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*********************RELINQUISHMENT PROCESS***************************

1) Applicant submits the Relinquishment form to counter clerk at copyright office (Offline

Process).

Manual Process

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2) Assignment of Relinquishment Form to Examiner by Counter Clerk

Accessibility: - Counter Clerk

Functional : - As this screen will display the list of all the new arrived Relinquishment Forms

which will be assigned to Examiners.

If clicked on numbers under S.No. block that will display the preview of Form

submitted.

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3) Approval of Relinquishment Form for Cancellation by Examiner

Accessibility: - Examiner

Functional :1) As this screen, will display the list of all the newly applied applications for

Relinquishment, which is assigned to that particular Examiner. Here Examiner can select any

form by checking the option of Cancellation Letter and generate the Cancellation letter for it.

2 ) Cancellation letter generated by the examiner will be send to the Deputy Registrar

for further approval.

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4) Approval of Relinquishment Form by Deputy Registrar

Accessibility: - Deputy Registrar

Functional: -1) As this screen, will display the list of all the applications for which

cancellation letter has been issued by the examiner and forwarded to Deputy Registrar for final

approval. Here Deputy Registrar can select any form by checking the option of Approve and

can provide the comments.

2) After approval from Deputy Registrar status will be reverted back to the examiner.

3) Cancellation letter by the examiner can also be approved by Deputy Registrar

offline

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5) Acknowledgement to the applicant:

After approval from Deputy Registrar copy ofRelinquish letter will be posted to the respective

applicant

Manual Process

************************************************************************

******************************ROC APPROVAL****************************

1) After submission of Form-IV and after completion of the mandatory period (30 days)

by applicant.

2) Applications distributed to examiners assigned by Deputy Registrar

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3) Details of Submitted Applications for Discrepancy or No-discrepancy by Examiner.

Accessibility: - Examiner

Functional: -1) by using this screen, Examiner will be able to see the New, Forwarded,

Discrepant applications for ROC assigned to him for Examination.

2) on clicking given Diary Number Examiner will be redirected to approval screen.

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4) For a Particular ROC Application, Approval of Discrepancy/No Discrepancy by

Examiner.

Accessibility: - Examiner

Functional: -1) in this screen, Examiner can check the application by clicking view form

and further can raise a discrepancy or no-discrepancy after Examining the form as applied by

applicant.

2) when Discrepancy found, a discrepancy Letter will be generated and duly posted back

to applicant(Offline). If no-discrepancy found, the application will be forwarded to DeputyRegistrar for further approval.

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In case of Discrepancy

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After Submitting the discrepancy form system will generate the Discrepancy letter which

examiner has to send it back to applicant (manual process)

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If No Discrepancy then

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5) Details of Forwarded Applications for Discrepancy or No-discrepancy by Deputy

Registrar.

Accessibility: - Deputy Registrar

Functional: -1) by using this screen, Deputy Registrar will be able to see the forwarded

applications for ROC assigned to him for Examination.

2) on clicking given Diary Number Examiner will be redirected to next screen.

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If Discrepant

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If Approved

6) Deputy Registrar Approval for (Application Form-IV)

Accessibility: - Deputy Registrar

Functional: -1) in this screen, Deputy Registrar can also check the application by clicking

view form and further can raise a discrepancy or no-discrepancy after Examining the form as

forwarded by Examiner.

2) when Discrepancy found, application reverted back to Examiner with Particular Notesfor Discrepancy. If no-discrepancy found, the application will be forwarded back to Examiner

for ROC.

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7) Generate three copy of ROC Letter by Examiner after approved by Deputy Registrar

Accessibility: - Examiner

Functional: -1) After approved by Deputy Registrar, Examiner can Generate the ROC Letter

for the approved application.

2) Letter consists of 1 is register of copyrights and rest 2 are extract from the registrar of

copyrights.

2) Generated ROC Certificate Will be shown as below.

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8) Generate ROC Certificate Letter by Examiner after Generate ROC.

Accessibility: - Examiner

Functional: -1) Application is approved and Copyright is done for the application.

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***************************FORM IV PREVIEW***************************

Form IV Preview

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Statement of Particulars Preview

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Further Statements of Particulars Preview

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Payment Details Preview

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Form V Part-1

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Form-V Part-2 (SOP)

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Steps for processing of Form V:

1) Assignment of Form-V to Examiner by Deputy Registrar or Admin(change screen here)

Accessibility: - Admin/Deputy Registrar

Functional: - As this screen will display the list of all the newly arrived FormV which will be

assigned to Examiners.

If clicked on numbers under S.No. block that will display the preview of Form

submitted.

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2) Examiner gets the list of newly submitted FormV and checks for it.

Accessibility: - Examiner

Functional: - 1) As this screen will display the list of all the newly arrived FormV which will

be assigned to Examiners.

2) If clicked on numbers under Diary Number that will be redirect to next

Screen.

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3) Details of Submitted Applications for Discrepancy or No-discrepancy in Form-V by

Examiner.

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Accessibility: - Examiner

Functional: -1) by using this screen, Examiner will be able to see the changes and check it,

whether it is done or not and also send Discrepancy or No-Discrepancy.

2) on clicking given Submit button will be redirect to Acknowledgement Screen for

Applicant, that your application changes have been done, if the Form V has no any Discrepancy

and Approved By Deputy registrar..

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If in Case of Discrepant Form V

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Accessibility: - Examiner

Functional: -1) in this screen, Examiner can check whether the discrepancy has been done or

not.

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If no Discrepancy found in application then application forwarded to Deputy Registrar

for Approval

Accessibility: - Deputy Registrar

Functional: -1) If the application having discrepancy then registrar will submit that application

and it revert back to the examiner as a discrepant application.

2) If the application having no discrepancy then registrar will submit that application and itrevert back to the examiner as a approved application.

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If the changes are approved then examiner will generate the changes and

acknowledgement form and send it back to applicant Manually (Offline Process)

Changes Approval of Form V

Accessibility: - Examiner

Functional: -1) in this screen, Examiner can Generate the Changes Made in the Registration of

Copyright for Form V. and also redirect to next screen for generating the Acknowledgement

screen.

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