April 15, 2011 - Utah Education Network

Utah Education NetworkSteering Committee

April 15, 2011

i

U t a h E d U c a t i o n n E t w o r k

S t E E r i n g c o m m i t t E E

A G E N D Aapril 15, 2011

9:00 a.m.- 11:00 a.m.

11:00 a.m.- 12:00 noon

Committee of the Whole / Business Meeting

Welcome and Introductions

Tab 31TribuTe To Founder STeve HeSS – diScuSSion . . . . . . . . . . . . . . . . . . . 1

Tab 12011 LegiSLaTive updaTe – diScuSSion . . . . . . . . . . . . . . . . . . . . . . . 3

Tab 2uen Funding ModeL – iniTiaL poLicy conSideraTionS – diScuSSion . . . . . . . 5

Tab 3e-raTe updaTe – diScuSSion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Tab 4neTwork FiLTering conTracT – acTion . . . . . . . . . . . . . . . . . . . . . . 11

Tab 5uen perForMance reporT – diScuSSion . . . . . . . . . . . . . . . . . . . . . 13

Tab 6Fy 2012 STraTegic pLanning – acTion . . . . . . . . . . . . . . . . . . . . . 15

Tab 7STeering coMMiTTee MeeTing MinuTeS . . . . . . . . . . . . . . . . . . . . . . . 17

Tab 8oTHer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Instructional Services Subcommittee Meeting

Tab 9inSTrucTure canvaS pricing For k-12 – diScuSSion . . . . . . . . . . . . . . . 23aTTacHMenT a - uen LeTTer . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Tab 10pioneer Library cHangeS – diScuSSion . . . . . . . . . . . . . . . . . . . . . . 27

ii UENSteeringCommittee-April2011

Tab 11eMedia perForMance daTa – diScuSSion . . . . . . . . . . . . . . . . . . . . . . 29

Tab 122011 uceT conFerence – diScuSSion . . . . . . . . . . . . . . . . . . . . . . 31

Tab 13pubLic educaTion adviSory coMMiTTee reporT – diScuSSion . . . . . . . . . . 35

Technical Services Subcommittee Meeting

Tab 14nTia bTop round one projecT updaTe – diScuSSion . . . . . . . . . . . . . 37

Tab 15uSoe uTipS projecT updaTe – diScuSSion . . . . . . . . . . . . . . . . . . . 39

U p c o m i n g m E E t i n g S

SteeringCommitteeMeeting-June10,2011,9:00a.m.

InstructionalServicesSubcommitteeMeeting-June10,2011,11:00a.m.

TechnicalServicesSubcommitteeMeeting-June10,2011,11:00a.m.

Please place these materials in your Steering Committee Binder.

1

c o m m i t t E E o f t h E w h o l E

t a b 31TribuTe To Founder STeve HeSS – diScuSSion

IssueUEN founding director, steering committee member and University of Utah CIOSteveHesswill leavethecampusat theendofMay.Stevehasacceptedacall fromhischurchtoserveasamissionpresidentinMichigan.AnationalsearchforSteve’sreplacementisunderwayanditisanticipatedthatthisleaderwillserveontheUENSteeringCommittee.

BackgroundUniversityofUtahPresidentMichaelK.Young issued the followingannouncementandtributetoSteveonJanuary19,2011:

Afternearly38yearsof service to the institution,SteveHesswill leaveTheUniversityofUtahonMay31st to accept a call fromhis church to serveasamissionpresident.StevehasprovidedinvaluableleadershipandservicetotheUniversityandthestateinInstructionalandEducationalTechnologyand,more lately, inhis role as theChief InformationOfficer (CIO) for bothTheUniversity ofUtah and theUtah System ofHigherEducation (USHE). Thehallmarkofhisentirecareerhasbeenhisdeepandpassionatecommitmenttoimprovingeducationthroughtheappropriateuseoftechnology.Hehasbeenaneducatorfirstandatechnologistsecond.

EarlierinhiscareerattheUniversityheacquiredfundingandresourcesandledanefforttodevelopandorganizetheUtahEducationNetwork(UEN)asitsfirstdirector.UENnowprovidesnetworkconnectivityandonlineeducationalservicestoallpublicschools,libraries,appliedtechnologycenters,collegesanduniversitiesinthestateofUtah.

Steve has held many other administrative responsibilities during his timewith theUniversity including theDirectorof theEducationalMediaCenter,InstructionalTelevision,UniversityPress,IMS,MediaServices,AssistantVPforStudentandUniversityRelations,AssociateVPforInformationTechnologyandAdjunctfacultyappointmentsintheCollegeofEducationandDepartmentofCommunication.

AsCIOheconsolidatedandreorganizedall central InformationTechnology(IT)services.Heandhisteamhavegreatlyimprovedcollaboration,eliminatedduplication,improvedprocessesandtheoverallefficiencyandaccountabilityofITservices.OtheraccomplishmentsincludeanITgovernanceprocess,UMail,ubiquitousbroadbandwireless,improvedcellularcoverage,consolidatedhelp

2 UENSteeringCommittee-April2011

desk,network,securityandcomplianceteamsandanewdatacentertoservethecampuswellintothefuture.

As CIO he led the University Efficiency Committee to identify areas wheretheinstitutioncouldsavemoney.Thishasledtoannualsavingsofover$6.2million,aswellas$2.9millioninone-timeITsavings.ThroughhispositionasCIOoftheUSHE,forty-ninesoftwarecontractsarejointlypurchasedonastatewidebasisforasavingsof$1.4millionannually.

HehasbeenanextraordinaryleaderintheUniversitycommunity,awonderfulcolleagueandaremarkablefriend.Stevesaysthemostenjoyableandbestpartofhisjobisworkingwiththestudents,faculty,staffandadministrationoftheUniversity.WewillgreatlymissSteveandallhisextraordinarycontributions.

We have begun a national search for Steve’s replacement and the positionopeninghasbeenposted.Asearchcommittee,chairedbyVicePresidentTomParks,will interview candidates and forward finalists tome for review andselection.

PleasejoinmeinacknowledgingSteveandwishinghimwellinthisnewphaseofhislife.–MichaelK.Young

RecommendationIt is recommended that the Steering Committee issue a certificate of appreciationto SteveHess for vision and service in founding anddirecting theUtahEducationNetworkandservingcontinuouslyasamemberofitsSteeringCommitteesince1989.

3


t a b 12011 LegiSLaTive updaTe – diScuSSion

IssueThisreportprovidesasummaryofthebudgetdecisionsmadeduringthe2011LegislativeGeneralSession.

BackgroundBeforethe2011Legislativesessionbegan,UENwastoldtopreparefora7percentbudgetcut.That representeda reductionofabout$1.2million inState funds to contributetowardthereductionofa$313millionstructuralimbalanceintheStatebudget.

TheHigherEducationAppropriationsSubcommittee recommended thatUENStatefunds be cut by 10 percent or $1,749,000 for FY 2012. That recommendation wasincorporatedinSenateBill7,theHigherEducationBaseBudget,whichwassponsoredbySenatorUrquhart,andwasadoptedearlyinthesession.

UEN staff worked closely with Legislative leadership and Higher EducationAppropriation Subcommittee members for the remainder of the session to restoreour base funding to the FY 2011 level. Thanks to the combined efforts of severalUENadvocates, includingJerryFenn(QwestPresident forUtah),EricIsom(QwestGovernmentAffairs),SteveMecham(URTA–ExecutiveDirectorandLegalCounsel)andSpencerCox (CentraCom–LegalCounsel)and improvements inState revenueprojections,thecutforFY2012wasultimatelyreducedby2percentor$350,000.

Thiscutwascoupledwitha$60,500reductioninStatesupportforpublicemployees’health insurance premiums. Since UEN is covered through the University healthinsuranceprogram,theactualcutinstatefundsamountsto$410,500andisshowninthefollowingtable:

FY2010 FY2011 Less One- FY2012 LFA10% Base S.B. 7 FY2012 S.B. 2 S.B. 6 Health FY2012 FinalPlan of Financing

Actuals State Approp. Time Funds Beginning Base Reduction Base Budget 8% Restored Adjustment State Approp. General Fund $221,700 $219,500 $219,500 ($219,500) $175,600 $175,600

Education Fund $18,495,900 $17,270,800 $17,270,800 ($1,529,500) $15,741,300 $1,223,600 ($60,500) $16,904,400

Education Fund –One-Time $1,000,000 ($1,000,000)

Federal Funds $2,728,500 $7,900,000 $7,900,000 $7,900,000 ($7,100) $7,892,900

Dedicated Credits $8,253,600 $10,690,000 $10,690,000 $10,690,000 ($1,100) $10,688,900

Beginning Non-Lapsing $115,000 $300,000 ($300,000)

Closing Non-Lapsing ($300,000)

Transfers $2,379,300 $835,300 $835,300 $835,300 $835,300

TOTAL $31,894,000 $38,215,600 ($1,300,000) $36,915,600 ($1,749,000) $35,166,600 $1,399,200 ($68,700) $36,497,100

FY 2012 Appropriated Budget


In conjunction with these cuts, UEN also suffered a $1.0 million loss of ongoingeducationfundsinFY2011.Todefertheimpactonthebudgetforayear,theLegislatureprovideda$1.0millionone-timeappropriation.Sincetheone-timemoneywasnotrestoredinFY2012,ourtotallossinongoingoperatingfundsforFY2012isinexcessof$1.4million.

UENhadalsorequestednewrevenuefromthestatetoprovidenetworkconnectivitytothe12to15newschoolsthatarescheduledtoopenduringtheupcomingacademicyear. We requested$36,000 to covermonthly recurring charges (afterE-Rate).Asecond request was to pay the anticipated cost of a new filtering implementationthatmustoccurpriortothebeginningofthe2011-2012schoolyear.NeitherofthesefundingrequestswasapprovedbytheLegislature.

RecommendationThis isaninformationitem.TherearepolicyissuesthatmustbeconsideredbytheSteeringCommitteethatareaddressedinthenextagendaitem.

5


t a b 2uen Funding ModeL – iniTiaL poLicy

conSideraTionS – diScuSSion

IssueThe accumulated impact of budget cuts, reduced staff support, and other resourcechallengesatUENhave reachedapointwherewemust reviewandreconsiderourlong-termfundingmodel.ItisourrecommendationthatwehaveinitialdiscussionsinApril,followedbyextensiveconversationsatourSpringstrategicplanningretreat.WeexpectthattheUEN2012Budgetdecisionswillbeshapedbytheconclusionswereachinthesediscussions.

BackgroundHistorically,theUENfundingmodelhasallowedustoprovidenetworkconnectionsandothernetworkservicesatnochargetooureducationpartners.StateAppropriationshavebeenthemostimportantfundingsourcetopayforUEN’snetworkinfrastructure,instructional services, professional development and other essential educationalservices.FollowingSteeringCommitteepolicy,wehaveleveragedstateappropriationswithFederalE-Ratefunds,acommunityservicegrantfromtheCorporationforPublicBroadcasting,andotherfederalgrantstopayforservices.Consequently,UENserviceshavebeenfreetoallpubliceducationschools,charterschoolsandhighereducationinstitutions.

Duringthepastthreeyears,ongoingstateappropriationsatUENhavebeenreducedby17.5percent.Theadditional reduction inFY2012willbe2percent, so the totalimpact of budget cuts during a four-year periodwillmean that nearly one-fifth ofourmajorfundingsourcehasbeeneliminated.Wehavetakennumerousactionstomanagethesebudgetreductions,butwehaveprotectedtheservices thateducationandstategovernmentdependonwhiledoingso.Specifically,UENstaffwasreducedby17positions(morethan16%ofourtotalstaff).AreductioninforceinseveralUENdepartmentswas implemented by having remaining staff assume additional dutieswhileperforminganalreadyfullcomplementofresponsibilities.Inaddition:

• Severalstaffpositionshavebeenterminated.

• Professionaldevelopmentbudgetswerereducedby50%innearlyalldepartmentaloperatingbudgets.

• Obsoleteequipmentreplacementwasdelayedwhereverpossible.

• EliminateddatabasesandproductsfromPioneerLibrary


• Sitesupportforcollegesanduniversitiesthroughoutthestatewaspermanentlyeliminated.

• Regionalhelpdeskandregionaltrainingsupportfundingwasreducedninepercent.

• TheUSOEtrainingspecialistpositionwaseliminated.

• Schooldistrictsandcharterschoolshaveagreedtopayone-timeinstallationcostsandtwo-thirdsoftheongoingoperationscostsofnetworkimprovementsatmanyelementaryandcharterschools.

Despitethesebudgetcutsnearlyallofthepreviouslyplannednetworkimprovementprojectswillbecompletedduetothecriticalpriorityfortheschooldistrictsinvolved.Wearemaintainingthenetworkatfullcapacityinspiteofincreasednetworkutilizationandwehaveprovidedtheessentialservicesthatoureducationandstategovernmentpartnersrequirefromus.

Asweprepareouroperatingbudget fornext year,UEN faces abudget shortfall ofapproximately$1.2million.Theshortfallwill result fromtheadditionalcuts toourongoingbudget,$410,000,andeliminationofone-timefundingof$1millionthatwasprovidedbythelegislatureforthecurrentfiscalyear.Nextyear,wedohaveflexibilityto coverbudget shortfalls in state appropriationsbecauseofother revenue sourcesthatarecurrentlyavailable.

Funding Model Options

Therearetwobasicalternativeswhichweanticipatephasinginovertwoyears.Werecognizethatschooldistrictsandcollegesanduniversitieswouldrequiresometimetobuildanynewexpendituresintotheiroperatingbudgets.Thebasicfundingmodelsare:

1. Retainourcurrentfundingmodelbyidentifying$1.2millioninUENbudgetsavings.ThiswouldnecessitateeliminatingkeyUENservicesthathavebeenidentifiedascoretotheUENmission.Itassumesthatthehighestpriorityistoprotectnetworkconnectivityandthatservicessuchasdistancelearning,webservices,professionaldevelopmentandeducationalbroadcastingcouldpotentiallybereducedinscopeoreliminated.

2. Makemodestadjustmentstothefundingmodel.AnexamplewouldbetoreduceUENexpendituresinawaythatprotectsthenetworkandnetworkservices,perhapsbyloweringoperationalcostsbyabout$500-600thousand,andbyinitiatingnewchargestoschooldistricts,charterschools,andhighereducationinstitutionsofacomparableamount.

Totakeinitialstepstowardalong-termbudgetsolution,wesuggestthattheSteeringCommitteeconsiderthefollowingchangesinUENfundingpolicy:

1. Requireschooldistrictsandcharterschoolstopayone-timenetworkconnectivitycosts and the after-E-Rate monthly recurring charges for all new schools thatconnecttotheUENnetwork.

2. Maintainourrequirementthatnetworkconnectivitytoelementaryschools(bothdistrictandcharter)bepaidbythedistrictsandcharterschools.

7

3. RequireschooldistrictsandcharterschoolstopayforincreasedlicensefeesandequipmentforfilteringinappropriatematerialontheInternet.UENwouldcontinuetocontributefundingthatiscurrentlyinourbudget,$100,000,forfiltering.

4. ReducethepercentageofsupportpaidbyUENandincreasethechargeforhighereducationinstitutionsforUENtohosttheLearningManagementSystemtooffsetnew equipment and programming charges that are not covered by our currentLMSbudget.

5. ReviewbudgetsupportprovidedbyUENtoregionalservicecenters,andtohighereducationinstitutionstodeterminewhetherthesupportmustbecontinuedorcanbeeliminatedorreducedinscope.

ThesesuggestionsarepresentedinordertostartadiscussionaboutaUENfundingmodel thatwill appropriately address current and future budget realities.We alsorecognizethatotheroptionsmayexist.WorkingtogetherweareconfidentthatfundingchangescanbeadoptedthatwillallowUENtocontinuethesequalityserviceswhilenotoverburdeningourstakeholdersfinancially.

RecommendationThisitemisintendedtoinitiatediscussionsthatwillleadtodecisionsandactionatsubsequentSteeringCommitteemeetings.


9


t a b 3e-raTe updaTe – diScuSSion

IssueThisreportsummarizesthestatusofE-RatefundingcommitmentsforreimbursementsfromtheUniversalServiceAdministrationCompany (USAC)SchoolsandLibrariesProgram. The Schools and Libraries E-Rate program continues to be of greatimportancetoUENasitprovidedreimbursementsof$10.8millioninourFiscalYear2011(July1,2010–June30,2011)budgettohelpcovercircuitexpensesofover$14.8million.

BackgroundE-Rate Funding Fiscal Year 2012 (July 1, 2011 – June 30, 2012)

TheE-Ratefilingwindowopenedandclosedlaterthisyear,January11,2011-March24,2011,duetopre-windowchangestotheprogram’srulesandfilingforms.FortheupcomingFiscalYear2012(July1,2011–June30,2012),theUENProcurementteamnegotiatedsixteennewcontracts,andre-executedthreeexistingcontracts.Includedin thenewE-Ratefilings is Instructure, theUEN statewideLearningManagementSystem (LMS), inaneffort tooffset thepublic educationportionof the costof thenewsystem.

Thefinaltallyfor2011fundingrequestssubmittedbyUtahapplicantsbreaksdownasfollows:

TotalFundingRequestedbyUEN(Statewideaveragediscountof71%). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$23,954,098TotalRequestedbyNon-UENapplicants. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$6,992,508

TotalRequestedbyallUtahApplicants. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30,946,606

UENfiledfor$23.9million;butweareprojectingthatUENE-Ratereimbursementswillequal$13millionforFiscalYear2013(July1,2012–June30,2013),withthe46UENE-Rateapplicationsthatwerefiledasthewindowwasopen.UEN’sE-RateteamworkeddiligentlytoraisethestatewideE-Ratediscountfrom70%inFiscalYear2010to71%inFiscalYear2011,whichmayincreaseUENreimbursementsbyalmost$500,000.

The E-Rate procurement process is complex. Applicants are required to file RFPsandE-Rateprocurementformsinatimelymannerinordertocomplywithbothstate


procurementlawsaswellasfederalE-Raterequirements.ThisprocessisexacerbatedbythebriefE-Rate“filingwindow”wheretheUENE-Rate/Procurementteammust:1)prepareE-RateFundingapplicationsbasedonbillingprojectionsfortheupcomingfiscalyear;2)review,evaluateandscoreall incomingbids;3)workwithUniversityPurchasing tomakeawards tovendors for themostcosteffectivebids;4)carefullyreview each vendor contract before obtaining signatures. Once contract signaturesareobtained,theteamcanthenproceedwiththeE-Ratefilingsandsubmission–allbeforetheE-Ratefilingwindowcloses.Inthevastmajorityofcases,UENcontinuestobesuccessfulinkeepingtheincrementalcostsaslowaspossiblewhilecontinuingtobuildoutleasedservices’infrastructurewhenandwhereneeded.

UENcontinuestobeoneofthemost,ifnotthemostcost-efficientofallstatenetworksinthenation.

RecommendationThisisaninformationitemandrequiresnofurtheractionbythecommittee.

11


t a b 4neTwork FiLTering conTracT – acTion

IssueUENTechnicalServices, ina jointeffortwith thefilteringcommittee,hasfinalizeditsdecisionforitsongoingcontentfilteringsolutionforthenextthreeyears.WehavechosentoawardthecontracttoMarshall8e6.

BackgroundLate last year, we formed a committee consisting of a cross section of our publiceducationstafftoreview,evaluate,andtestfilteringapplications.Theobjectiveofthecommitteewastoselectafilteringapplicationthatwouldbegrantedacontractforthenextthreeyears.Thecommitteechosetocontinueusingthe8e6solution,whichhasheldacontractwithUENforthepreviousfiveyears.

The major factors emphasized by the review committee were: the consistency intechnology,ourability to leveragesomeof thecurrentequipmentalreadydeployedwhich savesUENa substantial amount ofmoney, and the effectiveness of the8e6filteringoptionswhichprovidein-lineandout-of-linefilteringoptions.

Thecostofthecontractis$319,000paidinyearlyinstallments.Thisisaslightincreaseoverourexpiringcontractcosts.

Therewillbeadditionalcoststopurchasehardwarerequiredforthefilteringapplication.Thishardwarewillbeavailableatdiscountedrates.AsnotedinTab1,UENrequestedfundsfromtheLegislaturetopayfortheseadditionalcosts,buttherequestwasnotmet.Therefore,asrecommendedintheUENfundingmodeldiscussioninTab2,weanticipaterequiringthatschooldistrictsandcharterschoolspayfortheequipment.

RecommendationItisrecommendedthattheSteeringCommitteeapprovetherecommendationofUENandtheFilteringCommitteetoawarda3yearcontracttoMarshall8e6foritsfilteringsolution.ItisalsorecommendedthattheSteeringCommitteeauthorizeUENtochargeschooldistrictsandcharterschools forhardware that is required to implement thefilteringsolution.


13

C o m m i t t e e o f t h e W h o l e

t a b 5UEN PErformaNcE rEPort – DiscUssioN

IssueThis report provides the UEN Performance Dashboard for March 2011.

BackgroundThe UEN Performance Dashboard reports data on the following key service areas:

• Network

• Web Services

• Learning Management System

• Interactive Video Conferencing

Managers for these areas will present highlights during the meeting. Detailed performance data can also be viewed online at http://www.uen.org/ueninfo/

RecommendationThis is an information item and requires no further action by the committee.

http://www.uen.org/ueninfo/

14 UEN Steering Committee - April 2011

LMS - LEARNING MANAGEMENT SYSTEM

IVC - INTERACTIVE VIDEO CONFERENCING

WEB SERVICES

NETWORK PERFORMANCE METRICS

North Ring: 60% Central Ring: 28% South Ring: 46%

Network Backbone Utilization Internet Utilization Statistics

Bandwidth

0Gbps

6Gbps

12Gbps 12GbpsAvailable

7.5GbpsPeak Usage

62.5%Overall Utilization

[ MAR 2011 ]

NETWORK PERFORMANCE METRICS

[ MAR 2011 ]

Total Logins

Assignments Submitted (per day)

(Mondays)

0

100000

200000

300000

400000

www.uen.org Visits my.uen.org Visits

2008-09 2009-10 2010-11 2008-09 2009-10 2010-11

AUGJULJUNMAYAPRMARFEBJANDECNOVOCTSEP0

300000

600000

900000

1200000

1500000

2008-09 2009-10 2010-11

AUGJULJUNMAYAPRMARFEBJANDECNOVOCTSEP

Total Unique Events

Concurrent Higher Public Meetings Tests Total Enrollment Education Education

DEC JAN FEB MAR

[ 2010 -11]

0

100

200

300

400

500

600

700

800

Self- TotalInitiated

0

500

1000

1500

2000

2500

3000

3500

4000

Total Event Recurrences

Self- TotalInitiated

0

1000

2000

3000

4000

5000

6000

7000

8000

DEC JAN FEB MAR

[ 2010 -11]

Concurrent Higher Public Meetings Tests Total Enrollment Education Education

0

500

1000

1500

2000

2500

3000

3500

4000

Quick Tickets

2% 13 - TSSC Tier 2

4% 32 - Field Operations

7% 47 - Network Operations

5% 33 - Logistics

1% 5 - Regional Service Group

11% 79 - Other Groups

696 - Total Tickets

70%487 - TSSC Tier 1

15JA

N

22JA

N

29JA

N

5FEB

12FE

B

19FE

B

26FE

B

5MA

R

12M

AR

19M

AR

26M

AR

10000

15000

20000

25000

30000

35000

(per day)

Assessments Submitted

15JA

N

22JA

N

29JA

N

5FEB

12FE

B

19FE

B

26FE

B

5MA

R

12M

AR

19M

AR

26M

AR

20000

30000

40000

50000

60000

70000

800002010

2011

2010

2011

2010

2011

11JA

N

18JA

N

25JA

N

1FEB

8FEB

15FE

B

22FE

B

1MAR

8MAR

15M

AR

22M

AR

29M

AR

60000

90000

120000

150000

Network Backbone Availability

99%

99.5%

100% Year To Date Availability (YTD)

99.890%

Major unscheduled outages since last report:EBC <--> USU 10 Gig Link on Apr 6

Overall NetworkLatency: 4.7ms

15


t a b 6Fy 2012 STraTegic pLanning – acTion

IssueItistimetoestablishatimelinetoprepareourFY2012budgetandstrategicplan.Theconsultationandcollaborationwithstakeholdersisalwaysessentialwhendeterminingthe overall needs and strategic directions for UEN. The upcoming fiscal year willrequireprioritysettingthatwillbechallengingandessentialforourfutureabilitytoprovidenetworkservicesforoureducationandgovernmentpartners.

BackgroundOur current Long Term Strategic objectives focus uponWide Area Network,WebResources, Enterprise Applications, Distance Education, Broadcast Services, andProfessionalDevelopment.WearenotexpectingtheseLongTermobjectivestochangeradically.But,wedoexpectthenumberofprojectsandoutcomestobelimitedbecauseoffundingreductionsthatUENhasreceivedduringthepastthreebudgetcycles.

Togetsomeinitialfeedback,weencourageyoutoreviewourFY2011StrategicPlan,whichyoumayreviewat:http://www.uen.org/ueninfo/downloads/uen_strategic_plan.pdf.Topicsthatwewouldappreciatesomepreliminarythinkingaboutincludethefollowing:

1. UENfundingmodel

2. Plans for transition to the Instructure Canvas coursemanagement system andsupportforhighereducationandpubliceducation

3. On-goingfundingfornewschoolsrequiringbroadbandconnections

4. Replacement cycle fornetworkdevicesnot eligible forE-Rate fundingand IVCequipment;andimplementationofnewnetworkandIVCtechnologies

5. Outsidegrantandfundraisingpriorities

6. UENsupportfortesting,data,andcontentsystemstosupportpubliceducationandschooldistricts

7. New educational enterprise systems/services that UEN can implement in thefuture

8. Othertopics

http://www.uen.org/ueninfo/downloads/uen_strategic_plan.pdf

http://www.uen.org/ueninfo/downloads/uen_strategic_plan.pdf


RecommendationIt is recommended that aday-longStrategicPlanningRetreatbe scheduledduringthe thirdweek ofMay.Our goalwill be to finalize a specific day, and suggest thatWednesday,May11,orThursday,May12bereviewedpriortotheSteeringCommitteemeeting for availability. We propose a central location, perhaps at Utah ValleyUniversityorSaltLakeCommunityCollegeLarryMillerCampus.Theday-longretreatwouldallowthoroughdiscussionofnetwork,technical,andinstructionaltopics.Theresultsof thisplanning sessionand the2010-2011budgetwould thenbe ready fordiscussionandadoptionattheJune10thandAugust19th,2012SteeringCommitteemeetings.

17

S t E E r i n g c o m m i t t E E b U S i n E S S m E E t i n g

t a b 7STeering coMMiTTee MeeTing MinuTeS

UTAH EDUCATION NETWORK STEERING COMMITTEE

FEBRUARY 18, 2011 – 9:00 a.m.

Members Present: Debbie Rakhsha for Kenning Arlitsch, Steve Corbató, JonCrawford,RickGaisford,SteveHess,M.K.Jeppesen,GaryKoeven,PatLambrose,Eric Mantz, Donna Jones Morris, Mike Petersen, Kirk Sitterud, Glen Taylor, RayWalkerandGaryWixom.

Others Present:ScottAllen,ChariceBlack,BarryBryson,RebeccaDavis,JeffEgly,Rich Finlinson, Boyd Garriott, Jenn Gibbs, Eric Hawley, Sheryl Hulmston, LauraHunter, Troy Jessup, Doug Jones, Karen Krier, Lisa Kuhn, SteveMecham, BryanPeterson,DennisSampson,JimStewart,LeeTansockandScottWickel.

Welcome and Introductions

GaryWixomwelcomedeveryonetotheFebruarySteeringCommitteemeeting.

Committee of the Whole

Tab 18 – Resignation and New Steering Committee Member

Mike Petersen reported Pat Lambrose is resigning from the Steering Committee tospendmore time in aplace she loves asmuchas the classroom, thegreatoutdoorsof Utah and the IntermountainWest. Pat will continue to be an advocate for GIS(GeographicInformationSystems).WeexpressappreciationtoPatforherserviceandhercontagiousenthusiasmforeducationandtechnology.

TheUtahStateOfficeofEducationrecommendsthatRachelMurphybenominatedtotheSteeringCommitteeandshehasagreedtoserveasamember.ThankstoRachel’sinitiative, nearly 1,700 teens atKearnsHigh are getting an iPodTouch as part of amassivetechnologyrolloutthattookalmostayearofteachertrainingandinfrastructuredevelopment.

A motion was made and seconded to approve the recommendation of Rachel Murphy to the Steering Committee. The nomination is subject to final approval by Governor Herbert. THE MOTION CARRIED.


Tab 19 – UEN Legislative Update

MikePetersenreportedonthekeydevelopmentssofarinthelegislativesession.TheLegislatureadoptedaFY2012basebudget forUENwith thepassageof theHigherEducationBaseBudgetbill(S.B.7,1stSubstitute,2011GeneralSession).RepublicanlegislativeleadershipproposedtocutStatefundsbyapproximately7%,whichforthemostpartoccurredinUSHEandstateagencies.However,theHigherEducationBaseBudgetbillfunded90%ofUEN’sFY2011ongoingappropriationwhichrepresentsa10%cuttothebasebudgetforFY2012.

ToseethecompletebreakdownoftherecommendationoftheLegislativeFiscalAnalyst,pleaserefertoTab19.

Tab 20 – Quarter Two Progress Report on FY 2011 Strategic Plan

JimStewartreportedonthequarterlyprogressreportfortheTechnicalServicesgroup.This includes theactivities forOctober throughDecember forallUENdepartments.JimwouldalsoliketothankJeffEglyandDennisSampsonforalloftheirhardworkontheBTOPGrant.

LauraHunterreportedonthequarterlyprogressreportfortheInstructionalServicesgroup.ThisalsoincludestheactivitiesforOctoberthroughDecember.

To see a complete detailed list of all of the activities and highlights, please refer toTab20.

Tab 21 – Federal Funding

Laura Hunter told the Steering Committee that UEN has joined with other publicbroadcastersnationwideinsupportofagrassrootsefforttopreservefederalfundingcalled170MillionAmericans.Thisisinresponsetorecenteffortsofthe112thCongresstoeliminatefundingtotheCorporationforPublicBroadcasting.

UENisnowpartofthatnetwork,alongwithotherUtahstationsKUER,KUED,KRCLandUtahPublicRadio.UENhas undertaken this effort becausewe take the threatto public media very seriously. Federal funding from the Corporation for PublicBroadcastingamountsto9.5%percentofUEN’sannualrevenue,nearly$3.04million.UENwillcontinuetoupdatetheSteeringCommitteeontheprogressofthisimportantprojectandourparticipationinthecomingmonths.

Toreadmoreonthispleasevisitthewebsite:170MillionAmericans.org

Tab 22 – The Dolores Doré Eccles Broadcast Center Building and Critical Infrastructure Security

JimStewartreportedonthejointeffortofUENandKUEDtoimprovebuildinganddatacenter/criticalinfrastructuresecurityattheDoloresDoréEcclesBroadcastCenter(EBC).To fund the improvements to indoor andoutdoor surveillance atEBC,UENappliedforaNon-DPSHigherEducationStateHomelandSecuritygrantadministeredbytheUtahDepartmentofPublicSafety.InDecember2010UENreceived$62,500inHomelandSecurityfunding.ImprovedsurveillanceisonestepinmanytowardinsuringEBCissecureanditsservicesareprotected.

http://170MillionAmericans.org

19

Tab 23 – UEN Performance Report

TroyJessopsharedwiththeSteeringCommitteetheUENPerformanceDashboardforJanuary2011.Toseethedetailedreportsandnumbers,pleaserefertoTab23.

Tab 24 – Course Management Service Update

ScottAllen reported to theSteeringCommittee that the transition fromBlackboardVistatoInstructureCanvasisunderway.Muchworkneedstobecompletedoverthenextseveralmonths,butwearemakinggoodprogressinnegotiatingacontractwithInstructure,andarepreparing tohaveaUENhostedproduction instanceofCanvasreadyforliveclassesbyMay1,2011.

InDecember2010InstructureCanvaswasselectedtoreplaceBlackboardVistabyacommitteeconsistingofrepresentativesfromeachstatehighereducationinstitution.UENwillhostCanvasandprovidesupportforallpublichighereducationinstitutionsinUtah.ThetransitiontoInstructureCanvaswillbeagradualprocessoverthenexteighteenmonths,withallcoursesbeingofferedinCanvasbyJuly1,2012.

ToseethecompletebreakdownoftheCourseManagementServiceUpdate,pleaserefertoTab24.

Tab 25 – Steering Committee Meeting Minutes

A motion was made and seconded to approve the minutes as written. THE MOTION CARRIED

Tab 26 – Other

ThenextSteeringCommitteemeetingwillbeheldonApril15,2011at9:00a.m.attheDoloresDoréEcclesBroadcastCenter.

Utah Education Network Instructional Services Subcommittee Meeting Minutes

In attendance:ScottAllen,BarryBryson,RickCline,RickGaisford,KellyGennesy,LauraHunter,TroyJessup,DougJones,KarenKrier,VinceLafferty,PatLambrose,MikeMilne,DonnaMorris,MikePetersen,BryanPeterson,LeeTansock,andJo-AnnWong.

Welcome: Rick Gaisford welcomed everyone to the UEN Instructional ServicesSteeringSubcommittee.


Tab 27 – New UEN Web Resources - Discussion

KarenKrierdescribed sixnewUENweb resources thathadbeen launched recentlyincludingaCommonCorelandingpageandaTechnicalServices“Director’sBlog.”

TheUIMCmediaevaluationsitewherepanelistscouldsubmittheirevaluationsonlineandat itsannualmeeting,used the improved interface tomovequickly throughthepurchasingprocess.CommitteememberspointedoutthatthepagesweregreatandtheUIMCalsosavedsomemoneybyusingthenewinterfaceratherthanprintinghundredsofpagesofevaluations.

Tab 28 – Concurrent Enrollment/Distance Education Coordination Meeting - Discussion

Sheryl Hulmston and Charice Black presented updates on Concurrent Enrollment/Distance Education for urban and rural schools. They want to create partnershipsbetweenpubliceducationandhighereducationtoaddresscourseofferings,lookattheuseofdedicatedIVCroomsinpublicschoolsandrevisethecourseofferingsdirectory.

Thesubcommitteeaskedforanurbanareadistancelearningneedsassessment.SherylandCharicewillcontinueworkingwithallpartnersandkeepeveryoneupdatedontheirfindings.

Tab 29 – UEN Finance in the Classroom Award - Discussion

LauraHunterthankedprojectmanager,DougJonesforproducingtheaward-winningFinanceintheClassroomproject.UENwonanawardfromtheNationalEducationalTelecommunications Association (NETA) for the creation of a website, extensiveoutreach to communities, schools, teachers and students throughout Utah, UEN-TVFinancialFitnessbroadcastweek, training,PSA’s andnewspaper adspromotingfinancialliteracyandeconomiceducation.

Tab 30 – NetSafe Utah Grant - Discussion

MikeMilne,UtahCouncilforCrimePreventionDeputyDirector,presentedUENwithacertificateofappreciationforitssupportoftheJanuaryPowerofPreventionconference.

RickClineexplainedthatanewgrantwasawardedbytheCommissiononCriminalandJuvenileJusticetobeusedfortrainingandoutreach,translationsof18NetSafevideosinto10languages,andclosedcaptioninginEnglish.

TheUENInstructionalServicesSubcommitteeadjournedat11:20a.m.

21


t a b 8oTHer


23

i n S t r U c t i o n a l S E r v i c E S S U b c o m m i t t E E

t a b 9inSTrucTure canvaS pricing For k-12 – diScuSSion

IssueUENnegotiatedapricingmodelwithInstructureforUtahK-12schoolsthatdesiretojoinwithUtahhighereducationinstitutionsinadoptingtheInstructureCanvasLMStosupportinstruction.

BackgroundInstructureoriginallyincludedanumberoffreeseatsforUtahK-12schoolsintheirRFPproposal.UENnegotiatedwithInstructuretoseparatethecostofthese“free”K-12seatstolowerthecostforUENandhighereducationinstitutions,andhaveagreedonapricingmodelforlicensingCanvasforUtahpublicschools.

Overview of K-12 Pricing for Canvas

InstructureoffersconsortiumpricingtoUENforK-12schoolsadoptingtheCanvasLMS.TheagreementwillbethroughUEN,butInstructurewillhostCanvasinthecloudandprovidesupportandtrainingtoK-12schools.Thepricingmodelisatieredmodelbasedon studentheadcount (only for studentsusing the system), and the costperstudentgoesdownasmorelicensesarepurchased.EachschoolthatadoptsCanvaswillalsohaveaone-timesetupfeethatincludesgrouptrainingforCanvasadministrators,integrationwithstudentinformationsystemthroughthebulkenrollmentAPI,singlesignon(forsupportedschools),andlightbranding(onecolorandschoollogo).

E-Rate Application

UENincludedCanvaslicensingforK-12inourapplicationforfederalE-Ratefundingthisyear.DuringtheRFPprocess,wewerecarefultomakesurethattheLMSselectionfortheUtahconsortiumwouldbeE-RateeligibleandhavealsoworkedwithInstructuretomakesurethepricingforCanvasforK-12containsallthenecessaryelementstobeE-Rateeligible.HopefullywewillobtainE-RatefundingandthecostforCanvaswillbereducedevenfurther.

Letter to Educators

In late March, UEN sent a letter to superintendents and other educators withdetails about the reduced pricing for Canvas. The letter is included under this tabasAttachmentA,andexplainsthepricingmodelavailabletoUtahK-12schoolsandsomeoftheadvantagesthatCanvascanprovidesuchas:

• Aneasytouseweb-basedenvironmentfordeliveringinstruction,assignments,quizzesandotheronlineactivitiesforbothINPERSONandFULLYONLINEclasses

24 UENInstructionalServicesSubcommittee-April2011

• Singlesitelog-inforstudentstomanageonlinecoursesincludinguploadingassignments,onlinediscussions,accesstoclassmaterials,andacommoncalendaracrossalloftheirclasses

• Thesamesystemwouldbeusedinbothpubliceducationandhighereducation,makingthetransitiontopost-secondaryprogramsinUtaheasierforstudents

• Flexiblenotificationsincludinge-mail,textmessaging,socialmedia

• CalendarthatcanbesharedwithothercalendarssuchasGoogleCalendar,iCal,orOutlook

• Convenientgradingtoolsforteachers,includinggradingusingmobiledevices

• CollaborationwithafullsupportcommunityofUtahhighereducationsystemadministrators

With this model, UEN would require a signed MOU with each district or schoolconfirming the number of student “seats” desired. UEN would pay the licensingannually,andbillbackeachinstitutionbasedonthetotalnumberoflicensesstatewide.Schoolscouldchargea“studentfee”tocovertheirLMScostsiftheydesire.

The lettergivescontact information fordemonstrationsofCanvas,questionsaboutCanvasasusedintheParkCitySchoolDistrict,andquestionsaboutthepricingmodel.We’veaskededucatorstorespondtousbyApril30th,2011withanestimatednumberof seats and contact information for the person in each school or districtwhowillcoordinatewithUEN.Wewill followupwiththosethatrespondandsendaformalMOU.WewillfinalizetheUENconsortiumlicense intimetobeginthenewschoolyearthisAugust2011.

Canvas for the Utah Electronic High School

UENisalsoworkingwithInstructureonanagreementforCanvas licensingfortheUtahElectronicHighSchool(EHS).ThispricingmodelisdifferentfromthepricingmodelforK-12becauseoftheuniquenatureofenrollmentforEHSandbecauseUENwillprovideCanvashostingandsupportforEHS.InstructurehasproposedapriceforlicensingforEHSandweareevaluatingitsfeasibility.

Summary

Inaddition to licensing InstructureCanvas forhigher education inUtah,UENhasnegotiatedreducedgrouppricingforpublicschoolsinUtah.Licensingisbystudentheadcount (only for studentswho use the system), and cost per student decreasesas more student licenses are added. UEN has also applied for federal E-Ratereimbursementforthisservicewhich,ifapproved,wouldfurtherreducethepriceforparticipatingschoolsanddistricts.UENwillfollowupwithinterestedpublicschoolsanddistrictswithaformalMOUandwewillfinalizetheconsortiumlicenseforCanvasintimeforthenewschoolyearinfall2011.


25

Tab 9 aTTacHMenT auen LeTTer

March 23, 2011

RE: UEN K‐12 Consortium Pricing for Canvas Online Learning Management System

Dear Education Leader:

UEN has negotiated reduced pricing for public education partners in Utah and would like to gauge your

interest in adopting Instructure Canvas in your District or School. The Utah System of Higher Education

consortium recently selected Canvas as the Learning Management System (LMS) to replace Blackboard.

By July 2012, all state‐funded higher education institutions in Utah will be using Canvas to deliver and

manage online course materials. The Canvas LMS can support content for classes that meet in‐person

and classes that are fully online.

Adopting Canvas in Utah public schools offers a number of advantages to Utah students and teachers:

• An easy to use web‐based environment for delivering instruction, assignments, quizzes and

other online activities for both IN PERSON and FULLY ONLINE classes

• Single site log‐in for students to manage online courses including uploading assignments, online

discussions, access to class materials, and a common calendar across all of their classes

• The same system would be used in both public education and higher education, making the

transition to post‐secondary programs in Utah easier for students

• Flexible notifications including e‐mail, text messaging, social media

• Calendar that can be shared with other calendars such as Google Calendar, iCal, or Outlook

• Convenient grading tools for teachers, including grading using mobile devices

• Collaboration with a full support community of Utah higher education system administrators

Reduced Pricing for Utah K‐12 Schools

UEN has negotiated reduced pricing for Canvas for Utah K‐12 schools on a tiered scale. Licensing is by

student headcount (only for students who use the system), and cost per student decreases as more

student licenses are added. If a student has several teachers using Canvas, they would still only pay one

student fee:

Student Users in Canvas (statewide) Annual Per Student Price

75,000 ‐ 100,000 $8.55

100,001 ‐ 200,000 $8.40

200,001 ‐ 300,000 $8.20

300,001 + $8.00

With this model, UEN would require a signed MOU with each district or school confirming the number of

student “seats” desired. UEN would pay the licensing annually, and bill back each institution based on

the total number of licenses statewide. Schools could charge a “student fee” to cover their LMS costs,

but this is a local decision. UEN has also applied for federal E‐Rate reimbursement for this service which,

if approved, would further reduce the price for participating schools and districts.


One‐time Setup Fees and Support Options

For each school, there is a one‐time initial setup cost of $2,500, that includes group training for Canvas

administrators, integration with student information system through the bulk enrollment API, single sign

on (for supported schools), and light branding (one color and school logo).

Instructure includes Basic Support for K‐12 schools with e‐mail and phone support during business

hours. Schools can choose to upgrade the level of support (Support PLUS $5,000/year or Support

PREMIUM $10,000/year).

Next Steps

If you are interested in adopting Instructure Canvas in your school or district, please email Scott Allen

([email protected]) with an estimated number of seats and contact information for the person in your

school or district who will coordinate with UEN. We need to hear from you by April 30, 2011.

If you respond by April 30 we will follow up with you directly and send a formal MOU. We will finalize

the UEN consortium license in time to begin the new school year this August 2011.

Instructure demonstrations are available by contacting Heather Kane [email protected] 801‐

860‐5263. You can also learn more online at http://www.instructure.com/. Park City School District has

been using Canvas this school year and Mike Kisow has also agreed to answer questions about their

district’s experience at [email protected] .

If you have questions about the UEN pricing contact Scott Allen ([email protected]) 801‐581‐5382.

Thank you for your interest in this exciting new opportunity for Utah students and teachers.

Sincerely,

Laura Hunter

Utah Education Network

p.s. If you’d like to get updates about this service subscribe to the new UEN K12LMS mailing list

at: https://lists.uen.org/mailman/listinfo/k12lms and follow the instructions under "Subscribing to

K12LMS".

27


t a b 10pioneer Library cHangeS – diScuSSion

IssueUENlaunchedanewonlinetoolforsearchingdatabasesintheK-12PioneerOnlineLibrary (http://pioneer.uen.org) called Primo Central. Teachers, students andlibrarianscannowsearchmultipledatabasesfromoneplace.

BackgroundUEN replaced the previous federated search tool,WebFeat, with Primo Central, aproductofExLibris.Thistool indexesmanydatabasestoquicklybringbackresultsfromEBSCO, local resources (such as eMedia and theUtahMultimediaCollectionEncyclopedia)aswellasopenresourcesnotavailabletouserspreviously.

The following table outlines the various search options, all designed to increaseaccesstoresources.RickClineandKatieGarrettwillprovideademonstrationforthesubcommittee.

SELECTION DATABASES SEARCHED

EBSCO, eMedia and UCME

Academic Search Premier MEDLINE/PubMed Business Source Premier Scholarly Research Exchange (SYREXE) BioMed Central Directory of Open Access Journals American Museum of Natural History NASA Astrophysics Data System eMedia Utah Collections Multimedia Encyclopedia

Utah Collections Digital collections of Utah-related information and media

Multimedia Encyclopedia items, specifically about the history, culture, geography, and landforms of the state.

eMedia Licensed and open educational media for Utah teachers,

students, faculty, libraries, and adult learners.

SIRS Researcher SIRS Researcher – General Reference for High School and College

SIRS Discoverer and SIRS Discoverer – General Reference for Elementary and

Middle Schools

http://pioneer.uen.org


PrimoCentralisusedinmanyacademiclibraries,andwasselectedbecauseitprovidesrecommendations of related resources, direct access to full text articles, allows theusertosavetheirlistofqueries,andtocreatealistofarticlestobeexportedorprinted.


29


t a b 11eMedia perForMance daTa – diScuSSion

IssueKatieGarrettandAdrianeAndersenwillprovideacomparisonofperformancemetricsforeMediaduringtheQ3period(January-March)during2010and2011.Useoftheservicehasincreaseddramaticallyduringthepastyear.

BackgroundPerformance Metrics

In comparing the period January toMarch 2010with January toMarch 2011, theweeklynumberofvisitshaschangedfromahighofaround2,300tonearly4,500inMarch2011.Marchcontinuestobethemonthwiththemostgrowth,possiblyduetotheannualUCETandUELMAconferences,whereUENhasalargepresence.

Theincreasedvisitsarealsodistributedamongvariouspopulationcentersstatewideasevidencedbythechartonthenextpagelistingnumberofvisitsbytoptencities.

Weekly Number of eMedia Visits


ThemostviewedmediaitemsareallK-12items,manylicensedbytheUtahInstructionalMediaConsortium,withBillNye theScienceGuyseries taking40%of the toponehundreditems.ThetoptenmostvieweditemsduringJanuary–March2011are:

Top Ten Viewed Items

1. BillNyetheScienceGuyseries(40%ofthetoponehundreditems)

2. MagicSchoolBusseries(20%ofthetoponehundreditems)

3. Martin’sBigWords

4. Disney’sAnimalWorld

5. Emily’sFirst100DaysofSchool

6. Dr.Rock’sMathAdventures

7. SpaceScience

8. OurModernUSA

9. 21stCenturyTurningPoints

10. BeyondOurBorders

UENwillcontinuetoexamineandreportonperformancemetricsasawaytoimprovetheeMediaserviceanddemonstrateimpact.

Recommendation

Thisisaninformationitemandrequiresnofurtheractionbythecommittee.

Number of eMedia Visits by City – the Top Ten Cities in Utah

31


t a b 122011 uceT conFerence – diScuSSion

IssueThe Utah Education Network and the Utah Coalition for Educational Technology(UCET)joinedforcesattheannualUCETconferenceinMarchtobuildandsustainrelationshipswithtechnologyleadersandeducatorsandfostertechnologyintegrationintheclassroom.

BackgroundUCET president Bonnie Muir reported on the success of conference on theorganization’swebsite:

UCET2011hadover1200attendeesandover200sessions.TheUCETboardandUCETvendorsgaveawayseveralthousandsofdollarsofhardwareandsoftwareintheFridayandSaturdaydrawings.Threeluckyattendeeswonan iPad2.Manyof our vendors remarked that thiswas one of the bestconferencestheyhaveattendedandthattheyappreciatedtheopportunitytoshowourteacherssomeoftheirproducts.

UEN IVC (Interactive Video Conferencing), Professional Development and PublicInformationcollaboratedattheeventwithtrainingsessionsandvendorexhibits.UENprovidednearly30workshopsonthefollowingtopics:

• Androidphone:AnR-2unitinyourPocket

• CascadingStyleSheetswithDreamweaverPartA

• CascadingStyleSheetswithDreamweaverPartB

• CreatingVideoGameswithMultimediaFusion-OverTheShoulder

• CustomizeYourOwnEducationalComputerGames

• DigitalCitizenshipinEducation

• Don’tTweetyourLunch:MakingSocialMediaMeaningful

• EffectiveTeachingwithDigitalMedia-OverTheShoulder

• Excel2007:FunClassroomProjects

• GoogleTools:EverythinginOnePlace-3hourWorkshop


• iMovie‘11-ThreeFunProjects-3hourWorkshop

• InteractiveVideoFieldTrips

• MashupsintheClassroom

• Morefrommy.uen

• my.uen:IDidn’tKnowitCouldDoThat!-OverTheShoulder

• Office2010-What’sNew-OverTheShoulder

• OnlineMappingTools-OverTheShoulder

• PreschoolPioneerLibrary:ComeseewhatUENhasforearlylearners,K-2students,teachersandfamilies!

• RealLifeTeachingStrategiestoEngageStudents

• Science:Web,VideoandTechResources

• TakingITGlobal:TakeYourClassroomGlobal

• TeachingintheClouds:OnlineMultimediaPresentations

• UENIVCInteractiveVideoFieldTrip

• WindowsLive:Don’tPulltheShadesonWIndows-OverTheShoulder

• WinningWays:WritingEdTechGrantProposals

• WorldLanguageOnlineResourcesandTools

UENIVCprovidedextensiveInternetstreamingandrecordingofkeynotespeakersandbreakoutsessionsattheinvitationoftheUCETboard.Thefollowingeventswerecapturedandarecurrentlybeingdigestedandedited:

• OpeningKeynoteSpeaker:KevinHoneycutt,TechnologyIntegrationTrainer

• ClosingKeynoteSpeaker:JaimeCasap,GoogleEducation

• SpotlightSession:JosephKerski,Geotechnologies

• SpotlightSession:KevinHoneycutt,SocialLearningNetworks

• SpotlightSession:LanceFord,InteractiveVideoConferencing

• SpotlightSession:JaredCovili,ThePaperlessClassroom

• SpotlightSession:ClintStephens,CellPhonesAreNOTEvil

• SpotlightSession:RobertGordon,EducationalContent

InadditionUENobtainededucatorsurveysfrom407attendeeswhovisitedtheUENbooth in theexhibithall.Respondentswereasked toname their favoriteUENandNon-UEN resources. eMedia andGooglewere the top resources. Seedetails in thechartonthefollowingpage.

33

RecommendationCommitteemembersareencouragedtopromotethediverseservicesofUENintheirlocaldistrictsandinstitutions.Nofurtheractionisrequiredatthistime.

UEN SERVICES NON-UEN SERVICES

1. eMedia .....................................................................76 1. Google ......................................... 82

2. my.uen................................................ 59 2. Google Docs ............................ 27

3. Pioneer Library............................... 50 3. YouTube...................................... 26

4. Lesson Plans.................................... 25 4. Facebook .................................... 11

5. Professional Development..... 31 5. Dropbox......................................... 9

6. Interactives/Games..................... 18 6. TeacherTube................................ 8

7. Core Curriculum ........................... 15 7. UTIPS ................................................ 8

8. Faculty Lounge.................................5 8. iTunes .............................................. 5

9. UTIPS.......................................................3 9. Wikipedia....................................... 4

10. FACS ........................................................3 10. Twitter ............................................. 3


35


t a b 13pubLic educaTion adviSory coMMiTTee

reporT – diScuSSion

IssueThePEACmetonMarch30,2011.RickGaisfordchairedthemeetingwhereCydGruaalsoattendedrepresentingHigherEducation.RickandCydwillprovideareport.

BackgroundMembersofthePublicEducationAdvisoryCommitteemetonMarch30,2011attheUtah StateOffice of Education. In attendancewere: RickGaisford,USOE (Chair);KathyWebb,USOE;CoryStokes,SEDC;DaleBills,NeboDistrict;CydGrua,UtahOfficeofHigherEducation;andRandyJohnson,SEDCDirector(guest).

Committeemembersdiscussedthefollowing:

• LegislativeUpdate

• CanvasK-12Licensing

• FY12Budget

• Teacher/AdministratorStandards

• ProfessionalDevelopment

• eMedia

• CommonCore

• TeachersChannel

• ThinkfinityPartnership

• NewVeteran’sOralHistoryLectures

The nextmeeting of the PEAC is scheduled forMay 25, 2011.Members of the ISSubcommittee arewelcome to attend and kindly send agenda items in advance toeitherRickGaisfordorLauraHunter.



37

t E c h n i c a l S E r v i c E S S U b c o m m i t t E E

t a b 14nTia bTop round one projecT

updaTe – diScuSSion

IssueThis report provides an update on the Utah Education Network’s NationalTelecommunications Information Administration (NTIA) Broadband TechnologyOpportunity Program (BTOP) infrastructure grant project awarded to UEN inFebruary2010.Thisawardinvolvesextendingbroadbandservicesto130communityanchor locations to includeelementaryschools,charterschools, libraries,andheadstartlocations.

BackgroundUENhasnowenteredtheprojectimplementationphaseofitsNTIABTOPRoundOneinfrastructureproject.AFindingofNoSignificant Impact (FONSI)wasreceived inDecember2010fortheEnvironmentalAssessment.RequiredsecurityinterestsweresuccessfullyestablishedwitheachsubrecipientinJanuary.

UENisnowexpendinggrantfundsforhardware;telecomprovidershaveinstalledandturnedupnetworkconnectionsatsixcommunityanchorinstitutions,andsitesurveysarebeingcompletedatmanyotherlocations.BytheendofJune,34morelocationsarescheduledtobeinstalledandturnedup.

DuringthelengthyperiodrequiredtocompleteUEN’sEnvironmentalAssessmentandtoobtainthenecessarysecurityinterests,UENexperienceda15%reduction(20outof130sites)inparticipatingcommunityanchorinstitutions(CAIs).Theselocationsareprimarilycharterschoolsandpubliclibraries,andduetotimeconstraintsorcostwillnotparticipateintheproject.UENhasidentifiedupto70potentialreplacementCAIs,andseveralqualifyasunservedorunderserved.MostofthesesiteswereincludedinUEN’sNTIABTOPRoundTwoapplication,whichwasnotfunded.UENstaffmetlastweekwithDougKinkoph,ourFederalProgramOfficer(FPO)todiscussthepossibilityofincludingreplacementsitesinthecurrentprojectandreceivedapprovaltosubmitaproposaltotheNTIAforCAIsthatrequirenoenvironmentalassessmentorgrounddisturbance. Included in this discussion was the addition of 128 middle miles ofbackboneinfrastructurethatwouldconnecttheUniversityofUtahDataCenterandUtahStateUniversitywithopticalringinfrastructureinadditiontokeyeducationandgovernmentanchorlocations.

UENiscurrentlypreparingthesitereplacementproposalwhichitintendstosubmittotheNTIAwithinthenext30days.

38 UENTechnicalServicesSubcommittee-April2011

TomeetAmericanRecoveryandReinvestmentAct andNTIA requirements,KarenKrier,BrentBurgoyneandMichelleDumasfromUENInstructionalServicesdevelopedanimpressiveprojectwebpagethatincludesastatemapwitheachoftheCAIs.JamesBrown, theProjectManager for thisprojectwillutilize thepage toprovide regularprojectandCAIspecificupdates.

SteeringCommitteemembersareencouragedtoexaminetheinformationthatisonthewebsite:http://www.uen.org/btop


http://www.uen.org/btop

39

t E c h n i c a l S E r v i c E S S U b c o m m i t t E E

t a b 15uSoe uTipS projecT updaTe – diScuSSion

IssueUpdateondevelopmentofnewUTIPSsoftwareinpartnershipwithUSOE.

BackgroundUTIPSisaformativeassessmenttool,whichiswidelyusedinUtahK-12classrooms.Teachers use UTIPS to measure students’ mastery of state standards throughoutthe year, and tailor instruction tomeet the students’ individual needs.More than4,250,000formativeassessmentsareadministeredthroughUTIPSeachyear.

In2009USOEandtheUTIPSUser’sGroupdecidedthattheUTIPSsoftwareneededto be rewritten to better support changing education and technology needs. UENTechnicalServicespartneredwithUSOEtoprovidethesoftwaredevelopmentservicesforthenewUTIPS,whileUSOEcontinuestobethe“face”ofUTIPS,providingvision,usercommunityengagement,trainingandcustomersupport.

“new” UTIPS Project Timeline

• Jan,2010:StabilizecurrentversionofUTIPS

• Feb:DesignandplanningofnewUTIPS

• Apr:Begindevelopment

• Aug:Completedprototypewithcorefunctionality:createatest,takeatest

• Sep:Usability“think-alouds”conductedwithteachers,100%wereabletocreateatestandtakeatestwithoutanytrainingordirection

• Dec:AlphalaunchedforinternalUSOEtesting

• Jan,2011:DatamentorsbegintestingUTIPSalpha

• Feb:DatamentorstestUTIPSalphawithselectedteachersandclasses

• Mar:100teachersuseUTIPStoalignUSOEitempooltonewCommonCore

“new”UTIPS(nameTBD)isplannedtorolloutFall2011.

“new”UTIPSincorporatesthebestofcurrentWebdesignpracticestocreatea“desktop-like”experiencewithallthebenefitsofWeb-basedsoftware.Alotofdevelopmenttimehasbeenspentonunderstandingandimprovingtheuserexperience.Thesoftwareisdesignedtoeasilyintegratewithothersystems,andtoaccommodatemanydifferentcapabilitiesandusesinthefuture.

40 UENTechnicalServicesSubcommittee-April2011

Thedevelopmentteamincludes:PeteKruckenberg(UEN),JeffWillden(ChiTestersenior developer on loan from WSU), Doug Wilson (contractor) and Nate Ober(USOE).TheprojectisfundedbyUSOEandUEN.


Date post:	11-Feb-2022
Category:	Documents
Upload:	others
View:	1 times
Download:	0 times

April 15, 2011 - Utah Education Network

Documents