Article X, Faculty Article X, Faculty EvaluationEvaluation

Long Beach City CollegeLong Beach City College

May 10, 2012

Presented by:Dr. Lynn Shaw, CCA PresidentDr. Cindy Vyskocil, AVP, Human Resources

D. Probationary Faculty D. Probationary Faculty A. IntroductionA. Introduction

A.7. – No member of the tenure review A.7. – No member of the tenure review committees shall be a close relative of the committees shall be a close relative of the evaluee.evaluee.

A.8. - Committee must be diverse. A.8. - Committee must be diverse. Within 30 Within 30 days of the formation of the committee, the days of the formation of the committee, the evaluee has right to request that committee evaluee has right to request that committee be sufficiently diverse.be sufficiently diverse.

A.9. – CCA President prohibited from serving A.9. – CCA President prohibited from serving unless specifically agreed to by VP of HRunless specifically agreed to by VP of HR

Tenure Review Tenure Review Committee (TRC) Committee (TRC)

CompositionComposition Probationary FacultyProbationary Faculty

1.1. Department Head, Chair (or tenured designee)Department Head, Chair (or tenured designee)

2.2. A tenured department member elected by the A tenured department member elected by the department or area in an election conducted department or area in an election conducted by CCAby CCA

3.3. A tenuredA tenured faculty member appointed by faculty member appointed by SenateSenate

4.4. Area dean or dean designated by the area VPArea dean or dean designated by the area VP

5.5. The probationary evalueeThe probationary evaluee

Evaluation TimelineEvaluation Timeline

By the end of the first week of the By the end of the first week of the semester, Human Resources will semester, Human Resources will distribute a recommended timeline for distribute a recommended timeline for the committee to follow.the committee to follow.

The TRC may adopt and/or modify the The TRC may adopt and/or modify the proposed timeline throughout the proposed timeline throughout the process as long as all TRC activities process as long as all TRC activities (with the exception of the Board of (with the exception of the Board of Review) are completed by the last day of Review) are completed by the last day of the fall semester.the fall semester.

3.c. The Evaluation 3.c. The Evaluation

3.c – The evaluation shall include:3.c – The evaluation shall include: The self-evaluation reportThe self-evaluation report Evaluation of professional competenceEvaluation of professional competence Evaluation of evaluee’s ability and/or Evaluation of evaluee’s ability and/or

adherence to professional adherence to professional responsibilitiesresponsibilities

Evaluation of evaluee’s professional Evaluation of evaluee’s professional activitiesactivities

Student EvaluationsStudent Evaluations

Student EvaluationsStudent Evaluations 3.c.2) – Student Evaluation: 3.c.2) – Student Evaluation: E-8, A, B, C, D, E, or F.E-8, A, B, C, D, E, or F. ClassroomClassroom

A member of the TRC meets with the class for the A member of the TRC meets with the class for the first 20 minutes to conduct the evaluations. The first 20 minutes to conduct the evaluations. The evaluee evaluee cannotcannot be present. The member of the TRC be present. The member of the TRC that conducts the student evaluations shall deliver that conducts the student evaluations shall deliver the sealed envelope to the TRC chair who will then the sealed envelope to the TRC chair who will then compile them into a separate document for compile them into a separate document for distribution to the committee.distribution to the committee.

Online ClassesOnline Classes Sent to registered students, returned to a designated Sent to registered students, returned to a designated

District repository for collection, sent by batch file to District repository for collection, sent by batch file to the committee chairthe committee chair..

Classroom/Worksite Classroom/Worksite Observation Observation

3.c.3)c) – All members of the Tenure 3.c.3)c) – All members of the Tenure Review Committee shall conduct a Review Committee shall conduct a worksite/classroom observation for a worksite/classroom observation for a minimum of 50 minutesminimum of 50 minutes One scheduledOne scheduled One unscheduledOne unscheduled On additional observation is optionalOn additional observation is optional Recorded, discussed with the evaluee, Recorded, discussed with the evaluee,

submitted to TRCsubmitted to TRC

Evaluation of Evaluation of Professional CompetencyProfessional Competency Classroom/Worksite ObservationClassroom/Worksite Observation C.1.a-e: Professional Competence C.1.a-e: Professional Competence

Demonstrates professional knowledge in fieldDemonstrates professional knowledge in field Communicates ideas, instructions, Communicates ideas, instructions,

assignments…clearly, effectively, accuratelyassignments…clearly, effectively, accurately Use of effective materials and delivery Use of effective materials and delivery

methodsmethods Exercises prudent, reasonable, and impartial Exercises prudent, reasonable, and impartial

judgmentjudgment Plans and organizes work effectivelyPlans and organizes work effectively

Evaluation of Professional Evaluation of Professional Responsibilities/ActivitiesResponsibilities/Activities

C.2.a-g: ResponsibilitiesC.2.a-g: Responsibilities New itemsNew items

b. Develops and utilizes effective pedagogical b. Develops and utilizes effective pedagogical techniquestechniques

c. Demonstrates, cultivates, and encourages c. Demonstrates, cultivates, and encourages courtesy, respect, and professionalism in courtesy, respect, and professionalism in relationships and learning environments with relationships and learning environments with students, colleagues, staff members, and the students, colleagues, staff members, and the communitycommunity

d. Adherence to the Institutional Code of Ethics d. Adherence to the Institutional Code of Ethics AR 3008AR 3008

f. Accepts and respects differences of opinion…f. Accepts and respects differences of opinion…

Evaluation of Evaluation of Professional Professional

Responsibilities/ActivitieResponsibilities/Activitiess C.3.a-d: ActivitiesC.3.a-d: Activities

Participates in and completes college service Participates in and completes college service hourshours

TRC shall confer with the evaluee’s area TRC shall confer with the evaluee’s area dean/admin. supervisor to evaluate the dean/admin. supervisor to evaluate the evaluee’s ability to meet his/her evaluee’s ability to meet his/her professional responsibilities (no info can be professional responsibilities (no info can be given that the evaluee has not been given that the evaluee has not been previously advised of)previously advised of) Timely submission of gradesTimely submission of grades Being present for scheduled hours of duty (including office hours)Being present for scheduled hours of duty (including office hours)

Evaluation of Evaluation of Professional Professional

Responsibilities (Cont.)Responsibilities (Cont.) Teaching FacultyTeaching Faculty

Evidence that written/critical thinking Evidence that written/critical thinking assignments are required, as set forth in assignments are required, as set forth in course outlinecourse outline

Submission of syllabus for each courseSubmission of syllabus for each course Faculty contact info and office hoursFaculty contact info and office hours Relevant course informationRelevant course information Grading standardsGrading standards Attendance policyAttendance policy TBA compliance (if applicable)TBA compliance (if applicable) Description of means by which the course is taught Description of means by which the course is taught

(lecture, laboratory, outside assignments, etc.)(lecture, laboratory, outside assignments, etc.)

Overall AssessmentOverall Assessment The evaluator’s assessment shall be an The evaluator’s assessment shall be an

overall assessment and may include other overall assessment and may include other items/issues not specifically addressed in items/issues not specifically addressed in the Evaluation Article as long as the the Evaluation Article as long as the evaluator deems the item/issue critical to evaluator deems the item/issue critical to the professional competency, the professional competency, expectations, and responsibilities of expectations, and responsibilities of being a faculty member at Long Beach being a faculty member at Long Beach City College. A written statement would City College. A written statement would be required to include other items/issues be required to include other items/issues and must be attached to his/her E-5 form.and must be attached to his/her E-5 form.

Final AssessmentFinal AssessmentE-5E-5

Probationary facultyProbationary faculty Each voting member of the TRC shall Each voting member of the TRC shall

determine an determine an overalloverall rating for the rating for the evaluee of:evaluee of: Satisfactory (3)Satisfactory (3) Needs Improvement (2)Needs Improvement (2) Unsatisfactory (1)Unsatisfactory (1)

3.e. Procedure for “Needs 3.e. Procedure for “Needs Improvement” or Improvement” or

“Unsatisfactory” Evaluation“Unsatisfactory” Evaluation 3.e.2) – an “Unsatisfactory” evaluation 3.e.2) – an “Unsatisfactory” evaluation

shall be grounds for an immediate shall be grounds for an immediate recommendation for non-renewal of recommendation for non-renewal of employment in the first, second, or employment in the first, second, or fourth year of probationary service. In fourth year of probationary service. In addition, a “Needs Improvement” addition, a “Needs Improvement” evaluation in the fourth year of evaluation in the fourth year of employment shall be grounds for an employment shall be grounds for an immediate recommendation for non-immediate recommendation for non-renewal of employment.renewal of employment.

D.5 - Board of ReviewD.5 - Board of Review

D.5.a. – If the overall rating on D.5.a. – If the overall rating on Appendix E-6 and E-7 at any time Appendix E-6 and E-7 at any time during the tenure review process is during the tenure review process is less than “Satisfactory”, the Chair of less than “Satisfactory”, the Chair of the Tenure Review Committee shall the Tenure Review Committee shall immediately advise the evaluee and immediately advise the evaluee and the VP of Human Resources of the the VP of Human Resources of the need for a Board of Review. need for a Board of Review.

D.5 - Board of ReviewD.5 - Board of Review

D.5.c. – the Board of Review has the D.5.c. – the Board of Review has the responsibility to review the tenure responsibility to review the tenure review process. It shall determine review process. It shall determine whether the tenure review process was whether the tenure review process was carried out in accordance with the carried out in accordance with the procedures outlined in this article and procedures outlined in this article and does not substitute its judgment for the does not substitute its judgment for the Tenure Review Committee. In this Tenure Review Committee. In this regard, the Board of Review makes no regard, the Board of Review makes no judgment on the merits of the evaluation.judgment on the merits of the evaluation.

D.6.b.Tenure DenialD.6.b.Tenure Denial D.6.b.1)D.6.b.1) – the Board of Trustees may deny tenure to – the Board of Trustees may deny tenure to

probationary faculty members after consideration of the probationary faculty members after consideration of the recommendations of the Tenure Review Committee, the recommendations of the Tenure Review Committee, the findings of the Board of Review and the findings of the Board of Review and the recommendations of the Superintendent-President.recommendations of the Superintendent-President.

D.6.b.2)D.6.b.2) - Should the probationary faculty member be - Should the probationary faculty member be served with a Notice of Non-Renewal, then the served with a Notice of Non-Renewal, then the probationary faculty member shall have 20 calendar probationary faculty member shall have 20 calendar days to file a request for a hearing in the office of the VP days to file a request for a hearing in the office of the VP of Human Resources.of Human Resources.

D6.b.3)D6.b.3) – If a hearing is requested by the probationary – If a hearing is requested by the probationary faculty member, the VP of Human Resources shall notify faculty member, the VP of Human Resources shall notify the CCA President personally of this date, time and place the CCA President personally of this date, time and place of the hearing, confirmed in writing at least five calendar of the hearing, confirmed in writing at least five calendar days in advance of the hearing.days in advance of the hearing.

Tenured Faculty Tenured Faculty EvaluationEvaluation

E.1.a. – Tenured faculty members evaluated E.1.a. – Tenured faculty members evaluated at least once every three years.at least once every three years.

E.1.b. – When a probationary faculty E.1.b. – When a probationary faculty member becomes tenured, that faculty member becomes tenured, that faculty member will be scheduled for their next member will be scheduled for their next evaluation in the second full year following evaluation in the second full year following the probationary period.the probationary period.

E.1.d. – If a tenured faculty member is not E.1.d. – If a tenured faculty member is not evaluated in a given year the faculty evaluated in a given year the faculty member’s evaluation shall be continued and member’s evaluation shall be continued and completed in the following academic year.completed in the following academic year.

The Evaluation Team The Evaluation Team (E.3.)(E.3.)

The evalueeThe evaluee (non-voting) (non-voting) Evaluation Team ChairEvaluation Team Chair – the – the tenuredtenured

department head of the faculty member’s department head of the faculty member’s area area

One tenured evaluatorOne tenured evaluator in the evaluee’s in the evaluee’s departmentdepartment selected by the Academic selected by the Academic Senate.Senate.

One tenured evaluator in the evaluee’s One tenured evaluator in the evaluee’s departmentdepartment or area of specialization or area of specialization selected by the CCA President.selected by the CCA President.

Duties of the Evaluation Duties of the Evaluation Team (E.6.a.)Team (E.6.a.)

The evaluation of tenured faculty will include:The evaluation of tenured faculty will include: Appendix E-9:Appendix E-9: Tenured Faculty Evaluation ChecklistTenured Faculty Evaluation Checklist Appendix E-10:Appendix E-10: Self-Evaluation Report: Tenured FacultySelf-Evaluation Report: Tenured Faculty Appendix E-11:Appendix E-11: Peer Observation Report Peer Observation Report (REQUIRED)(REQUIRED) Appendix E-12:Appendix E-12: Faculty Response to Student EvaluationFaculty Response to Student Evaluation Dean’s job-related written evaluation comments, when Dean’s job-related written evaluation comments, when

providedprovided Appendix E-13:Appendix E-13: Committee Member Evaluation WorksheetCommittee Member Evaluation Worksheet Appendix E-14:Appendix E-14: Annual Evaluation Report for Tenured Annual Evaluation Report for Tenured FacultyFacultyThe evaluation forms are provided in this Agreement The evaluation forms are provided in this Agreement

beginning at Appendix E-9 and will be available online beginning at Appendix E-9 and will be available online through the Human Resources intranet.through the Human Resources intranet.

(E.5.b. d. & f.)(E.5.b. d. & f.) The Evaluation Team shall conduct a meeting The Evaluation Team shall conduct a meeting

with the evaluee for the purpose of discussing with the evaluee for the purpose of discussing the evaluation process and procedures, and the evaluation process and procedures, and reviewing Appendices E-9 through E-14.reviewing Appendices E-9 through E-14.

All meetings of the Evaluation Team shall include All meetings of the Evaluation Team shall include the evaluee.the evaluee.

Each member of the Evaluation Team shall Each member of the Evaluation Team shall individually determine an overall rating on individually determine an overall rating on Appendix E-13 for the evaluee on a three-point Appendix E-13 for the evaluee on a three-point scale prior to the Annual Evaluation Conference.scale prior to the Annual Evaluation Conference. Satisfactory (3)Satisfactory (3) Needs Improvement (2)Needs Improvement (2) Unsatisfactory (1)Unsatisfactory (1)

Student Evaluation of Student Evaluation of Tenured Faculty (E.7.)Tenured Faculty (E.7.)

E.7.a. - The student evaluation process E.7.a. - The student evaluation process of tenured faculty member(s) shall be of tenured faculty member(s) shall be initiated every three (3) years during initiated every three (3) years during the evaluation cycle for all scheduled the evaluation cycle for all scheduled sections. Student evaluations will be sections. Student evaluations will be considered as a part of the process for considered as a part of the process for evaluating tenured faculty members. evaluating tenured faculty members. (See contract for procedure.)(See contract for procedure.)

Annual Evaluation Annual Evaluation Conference (E.8.)Conference (E.8.)

By May 22nd, the Evaluation Team will meet with By May 22nd, the Evaluation Team will meet with the evaluee to conduct the Annual Evaluation the evaluee to conduct the Annual Evaluation Conference and complete the Annual Evaluation Conference and complete the Annual Evaluation Report.Report. E.8.a. The Evaluation Team will receive input from the E.8.a. The Evaluation Team will receive input from the

evaluee and discuss Appendix E-10 through Appendix E-evaluee and discuss Appendix E-10 through Appendix E-13, the student evaluations and the “Dean’s job-related 13, the student evaluations and the “Dean’s job-related written evaluation comments”, when provided.written evaluation comments”, when provided.

E.8.b. The Evaluation Team Chair will tally the ratings E.8.b. The Evaluation Team Chair will tally the ratings on each Appendix E-13, dividing the total number of on each Appendix E-13, dividing the total number of points by the number of Evaluation Team members points by the number of Evaluation Team members (excluding the faculty member evaluated) in order to (excluding the faculty member evaluated) in order to determine the final rating on the Annual Evaluation determine the final rating on the Annual Evaluation Report (Appendix E-14).Report (Appendix E-14).

Evaluation Ratings (E.9.)Evaluation Ratings (E.9.)

E.9.a. - If the “Final Rating” is “Satisfactory”, no other E.9.a. - If the “Final Rating” is “Satisfactory”, no other meeting is necessary.meeting is necessary.

E.9.b. - “Unsatisfactory” and “Needs Improvement” E.9.b. - “Unsatisfactory” and “Needs Improvement” ratings require written substantiation. If the evaluee ratings require written substantiation. If the evaluee receives a “Needs Improvement” or an receives a “Needs Improvement” or an “Unsatisfactory” evaluation, he/she may have a CCA-“Unsatisfactory” evaluation, he/she may have a CCA-LBCC representative present at any Evaluation Team LBCC representative present at any Evaluation Team meetings concerning his/her current evaluation or re-meetings concerning his/her current evaluation or re-evaluation if he/she chooses. The role of the CCA-evaluation if he/she chooses. The role of the CCA-LBCC representative shall be limited to ensuring that LBCC representative shall be limited to ensuring that the procedures regarding the evaluation process the procedures regarding the evaluation process outlined in this Agreement be followed, and that due outlined in this Agreement be followed, and that due process be awarded the evaluee.process be awarded the evaluee.

Evaluation Ratings (E.9.)Evaluation Ratings (E.9.) E.9.c. - When a faculty member receives a “Needs Improvement” E.9.c. - When a faculty member receives a “Needs Improvement”

evaluation, evaluation, the Evaluation Team (in consultation with the evaluee) the Evaluation Team (in consultation with the evaluee) shall prepare a plan for improvement. The plan must have shall prepare a plan for improvement. The plan must have identifiable objectives and include the timelines within which each identifiable objectives and include the timelines within which each objective is to be achieved. The plan will be appended to the final objective is to be achieved. The plan will be appended to the final evaluation report and will be used as part of the next regular evaluation report and will be used as part of the next regular evaluation of the faculty member. Determination by the evaluation of the faculty member. Determination by the Evaluation Team, by majority vote, that the improvement plan has Evaluation Team, by majority vote, that the improvement plan has not been satisfactorily implemented within the established not been satisfactorily implemented within the established timelines shall be grounds for an unsatisfactory evaluation. If a timelines shall be grounds for an unsatisfactory evaluation. If a faculty member receives a “Needs Improvement” evaluation, faculty member receives a “Needs Improvement” evaluation, he/she may have a CCA-LBCC representative present at any future he/she may have a CCA-LBCC representative present at any future Evaluation Team meetings concerning his/her current or next Evaluation Team meetings concerning his/her current or next regular evaluation if he/she chooses. The role of this CCA-LBCC regular evaluation if he/she chooses. The role of this CCA-LBCC representative shall be limited to ensuring that the procedures representative shall be limited to ensuring that the procedures regarding the evaluation process outlined in this Agreement are regarding the evaluation process outlined in this Agreement are followed and that due process be awarded the evaluee. Faculty followed and that due process be awarded the evaluee. Faculty members who have received a “Needs Improvement” evaluation members who have received a “Needs Improvement” evaluation shall have their next regular evaluation in one (1) year. The shall have their next regular evaluation in one (1) year. The Evaluation Team shall remain the same if at all possible.Evaluation Team shall remain the same if at all possible.

Evaluation Ratings (E.9)Evaluation Ratings (E.9) E.9.d.E.9.d. - If a majority of the Evaluation Team agrees upon a - If a majority of the Evaluation Team agrees upon a

final rating of “Unsatisfactory” at the conclusion of the final rating of “Unsatisfactory” at the conclusion of the evaluation process, the Evaluation Team shall immediately evaluation process, the Evaluation Team shall immediately advise the evaluee and the Chief Human Resources Officer advise the evaluee and the Chief Human Resources Officer of the need for a Board of Review (X.F). (See contract for of the need for a Board of Review (X.F). (See contract for procedure.)procedure.)

E.9.e.E.9.e. - The original completed E-9, E-10 and E-14 forms - The original completed E-9, E-10 and E-14 forms shall be submitted to the Human Resources Department for shall be submitted to the Human Resources Department for inclusion in the evaluee’s personnel file, as well as the inclusion in the evaluee’s personnel file, as well as the completed student evaluation forms, if requested by the completed student evaluation forms, if requested by the evaluee. The evaluee shall have the opportunity to respond evaluee. The evaluee shall have the opportunity to respond within ten (10) working days to the Annual Evaluation within ten (10) working days to the Annual Evaluation Report. This response shall be attached to the Annual Report. This response shall be attached to the Annual Evaluation Report and placed in the evaluee’s personnel Evaluation Report and placed in the evaluee’s personnel file. Copies of all evaluation materials, documentation, file. Copies of all evaluation materials, documentation, reports, and recommendations that are forwarded to the reports, and recommendations that are forwarded to the Vice President of Human Resources shall be given to the Vice President of Human Resources shall be given to the evaluee.evaluee.

Board of Review for Board of Review for Tenured Faculty (F.)Tenured Faculty (F.)

F.3.b. - If the Board of Review finds that the F.3.b. - If the Board of Review finds that the evaluation or re-evaluation was conducted in evaluation or re-evaluation was conducted in accordance with the procedures outlined in this accordance with the procedures outlined in this Article, one of the following shall occur:Article, one of the following shall occur:

1) In the case of an “annual evaluation”, the re-1) In the case of an “annual evaluation”, the re-evaluation shall be conducted the following semester.evaluation shall be conducted the following semester.

2) In the case of a “re-evaluation”, the Chief 2) In the case of a “re-evaluation”, the Chief Human Resources Officer shall forward all findings, Human Resources Officer shall forward all findings, recommendations, statements, and reports prepared recommendations, statements, and reports prepared by the Evaluation Team, the re-evaluation team, and by the Evaluation Team, the re-evaluation team, and the findings of both Boards of Review, to the the findings of both Boards of Review, to the Superintendent-President. Copies of these materials Superintendent-President. Copies of these materials shall be given to the evaluee immediately and copies shall be given to the evaluee immediately and copies shall be retained in the files of the Human Resources shall be retained in the files of the Human Resources Office.Office.

Process for Unsatisfactory Process for Unsatisfactory Rating (G)Rating (G)

G.1.- Whenever the Evaluation Team reports a “Final Rating” of G.1.- Whenever the Evaluation Team reports a “Final Rating” of “Unsatisfactory” on the Annual Evaluation Report for Tenured “Unsatisfactory” on the Annual Evaluation Report for Tenured Faculty (Appendix E-14) and the Board of Review has found that Faculty (Appendix E-14) and the Board of Review has found that the evaluation was conducted in accordance with the procedures the evaluation was conducted in accordance with the procedures outlined in this Article, the re-evaluation process shall be outlined in this Article, the re-evaluation process shall be implemented in the following fall semester. The purpose of the implemented in the following fall semester. The purpose of the re-evaluation process is for the Evaluation Team in consultation re-evaluation process is for the Evaluation Team in consultation with the evaluee to develop and implement a plan for with the evaluee to develop and implement a plan for improvement in the area or areas of deficiency noted by the improvement in the area or areas of deficiency noted by the Evaluation Team, to assist the evaluee to make improvements, Evaluation Team, to assist the evaluee to make improvements, and to evaluate the evaluee’s performance under the plan. This and to evaluate the evaluee’s performance under the plan. This process requires the formation of a re-evaluation team.process requires the formation of a re-evaluation team.

G.2. - The re-evaluation team is an augmented evaluation team, G.2. - The re-evaluation team is an augmented evaluation team, chaired by the appropriate dean. In order to form this team there chaired by the appropriate dean. In order to form this team there will be immediate selection of two (2) additional tenured faculty will be immediate selection of two (2) additional tenured faculty members from the evaluee’s department or area of specialization members from the evaluee’s department or area of specialization to serve as advisors to the evaluee. One of the advisors shall be to serve as advisors to the evaluee. One of the advisors shall be selected by the Academic Senate and the other by his/her selected by the Academic Senate and the other by his/her department chair. department chair.

See Contract for the full procedure on re-evaluation.See Contract for the full procedure on re-evaluation.

The EndThe End

H. - Article X, Evaluation, is not H. - Article X, Evaluation, is not subject to the Grievance Procedure subject to the Grievance Procedure as outlined in Article V.as outlined in Article V.