Page 1 of 12 Bambara Primary School P&C General Meeting – Term 2 Minutes for meeting held Wednesday, 8 th May 2019 at 7:00pm 1. Welcome ATTENDANCE Shelley Webb (President) Helen Hopkins (Secretary) Shelley Smith (Deputy Principal) Nichole Everett (Vice President) Dayle Scarlett Alison Hayward Nicole Lavrakas Kevin Duguid Alicia Harlow Christine Reger Stephanie McCurdy Sherrilee Bartlett Sebastian Dzienis Brendan Everett APOLOGIES Wyn Hopkins (Treasurer) Linda Knox (Principal) Morena Howe Tiffany King Racquel Sutton Penny Lee Samantha Hattersley Karen Kroeger Crystal Connery Kandese Butler 1.1 The meeting opened at 7:03pm. Quorum present. 2. Confirmation of Minutes of previous meetings RESOLUTION: That the minutes of both the AGM & General Meeting of Bambara Primary School P&C held on 3 rd April 2019 be taken as read and confirmed as a true and accurate record. Carried 3. Business Arising from previous Minutes The list of outstanding actions from the last meeting were reviewed. Please refer to Appendix A. 4. Correspondence 4.1 Correspondence In Fundraising: Design-a-Brick, Rollerzone, 2019 Fundraising Directory, Australian School & Club Fundraising, Mr Whippy Financials: ANZ Statement – No. 240. For payments see Treasurer’s Report. CBA School Banking Statement No 12. General: Department of Education – Education Awards RESOLUTION: That the correspondence in be received as per the above list. Carried 4.2 Correspondence Out None. 5. Reports 5.1 Principal’s Report Presented by Shelley Smith (in Linda Knox’s absence). Attached as Appendix B. RESOLUTION: That the Principal’s Report be adopted. Carried 5.2 Treasurer’s Report Presented by Helen Hopkins (on behalf of Wyn Hopkins). Attached as Appendix C. RESOLUTION: That the Treasurer’s Report be adopted. Carried
Transcript
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Bambara Primary School P&C General Meeting – Term 2
Minutes for meeting held Wednesday, 8th May 2019 at 7:00pm
1. Welcome
ATTENDANCE
Shelley Webb (President) Helen Hopkins (Secretary) Shelley Smith (Deputy Principal) Nichole Everett (Vice President) Dayle Scarlett Alison Hayward Nicole Lavrakas Kevin Duguid Alicia Harlow Christine Reger Stephanie McCurdy Sherrilee Bartlett Sebastian Dzienis Brendan Everett
APOLOGIES
Wyn Hopkins (Treasurer) Linda Knox (Principal) Morena Howe Tiffany King Racquel Sutton Penny Lee Samantha Hattersley Karen Kroeger Crystal Connery Kandese Butler
1.1 The meeting opened at 7:03pm. Quorum present.
2. Confirmation of Minutes of previous meetings RESOLUTION: That the minutes of both the AGM & General Meeting of Bambara
Primary School P&C held on 3rd April 2019 be taken as read and confirmed as a true and accurate record.
Carried
3. Business Arising from previous Minutes
The list of outstanding actions from the last meeting were reviewed. Please refer to Appendix A.
4. Correspondence
4.1 Correspondence In
Fundraising: Design-a-Brick, Rollerzone, 2019 Fundraising Directory, Australian School & Club Fundraising, Mr Whippy Financials: ANZ Statement – No. 240. For payments see Treasurer’s Report. CBA School Banking Statement No 12. General: Department of Education – Education Awards
RESOLUTION: That the correspondence in be received as per the above list. Carried
4.2 Correspondence Out
None.
5. Reports
5.1 Principal’s Report
Presented by Shelley Smith (in Linda Knox’s absence). Attached as Appendix B.
RESOLUTION: That the Principal’s Report be adopted. Carried
5.2 Treasurer’s Report
Presented by Helen Hopkins (on behalf of Wyn Hopkins). Attached as Appendix C.
RESOLUTION: That the Treasurer’s Report be adopted. Carried
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5.3 Kitchen Garden Committee Report
Presented by Shelley Smith. Everything is growing well and staff are planting new produce. We are hoping to have some more produce for the Open Day and intend to cook up some produce to sell. $220 of plants/succulents have been sold so far at the Mother’s Day Stall. The school has been asked if we would like to run the cake stall at the election on Saturday, 18th May (held at Padbury Primary School). At the last election, this was run by the Community Kitchen Garden Committee and we generated about $500 of income.
RESOLUTION: That the Kitchen Garden Committee run the cake stall at the election on Saturday, 18th May.
Carried
ACTION: Shelley to coordinate and put a request out for parents to bake. (Shelley Webb)
5.4 Fundraising Committee Report
No formal report as items are covered under General Business.
5.5 Running Club Update
Presented by Shelley Webb (in Crystal Connery’s absence). Due to a lack of volunteers, Running Club is now only held on Mondays. If there are any parents/carers who can help set up and run on a Friday, then please let Crystal know. Many parents/carers are dropping and leaving kids before there is a teacher on duty. Crystal is then assuming duty of care of all students on the oval. This makes it impossible to record laps accurately and ensure all students are safe and accounted for.
ACTION: Class reps to put a call out for volunteers to help coordinate Running Club on a Friday morning. (Class Reps)
6. General Business
6.1 2019 Fundraiser
6.1.1 Playground Upgrade
COORDINATOR: Alison Hayward Concept drawings have come through but no costings as yet. These will be sent out separately with the minutes. Suggestion that the Senior Students vote to choose which design they wish to see implemented. 3 main pieces of equipment have been suggested (see Appendix D for larger images).
1. Overhead Loop Climber 2. Funnel Net 3. Custom Rope Design OR a 2 Post Floating Log
Equipment is low enough to ensure only mulch is required underneath as opposed to more expensive soft fall surfaces. Equipment will be positioned to take advantage of existing shade from mature trees and also use flatter areas so there is less likely to be issues with earthworks. Estimated lead time from order to delivery of equipment is 6 – 7 weeks. Suggestion that we wait for the quote to come back on the earthworks/ground prep before placing any orders.
ACTION: Alison to provide an update on costings as soon as available. (Alison Hayward)
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6.2 Term 2 2019: Key Items/Dates
6.2.1 Entertainment Book Update
COORDINATOR: Brendan Everett Rather than send a book home to every family, we are still looking to push digital memberships. If you are a previous Entertainment Book user through the school, then you will already be getting emails to sign up for the new book released in June.
ACTION: Brendan to provide another update at our next meeting. (Brendan Everett)
6.2.2 Cadbury Fundraiser
COORDINATORS: Hayley Duguid/Dayle Scarlett Of the 104 boxes we ordered we only have 6 left to allocate. We will start calling for monies around Week 8/9 of this Term. The 4kg box of Favourites will be used for a raffle later in the year. Boxes will also be sold at the election cake stall and Bunnings sausage sizzles.
6.2.3 Freddo Frog Days (Thurs, fortnightly from Week 4)
COORDINATOR: Alison Hayward Alison unable to continue as coordinator, so we will require another volunteer to take this on, however there will be a group of Year 6 students on hand to assist. Agreed to continue as per arrangement with this starting in Week 4.
ACTION: Class reps to put notice out for a volunteer to help run Freddo Frog Days. (Class Reps)
6.2.4 Mother’s Day Stall (Week 2)
COORDINATORS: Brendan Everett & Stephanie McCurdy Great to see some Dads step forward and help run the stall. Year 6’s acting as ‘Personal Shoppers’ and assisting the younger kids. Items are selling well. One more day to go before the stall closes.
ACTION: Brendan and Stephanie to provide an update on sales at the next meeting. (Brendan Everett/Stephanie McCurdy)
6.2.5 Spare Change Challenge (Week 4 – Week 10)
COORDINATORS: Penny Lee & Morena Howe All containers are ready for the classrooms and the posters are ready to go.
6.2.6 Movie Fundraiser “Aladdin” (Fri, 24 May – Week 4)
COORDINATOR: Shelley Webb Originally we were going to use Eventbrite but decided against this to avoid costs involved. There is now a letter being sent home similar to a lunch order form where families can list their tickets and refreshment choices. About 12 tickets sold so far. More promotion of the event is required to try and push sales so we reach the minimum requirement to get the best price on tickets. Shelley liaising with Warwick Grand Cinemas to ensure we have correct timings of the movie and can ensure families arrive in time to collect their tickets from her.
COORDINATORS: TBC We’ve put out a request for volunteers and lots of parents have come forward but we still need a coordinator for the event as a whole. The coordinator would assist with picking up the keys to Padbury Hall and getting the sound system there, buy the refreshments and put together a roster for volunteers. Due to lack of volunteers and other events happening close to it, it was agreed to postpone the event and look to hold later this term. – Helen to check dates.
ACTION: Helen to check availability of Padbury Hall for the last 3 Fridays of Term 2. (Helen Hopkins)
COORDINATORS: Shelley Webb & Kevin Duguid Kirsten Barton happy to help pick up sausages and collect buns. Kevin has suggested we try a new approach for the roster and allocate sessions to parents from each class. 4 people from each class. Class reps to help source volunteers and coordinate.
ACTION: Kevin to send out a note on FB and engage class reps to assist in filling roster. (Kevin Duguid/Class Reps)
6.2.9 Sushi Day (Tuesday, 2nd July – Week 10)
COORDINATOR: Christine Reger After extensive research, agreement was to engage Sushi Blue in Kingsway who offer $3 for a 5 pack of sushi which we would sell at $5.
ACTION: Christine to organise posters, order forms and general info for parents with assistance from Shelley and Nichole. Christine to place orders and collect. (Christine Reger/Shelley Webb/Nichole Everett)
6.2.10 Big Fundraiser – Term 3
Nichole has researched Bogan Bingo with external providers and quotes have come in around $2000. 2 ‘entertainers’ from an agency would be provided for around 2 hours and this time can be extended if necessary. To make a saving, we could look to facilitate this internally by running something simple such as a quiz. A more affordable option which could raise us a good amount of income would be a ‘Races Night’. These start at around $350. You are provided with a DVD with 8 pre-prepared races, bookie slips, fake money, etc. Those attending can dress up as though they are heading out to the races. Something different that hasn’t been done locally before. We would look to offer a bar as other schools have commented that this is where money is made. RSA licences would be required but only cost $39 (previously $59). The school have offered to donate a staff parking bay for a period of time as an auction prize.
ACTION: Nicole to provide more detail at the next meeting. Fundraising Committee to work out a suitable date in Term 3 and decide on a venue. (Nichole Everett/Helen Hopkins)
7. Other Business
7.1 A guide on how to report to the P&C
Due to time restraints we will discuss this item at the next meeting.
ACTION: Helen to add to agenda for discussion at the next meeting. (Helen Hopkins)
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8. Date of Next General Meeting
The next meeting will be in Week 8, Term 2 on Wednesday, 19th June at 7:00pm.
9. Closure
The meeting closed at 8:37pm.
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Appendix A List of Actions from the General Meeting held on 3rd April 2019 – Term 1
Item Action Owner Status
5.3 – Kitchen Garden Committee Report
Class reps to engage parents to assist with planting hanging baskets and pots for the Mother’s
Day Stall and encourage donations of succulents and other plants. P&C Class Reps Completed
6.2.1 – Entertainment Book Update
Brendan to promote new book on FB pages and provide further update at the next meeting. Brendan Everett Ongoing
6.2.3 – Bunnings Sausage Sizzle
Kevin to ask Morena to include an acknowledgement/thank you to Minh Tran from Golden West Bakery for the donation of the rolls.
Kevin Duguid Completed
6.2.4 – Easter Raffle Call out for assistance with wrapping and preparation for the raffle. Class Reps Completed
6.2.5 – Movie Night Add to agenda later in the year. Helen Hopkins Postponed
6.3.1 – Cadbury Fundraiser Update
Hayley/Dayle to ensure communications are sent out to all parents. Hayley Duguid / Dayle Scarlett
Ongoing
6.3.2 – Spare Change Challenge
Ensure tins are ready for distribution to classrooms in Week 4. Penny Lee / Morena Howe
Completed
6.3.3 – Mother’s Day Stall Send out comms and encourage volunteers to help run the stall. Brendan Everett / Stephanie McCurdy / Class Reps
On today’s agenda
6.3.4 – Movie Fundraiser ‘Aladdin’
Investigate how to promote the event and provide update at the next meeting. Shelley Webb On today’s agenda
6.3.5 –KG Bunnings Sausage Sizzle
Provide update at the next meeting to ensure volunteers are in place. Shelley Webb / Kevin Duguid
On today’s agenda
6.3.7 – Grill’d – Local Matters Provide update at the next meeting. Christine Reger On today’s agenda
6.4 – Review of P&C By Laws Update the By Laws document and circulate to P&C Financial Members. Helen Hopkins Completed
7.1 – Woolworths Earn & Learn 2019
Dayle to request a parent volunteer from the Pre Primary class. Dayle Scarlett On today’s agenda
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Appendix B
Principal’s Report
8th May 2019
1. Enrolment numbers to date at 174. Two new families have enrolled this
term with a total of 5 students.
2. NAPLAN testing in Weeks 3 and 4 starting next Tuesday.
3. The school have been awarded an ICT Grant to the value of $5000 per
annum over 3 years. This is with the aim of Bambara being a pioneer
school to upskill staff in integrating ICT in the classroom.
4. Playground Upgrade Stage 1 – still at planning stage but no costings as
yet. We have been provided with two design options.
5. Thursday, 30th May – Open Day (9am – 11:30am starting with assembly).
The school are in the process of preparing flyers advertising the event
and will be asking parents/carers help to distribute them.
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Appendix C
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Appendix D
Playground Upgrade – Close-up images of the concept drawings for equipment.
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Two options are provided for the 3rd piece of equipment:
