc.). Credit weight of each course according to host

institution (i.e.: ECTS, units and credit points). Submit more courses for evaluation than the

number of courses you intend to register for. - Rule of thumb: double your credit value

Students are required to register in a full time course load as defined by Carleton University for academic and financial purposes.

One course at another University does not necessarily equal 0.5 Carleton credits.

The number of credits transferred depends on the number of credits completed.i.e.: 6 ECTS = 0.5 CU credits

Once you have confirmed your registration, a grade of CEX (current exchange) will appear on your audit and you will receive a confirmation email.

Successful credit (or pass) will appear as EXC on your audit and your Carleton University transcript (The grade is not transferred).

Failures DO transfer to your Carleton record and will appear on your official transcript as an F.

Transferred F’s will be calculated into your CGPA until the credit is replaced.

Your Registrar Specialist will notify you through My Carleton Connect email to confirm your transfer credits are on your Carleton record.

If transferred credits are not sitting where you feel they should be on your audit, please consult with your departmental advisor.

Prior to your departure, make arrangements for your transcript to be sent to Christine Marland, International Student Exchange Coordinator, International Student Services Office (ISSO), Rm 128 University Centre, Carleton University

Transcripts may be delayed.- Year level increase for registration purpose

(assume successful completion of courses) Graduation – review deadlines and

application on Carleton Central. Have Fun!!!

Carleton University Registrar’s Office1125 Colonel By Drive

300 Tory BuildingOttawa, ON K1S 5B6

Tel: (613) 520-3500 Fax: (613) 520-4410registrar@carleton.ca