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CASTLE DONINGTON PARISH COUNCIL

Minutes of the Full Council Meeting held on Thursday 28 September 2017 at 7.30 pm at the

Parish Rooms, Hillside, Castle Donington

PRESENT : Cllrs C Hills (in the chair), S Ambrose-Jones, M Barker-Lane, C Burton, G Dalby, N Daykin, R Else, D Groom, G Roberts, A Saffell, R Sizer, A Sowter and D Wintle. PC J Under-wood, PCSO K Bradley, Cllr T Pendleton (LCC), Cllr R Canny (NWLDC) and Cllr D Harrison (NWLDC). 3 members of the Public.

APOLOGIES: R Nickless (personal).

DECLARATIONS OF INTEREST: Cllr G Roberts declared a pecuniary interest in the matter relating to payments to his company.Cllr A Saffell declared a non-pecuniary interest in the matter relating to staff wages as his daughter is employed by the Parish Council.

3850/17 POLICE MATTERSa) Update on local issues, including crime figuresRESOLVED: To receive the report:Please visit this link for the most recent crime figures in the Parish: -

https://www.police.uk/leicestershire/NN43/crime/+4JZHs9/

CRIME PREVENTION ADVICE:-“Lock up and light up”. The daylight hours are now reducing as we near the winter months and we would like to remind residents to take steps to reduce the attraction of their properties being in darkness and appearing to be easy targets for burglary. If your property appears occupied then it is less likely to be tar-geted. There are a number of devices you can obtain to assist you in keeping your property lit dur-ing the hours of darkness such as appliance timers and “fake TV” type devices. Please make use of your home alarm systems and look out for your neighbours. Remember to enter / update your property on www.immobilise.com

GARDEN CRIME:-Don't let green fingered thieves spring clean your shed.Many people take a great deal of trouble securing their house and the property within it...but what about sheds and garages? With the array of lawnmowers, power tools, garden equipment, bicycles, sports and other valuable equipment kept in them, security measures should certainly be put in place.PropertyGardening tools and garden furniture are not cheap - what's more they are very saleable items for the thief. Don't make it easy for them to be stolen and remember that tools stolen from your shed could be used to burgle your house.

• Postcode or property mark anything in your shed or garage that is value and might be stolen, for example, lawnmowers, garden furniture, bicycles, sports equipment.

• Take photographs of expensive items - they may be useful to police to identify the goods and return them to you, should you be unfortunate enough to have them stolen.

• Never leave garden tools and equipment outside, even if you are just popping back into the house. It only takes minutes for an opportunist thief to take them.

• Consider fitting a pair of garage door locks that are fitted either vertically or horizontally and can be locked both from the inside and outside of the garage.

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https://www.police.uk/leicestershire/NN43/crime/+4JZHs9/

GOOD NEWS:-Please find a copy of Inspector Bhakta’s Summer/Autumn update that has been sent along with this monthly update for you to read and share with others.

Subject: BRIEFING ON LEICESTERSHIRE POLICE OPERATIONAL CHANGES - OPERATION DARWINI am writing to share information with you about an ongoing project which has been looking at po-tential changes to the Force’s internal operating model.A project, called Darwin, was initiated by the Force several months ago in response to a continued increase in demand and at a time when we are policing a growing population and an ever-chang-ing crime profile.It was launched to look at how we manage and respond to demand, how our resources are allo-cated, and how we investigate incidents reported to us. Extensive and detailed scoping work was conducted, which mapped our demand from first point of contact to conclusion, and subsequently concluded that a new operating model was needed to en-able us to continually evolve and adapt.As a result of this work, a number of recommendations were made to chief officers and the Police and Crime Commissioner which focused on:

Putting officers back into neighbourhood policing areas to improve integration between neighbourhood policing teams and investigative functions

Streamlining our investigative processes Decentralising resources wherever possible

The recommendations were recently approved with a series of changes due to be implemented over the coming months.These changes include:

The establishment of a triage desk in the Contact Management Department This aims to triage incidents as they come in and ensure they are allocated to the right

team at the first opportunity for further investigation. This teams also aims to manage the operational demands across the force is in a real-time way.

Creation of a new Neighbourhood Investigation UnitThe Force currently has a number of centralised teams who investigate crimes. This change will see that investigative function put back out into the neighbourhoods and co-located alongside Neighbourhood Policing Teams. It aims to ensure the victims gets a better service and to improve our investigative and local problem-solving capabilityI am sharing this information with you at the earliest opportunity and the Force is now working with our officers and staff to implement the changes agreed, which will be done in phases over the coming months. Project Darwin will also continue, with other areas of our operating model in scope, and I will ensure that further plans and proposals are communicated to you.I would also like to take this opportunity to thank you for your ongoing support in helping us to con-tinually improve our service delivery and respond to the constantly changing nature and demands of modern policing.

Inspector 4036 Helena BhaktaNeighbourhood Policing Commander, North West Leicestershire NPA

Message from Chief Constable Simon Cole.Thanks to all that came to the Parish Council meeting on Wednesday night, hosted by PCC Lord Willy Bach and I.I found the meeting extremely constructive and felt that some good progress was made.I hope that those of you that came to the visit in the control room found it useful; I always find it ex-tremely humbling to see the calm and professional manner of those that work there, who deal with traumatic and stressful calls on a daily basis.A number of you asked for a copy of the slides which I presented last night, please find those at-tachedFor those of you not present at the meeting, we discussed the high level of demand that Leicester-shire Police are currently experiencing, the budget pressures that we face going forward and how we can all work together to make Leicester, Leicestershire & Rutland a safer place.


A number of you asked how you could better support the Police.

This was highlighted during the meeting but as a reminder:1) Subscribe to Police.uk. This will give you detailed information about crimes that are occur-

ring in your Parish which can be used for your Parish Council meetings. Additionally, you will be able to subscribe to receive monthly updates via email which will give you a tailored report about crime in your area. To subscribe, once you have located your neighbourhood on police.uk, on the right-hand side of the page under ‘next steps’ click on ‘sign up for alerts’.

2) We talked about preventing crime. Here is the link to our crime prevention page on our website https://leics.police.uk/advice-and-information/crime-prevention. This includes ad-vice about how to prevent a number of different crimes, including online crime which the public are more likely to be a victim of than traditional crime in today’s world.

3) Promote the use of online reporting. Here is the link https://leics.police.uk/report-online4) Consider Community schemes such as speed watch.5) Follow your local neighbourhood teams. Here is the link to the page on the Leicestershire

Police website https://leics.police.uk/local-policing Once you click on your neighbourhood there are additional tabs where you will be able to see events that your local team will be in attendance at, news for your area and also what the neighbourhood priorities are. Please also encourage your communities to follow the teams on twitter and facebook – links to the pages can also be found on the website as well as on police.uk

6) Subscribe to neighbourhood link. This is a site where residents and communities can be informed and keep up to date with news on appeals, events and crime prevention advice as well as information on policing matters. However, I would stress that you are more likely to get more tailored updates for your specific neighbourhoods by following your team on Twit-ter and Facebook.

Those of you that were in attendance at the meeting last night may be interested to know that I have viewed the site of the policing area that was mentioned as having no updates on it. There are in fact a number of meetings detailed on the page where the community can meet their team as well as updated priorities.

Some matters were raised last night that are in fact matters for the council. To be clear, noise re-lated concerns, fly tipping and parking enforcement (yellow lines) are all issues where the police no longer have powers in law. They are all now matters for the council.

Thanks once again to all those that attended last night. Please feel free to share the presentation and email with those that may have an interest.Simon Cole QPMChief Constable

Lorry Watch Working with the Parish Council, having been made aware of perceived HGV travelling through the village, the beat team are closely monitoring the situation and with the launch of the ‘Lorry Watch’ scheme are pleased to report that a number of residents have passed comment on the no-ticeable reduction in HGV movements.

Operation ObedienceFollowing a number of complaints from residents with regard to Vehicle ASB in and around the Station Rd and the Broad Meadows/EMDC Trading Estates the beat team gathered informative and valuable intelligence which enabled the hard targeting the problem as part of Op Obedience which has so far been successful if somewhat a major demand on deployable resources.The team get assistance from Special Constables and are pleased to report further vehicles have been stopped and dealt with appropriately since in addition to those previously reported.The area is remains on the EMOps Traffic brief who will be carrying out patrols at the appropriate times.


This has now been given a beat priority – there have been some 80+ reports of vehicle ASB in the last year, and as such, the Beat Team are working closely with NWLDC in applying for a High Court Injunction (with the power of arrest) to ban ‘Car Cruise’ type ASB District wide. PCSO Bradley is currently collating and creating a combined file for presentation to the District Council’s Legal Team in preparation for a court appearance. This Sec222 Injunction has been used successfully by a number of City and County Councils across England and Wales.

Taxi Op EMAMembers of the beat team were recently involved in a multi-agency Taxi Operation at East Midland Airport.A total of 138 licensed vehicles were inspected by the Police and Partner Agencies on Wednesday 7th September.Out of the vehicles inspected, 2 were public service vehicles that were dealt with by the Driver ve-hicle standards agency (DVSA), one of which received a prohibition notice due to issues with tachograph.Out of the taxis, a further 4 prohibitions were issued for tyres and C/V gator. 2 drivers have been reported for not having road tax, and one driver given a fixed penalty notice for a tyre below legal limit.

Some vehicles identified minor defects such as bulbs etc.A total of 120 vehicles inspected identified no defects whatsoever.During the initiative, a vehicle (not a taxi) flagged up on ANPR. This vehicle was being driven with the following - no road tax, no insurance, no MOT and various defects such as tyres below legal limits. The driver also did not have a DVLA license.This vehicle was seized by Police

Tool Marking.PCSO6615 Smith recently held a successful tool marking event at Hemington Hill Allotments, marking all types of gardening tools and wheel barrows! belonging to 15 local gardeners.

WE’D LIKE TO MEET YOU We hold regular beat surgeries and engagement events.You can meet us at:Sunday 15th October 1pm – Osgathorpe Beat SurgeryMonday 6th November 5pm – St Hardolph’s School (Parents evening)Saturday 9th December 1pm – Belton Beat Surgery at Convenience Store

And no doubt at the Wakes!


3851/17 CONFIRMATION OF THE MINUTESRESOLVED: To receive and approve the minutes subject to the following amendments:

a) Full Council – 27 July 2017b) Recreation Committee – 14 September 2017

i. Attendee list – Add Gary Roberts as chairing the meetingii. Item 992/17 – Change title for Mike McGhee from Mr to Dr

c) Amenities Committee – 14 September 2017 – To change apologies for Cllr A Sowter to personal

d) Planning Committee – 14 September 2017e) Annual Parish meeting (draft minutes for information only) 13 April 2017

RESOLVED: To waive Standing Orders to move agenda item 4 Clerk’s Report before item 3 Chairman’s Report

3852/17 CLERK’S REPORTa) Comments Register – RESOLVED: To receive the information.

Complaint Complaint received regarding cars parking close to junctions within the Glover Road estate and requested for double yellow lines to be installed

Resolved CDPC sent request to LCC for double yellow lines to be installed REF FS6234777 LCC concluded that the junction had a good incid-ent record and no personal injury accidents reported within the past 5 years therefore the junction was not a hazard and did not require a Traffic Regulation Order (in this case double yellow lines) installing.

Complaint Complaint received regarding blocked drain on SpittalResolved Report sent to LCC to investigate REF FS56232721Complaint Complaint received regarding fallen tree on Spital Park Resolved Email sent to company owning land to arrange for removal. Complaint Complaint received regarding fallen tree on land off Diseworth Road. Resolved Email sent to land owner arrange removalComplaint Complaints received regarding building on Market Street regarding

installation of extraction fan and state of buildingResolved CDPC contacted NWLDC and informed planning enforcement who

visited the site and advised owners of processes to be followed when carrying out renovation works.

Complaint Complaint received regarding jitty from Station road and Derbyshire Drive. Complaint said that hedging had become overgrown.

Resolved Report sent to LCC to investigate and cut back REF FS56986230Complaint Complaint received regarding overgrown hedging on steps in Clap-

gun Street car park.Resolved Email sent to NWLDC to investigate. NWLDC parks dept attended

and cut back hedging.Complaint Various complaints received regarding overhanging branches on jitty

from Derbyshire Drive to Frost Fields. Resolved Report sent to LCC to investigate REF FS56990002Complaint Complaint received regarding railing on Bondgate being in poor stateResolved Report sent to LCC to investigate REF FS57088246Complaint Complaint received regarding street lamp being out on Hallam Fields Resolved Report sent to LCC to investigate REF FS57085929Complaint Complaint received regarding street lamp being out on Eaton Road Resolved Report sent to LCC to investigate REF FS57086976Complaint Multiple complaints received regarding jitty from Derbyshire Drive to

Frost Fields. This jitty has not been maintained by LCC.Resolved CDPC made complaint to LCC who explained this was an un-adop-

ted jitty and they could not carry out maintenance. CDPC then con-tacted housing estate developer who confirmed the jitty is under


private ownership.Complaint Complaint received regarding overgrown hedging on Clapgun Street Resolved Report sent to LCC to investigate REF FS57591836Complaint Complaint received regarding signage on lampposts requesting that

unauthorised signed should be removed.Resolved CDPC sent Lengthsman to remove all unauthorised signage from

central area of the village. Complaint Complaint received regarding large tree overhanging road on

Bondgate.Resolved Report sent to LCC to investigate REF FS57733136Complaint Complaint received regarding overgrown hedging on Darsway Resolved Report sent to LCC to investigate REF FS57732916Complaint Complaint received regarding overgrown hedging on the Green Resolved Report sent to LCC to investigate REF FS57732825Complaint Complaint received regarding overgrown hedging on Park Lane Resolved Report sent to LCC to Investigate REF FS57731952Complaint Complaint received regarding broken hand rail and rotten posts on

Spital Hillside Resolved CDPC contacted groundsman to replace Complaint Complaint received regarding state of paths on Bosworth Road it

was said that the street sweeper had not visited recently Resolved CDPC contacted NWLDC Street Cleansing who confirmed that street

sweepers visit urban areas outside of the village centre every 13 weeks but they would send one around earlier than programmed if there was an issue.

Complaint Complaint received regarding damaged kerbstone on Park Lane Resolved Report sent to LCC to investigate REF FS58531757Complaint Complaint received regarding loose kerbstone on DovecoteResolved Report sent to LCC to investigate REF FS58532057Complaint Complaint received regarding lack of parking restrictions at local

event. Resolved CDPC contacted event organiser and advised of complaint. Organ-

iser confirmed they would consider this when organising future events.

Complaint Complaint received regarding street lamp on High Street. The lamp had had its door removed leaving wiring exposed

Resolved Report sent to LCC to investigate REF FS58556979 works confirmed to be completed 12th Sept.

Complaint Complaint received regarding street lamp being out on Hillside. Resolved Report sent to LCC to investigate REF FS58553040Complaint Complaint received regarding damaged bollard on Darsway Resolved Report sent o LCC to investigate REF FS58879864Complaint Complaint received regarding damaged street lamp being out on

Hallam Fields.Resolved Report sent to LCC to investigate REF FS58879343. LCC confirmed

that fault is with electricity supplier and will be dealt with by company Complaint Complaint received regarding damage to tree on BarroonResolved CDPC asked groundsman to visit and cut back broken branches. Complaint Complaint received regarding smashed glass on Pig Alley. This is

seen on a very regular basis.Resolved CDPC requested that Lengthsman visit and clear and keep record of

when glass is smashed.Complaint Complaint received regarding blocked drain on Spittal Resolved Report sent to LCC REF FS58979470 to investigate Update Regarding speeding on Park Lane and request for more signs to be

installed previously reported LCC have stated that Park Lane is not in need of more signage.


Update Regarding missing lock on Diseworth Lane LCC stated that as there is no way of finding out who the key holders are there will always be an issue of the lock being cropped. Also, there is a sign for the pro-hibition of vehicles and the police are able to enforce this so it is felt the road is safe from intruders without the need of a lock.

a) LRALC newsletter no 4 – Circulated to councillors. RESOLVED: To receive the informa-tion.

b) Bentley Road – Commemorative plaque unveiling – Saturday 30 September 2017 @ 10.30am. The Clerk advised the Parish Council that the land is to be protected by Fields in Trust. Councillors were requested to attend the official unveiling event, if possible, along with the Royal British Legion and Army Cadets with refreshments afterwards at Spital Pavil-ion. RESOLVED: To receive the information.

c) For councillors’ information – “Email received from Cavendish Bridge resident about the on-going sale of land in Cavendish Bridge to members of the “travellers” community. The land is situated at the rear of the Crown Inn car park and is owned by the occupier of 5-6 Cav-endish Cottages, Cavendish Bridge DE72 2HL.The person is extremely concerned about the implications of this sale and the potential change of land use that is likely to occur. The land is being sold to members of the travel-ler’s community based at the Hemington Travellers site. The land is currently being used as a garden/allotment and is adjacent to another strip of land also used for this purpose by other residents in the village. This is an issue becoming increasingly common whereby travellers buy land cheaply, set up home quickly, moving a caravan or mobile home onto the site. They then apply for planning permission retrospectively and after endless appeals and amended applications rely on the courts to protect their human rights.It is absolutely essential that if this sale is completed the District Council makes sure that this site does not become home for another traveller’s family through total disregard of the planning process. Cavendish Bridge is a designated conservation area and it is therefore important that any development does not adversely impact on the heritage and importance of this community”. RESOLVED: To receive the information.

d) Pensions Regulator – Information received about the minimum requirements by law that Parish Council and Staff have to pay into the Parish Council’s Pension Scheme. This is to take place with effect 6 April 2018. RESOLVED: To receive the information.

e) Prevent training – The office staff and Cllr Sowter attended a training session put on by NWLDC around “The Prevent Duty”. This is the duty Section 26 of the Counter-Terrorism and Security Act 2015. The Government plan aims to reduce risk to the UK, from terrorism, so that people can live freely and with confidence! Prevent is aimed at stopping people becoming radicalised and to support those at risk and most importantly to provide safeguarding interventions to those in need. In doing this many Prevent trained individuals provide training to schools or other specified authorities in order them to recognise signs of radicalisation and what factors may make certain people more vulnerable. All schools are taught the Fundamental British Values (age appropriate de-pending on year group) in order educate and protect our younger generation and encour-age them to respect others. All of this sounds very high level and convoluted, but there is a proven need locally to raise awareness of Cyber and Internet Safety, Child Exploitation and Radicalisation. The Col-lege in Castle Donington has always been very forward thinking, and with the support of the Parish and District Council put on events and plays for the children and parents. The up-take by the parents in the past has been very low, however, there is a very strong need to provide this information to the parents/adults involved in all aspects of local activities. Everyone should have the knowledge, understanding and ability to recognise the signs of


Cyber and Internet Safety, Child Exploitation and Radicalisation. With this in mind, and working with the schools, NWLDC, Police and other local councils a “mini-conference type event” is programmed to be held at Spital Park pavilion on Tuesday 14 November 2017 from 7-9pm. LW&D PC and Breedon PC have given their full support, both in facilitating this event and promoting the work being undertaken by the schools; and also financial sup-porting this work when necessary. The Police and NWLDC will provide sessions on Cyber/Internet Safety/Child Exploitation and Prevent with a chance for local groups and people to network and promote their own groups during the break. The idea is to raise awareness of the need and then to help facilitate and promote the work within the schools through the plays put on by AltoEgo – “Going to Extremes” and “Chelsea’s Choice” and en-sure that as many parents and carers get the chance to access and view this information. Councillors who have attended previous events already will have seen the good work and benefit in getting these messages out there and the need to spread the word more widely. This event is to be by invite to key local individuals who will advocate the dissemination of these critical safeguarding messages. RESOLVED: To receive the information and for ALL councillors to attend.

f) SureStart event attended in the hope to obtain contacts and to introduce the Parish Council offering them an opportunity to become part of the Community Hub. The SureStart team is very interested in working with the local community, particularly, the Parish Council and the College. Further meetings to be arranged. RESOLVED: To receive the information.

g) HS2 event held at Kegworth recently. The route has been confirmed to run on the Keg-worth side of the M1 and not Castle Donington, therefore, it was not felt necessary for a HS2 representative to attend a future meeting of the Parish Council as it was felt that the current arrangements for public consultation and updates via Parish Liaison meetings were acceptable. RESOLVED: To receive the information.

h) Catholic Church car park – The wall is now complete and looks very good. RESOLVED: To receive the information.

i) St Edwards church – Rev Andrew Micklethwaite is moving on. Rev Jane has been offered a position as Rector at Blaby; therefore after 13 years of being vicar in these parishes he will be moving on to pastures new. RESOLVED: To receive the information and to offer the Micklethwaite family all the best.

j) British Legion – Update on Remembrance Day Parade. The road closure order had been applied for and has been passed for legal approval. The Clerk advised that volunteers are likely to be required to assist as marshals on the day due to the change in arrangements for policing of such events. RESOLVED: To receive the information.

k) German War Graves – The plaque had been produced and will be installed shortly. RE-SOLVED: To receive the information.

l) Marks and Spencer – Volunteer workers will be undertaking some gardening work on the land on the Clapgun Street carpark and Wakefield Court sheltered housing; the grounds-man will work with them and provide the means to remove any rubbish if necessary. RE-SOLVED: To receive the information.

m) Data Protection Law – With effect from 25 May 2018, the Data Protection Law will change significantly. The Parish Council will need to undertake a full review of how it deals with data. It is hoped that information and training will be available from the SLCC or NALC in due course. This matter will need discussing in depth by the Parish Council nearer the time to ensure that it complies with the new legislation. RESOLVED: To receive the information.

n) Information has been received from Breedon Parish Council about changes and improve-ments to the traffic lights at Donington Park, A453 entrance to the village. This follows on from its request to remove the lights and introduce a mini-roundabout system. The site does not comply with regulations for a mini-roundabout, however as the traffic lights have reached the end of their life, as part of the replacement assessment LCC looked at the


functionality and suitability of the existing facilities and decided that the method of operation at the site needed simplifying, providing new and reduced numbers of street furniture. This work is due to take place week commencing 23 October. This may be an issue due to the Wakes lorries needing to access the village. The Clerk will contact the LCC officer and re-lay this information and update the meeting on the matter. RESOLVED: To receive the in-formation and to pass the details on to Donington Park

o) Invitation from Inspector Helena Bhakta to “A service of Hope and Remembrance in Na-tional Hate Crime Awareness Week” – 19 October @ 5.30pm at Leicester Cathedral. RE-SOLVED: To receive the information.

p) NWLDC community laision officer has sent information about the East Midlands Gateway site in particular the links and maps for the Kegworth bypass and the various road closures. http://slp-emg.com/community/infrastructure/kegworth-bypass/. But even more interesting may be the photos and time-lapse imagery that can be found on their website link here: http://slp-emg.com/delivered/gallery/ RESOLVED: To request that the closed road is made secure to prevent unauthorised access. RESOLVED: To receive the information.

q) Cadet Hut – The Army Cadets are to trim back trees in consultation with Parish Council groundsman. The trees are not in a Conservation Area therefore planning permission is not required. RESOLVED: To receive the information.

r) Parish Liaison meetinga) North West Leicestershire District Council (NWLDC) is celebrating after winning the

contract to retain and sell the recycling it collects, giving the authority a potential £500,000 in annual income. The seven-year contract, which has been awarded by Leicestershire County Council (LCC), the statutory waste disposal authority, means NWLDC can continue to sell the recyclable materials that it collects from households in the district and keep the income. North West Leicestershire has an excellent recycling rate, with 46 per cent of all mater-ial recycled. The district council will sell on plastics, food and drink cans, glass bottles, cardboard and paper to companies that then recycle the materials to make other goods. Until now, LCC paid a recycling credit to NWLDC, but this is due to be withdrawn in 2018. The loss of this credit amounts to £400,000 less for NWLDC, but the new con-tract – worth around £500,000 in sales income each year - goes some way to mitigating that.

b) Local defibrillators – Castle Donington is lucky enough to have a number of defibrillat-ors however, this session highlighted the need to ask a few questions of the Frist Re-sponders as to who maintains and services then; what of defibrillators they are (there is a new version that allows for on-line monitoring of the need for battery / pad changing); etc?

c) Matters were discussed about the possibility on obtaining information about “Guidance on Litter Picking on the highways” and how this could be used when undertaking Com-munity Litter picks or other works in the highway; street cleansing matters were dis-cussed, in particular, the use of a “Barrow Man” in Coalville and Ashby – but why nowhere else?

d) New mapping systems have been purchased which should help when locating and clearing fly tipping.

RESOLVED: To receive the information.

3853/17 CHAIRMAN’S REPORT a) Funding meeting with Volunteer Centre – The meeting is scheduled for Friday 29 Septem-

ber. RESOLVED: To receive the information.


http://slp-emg.com/delivered/gallery/

http://slp-emg.com/community/infrastructure/kegworth-bypass/

b) UPS fund raising event at Spital Park playing field – The football tournament had been a great success and monies raised was given to the Volunteer Centre. RESOLVED: To receive the information.

c) Meeting with the College and LCC – A meeting took place in terms of building good relationships with the LCC and what could be achieved within Castle Donington. Discussions took place regarding “One Through School”, sports requirements etc. Another meeting is to be scheduled to include NWLDC. RESOLVED: To receive the information.

d) Common Land – Meeting had taken place with Stuart Garner in relation to the Common Land and it was agreed to sink the stone, originally from Apiary Gate, into the ground to mark the edge of the Common Land and works had now been carried out. Stuart Garner is to procure and engrave a stone with the words from the original sign and install. RESOLVED: To receive the information.

e) Golden Wedding Anniversary – Flowers had been presented to Mr & Mrs Spencer, Cordwell Close and a letter of thanks had been received. RESOLVED: To receive the information.

f) Christmas dinner social for Parish Councillors/staff – Venue suggestions were made and update to be given once investigated. RESOLVED: To receive the information.

g) Donington Park – The Chairman and Clerk had attended the launch of Aston Barclay Auctions; an enjoyable and interesting event. RESOLVED: To receive the information.

3854/17 REPRESENTATIVES REPORTSa) Castle Donington Volunteer Centre – Cllr Ambrose-Jones gave an update on the recent

meeting It was confirmed that it would not be possible to operate a bus service to the new

895 housing development however LCC had express an interest in providing a Dial-a-Ride service to invest in the Glover Leaf services using the Section 106 monies available. Cllr Ambrose-Jones suggest the Parish Council to meet with the Volunteer Centre to look at the options. RESOLVED: To arrange a meeting with the Volunteer Centre.

The VC telephone contract had come to an end and monthly payments were being made, other contracts were also due to end soon. The VC were unsure of what process to take with no confirmation of when moving to the Hub. It was suggested that the VC provide the Parish Council with a “Wish List” once planning permission has been granted. RESOLVED: To arrange a separate meeting with the Volunteer Centre, Library etc following planning permission being granted.

b)CD Museum – Cllr Hills advised that the Museum is struggling due to resignations and no volunteers coming forward to replace positions. RESOLVED: To receive the information.

c) CD Community Library – Cllr Saffell advised that the Library is “surviving” but with a struggle for volunteers through the holiday period and potentially financially by mid-2018 if the move to the Hub does not take place by then. RESOLVED: To receive the information.

d)Patient Participation Group – Cllr Sowter confirmed that several meetings had recently been cancelled lately and there had been resignations culminating in no recenet meetings. The surgery required the PPG to continue in connection with the local health organisation. RESOLVED: To receive the information.

e)Roxhill/Sergo update/launch of East Midlands Gateway – Cllr Ambrose-Jones and the Clerk had attended the launch meeting with a tour of the site where it was confirmed that the rail line will be operational by May 2019, six months ahead of schedule. Two major companies have shown initial interest in the development, but due to non-disclosure agreements, no formal announcements on who the companies are can be made currently. Although there is to be a bus station on site, the existing services will only connect, not be increased in fre-quency. RESOLVED: To receive the information.

f) Planning meeting at NWLDC re 2 Borough Street – Planning was passed by NWLDC. RE-SOLVED: To receive the information.

g)Bus service changes – Kinch/Skylink buses have applied to vary their timetable effective from 29 October temporarily due to delays being caused by roadworks and are to use East Midlands Airport as a hub for connections/changing buses. RESOLVED: To receive the in-formation.


h)Donington Park – Cllr Ambrose-Jones tabled an update to the Parish Council on the recent meeting with Donington Park

Main points: August 8th 2017 – Competition Commission formally cleared MSV’s takeover of DP. Since this time there has been a “realignment” of staff, eg Finance moved to HQ. Alison

Nicholls former COO, was made redundant and left last Friday (22/09) Jonathon Palmer has liaison meetings at all his other tracks so expect DP Liaison

meetings to continue Paddock 3 improvements planned, mimics Paddock 2, toilets all being rebuilt. Only 4 more race weekends this season Last weekend very busy – Gung Ho, Driver Training on 4 x 4 track, British GT & For-

mula 3 Championships plus September Fest Music event – DP exclusively advertised the motor racing events on social media and had twice as many paying customers turn up (nearly 5k) as last year when multi-media campaigns were used. Last year advert of-fer in MCN (70k circulation) generated £330 (ie 10) tickets, this year same offer through social media generated 5,000 enquiries and 500 ticket sales!

18,000 turned up for Little Mix and DP is looking to repeat next year on same weekend but preferably not consecutive nights. As this clashes with CDPC MIP event I requested they did not have a concert on Sunday. (Need to keep close)

Formula E season ended in July, now done 3 years where teams were contracted to be at DP. All the European teams, eg Renault, Jaguar have moved back to their bases however, Chinese and US teams have stayed at DP and expanded their operations, so Formula E actually rents more space now.

2018 Calendar looks very similar to 2017: - Download Tuesday 5 to Tuesday 12 June – concert 8,9, 10 British Superbikes 1st weekend April Historic Cars 1st weekend in May (TBC) – we asked for Parade in CD World Superbikes last weekend in May Truck Racing – 3rd weekend in July MotoGP – Both Silverstone and DP in conversation with Dorna re GB GP. Current Mo-

toGP calendar shows end of August date with both race and venue TBA. Christopher Tate said chance is 50/50

Aston Barclay now moved in, top tarmac road by the circuit fence is now gated. Aston Barclay start operations 28/09. Last Ritchie Bros auction will be in Autumn. Road traffic plan is same for Aston Barclay as Ritchie Bros (access & egress from Coppice Lights). Expect better compliance as transporter drivers will be only coming from England not all over Europe.

Hollywood Spectator bank will be raised this Winter by up to 2m and planted with 225 trees to help improve noise abatement towards Aston/Weston.

NWLDC and SDDC hadn’t met to coordinate noise complaints before this meeting. NWLDC reported 21 complaints related to music events & 3 on race days (2 of which were un-silenced days). Forbidden Forest had a maximum of 45dB (night noise level ie lower than stipulated) & attracted 5 complaints. ~8,000 turned up for this event and ex-pecting>10,000 next year. SD reported 3 complaints, 2 Forbidden Forest and one un-specified.

General discussion on lighting and public safety after music events. DP will look to ex-tend lighting and marshalling outside the Park to help control taxi pull ups, bus stop queues etc.

RESOLVED: To receive the information.j) Castle Donington Bowls Club – Cllr Sizer updated the Parish Council that the Bowls Club

had had a successful season with possible promotion. The current Chairman had resigned, and Cllr Sizer was to be the new Chairman until the AGM. The Presentation evening is on 1 December with invites to the Parish Council Chairman and Clerk.

3855/17 ACCOUNTS Interim Financial Report showing actual spend to budget as at September 2017: RE-

SOLVED: To receive the information. The Clerk had attended a training course for the ac-counts software package allowing better knowledge of the functionality of the programme.


This will help with creating more detailed reports for specific cost centres. RESOLVED: To receive the bank reconciliation as at 19 September 2017, including a list

of receipts to date. Payments made in August under delegated authority including payments of wages. RE-

SOLVED: To ratify the payments made in August.Voucher

NoDescription Supplier Total

219 Tax and NI HMRC 2,122.87220 Pension Aviva 280.29221 Pension Aviva 280.29222 Tax and NI HMRC 1,665.11

223/228 Wages Staff 6,749.83229 Flowers Buddies Florist 55.00230 Fuel Martyn Lee 86.94231 Stationery etc Viking 50.70232 Stationery etc Viking 173.92233 Sales Marketing for Office B B & J Commercial 384.00234 Website hosting 2 Commune 330.00235 Conference expenses SLCC Enterprises Ltd 432.00236 Advertising Rural Trader (UK) Ltd 297.60237 Padlocks AA Locksmiths (East Midlands) 105.98238 Workwear Jencourt Group 265.20239 Materials Travis Perkins Trading Co Ltd 157.25240 Play area repairs Streetscape (Products & Services)

Ltd2,040.00

241 Play area repairs Streetscape (Products & Services) Ltd

1,452.00

242 Grounds Maintenance Ulyett Landscapes Ltd 5,365.80 Total 22,294.78

Payments scheduled for September 2017 including the payment for wages September. RESOLVED: That the accounts and wages for the month of be approved.

Voucher No

Description Supplier Total

243 Donation Citizens Advice Bureau -500.00244 Donation Citizens Advice Bureau 500.00245 Fuel Martyn Lee -80.20246 Pension Aviva 33.00247 Phone BT 244.20248 Rates hub NWLDC 1,653.00249 Rates Cemetery NWLDC 32.00250 Rates Cemetery NWLDC 45.00251 Electricity Cemetery Eon 63.61252 Data Protection Information Commissioner 35.00253 Bank Charges HSBC 8.70254 Phone EE 84.53255 Website for Library Commercial Card 16.19256 Water Sports Pavilion Water plus 53.48257 Water cemetery Water plus 182.02258 Premises License transfer NWLDC 23.00259 Gas Hub SSE 100.72260 Electricity Cemetery SSE -121.23262 Wages Barbara Atkin 454.50263 Wheels Project Blaby District Council 420.00264 Stamps Viking 65.00


265 Stationery etc Viking 84.68266 Materials Travis Perkins Trading Co Ltd 71.47267 Dog Bins etc Target Pest Control & Hygiene Ltd 961.20268 Poppies Royal British Legion 150.00269 Vehicle repairs DC Tyres 15.98270 Car Park signs Leicestershire C C 242.94271 Grounds Maintenance Ulyett Landscapes Ltd 5,365.80272 Anti-virus and monthly back-up SC IT Solutions Ltd 30.00273 BT Internet Charges BT 114.49274 Training Scribe 2000 Limited 360.00275 Training Paul Burdick 88.20276 Bench Broxap Limited 381.60277 Tree work and trailer hire Taylors Tree Care 280.00278 Advertising Rural Trader (UK) Ltd 297.60279 Materials Jencourt Group 33.60280 Subscription The National Allotment Society 66.00281 Photocopier Canon 222.68282 Help at MIP Robert Holman 50.00283 Help at MIP Rosie Scott 50.00284 Hanging Baskets Plantscape Ltd 1,195.01285 House Rent Martyn Lee 878.00286 Pension Aviva 33.00287 Car tax DVLA 245.00288 Rates hub NWLDC 1,653.00289 Gas Hub SSE 303.67290 Electric flood lights Eon 44.86291 Rates Cemetery NWLDC 32.00292 Rates Office NWLDC 45.00293 Bank Charges HSBC 15.90294 Telephone EE 0.82295 Internet charges Heart Internet 16.19296 Dog poo bags Commercial Card 6.00297 Electricity SSE 136.00298 Electricity SSE 42.94299 Materials Travis Perkins Trading Co Ltd 44.44300 Grounds Maintenance Ulyett Landscapes Ltd 630.00301 Cleaning materials - Office Viking 58.27302 Stamps Viking 70.99303 Various ground works M L Plant Hire 240.00304 Lighting repairs Beta Electrical Contractors 252.23305 Play area annual inspections Wicksteed Leisure Ltd 810.00306 Catholic Car park Spencer Birch 666.26307 Repairs to Spital Park chang-

ing roomsACS 270.00

308 Temporary Staff Jane Hancox 285.00309/314 Wages Staff 7,525.14

315 Tax and NI HMRC 2,564.70316 Pension Aviva 280.27317 Electricity Hub British Gas -547.16

Totals 29,976.29It was requested that a training session be scheduled on how to read the reports. RESOLVED: To arrange a training session.

3856/17 NOTICE OF CONCLUSION OF AUDIT


The Clerk advised that the External Auditor has raised some late queries which had taken a lot of time providing clarification and with a tight deadline which had been frustrating. There had been a lot of activity within the accounts and the new website was activated during the advertising period causing the comments made in report attached to the Notice of Conclusion. RESOLVED: To re-ceive and approve the Notice of Conclusion of Audit with attached side letter, both being appropri-ately displayed.

3857/17 TO CONSIDER GRANTS St Edwards School Friends Association for the purchase of chrome books for the benefit of

the young children. Members of the Committee gave a presentation advising that the grant was required to purchase additional sets of chrome books and that it had already raised some funds towards this project. The total cost of the project was in the region of £3,000. RESOLVED: To offer a grant of £500 from the general grant fund.

St Edward’s Church – Annual grant for lighting. RESOLVED: To approve £300 as reques-ted.

Sailors & Soldiers for the Christmas children’s panto. RESOLVED: To apply through the Small Grant Scheme.

Community First Responders for the provision of a Medical First Responders equipment. It was advised that the grant was not required as all funds had been raised. RESOLVED: To receive the information.

3858/17 TO APPROVE THE COST OF THE PROVISION OF A PLAQUE TO DEPICT WHERE THE CASTLE USED TO BEThe Clerk reminded the Parish Council that the wording had been approved at the July meeting and 3 quotes had been obtained for the provision of a cast aluminium plaque. RESOLVED: The Parish Council approved to progress with the lowest quote of £519.

3859/17 TO APPROVE THE COST OF PROVIDING A VILLAGE CHRISTMAS TREE2 options were discussed: a) the current Christmas lights contractor quoted to provide an artificial cone tree to be included in the contract and to extend for 3 years or b) 2 real trees are available (1 at the cemetery and 1 donated by a local resident) which could be cut down and erected at a cost of circa £300 per year. RESOLVED: To approve the use of the 2 real trees available for 2017 and 2018; to purchase additional sets of lights and look at planting trees for future use.

3860/17 TO APPROVE THE COST OF TREE INSPECTION SURVEYRESOLVED: To arrange for the report on the trees in St Edwards closed church yard and the tree belt off Hazelrigg (Poplar trees). Once an understanding of the cost of the reports and the actual tree works, the Parish Council will consider a Forward Plan for the rest of the trees in the owner-ship of the Parish Council.

3861/17 VAT PARTIAL EXEMPTION POSITIONNo update or report available as nothing had been received from the Experts. RESOLVED: To defer to the next meeting once information is available.

3862/17 COMMUNITY HUB Update on change of use and new build planning application. RESOLVED: The

Parish Council is still waiting for planning permission. To ratify the costs for the Mechanical and Electrical scheme, ahead of the full tender

process. Three quotes had been received ranging from £13,000 to £6950. Full consideration of the quotations and investigations as to the capabilities of the vari-ous companies. RESOLVED: To accept the lowest quote.

Update on full building contract tender process and timelines. RESOLVED: This will be issued once the Mechanical and Electrical report is finished.

Update on VAT and legals deferred until VAT Partial Exemption work had been completed. RESOELVED: Defer to a future meeting.


Update on meetings with other contractors/suppliers ahead of the planning permis-sion being approved and the formal tenders being issued. RESOLVED: No further meetings until the contract details are read.

Update on signage proposals. RESOLVED: No further updates. Update on discussion with potential other users and arrangements for meetings for

a Hub Group committee meeting. RESOLVED: Meeting to be arranged.

3863/17 COUNCIL CHAMBER Update on sale of existing Chamber furniture and “what next?”. To defer the sale of

the furniture as no offers have been forthcoming to date. Update on the sale of the building. No offers have been made to date. RE-

SOLVED: To defer until further information or offers have been received.

3864/17 DOG ISSUESUpdate following on from agreed actions at Recreation committee, including updates on the use of CCTV for enforcement and the possible purchase of upgraded CCTV cameras and signage. RESOLVED: To approve the purchase of new signs and leaflets to highlight the areas that are open for dog walking.RESOLVED: To defer the decision on purchasing additional/new CCTV cameras until quotes have been obtained.

3865/17 PUBLIC SPACE PROTECTION ORDERReview of this new power in relation to dog issues. RESOLVED: To support the adoption of this new Order working in conjunction with NWLDC.

3866/17 CASTLE DONINGTON COMMUNITY EMERGENCY RESPONSE PLAN

RESOLVED: To adopt the Castle Donington Emergency Response Plan

3867/17 PLANNING APPLICATIONSRESOLVED:PLAN NO ADDRESS DETAILS OBSERVATIONS17/01135/ADC DHL Aviation

BuildingDisplay of non-illuminated signage com-prising a refurbished aeroplane tail fin

No Objection

3868/17 PLANNING DECISIONSRESOLVED:PLAN NO ADDRESS DETAILS OBSERVATIONS DECISION17/00923/VCU 68 Bondgate Variation to condition 2 of

16/00784/FUL to reposition dwelling 200mm closer to Bondgate so as to avoid an im-pact on the existing retaining wall

No objection Approved

17/00939/FUL 6 The Spittal Replacement gates to improve flood resilience


17/00937/LBC 6 The Spittal Replacement gates to improve flood resilience


3869/17 EXCLUSION OF THE PRESSRESOLVED: To exclude the Press and Public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960 on the grounds that publicity in respect of the following item would be prejudicial to public interest by reason of its confidential nature


3870/17 CEMETERY HOUSE Update on rental/lease options for the best of the Parish Council. Discussion had

taken in terms of the possibility of leasing or selling the property. RESOLVED: That the Parish Council is to lease the property on a commercial basis.

Update on the legal agreement and management thereof. RESOLVED: That the Chairman and Clerk are given delegated authority to negotiate the Lease.

Meeting closed 9.55 pm


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