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Auto Enrolment: 7 Steps to Profit with BrightPay

Auto Enrolment - Collaboration is the key to success!

By Paul Byrne

By Darren Critten

By Paul Byrne

Auto Enrolment: 7 Steps to Profit with

BrightPay

By Darren Critten

Auto Enrolment – Collaboration is the key to

success!

Q&A SessionQuestions Tab or #BPWebinars

CompetitionTwo BrightPay 2015/16 bureau licences

On DemandThis session is being recordedREC

Q&A

WIN

Auto Enrolment: 7 Steps to Profit with BrightPay

• Accountancy Practice for 20 Years• Payroll software development• Expanded into the UK – BrightPay &

Bright Contracts• 80,000 employers across the UK &

Ireland use our products

Paul Byrne

• Auto Enrolment as a Service• Automate & Streamline AE Tasks• BrightPay’s Approach• BrightPay Demo • 7 Steps to Profit from Auto

Enrolment 

Agenda

Auto Enrolment Overview

Auto Enrolment as a Service

Auto Enrolment as a Service

60,861Employers completed

declaration of compliance

1,800,000Employers who have yet to

reach their staging date

Auto Enrolment as a Service

Auto Enrolment as a Service

Employers with less than 50

employees

of an accountants client base is made up

of:

90%

Auto Enrolment as a Service• Large and medium employers: HR personnel to help with

auto enrolment

• Small and micro employers: lack of in-house expertise

• Majority of employers yet to stage will not have the knowledge or experience to make informed AE decisions

• Information overload - confused, bewildered and overwhelmed

• Are you ready or prepared to take on auto enrolment business?

• What level of support / information will you offer?

• Are you prepared for employers coming to you last minute?

Auto Enrolment as a Service

Auto Enrolment as a Service• Number of benefits for your clients• Time savings• Cost savings• Focus on core areas of their business• Training / Expertise

• By offering a complete end to end solution, bureaus can generate income and enhance client relationships.

• If you offer other services, auto enrolment will provide a new platform to reach and upsell to.

• Employers will be happier to consolidate all their outsourced services to one person or advisor.

Auto Enrolment as a Service

Automate & Streamline AE Tasks

1. Set up a pension scheme

2. Assess employees

3. Communications

4. Ongoing duties

5. Declaration of Compliance

Auto Enrolment Responsibilities

• Modern innovative solutions exist that can automate AE duties

• Pre-staging – correct tools in place, register with pension provider

• Staging – 1 or 2 hours should be sufficient to deal with auto enrolment staging tasks

• Ongoing duties – some payroll software can automate the AE ongoing tasks

Streamline Auto Enrolment

Streamline Auto Enrolment• For large, repetitive or time sensitive tasks, the speed of

automated AE offers significant cost savings to bureaus. • Especially relevant when employers approach you close

to, at, or even after their staging date.• With the right tools, auto enrolment should become a

seamless part of the payroll process.

Streamline Auto Enrolment• With some payroll software providers, you may face

additional costs for auto enrolment functionality and support.

• Alternative software packages exist that have auto enrolment features included without an increase in the price and no hidden support charges.

Does Your Payroll Software…1. Assesses your workforce automatically?2. Allows the use of postponement?3. Customise employee communications?4. Calculate and deduct pension contributions?5. Handles opt-in and joining?

Does Your Payroll Software…6. Handle opt outs and refunds?7. Notify you when actions need to be

taken?8. Keep records and provide reports?9. Integrate with various pension

providers?10.Provide free support?

Payroll Software• Weekly, fortnightly, 4-weekly, monthly payment

schedules• Basic, daily, hourly and statutory pay• Payslips can be emailed to employees – password secure

payslip attachment• RTI submissions – automatically creates Full Payment

Submissions (FPS)• Auto enrolment functionality

Employee Assessment• Assessing employees can be time consuming• Based on employees wages and age, BrightPay will

automatically assess each employee and let you know who needs to be enrolled

• Alert you to what your AE obligations are for each employee based on their worker category

Enrolling Employees• Ease of enrolling employees – fundamental to AE process• Individual employee information must be submitted to

your chosen pension provider• BrightPay makes enrolling employees and processing opt-

in requests straight forward• Process opt-out requests, refund all deductions made and

show this refund on the payslip

Communications• Communications – how auto enrolment affects each

individual employee• Right information, right employee, right time• TPR – specific requirements need to be included• Free templates – time consuming• BrightPay – automatically examines each employee and

produces a tailored AE letter, ready for printing or exporting

Postponement• Option to postpone AE for up to 3 months• Additional communications required to notify employee

that they have been postponed• Deferral date – must reassess employees and enrol

eligible employees in a qualifying scheme• BrightPay – automatically produces postponement

communications and alerts you when postponement period expired.

Ongoing AE Duties• Monitor any changes to employees age and earnings• If an employee becomes an eligible jobholder, they must

be enrolled into a qualifying scheme• BrightPay will recognise this change, alert you of your AE

obligation, and produce the necessary communications• Payroll software should continuously monitor employees

in case enrolment is required

AE Contributions• BrightPay – automatically uses phased minimum

contribution levels• There is also the option to use custom contribution rates if

desired• BrightPay makes relevant contributions and deductions at

each pay period and includes these on employees payslip.• BrightPay keeps up-to-date with minimum contributions

rates

Pension Providers

Records & Reporting • Proof of compliance – records must by law be kept for a

minimum of 6 years• For example, communications in relation to opt in, opt

out, and joining notices• BrightPay easily generates customisable reports for

analysis

Pricing & Charges• Pricing varies across the industry with each payroll

software provider• Some charge extra per employee per month – can quickly

add up• Some charge additional fee for Auto Enrolment

functionality• Make sure to read the small print – be aware of hidden

costs, such as support

Limitations• Some providers have limitations to AE features and

functionality • BrightPay has no limitations – it handles and automates

the AE employer duties for you• No restrictions to the number of employees• Performs necessary tasks for non-eligible jobholders and

entitled workers

How BrightPay Handles Auto Enrolment

Switch TodayTo Get 50% Discount *

* Offer applies to new customers who switch to BrightPay from another payroll software provider for the first year subscription only. This offer applies to BrightPay 2015/16 bureau licence only and does not work in conjunction with any other offer.

£199

+ VAT per tax

year

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7 Steps to Increase Profits from Auto Enrolment

1. Simplify and Automate

2. Engage Your Clients

3. Avoid Penalties

4. Open for Business

5. Payroll Software

6. Increase Revenue

7. Ensure AE Functionality 7 Steps to Increase Profits

from Auto Enrolment

1. Simplify and Automate• Simplify the process and automate the AE admin chores• Reduced time spent handing each payroll client is the key

to success• Avoid inefficient or expensive AE software solutions and

save time and money. • Combined auto enrolment solution - greater efficiency,

increased value and improved cost savings

1. Simplify and Automate

2. Engage Your Clients

3. Avoid Penalties

4. Open for Business

5. Payroll Software

6. Increase Revenue

7. Ensure AE Functionality 7 Steps to Increase Profits

from Auto Enrolment

• Engage with clients who have not yet staged• Find out clients’ staging date – http://bit.ly/1EuooiJ • Be proactive – let clients know that you are open for AE

business• Communicate AE service offering & pricing• Risk of losing some or all of your payroll clients

2. Engage with your Clients

1. Simplify and Automate

2. Engage Your Clients

3. Avoid Penalties

4. Open for Business

5. Payroll Software

6. Increase Revenue

7. Ensure AE Functionality 7 Steps to Increase Profits

from Auto Enrolment

• The Pensions Regulator continues to enforce fines and penalties for non-compliance

• Compliance Notices – 1,295 • Fixed Penalty Notices – 332 • Not allowing enough time to plan could

lead to your clients being fined

3. Avoid Penalties

1. Simplify and Automate

2. Engage Your Clients

3. Avoid Penalties

4. Open for Business

5. Payroll Software

6. Increase Revenue

7. Ensure AE Functionality 7 Steps to Increase Profits

from Auto Enrolment

4. Open for Business• Position themselves as open for auto enrolment business• Outsource to you because you have the know-how and it

saves them time and money. • Trusting you as a payroll professional to make sure they

are fully AE compliant with the law. • Open to the idea of outsourcing AE for a chargeable fee.

1. Simplify and Automate

2. Engage Your Clients

3. Avoid Penalties

4. Open for Business

5. Payroll Software

6. Increase Revenue

7. Ensure AE Functionality 7 Steps to Increase Profits

from Auto Enrolment

• Ensure AE Functionality for the success of AE. • Payroll software can provide the necessary functions to

automate the employer admin tasks. • The Pensions Regulator urges bureaus and employers to

check with their payroll provider.• Ensure that it supports the requirements of AE.

5. Payroll Software

1. Simplify and Automate

2. Engage Your Clients

3. Avoid Penalties

4. Open for Business

5. Payroll Software

6. Increase Revenue

7. Ensure AE Functionality 7 Steps to Increase Profits

from Auto Enrolment

• A number of advantages to offering AE as a Service. • By offering AE as a chargeable service, bureaus can:– Enhance client relationships– Add additional revenue streams– Provide added value to your existing clients – Bring new clients on board– Benefit from a competitive edge

6. Increase Revenue

1. Simplify and Automate

2. Engage Your Clients

3. Avoid Penalties

4. Open for Business

5. Payroll Software

6. Increase Revenue

7. Ensure AE Functionality 7 Steps to Increase Profits

from Auto Enrolment

7. Ensure AE Functionality • Plays a vital role in ensuring the success of automatic

enrolment. • Payroll software can provide the necessary functions to

automate the employer admin tasks. • The Pensions Regulator urges bureaus and employers to

check with their payroll provider

1. Simplify and Automate

2. Engage Your Clients

3. Avoid Penalties

4. Open for Business

5. Payroll Software

6. Increase Revenue

7. Ensure AE Functionality 7 Steps to Increase Profits

from Auto Enrolment

By Darren Critten

Auto Enrolment – Collaboration is the key to

success!

http://bit.ly/1H30vPA

http://bit.ly/1KAZfa4

http://bit.ly/1xJEJsG

Tuesday 17th November @ 11.00 am

https://www.brightpay.co.uk/events/1020/

Auto Enrolment - Five Steps to Bureau SuccessBy Paul Byrne

Trust Pensions - How to choose a quality scheme and not get lost trying to navigate the auto enrolment jungle

By Darren Critten

99.3%Customer

satisfaction rate

99.5%Describe interface

as user friendly

98.8%Would recommend

BrightPay

98.5% Satisfied with

Customer Support

A preferred supplier of TaxAssist Accountants

“The BrightPay user interface is superb and makes data capture

painless.”“The language used is easy to

understand and minimises the use of payroll jargon.“

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Questions & Answers