AYSO National Coaching Program

Coach Administrator Training (106)

Workshop Objectives• Understand our association with the USSF and the 4 key

elements to the program as well as our curriculum accreditation with NCACE.

• Understand the history and importance of the AYSO National coaching program.

• Understand duties and responsibilities of being a coach administrator.

• Understand the chain of communication.• How to plan and what to include in a coaching budget.• How to organize and implement coaching courses.• Know how to create and use a regional, area and section

coaching calendar.• Understand how to recruit, train, coordinate and retain

coaches within the region.

WE Are AYSO

AYSO Vision Statement: “ To provide world-class youth soccer

programs that enrich children’s lives”.

AYSO Mission Statement: “ To develop and deliver quality youth soccer

programs which promote a fun, family environment based on the AYSO Philosophies of:

Everyone Plays, Balanced Teams, Open Registration,

Positive Coaching, Good Sportsmanship and Player Development

Coach Administrator Training

• Development Over Winning

• Quality Training

• Age Appropriate

• Have Fun / Inspire Players

AYSO’s National Coaching Program is a fully accredited coaching education program!

What is the name of the accrediting organization?

AYSO National Coaching Program Accreditation

AYSO National Coaching Program

The AYSO National Coaching Program has been established based on research and development conducted by:

The Appointed National Coaching Advisory Commission

The AYSO National Coaching StaffThe Player Development & Coaching

Department andProfessional and Volunteer Task Forces

All of whom took into consideration the current and future needs of the organization, its coaches and players.

Of all the volunteer positions in AYSO, coaches have the most direct contact with and the most influence on the players, which is why the job of ensuring that our coaches are properly trained and certified is so important…

AYSO Coach Administrators

AYSO Coach Administrator Job Description

Highlights of the position:

• Provide leadership and be an active role model exemplifying the AYSO culture and philosophies.

• See that coach courses are available for all new and existing coaches.

• Provide in-season training opportunities and special events for coaches.

• Develop a coach calendar/budget and recruiting and retaining coaches.

All Coaching Job Descriptions can be found online at www.ayso.org. Coach Administrator job position descriptions are in the AYSO Coach Administrator Manual.

Question? How many of you have the Coach Administrator Manual?

Need a manual? Contact the Supply Center at 1-888-297-6786 or download a copy from www.aysotraining.org

You are not alone! Valued Resources

Area and Section Coach AdministratorsRegion Coach Trainer

– Responsible for providing coach training in accordance with the AYSO National Coaching Program at the regional level and obtaining necessary training materials

Assistant Regional Coach Administrator– Responsible for assisting RCA in delivering

AYSO National Coaching Program.

AYSO Chain of Communication

Chain of Command – do we have one?

All businesses need to have a chain of command but the important

thing to have is:A Chain of Communication!...

AYSO Chain of Communication

Role of the: • Region - To train• Area - To support training• Section - To communicate• National - To develop and

update

U-6 to U-12 Manuals

New Manual Rollout

• Now! - The new U6 to U12 manuals are available to order online through the AYSO Supply Center.

• Now! - Lesson Plans, Presentations & Exams are available on AYSO.org under Instructors.

Please note that the new manuals are not available as a PDF. You must order a hard copy from the Supply Center.

New Manual Rollout• Fall 2016 Season – Schoolyard (formerly U5

Jamboree• Playground (pilot stages for Fall 2016)• Spring 2016 – Intermediate Coaching Manual• Now - Update Online Courses for U6, U8 and

U10 to mirror the content contained in New Manuals

• Late Spring / Summer 2016 – Advanced Coaching Manual

Please note that the new manuals are not available as a PDF. You must order a hard copy from the Supply Center.

Webinar for New Coaching Curriculum

Key Topics:• Important changes in the curriculum, how it is written and how

the manuals and online content should be used.

• How to download the new U6 - U12 coaching courses from AYSO.org.

• Key changes in the coaching course and how to use the embedded videos and animation.

• How to use the lesson plans for both classroom and field sessions.

The video link is located on the Coach Lesson Plan page for

Coach Instructors at AYSO.org

http://www.youtube.com/watch?v=2TSYD-Mj4EI&feature=share&list=UUMU5SCMR6fI2cDYVpnpmP1A

Additional Changes to National Coaching

Program

Playtime Adventure

AYSO Playground

• 3, 4 and 5 year olds! • Prop driven program (beanbags, parachute, hoops)• Parent meeting – crucial to success of Program

• Set expectations• Development and not the worlds cutest soccer game

• 6 week program – definitive sequence• Players have identical uniforms (T-shirts)• Parent (adult) and child work together• Lead by a Playground Leader • Activity Leader

1st ActivityFMS Locomotor(run, skip, hop)

2nd ActivityFMS Non Locomotor

(balance, twist)

3rd ActivityFMS Object Control(throw, catch, kick)

AYSO Schoolyard• 4 and 5 year olds! • Parent meeting – crucial to success of Program

• Set expectations• Development and not the worlds cutest soccer game

• 8 week program – definitive sequence• Weeks 1 to 5 introduce concepts• (score, direction, competition, teamwork, simple rules)• Weeks 6 to 8 introduce 3 v 3• Players have identical uniforms (T-shirts)• Parent (adult) and child work together• Lead by a Schoolyard Leader • Activity Leader

1st ActivityFMS Locomotor(run, skip, hop)

2nd Soccer Activity

3rd ActivityConcept of the game

Mandated Coach Training Matrix

Division Training Date Required

U-6 U-6, Live and Online August 1, 2010

U-8 U-8, Live and Online August 1, 2011

U-10 U-10, Classroom and Online August 1, 2012

U-12 U-12 August 1, 2013

U-14 Intermediate including prereqs.

August 1, 2015

U-16 & U-19 Advanced including prereqs. August 1, 2016

Under Lookup, Select Volunteer

Lookup Coach Certifications

Lookup Coach Certifications

Enter Volunteer Information

Then Click Search

Lookup Coach Certifications

Click on Volunteer Name

Lookup Coach Certifications

Lookup Coach Certifications

Click on Certifications Tab

Lookup Coach Certifications

Lookup Coach Certifications

Click on Coach Tab

Lookup Coach Certifications

Intermediate Coaches must be trained by Aug. 2015• Make sure coaches successfully complete U-12 pre-

requisite

• You need Advanced Coach Instructors to instruct course. Coordinate efforts with your Area.

Advanced Coaches must be trained by Aug. 2016• Make sure coaches successfully complete Intermediate

Coach pre-requisite

• You need Advanced Coach Instructors to instruct course. Coordinate efforts with your Section.

Mandated Coach TrainingMandated Coach Training

AYSO has partnered with the CDC to use the “Heads Up” Concussion training tools

• CDC Heads Up Concussion training is strongly recommended for all coaches.

• Training can be completed online at www.aysotraining.org

• Many states have passed legislation requiring the use of these tools. Check out the Region Toolkit on AYSO.org for information on the Heads Up program, the national policy and a summary of the state laws.

Concussion Training

Changes to the cross-certification policy were approved by the National Board of Directors.

The new policy went into effect April 1, 2013.

• Only US Soccer “E” Licenses issued after January 1, 2012 will be accepted for AYSO Intermediate Certification.

• Only US Soccer “D” licenses issued after January 1, 2013 will be accepted for AYSO Advanced Certification.

AYSO Coach Training Equivalency Policy

The policy is located online at www.ayso.org/For_Volunteers/coaches/coach_res.htm

Coaching Budget

• In order to achieve the goals and objectives of your coaching program you need money. Develop a realistic coaching budget.

• To construct and manage a coaching budget you need to play a key role in the development of the total Region budget.

• Coach training and the retention of coaches will be a big part of that budget. Sample list follows.

Coaching Budget

Communication• Phone • Newsletters• Mailing costs

Staff• Special training• Section Meetings (coach

trainers, division coordinators)

• Recognition Activities (pizza parties, award nights, picnics, etc.)

Training• Coaching clinics / forums • Instructor courses• AYSO Manuals• Books or tapes for

lending

Equipment and materials• Balls, nets, cones etc• Coaches shirts…

Program costs to consider when creating a budget:

Coaching Courses

Are you ready to hold a course?Plan for every detail, plan for every contingency!

“If you fail to plan, then plan to fail”

Checklist:• Establish a need • Course organization • Course implementation • Registering a coach course • Attendees receive credit

Coaching Courses

Establish a Need Do you need more coaches? What age groups? When do you need them? Don’t forget the

required coach training now in effect. Determine suitable dates and

accommodate participants’ schedules. If you need assistance finding instructors,

reach out to your ACA, SCA or call the National Office

Online Coaching Courses

• We offer online training courses for the U-6, U-8 and U-10 age divisions.

• U-6 and U-8 courses are ‘stand-alone’ courses, meaning the field sessions are included in the presentation.

• The online U-10 course MUST be followed up with a field session within the Region.

Course Organization

Delegation of Responsibilities:Do you do this all by yourself?

Get help!• Publicity director • Registrar• Equipment manager • Facilities coordinator• Locate additional qualified, certified

instructors• on an “as needed” basis – in case the

number• of participants increases.

Course Organization

Participants will need (or bring):

• Lunch (brown bag, etc., or may be provided by Region)

• Paper and pencil

• Suitable clothing for field session (coaches do not play)

• Soccer ball, proper footwear

• Water, sunscreen, towel, chair etc.

Course Organization

Materials/Equipment• Field aids – nets, cones, pinnies or bibs, grids,

extra balls• Classroom equipment (projector, screen, etc)

• Course manuals• Region handouts • First aid kit and/or a medical person, if possible • Extras –liquid refreshments, snacks, t-shirts,

etc.

Course Organization

BudgetTypical expenses include:

• Facilities• Staff (mileage, etc)

• Manuals, certificates, pins, etc. • Accommodations for visiting instructors

(if traveling, hotel or meals may be necessary)

• Advertising• Equipment for the field & classroom

Course Organization

Publicity: • Publicize courses well in advance • Emphasize the clinic’s goals or

objectives• Personal items to bring• Where, when and what time• Contact number for questions• Pre-requisites required• Registration – in eAYSO (a must), by mail,

email, etc

Course Organization

Site Acquisition:• Determine suitability for course/clinic • Acquire necessary permits• Consider inclement weather (field

location adjacent to an available gym is always useful)

• Orientation (seating capacity)

• Location of refreshment facilities, bathrooms, etc.

Course Implementation

• Ideal ratio is one staff member for every eight to ten participants.

• Players to demonstrate and to assist.

• Qualified coach instructors certified at the appropriate level.

• Assistance from neighboring Regions, Area or Section.

Finishing a Coach Course

Enter roster of graduates

• eAYSO – preferred method

• Alternatively, submit roster to the AYSO National Office.

As the Coach Administrator, it is your

responsibility to make sure your instructors

know and understand the proper procedures

for registering courses and making sure that

the attendees receive credit.

Requesting a Course

Under Region, Instructor, Select Course Request

Requesting a Course

Enter Section, Course Name, Start Date, State, and City.

Enter Lead Instructor - must have correct Coach/Instructor certifications

Enter Course Contact

Enter Course Verifier: Section (SCA) for Advanced, Area (ACA) for Intermediate, Region for all others.

Updating a Roster

Enter Roster Number & Search

Select the Roster & Manage Roster

Updating a Roster

Add Roster Attendees

Updating a Roster

Search for Attendee

Select Attendee and Add attendee to program roster

Updating a Roster

Once all attendees have been added, select Back

Updating a Roster

Check Completed to give attendees credit and select Return Roster

Go to www.ayso.org for Instructor materials including presentations, lesson plans and exams:

Coaching Planning Calendar

Coaching calendars are vital to achieving success in a Region.

It provides a timeline of events to

achieve coaching goals and objectives.

Coaching Planning Calendar

Important to provide the coaching calendar to your Regional Commissioner and that it ties into the overall regional calendar.

Coaching calendar should show:• Coaches meetings / forums• Training clinics dates• Uniform distribution• Team parent meetings• First day of practice• First Game• Photo Day

Coaching Planning Calendar

• Include any dates that are significant to your region – registration dates, picnics, etc.

• Helps to ensure there is no miscommunication

• Reminder of tasks that need to be completed and by whom

Coaching Recruitment

This is an important part of the Regional Coach Administrator position!

• Determine how many current coaches will be returning for the next season – division coordinators

• Promoting existing assistant coaches• How many coaches needed for age divisions• Pre-registration publicity – need for coaches• Coaching table at registration

Coach Recruitment

• Work with Registrar to identify coaching requirements (based on # of teams) and to help recruit volunteer coaches at Registration.

• Work with the CVPA to register coaches and communicate our volunteer screening requirements.

• Promote the rewards of positive coaching on children’s lives.

• Promote no experience necessary, AYSO will provide training.

Coach Retention

Those Regions with their act together, will have an

easier time retaining coaches from year to year.

Invest the time to recruit and retain – what makes coaches stay?

Constant Care!

Offer sufficient training for your coaches.

Coach Retention

Retaining coaches from year to year is easier if you’ve done a good job of training and have ongoing communication with your coaches.

The more coaches you retain from year to year the less time you’ll spend in recruiting!

Coach Retention

• Treat your coaches like they are ambassadors for our coaching program (because they are)

• Line up the coaches early – keep in touch with them during the off-season

• Make sure they are involved with Team Balancing

• Buy shirts for all your coaches so that they are easily identified

Coach Retention

Recognize their efforts!• Parties, special events, and other

award ceremonies • Coaches need to feel welcomed and

appreciated.

Annual Coaches Meeting

• Consider an Annual Safe Haven Refresher at your Annual Coaches Meeting

• Invite your Region Child Volunteer Protection Advocate (CVPA) to attend (w/RRA, Division Coordinators, etc) and have them conduct an brief annual Safe Haven refresher of the key protection guidelines for all coaches.

What are all AYSO volunteers required to do?

• Complete a volunteer application form every year

• Be authorized to perform their jobs by their Region, Area, Section or other AYSO authority

• Act within their Job Descriptions and the AYSO policies, procedures and guidelines

• And you must have completed Safe Haven and be properly trained in your position.

Kids Zone

The AYSO Program designed to encourage appropriate sideline behavior.

How many of you actively promote Kids Zone in your Regions?

Kids Zone

Kids are # 1Fun, not winning, is everythingFans only cheer, and only

coaches coachNo yelling in angerRespect the volunteer refereesNo swearingNo tobacco, alcohol or drugsLeave no trash behindSet a proper example of sportsmanship

Miscellaneous Facts about eAYSO

• Coaches can sign up for coach courses after creating an account.

• During the eAYSO volunteer process, coaches can indicate which child they wish to be assigned to as the head coach or assistant coach.

• They can also indicate if they wish to be a team parent or referee.

• Division Coordinators can be assigned “rights” by the Regional Commissioner to access information for the coaches and players within their designated division.

• Regions can allow coaches to enter player ratings online.

• The RCA or the Division Coordinators can export and review them, hopefully making regional team balancing quicker and easier.

• All Coach Administrators should take an eAYSO webinar!

Coaching Webinars

• In addition to the Coach Administrator Webinar currently available, other coaching webinars are being developed to aid coaches in their personal development.

• For example: The Coaching Cycle How to Run a Successful Training Session Overview of The National Coaching Program

Look for these in 2016 – publicized in Hey Coach!

Summary

In part, we covered:• The history and importance of the AYSO coaching

program, our accreditation and our association with USSF.

• Duties and responsibilities of being a Coach Administrator.

• The coaching communication chain – you have support.

• How to plan and implement a coaching budget.• How to use a Region, Area and Section planning

calendar.• How to recruit & retain coaches.

This is only a start, get involved, get help and

HAVE FUN!

For additional support, contact the Player

Development Department at the National Office.

(800) 872-2976or

coaching@ayso.org

National Office SupportNational Office Support

Any questions?