Bidding Documents Summer Uniform Page 1
Tender No.PSIC/ADMN/CT-46
Punjab Small Industries Corporation
4th
Floor LDA Plaza, Lahore
As per Clause 23 of PPRA Rules-2009
BIDDING DOCUMENTS Purchase of Cloth for Uniforms
For
Class-IV Employees of PSIC Head Office, Lahore.
Price Rs: 1,000/-
Bidding Documents Summer Uniform Page 2
(a) Invitation to bid
Purchase of cloth for summer/winter uniforms
Lot
No. Description Quantity
Place of Delivery/ Installation
1 Good quality cloth, light blue color, (Wash
& Wear) Shalwar Qameez 279 Suits
PSIC, Head Office, 4th
& 5th
Floor
LDA Plaza Lahore
(b) Instructions to Bidders
1. Tenders shall be addressed to the Director (Admin & Coord),
Punjab Small Industries Corporation, 4th
floor LDA Plaza,
Lahore.
2. Tender should be dropped in the Tender Box placed in the
office of the Director (A&C) on or before 01st April, 2013
at 11 a.m.
3. Out station tenders should reach this office by Registered Post
by due time & date.
4. Opening of Bids. The tenders shall be opened publically on the
same day at 11:30 a.m in the presence of the representatives of
firms who care to attend.
5. Tender / bid shall be submitted as per PPRA rules clause-36(b)
i.e. single stage- two envelop procedure / comprise a package
containing two separate envelops. Each envelop shall
contain financial & technical proposal.
6. The Envelops shall be marked as “FINANCIAL
PROPOSALS” and “TECHNICAL PROPOSALS” in
bold and legible letter to avoid confusions.
7. Initially, only the Envelops marked “TECHNICAL
PROPOSALS” shall be opened.
8. Bids may be offered for one or more lots on bid from. Bid
evaluation and contract award will be made on lot-wise basis.
Bidding Documents Summer Uniform Page 3
9. Bidders shall not submit more than one quotation for single
Lot.
10. The rate should be quoted in Pak Rupees in words and figures
and should be firm and final, duly supported with samples /
literature catalogues, terms and conditions of supply, date of
delivery, country of origin and agency commission etc.
11. Prices should include all taxes, duties, cost of transportation
charges up to the designated sites. Bidder may submit stitching
charges separately.
12 Only Sales Tax and Income Tax registered firms/manufacturers
and authorized dealers may submit their offers/tenders.
13. Bid Security. Tenders must be accompanied by Pay
Order/Demand Draft in the name of “Punjab Small
Industries Corporation” for a sum equal to 5% value of total
tender as refundable earnest money/bid security. In case
of accepted tenders, this earnest money will be retained as
security deposit till finalization of the deal.
14. Offered goods shall be in conformity with the given samples /
specifications. Any substantial deviations from the
specifications will render the bid unacceptable.
15. Complete set of the bidding documents can be purchased on
submission of a written application to the Director (Admn
& Cord) and upon payment of Non-refundable payment of
fee Rs. 1000/- with cashier PSIC, Head Office 4th
Floor LDA
Plaza, Lahore.
16. Advertisement may also be seen on website www.psic.gop.pk
and www.ppra.punjab.gov.pk
17. Following may be contacted for further details.
Assistant Director(CT), Directorate of Admn, PSIC, Head
Office, Lahore.
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(c) Bid Form
The Director (A&C), Punjab Small Industries Corporation,
4th Floor LDA Plaza, Lahore.
Subject :- PROCUREMENT/ TENDER FOR SUPPLY OF UNIFORM.
Reference your enquiry dated ___________ we the undersigned agree to
supply following items at the stated prices within __________ days from receipt of supply
order. These prices are valid for _______ days.
S.N Item Unit Quantity Unit Rate Total Amount Remarks
TOTAL:- _____
Signature _______________
Dated: __________ Name: _______________
M/s: _______________
Address: _______________
Continue on additional pages if necessary
Bidding Documents Summer Uniform Page 5
(d). Form of contract/
PUNJAB SMALL INDUSTRIES CORPORARTION
DIRECTORATE OF ADMIN & COORD.
4TH FLOOR, LDA PLAZA, LAHORE.
Purchase Order No. PSIC/ADMN/CT-46/ Dated _________
M/s_________________
____________________
SUBJECT:- PURCHASE OF SUMMER UNIFORM.
Please refer to your Quotation No.________, dated ____________, on
the subject noted above.
We are pleased to place an order upon you for the supply of Summer
Uniform” as per specifications attached. Terms & Conditions are given as under:-
1). Description of Item and Quantity Amount
List attached as Annex-I. Rs.
2). Consignee. Director (Admn/Purchase), PSIC, H.O. Lahore.
3). Ultimate Consignee. Assistant Director (CT) PSIC, H.O. Lahore.
4). Destination. PSIC, Head Office, 4th Floor, LDA Plaza, Lahore.
5). Delivery. Within 15 days.
6). Inspection. Comprehensive inspection regarding its quality
as per your offer will be carried out by the ultimate
consignee or his representative who will issue an Inspection
Certificate in token of having carried out Inspection strictly
as per PSIC’s approved specifications. You will kindly
accord all necessary facilities to him for the purpose.
7). Installation / Complete installation/commissioning of said Commissioning
items as per approved specification according to the entire
satisfaction of the ultimate consignee within the scheduled
period will be made by you.
8). Payment. Payment will be made on receipt of the bill
alongwith a certificate in triplicate from the
Ultimate consignee that they have received the
stores/ items in accordance with the approved specifications
and terms & conditions of Purchase Order to their entire
satisfaction. Partial / peace meal payment will not be paid at
any cost.
9). Advance. No advance will be paid.
No split / peace meal advance will be paid for any item.
10). Tax. Availability of GST number and deduction of
Sales/Income tax as per Rules. (If supplier is exempted from
Tax, exemption Certificate may be provided) in case of
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overpayment observed at any stage you will be bound to
refund the same.
11). Warranties / You shall provide necessary 1-year
Guarantees. Warranties for maintenance guarantees to PSIC
(Excluding consumable items).
12) Failure and Termination If you fail to deliver the stores/items, of any consignment
thereof within the specified delivery period, the PSIC shall
be entitled at the option either:
i) To recover from you, as liquidated damages
and not as penalty, a sum equivalent to 2% of the price of
any goods/item which you have failed to deliver as
aforesaid, for each month or a part of a month during
which the delivery/installation of such goods/items
remained in arrears. OR
ii) To purchase from elsewhere without notice to you but at
your risk and cost the goods/items not delivered without
canceling the purchase contract in respect of the
consignment not yet due for delivery/installation and to
recover the excess value so paid from you or from your
security deposit, earnest money: OR
iii) To cancel the purchase contract at your risk and cost.
OR
iv) Failure of compliance of the terms and conditions as
mentioned in this purchase contract shall render you
liable to the forfeiture of your security deposit/earnest
money and that such forfeiture shall not deposit from
taking other suitable actions including blacklisting or any
other remedial measures which the PSIC may deem
appropriate to guard itself from any financial loss. In the
event of any action taken under Sub Para (ii) & (iii)
above, you shall be liable for any loss which the PSIC
may suffer on such account but you shall not be entitled
to any gain on purchase made against the supply order.
13). Government All applicable Government Taxes/duties etc. shall apply.
Taxes/Duties.
Please acknowledge receipt of this purchase contract immediately.
DIRECTOR (ADMN & CORD) Copy to:-
1). Director (F&A), PSIC, Head Office, Lahore.
2). Asstt. Director (CT), PSIC, Head Office, Lahore.
3). P.A to Director (Admn & Cord), PSIC, Head Office, Lahore.
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(e). Terms & conditions of contract.
1. Bid Validity. The offer will remain valid for 90 days from the opening of tender.
2. The quantities of items stated in Tender documents are provisional. The PSIC has the right to
change the quantities, without allowing any change in the quoted price at the time of placement
of confirmed purchase order (s) to the winning bidder (s).
3. The total indicated requirements for all lots of equipment shall be treated as separate package.
Bidders can submit bid for single lot as well as all lots.
4. Bidders are required to submit along with their bid 5% of the value of bid as bid security in the
shape of Pay Order/ Bank Draft in the name of Punjab Small Industries Corporation.
The Pay Order/ Bank Draft will be returned to unsuccessful bidders within
seven (7) days after award of contract to the winning bidder.
The successful bidder will provide a Performance Guarantee equivalent to
5% of the value of the bid at the time of award of contract. The Guarantee
shall be valid for the duration of warranty period, which shall be returned on
successful performance of the contract after completion of warranty period.
The Bid Security that comes along with the bid shall be returned upon the
award of contract and upon receipt of Performance Guarantee.
5. In case of non-delivery of the equipment within the period to be specified in the Purchase
Order, the earnest money/bid security will be forfeited in favour of PSIC.
6. The bidders are required to provide along with the bid, a list of their existing clients (including
names, addresses and contact person) for the quoted brand and support, which the bidders are
providing to them at Punjab.
7. Failure and Termination If bidder fail to deliver the stores/items, of any
consignment thereof within the specified delivery period, the PSIC shall be entitled at
the option either:
ii) to recover from bidder, as liquidated damages
and not as penalty, a sum equivalent to 2% of the
price of any goods/item which he has failed to
deliver as aforesaid, for each month or a part of a
month during which the delivery/installation of such
goods/items remained in arrears. OR
ii) To purchase from elsewhere without notice to
bidder but at his risk and cost the goods/items not
delivered without canceling the purchase contract in
respect of the consignment not yet due for
delivery/installation and to recover the excess value
so paid from bidder or from his security deposit,
earnest money: OR
iii) To cancel the purchase contract at bidder risk and
cost. OR
iv) Failure of compliance of the terms and conditions as
mentioned in this purchase contract shall render
liable to the forfeiture of security deposit/earnest
money and that such forfeiture shall not deposit
from taking other suitable actions including
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blacklisting or any other remedial measures which
the PSIC may deem appropriate to guard itself from
any financial loss. In the event of any action taken
under Sub Para (ii) & (iii) above, bidder shall be
liable for any loss which the PSIC may suffer on
such account but he will not be entitled to any gain
on purchase made against the supply order.
8. The bidder shall absorb inland Delivery Charges involved in the delivery of items to indicated
sites and other overheads, duties, tax margins, and other contingencies expenses etc. in the unit
prices of the quoted equipments, as the same will not be separately payable by the purchaser.
No negotiations of any sort for reduction or compromise on the prices are expected once bides
are opened.
9. Withholding/Income Tax etc. on the amount invoiced to PSIC shall be deducted at source as
per income Tax Law. The bidder along with bids shall furnish proof of registration with
Income Tax Department.
10. The bidders engaged in corrupt or fraudulent practices (including collusion/ pooling) will be
declared totally ineligible either indefinitely or for a stated period of time and blacklisted from
being awarded any such contract financed by the Govt. of the Punjab.
11. All invoices (duly complete in all respect) shall be paid within 30 days of there receipt in the
office of Director (A&C) as per following schedule
100% payment will be made on delivery of the equipments at designated sites
upon submission of invoice and evidence of delivery alongwith certificate
of Operational Acceptance Test issued by the ultimate consignee.
12. The PSIC reserves the right to accept or reject the bids either fully or partially without
assigning any reason thereto.
13. PSIC will not be responsible for any kind of import permit or license required to import the
required equipment from any country.
14. In case of failure of the supplier to replace the defective equipment or parts, the PSIC at the
cost and risk of supplier will replace it.
15. All the equipments shall bear three years comprehensive on site warranty including free parts
and labor;
16. Original spare parts shall be managed and supplied by the Supplier.
17. Free of cost installation/replacement of the equipment or defective parts during warranty
period shall be provided by the supplier at the designated sites.
18. The suppliers shall also provide on site maintenance support, including troubleshooting during
warranty period.
19. All pre-installed software shall be licensed in the name of the client.
20. In the case of accepted tender, the store will have to be supplied within period prescribed
in the purchase order. In the case of failure to supply, within the prescribed period, the day
shall
a. Render the contract to be cancelled at risk and cost of the supplier.
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b. Render the supplier subject to levy of liquidated damages at a rate of 2% of every
month of delay or any part thereof.
21. Failure in compliance with the terms & conditions as mentioned in the Purchase
Order shall render the tender liable to the forfeiture of the security deposit and such forfeiture
shall not debar PSIC from taking other suitable actions including black- listing or any other
remedial measures which the PSIC may deem fit/appropriate to guard itself from any financial
loss.
22. No offer shall be considered if:-
Received without earnest money/bid security
It is received after time and date fixed for its receipt.
Tenders unsigned.
The offer is ambiguous.
The offer is conditional.
The offer is from black listed firm.
The offer is received by telegram.
The offer is received shorter validity than the required in the tender enquiry.
The offered stores are not confirming to specifications indicated in the tender enquiry.
23. PSIC reserves the right to purchase full or part of the stores or ignore/stores/cancel tenders
without assigning any reason.
24. The under mentioned Certificate must be signed failing which the offer shall not be
entertained/considered.
CERTIFICATE
We hereby confirm to have read carefully the description of stores and all the terms & conditions
of tender enquiry due for opening on ____________ at __________. We agree to abide all these
terms & conditions. We also hereby categorically confirm that the stores offered by us are/will
exactly to the particulars and specifications as laid down in the tender enquiry in all respects. A
bank draft/pay order of the value of Rs.___________ as earnest money is enclosed.
SIGNATURE
Seal of the Office of the Bidder
Name & Address of the Bidder
****
………………………………………………………………………..
Receipt:-
Received Rs: 1,000/- (One Thousand Only) value of the tender on __________ from M/s
__________________________________.
Cashier, PSIC.
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(f).
SPECIFICATIONS OF SUMMER UNIFORM
SUMMER UNIFORM, 279 suits, Shalwar Qameez, light blue color (Wash & Wear).
93x3 =279
Sample of uniforms may be seen in the office of Asstt. Director (CT) PSIC, LDA
Plaza, Lahore.
Note:-
Sample of the cloth may aslo be provided by the vendor.
Sd/
ASSISTANT DIRECTOR(CT)
g). Delivery time
The supplier must deliver the goods on the sites within 15 Days from the Issuance of
Purchase Order
h). Qualification Criteria
Bidders submitting the bids shall meet the following qualification criteria and provide with their bids
supporting documentary evidences.
1. In case of bids from manufacturers of the requisite items / equipment, they must have a minimum of three (3) years experience in manufacturing.
2. In case of bids from dealers/agents, only those bids will stand eligible which are quoted by authorized dealers representing the manufacturers in Pakistan and are accompanied by certificates of authorized dealership.
3. The Bidder should have maintenance resource centers available in Lahore.
4. Technical brochures etc. must be accompanied with the Bid.
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5. The bidders shall furnish proof of their company’s financial integrity duly endorsed by their bankers.
6. The Bidder must have their own complete maintenance and service support facilities at Lahore. The Bidders will also provide the documentary evidence to this effect.
7. The bidders (including owners, Partners, Directors of the firm) have not defaulted in the performance of a contract with the Government of the Punjab. Nor any government department has ever blacklisted them. A certificate to this effect shall be provided along with the bid.
8. Bidders must be registered with Sales Tax and Income Tax Departments as assesses.
(i). Evaluation of bids.
The evaluation of bid will be on delivered duty paid price inclusive of prevailing
duties and incidental services. In addition to the bid price the following factors shall
be considered for evaluation:
- Standard Specifications(Technical).
- After Sale Services/Maintenance Services Etc.
- Superior offering the lowest price.
Acceptance of bids. The bid found to be the lowest evaluated bid shall be accepted.
(j). Format of all securities required
o Bank drafts/Pay orders/CDRs.
(k). Detail of Standards.
o As per specifications
(l). Any other information.
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Evaluation Criteria
Firm A B C
Financial integrity
guarantee by bank
Registration with
S.T & I.Tax
Blacklisted Firm