ASSIGNING FACULTY LOAD IN BANNER

REGULAR LOAD, OVERLOAD AND ADJUNCT

1. Sign-on to Internet Native Banner (INB) 2. In the Key Block “GO TO….” Type in “FLOAD” and hit enter. 3. This will bring you to SIAINST. Enter the faculty ID or perform a

faculty search using the pull-down arrow. 4. Enter “200809” in the key block “Term” field.

5. Perform Next Block twice.

Revised: 05/27/08-GPC

6. In the Faculty Contract “Type” field use the pull-down to select the appropriate faculty load: FL=normal load, FO=overload, AJ=adjunct. For each of your full-time faculty you should first select FL in the first row and designate this as the default setting by clicking the default box. In the second row, select FO and leave the default box blank. You have just indicated that full-time faculty can be assigned normal load or overload to a course. For your adjunct faculty you must select AJ as the default setting.

7. Now click the Save icon in the toolbar and then exit this form by clicking the “X” in the toolbar. This now brings you to “SIAASGN”.

8. Select Next Block” and the assignment for that person will appear. For each CRN assignment go to “Override Workload” and enter the contact hours for that course. Now with your mouse, move your cursor to “Contract Type” and select “FL” (normal load), “FO” (overload), or “AJ” (adjunct) as appropriate. If the faculty member has multiple assignments use the scroll bar at right of screen to make these changes to each CRN.

9. Click the “Save” icon. 10. Click the “X” exit icon.

NON-INSTRUCTIONAL ASSIGNMENTS 1. In the Key Block “Go To…” type “SIAASGN” and hit “Enter”. 2. Enter the faculty ID or perform a faculty search using the pull-down

arrow, hit “Enter”. 3. In the Key Block enter “200809” in “Term”. 4. Perform “Next Block” twice. 5. If you get a pop-up window that states, “*WARNING* Active faculty

workload rules not defined for this term”, click OK.

6. Use the “Type” pull-down arrow to select the type of non-instructional assignment. (ALL REASSIGNED TIME WILL BE MADE BY DEANS)

7. In “Workload” type in the contact hours for that assignment. (Please

note that if the assignment covers more than one day, then you must enter each day as a separate line with its own contact hours for that day).

8. Now use your cursor to select “Department” for that assignment.

9. Move the cursor to the “TOPS” column to select the day (evening) for the assignment.

10. Under the “Contract” column use the pull-down arrow to select the

appropriate load (FL, FO, AJ). 11. Finally, go to “Assignment Type” and select the appropriate campus

(A=Ammerman. E=Eastern, W=Grant, C=Central). 12. Save and Exit.

BRINGING UP AN INSTRUCTORS SCHEDULE IN BANNER

1. Go To…SIAASGN 2. Enter faculty members ID# 3. Enter Term (current or prior) “200709” 4. Perform Next Block 5. Faculty members teaching schedule will be brought up 6. Use the down arrow to scroll through faculty members teaching schedule.

CLASS SECTION ENROLLMENT REPORT CHECK SECTION ENROLLMENT BY TERM, CAMPUS, SUBJECT AND OR

COURSE NUMBER CAN ALSO BE USED FOR CHECKING STAFFING OF SECTIONS

(GJAPCTL)

1. GO TO… GJAPCTL 2. Enter the process-SZR_CLASS_ENROLLMENT 3. NEXT BLOCK

4. Position the cursor on the “Printer” field in the “Printer Control” block and enter

DATABASE. This will cause the output to be saved in a database table. 5. Enter your output parameters in the “Parameter Values” block.

The program has four input parameters. One is required and three are optional. For the optional parameters, you can enter '%', space, or null (enter nothing) to tell the program to select all.

a. Term Required Format YYYYMM ex. 200809 b. Campus Optional Format X ex. 'A’, ‘E’, ‘W’, or ‘%’ for all

campuses c. Subject Optional Format XXX ex. ‘ACC’ or ‘%’ for all subjects d. Course number Optional Format XXXX ex. ‘101’ or ‘%’ for all course

numbers 6. NEXT BLOCK

7. When all necessary parameters have been entered, position the cursor in the “Submission” block. If you wish to save the parameters you entered so that they are there for the next time you run the program, click the “Save Parameter Set as” check box. The cursor must be in this last block, the “Submission” block, in order to save the form.

8. Save the form by clicking the ‘Save’ button in the toolbar at the top of the form. Saving the form also runs the program.

9. When the program has completed, the form will clear and you will see a message at the bottom

of the form giving you the names of the files produced by the program. As part of the file names you will see a number. You may want to make a note of this number. It is used to differentiate between multiple runs of the same program.

10. In order to see the output files, once the program completes, click on the ‘Options’ menu item and then click on ‘Review Output [GJIREVO]’.

11. This brings up the Saved Output Review form, GJIREVO. Clicking on the down arrow next to the “File Name” field show the names of the output files.

12. Double Click on the file name of the report file number you had recorded. Double click on the file name that ends with “lis” to see report.

13. Once the report is open, to see the report in a browser window, click on the “Options” menu item and then click on “Show Document (Save and Print File)”. This will open the file in a browser window from which you can do anything with the report that you can normally do from a browser.

ENTERING FACULTY TO A SECTION

1. Go to …SSASECT 2. Type if the CRN of the section you wish to input a faculty member 3. Perform a “Next Block”

4. Perform a “Next Block”

5. Perform a “Next Block”, will bring you to the instructor page of SSASECT

6. Tab over and enter the instructors ID number with a zero (0) added on to the beginning or Tab again and enter the instructors last name, case sensitive, first letter of last name and first name should be capitalized,

7. Press “Enter” 8. The following screen pops –up, click on the down arrow in the key block where it

states results.

9. Double click on the correct person and it will be pulled into the form. 10. SAVE.

LOOKING UP A FACULTY MEMBERS SCHEDULE SIAASGN

1. GO TO…SIAASGN, enter the faculty members ID number or search. 2. Enter the current term, (2000709) 3. NEXT BLOCK 4. Scroll through the faculty members schedule.

OBTAINING FACULTY SCHEDULE IN LIST FORMAT (SIAASGQ)

1. Sign-on to Production Banner 2. In the Go To field enter SIAASGQ. 3. Type in Term: “200809” 4. Enter faculty ID number or do a faculty search. To perform a faculty search,

enter the last name first, use a capital for the first letter of the last name. Add a comma, then space and enter the first name using a capital for the first letter of the first name. Press Tab, select down arrow, select appropriate faculty ID#.

5. Go to Help in the tool bar, select Extract Data No Key, window will pop-up. “Do you want to open or save this file?, Select Open. Faculty schedule will come up in a browser as an Excel spreadsheet with CRN, course section #, days, times, building and rooms. You can then manipulate the Excel spreadsheet and print out the faculty schedule.

6. Excel spreadsheet can be edited to me individual needs. It can be printed and save in a file entitle faculty schedules.

QUERYING FOR ROOM AVAILABILITY

1. Go To…SLIAEVN

2. Enter requested Start Date, End Date, Start Time, End Time, Days, Building, Campus, Capacity, and Classroom.

3. Perform NEXT BLOCK 4. In this Block entitled, “Desired Room Attributes”, select room attributes

5. Perform NEXT BLOCK 6. Available classrooms that meet the search criteria will be exhibited in the Block

entitled, “Available Rooms”.

QUERYING FOR ROOM USAGE

1. Go To…SSAMATX

2. Type in building, (HSEC), <tab>, you will be in the Room box, press F8.. 3. All rooms for the particular building and their usage by day and time will come

up.

QUERYING FOR A COURSES, COURSE SECTIONS, CRN’S, DAYS, TIMES AND ROOMS USING THE FORM

SSAMATX

1. In the GO TO field enter SSAMATX. 2. When SSAMATX comes up on the screen you can query on any of the areas

that are shaded gray. This is the same form you can query on to check room usage.

3. You can be as general or as specific as you would like. You query can be narrowed or broadened depending on the search criteria you enter.

4. For illustrative purposes, the following query was performed. Enter “A” for Ammerman campus and “HIS” for Subject, then use the slide bar on the bottom of the block field to move the form over, enter “200709” in Term.

5. Execute the query by pressing “F8” or click on the execute query symbol in the tool bar.

6. All History course offered on the Ammerman campus for the fall 2007 semester will be listed with building, room, meeting days, meeting times, subject, course number and CRN.

7. If you wanted to see all HIS101 sections at the Ammerman campus, you would enter Campus “A”, Subject “HIS” and Course “101”, then enter Semester “200709” and execute query by pressing “F8” or click on the execute query symbol in the tool bar.

QUERYING FOR AVAILABLE SEATS IN A COURSE SECTION SSASECQ

1. In the GO TO field enter SSASECQ.

2. When SSASECQ comes up on the screen you can query on any of the headings that are highlighted in gray. You can be as general or as specific as you would like. Your query can be narrowed or broadened depending on the search criteria you enter.

3. For illustrative purposes, the following query was performed. Enter Term- “200709”, Part of Term if you want to see all day classes, enter “FD”, “FE” for evening classes, etc, Subject-“HIS”, Course-“101”, Section Status-“A” for active and “A” for Ammerman campus.

4. Place your cursor in the first Enrollment: Maximum field, left click your mouse in the field and execute the query by pressing “F8” or click on the execute query symbol in the tool bar.

5. Scroll through sections of HIS101 to see seat availability.

QUERYING FOR “0” SEAT LIMIT IN SECTION

1. GO TO… SSASECQ 2. Enter Term 3. Enter Campus 4. In Section enter “>0” to eliminate the “T” templates 5. In Maximum enter “0” 6. Execute query F8 7. Hold control key, GO TO.. Help-Extract Date w/ no key. 8. Open-Excel and fix.

QUERYING SEAT LIMITS, SECTION ENROLLMENT SSASECQ

1. GO TO…SSASECQ in the Keyblock 2. Enter Term (200809) 3. Enter query criteria, you can be as general or as specific as you wish. You can

query by subject, course, campus, part of term, etc. Subject: MAT, CAMPUS:A.

4. In the Enrollment:Maximum entry, enter (>-1)

5. Execute Query (F8)

6. To extract data to an Excel spreadsheet, hold the Contol key on the keyboard

(to prevent pop-ups), go to Help in the Key Block, select :Extract Data No Key”.

7. Click Open-Data will be pulled into an Excel spreadsheet, you can eliminate any unwanted blank columns and do a page set-up to make the document landscape.

This query can be used to determine if a course section should be canceled or an additional section added.

QUERYING FOR AVAILABLE ROOMS (SLIAEVN)

EVENT AVAILABLE ROOM QUERY FORM

You may query on any of the fields that appear on this query form. This form can also be used to reserve a room for a meeting, conference, or private rental use. 1. Enter Start and End Dates, can use the attached calendars. 2. Enter Begin and End Times. 3. Enter Days. 4. Enter Building. 5. Enter Campus. 6. Enter Capacity. 7. Select Room Type (classroom) 8. In the Desired Room Attribute Block, you can select a room by a particular

Room Attribute, use the arrow to select the desired room attribute. 9. Perform a Next Block once if you have used the Room Attribute block, twice

if you haven’t. 10. All rooms that meet the query criteria that was inputted will pull into the

Available Rooms block.

PRINTING ROSTERS FROM BANNER SFRSLST

1. GO TO…SFRSLST 2. NEXT BLOCK 3. In the Printer Control Key Block type in the word “DATABASE” 4. Next Block 5. Arrow down to number 02 and enter term “200809” into the value 6. Arrow down to number 06, enter the CRN of the first section you would like a

roster for. 7. Press F6 and then F4 8. Enter the additional CRN of another section you would like a roster for 9. Press F6 and then F4 10. Enter the additional CRN of another section you would like a roster for 11. You can perform the F6 then F4 for as many CRN’s that you would like rosters

for.

12. Arrow down to number 09 and enter campus “A” for Ammerman 13. Arrow down to number 13 and enter “%” for all-degree status. 14. Arrow down to number 20; run mode, enter “R” for report. 15. NEXT BLOCK will bring you to the submission block, go to top of form and

save.

16. Go to Options, select Review Output, write down the file number from the

bottom of the screen, go to file name, use pull-down arrow and select the .lis file you wrote down.

17. Go to Options, select Show Document (Save and Print), a pop-up will appear on

the screen, select “Yes” and the file will be extracted into a browser so that it may be printed.

RUNNING THE CLASS SCHEDULE SSRSECT

1. GO TO… SSRSECT 2. NEXT BLOCK 3. In Printer Control Block enter “DATABASE” 4. NEXT BLOCK 5. In the Block entitled Parameter Values enter your search criteria

6. NEXT BLOCK, will now be in the submission block. Go to toolbar and click

SAVE.

7. GO to OPTIONS and select Review Output

8. Go to File in the toolbar and SAVE AS a text file .txt