Automatic Accrual of Absence Quotas In this section, you specify how time off entitlements are generated in the Absence Quotas infotype (2006). You can choose between two procedures: 1. Generating default values Time off entitlement is generated either for multiple employees using the Generate Absence Quotas report (RPTQTA00) or online when you create an infotype record. 2. Automatic accrual Time off entitlement is generated automatically during time evaluation.
Transcript
Automatic Accrual of Absence Quotas
In this section, you specify how time off entitlements are generated in the Absence Quotas infotype (2006). You can choose between two procedures:
1. Generating default valuesTime off entitlement is generated either for multiple employees using the Generate
Absence Quotas report (RPTQTA00) or online when you create an infotype record.
2. Automatic accrualTime off entitlement is generated automatically during time evaluation.
In this step, you specify that an absence quota be accrued automatically during time evaluation.
Entitlements can be accrued in the Absence Quotas Infotype in one of two ways:
1.The system calculates the entitlement anew each time and overwrites the existing value in the Absence Quotas Infotype (2006). These quota types are referred to as those that are replaced.
Note: Absence quotas that are replaced should be processed by time evaluation once only, that is, these should be able to be updated only by function QUOTA, only by a time transfer, or only by operation UPDTQ. In any other case, the quota number cannot be determined, as you require.
2.The system calculates the entitlement acquired during the current accrual period and adds this value to the existing infotype record. These quota types are referred to as those that are increased.
The quota number determined during time evaluation cannot be changed in the Absence Quotas infotype (2006). You can use the Quota Corrections infotype (2013) to correct the quota number of quotas that are increased, but not of quotas that are replaced.
ExampleYou want your employees’ leave entitlement to be determined on a pay period basis (pro rata) during time evaluation. You want the new value to be added to the existing entitlement in the Absence Quotas infotype (2006). You select the Increase field for the relevant quota type in the view.
Those quota types set for no generation are based on entitlements that are given upon hire or an annual basis.
IMG Path & Table: Permit Generation of Quotas in Time Evaluation
Path: Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence Entitlements Automatic Accrual of Absence Quotas Permit Generation of Quotas in Time Evaluation Table: V_556A_B
Rules for Generating Absence Quotas
In this section, you specify the rules governing the generation of time off entitlements.
Set Base Entitlements
In this step, you set rules for determining the total entitlement (base entitlement) to an absence quota type. The base entitlement forms the basis for calculating the prorated leave or absence entitlement for each accrual period.
If you determine the base entitlement according to the employee's age or seniority, you enter a constant expressed in days or hours.
If you use time evaluation to generate absence quotas, you can make the rule more specific. You may want to do this if the differentiation based on an employee's age or seniority is not sufficient for your purposes, or if you want to use other criteria to determine the base entitlement. You can do this by incorporating personnel calculation rules in the time evaluation schema. In the rules, you fill a special time type with the base entitlement according to the employee's organizational details or the results of time evaluation. You store the special time type, which the system reads in order to determine the entitlement, in this view.
If you want to vary the base entitlement according to age or seniority interval, you can distinguish
between the various entitlements by numbering them sequentially.
The base entitlement is set for a specific period. You have three options for determining the base period: According to employee-independent periods:
The base period can relate to the calendar year, the time evaluation period, or an individually specified period in the Period Parameters table.
According to employee-dependent periodsYou can determine the base period according to the payroll period or a period relating to a date type from the Date Specifications infotype (0041).
Using date specificationsSome collective agreements and company agreements stipulate that the base entitlement must be determined in relation to the period of employment. They state that, after a base period, employees must receive the exact base entitlement. To comply with this requirement, you must use a date type.
Example: You accrue entitlements on a daily basis. One employee joined your company on February 15, 2000, another employee on March 1, 2000. Both employees have a base entitlement of 20 days per year. After the employees have been with your company for exactly a year, the first employee's generated entitlement is slightly too high, the second employee's slightly too low, because of the leap year. The reason for this is that the following data was used as a basis for the calculation:
o In 2000, because of the leap year, 366 days for 20 days' entitlement
o In 2001, 365 days for 20 days' base entitlement
Note: The differences in the amount of entitlement calculated are only relevant for the requirements mentioned above.
According to the accrual periodIn this case, the period over which you generate employee's quota entitlements is used as the base period (base period = accrual period).
IMG Path & Table: Set Base Entitlements
Path: Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence Entitlements Rules for Generating Absence Entitlements Set Base Entitlements
Rules for determining an employee's total entitlement (base entitlement) to an absence quota type.Use
The base entitlement is taken as the basis for calculating the pro-rated leave entitlement or absence entitlement for each accrual period.You can attach several subrules to a rule if you want to determine the base entitlement according to the employee's seniority or age.
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Seniority: Length of service with enterprise (seniority)
Use: By defining a seniority interval, you can specify special rules for determining an employee's base entitlement according to his or her seniority. The specified start of the interval is inclusive; the end is exclusive.
Examples
You want to specify two different subrules for a base entitlement regulation, based on the employee's
seniority. You want the first interval to be valid from the employee's entry until he or she has served four years with the enterprise. The second subrule is to apply from the start of the employee's fifth year of service:
Sequential number 001 seniority 000 - 005 yearsSequential number 002 seniority 005 - 100 years
Use: By specifying an age interval, you can define special rules based on an employee's age. The start of the interval is inclusive, the end exclusive.
Examples
You want to specify two different sub-rules for a base entitlement regulation, based on an employee's age. You want the first age interval to be from 15 to 30 years (inclusive). The second sub-rule is to apply as of 31 years.
Subsequent number 001 age 015 - 031 yearsSubsequent number 002 age 031 - 100 years
Constant value of base entitlement for leave accrual
An employee's total absence quota entitlement for a certain period. This base entitlement is a theoretical value that serves as a basis for the calculation of the accrual entitlement.Use
You can specify the base entitlement as a constant in this field. Alternatively, you can specify the base entitlement in a personnel calculation rule.
A time type is a grouping of times according to various aspects such as payment regulations, internal company requirements and control tasks.
A time type assigns a meaning to a time interval. The balances formed in time evaluation are posted to the time types.
When you customize the system, you can define for each time type whether it should be transferred to the day/period totals
it should be taken over from the previous period/year
it should be transferred to cluster B1 (for entry data)
UseIf you enter a time type in this field, the system uses the base entitlement from the amount specified in the period balance rather than the direct value.
This allows you to store detailed rules for determining the base entitlement in a personnel calculation rule.
Example if your Annual Leave is based on Employees work schedule which different form employee to employee not a constant so need A PCR and the value will move to one TIME TYPE and that we will place here.
How to write PCR we will teach very soon
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