Basics of EDI, EDIFACT and EANCOM - GS1 Taiwan · 2005-09-30 · Basics of EDI, EDIFACT and EANCOM...

Basics of EDI, EDIFACT and EANCOM

Basics of EDI, EDIFACT and EANCOM - January 02

Introduction to EDI


Electronic Data Interchange (EDI)

‘Transfer of structured data

by agreed message standards

from one computer to another

by electronic means

with a minimum of human intervention’.


Essential elements of EDI

Structured data

Not free format

Standards

Syntax, Rules, Data Dictionary

Direct application to application communication

Use of data communications

Not diskette, tape, etc

Minimum to NO human intervention


Company A

Company B

In-HouseApplication

In-HouseApplication

Conversion/Translation

Conversion/Translation

EANCOMMessage


What is not EDI

E-Mail Diskette transfer

Tapes Fax


Traditional paper based business cycleTraditional paper based business cycle

BUYER SUPPLIER

Key in Order Print Order Fax Order Key in Faxed Order

Goods Despatched

Mail Invoice Print Invoice Key in invoiceKey in Mailed Invoice


EDI applied to the business cycleEDI applied to the business cycle

BUYER SPLIER

Keyin Order

Translate Order into EDI message

Communicate Order

Integrate Order into order processing

application

Translate EDI order for

integration

Goods Despatched

Translate EDI invoice for integration

Translate Invoice into EDI messageIntegrate Invoice

into invoice processing application

Generate Invoice using basic order data

Communicate Invoice


EDI and Electronic Commerce

EDI is application to application

Electronic Commerce

EDI and Human to Human (E-Mail)

EDI and Human to Application (e.g.. Database services)


EDI Benefits

Increased accuracy

Higher speed

Reductions in stock, lead times, etc

Increased customer satisfaction

Savings


Scope of EDI

All areas of trade

Trade related activities, e.g.. transport, finance.

Multi-sectorial

International

No pre-defined boundaries


Introduction to EDI standards


Why international EDI standards ?

EDI common language

no common language resulted in chaos

Interpreting single EDI standard significantly reduces cost

EDIFACT is the only recognised multi-sectorialinternational EDI standard


EDIFACT HistoryEarly EDI = Proprietary standards

Many syntax's

Sectorial messages (SWIFT, Odette, etc)

National messages (X12, GENCOD,

Tradacoms, etc)

1986 Birth of EDIFACT

– United Nations Electronic Data Interchange for Administration, Commerce, and Transport

Many ways

to do the

same thing!


EDIFACT History (Continued)

1987

EDIFACT syntax (ISO-9735)

Rapporteurs for North America, Western Europe, Eastern Europe appointed by UN

1990 Rapporteurs for Australia/New Zealand and Asia Pacific appointed

1994 Rapporteur for Africa appointed


International user groups

EAN International - Retail & Distribution

CEFIC - Chemical industry

EDIFICE - Electronics industry

ODETTE - Automotive industry

EMEDI - Health sector

EDITEX - Textiles industry

etc


EAN International activity in EDIFACT

EAN active in most regions

Western Europe / Pan America / Asia

EAN activities cross sectorial

Members of European groups– Trade, Transport, Finance, and Public Procurement

EAN provides 60 man days per year support to the EDIFACT process


Components of EDIFACT


EDIFACT Syntax

‘Set of rules governing the structuring of user and associated service data in the interchange of electronic messages in an open environment’.


EDIFACT Syntax (Continued)

Published as ISO-9735

Include the service segments

Start/header service segments (UNB, UNG, UNH)– Identify sender/recipient, type and version of message,

date/time of message, message number.

Trailer/summary segments (UNZ, UNE, UNT)– Act a terminator, indicate the number segments/messages

/groups in an interchange

Separator segment (UNS)


EDIFACT Components

Interchange (UNB-UNZ)

Functional Group (UNG - UNE)

Messages (UNH-UNT)

Segments / Segment Groups

Data Elements


EDIFACT Components (Continued)

Interchange

A mail sack– contains multiple messages

– same or different types (e.g all orders, mixture of orders and invoices)

– addressed to the same recipient

Functional Group

Large envelope containing multiple same type messages


EDIFACT Components (Continued)Message

Sheet of paper – contains set of related data covering only one

function, e.g. an invoice.

Segment Groups / SegmentsGroups of related data, e.g. Pricing data, Measurements, etc.

Data ElementsIndividual fields of data, e.g. price, name, etc.


Commercial Dispute Heading section

UNH M 1 Message header

BGM M 1 Beginning of message

RFF C 9 Reference

DTM C 9 Date/time/period

G01 C 99 NAD CTA COM

NAD M 1 Name and address

CTA C 1 Contact information

COM C 5 Communication contact

Commercial Dispute Detail section

G02 C 9999 DOC DTM MOA SG3 SG4 SG5

DOC M 1 Document/message details

DTM C 9 Date/time/period

MOA C 2 Monetary amount

Example of a message structureExample of a message structure


Example of a common EDIFACT segmentExample of a common EDIFACT segment

LIN LINE ITEM Function: To identify a line item and configuration.

010 1082 LINE ITEM NUMBER C n..6

020 1229 ACTION REQUEST/NOTIFICATION, CODED C an..3

030 C212 ITEM NUMBER IDENTIFICATION C

7140 Item number C an..35

7143 Item number type, coded C an..3

1131 Code list qualifier C an..3

3055 Code list responsible agency, coded C an..3

040 C829 SUB LINE INFORMATION C

5495 Sub line indicator, coded C an..3

1082 Line item number C n..6

050 1222 CONFIGURATION LEVEL C n..2

060 7083 CONFIGURATION, CODED C an..3


Example of code values.Example of code values.

7143 an..3 Item number type, coded Identification of the type of item number.

BP Buyer's part number CG Commodity grouping EN International Article Numbering Association

(EAN) HI HIBCC (EAN Code) HS Harmonised system IB ISBN (International Standard Book Number) IN Buyer's item number NB Batch number SA Supplier's article number UP UPC (Universal product code)


Introduction to EANCOM


Mission of EAN International

"The mission of the EAN International and its Member Organisations is to take a leading role in establishing a global multi-industry system of identification and communication for products, services, and locations based on internationally accepted and business led standards.


What is EANCOM ?

EANCOM is an implementation guide-line of EDIFACT subsets

What does EANCOM provide ?

Detailed usage notes in simple language

Business situation examples

Clear guidance what to do and when to do it

Only relevant EDIFACT codes


The EANCOM time lineThe EANCOM time line

1980 to 1986

Efforts to harmonise

national standards

1997

General Assembly

adopts EDIFACT

1988

First draft EANCOM manual

1990

First EANCOM release -7 messages

1994

Second EANCOM

release - 27 messages

1997

Third EANCOM release -

42 messages


EANCOM Strategy

Support development of EDIFACT

EANCOM subsets of EDIFACT messages

EANCOM Principles

Simplicity

EAN Coding for products and locations

Same EDIFACT directory

Serve user needs


EANCOM Objectives

Standard for international communications

Standard for EAN numbering organisation which have not yet defined EDI policy

Encourage EANCOM trials

Support VAN interconnection


What is a subset ?

A subset must be -

EDIFACT - UNSM derived;

INVOICE - same function as UNSM;

eancom - include all mandatory elements

invoice - no new segments, segments

in the same order, full

segment catered for.


Need for a subset ?

EDIFACT UNSMs / Directories are developed as a result of compromise

Full EDIFACT messages complex

More precise definitions of data and codes required for effective EDI.


UN / EDIFACT

EANCOM

USER'S IMPLEMENTATION

80 %

20 %


EDIFACT is the major ingredient in EANCOM

EANCOM does not exist without EDIFACT


How is EANCOM produced ?

Communications Systems Committee (CSC)

Individual experts

Responsible for EANCOM development– Monitor and influence EDIFACT development

– Liase with EAN Technical Systems Committee (TSC)

– Promotion and awareness

– Ensure existing national standards requirements are catered for in EANCOM

Ensure EDIFACT compatibility


Role of NO’s in EANCOM Development

NO’s act as interface between the CSC and the users

user requirements not supported in EANCOM must be submitted as change requests to the CSC

– quality of change requests is most important


EANCOM 1997

42 messages

16 new messages

using the D.96A EDIFACT directory– upwardly compatible with D.93A


EANCOM 1997

Migration of existing messages

include all agreed change requests (approx. 500 change requests processed on EANCOM 94)

– document new EDIFACT functionality's for EANCOM segments which have changed in D.96A

Development of new messages– Trade

– Transport

– Finance


Party Information

Product Inquiry

Price/Sales Catalogue

Product Data

SUPPLIER

BUYER


Request for Quotation

Quotation

Purchase Order

Purchase Order Change

Purchase Order Response

BUYER

SUPPLIER


Firm Booking

Booking Confirmation

Transport Instruction

Multiple Transport Instruction

Transport Status

SUPPLIER

B

U

Y

E

R

TRANSPORTER


Despatch Advice

Receipt Advice

SUPPLIER

BUYER


B

U

Y

E

R

Cargo/goods Handling

& Movement

Instruction to Despatch

SUPPLIER

LSP


Invoice

Tax Control

Remittance Advice

Commercial Dispute

Commercial Account Summary

BUYER

SUPPLIER


SUPPLIER

Order Status Enquiry

Order Status Report

Announcement for Returns

Instruction for Returns

Sales Data Report

Sales Forecast Report

Inventory Report

BUYER


Inter-bank

Communication

Debit Payment Credit

Advice Order * Advice

Invoice

Remittance Advice *

BUYER SUPPLIER

BUYER’SBANK

SUPPLIER’SBANK


Bank Status

Financial Financial

Statement Cancellation

Supplier’s / Buyer’sBank

Supplier / Buyer


Differences trade, transport, and finance

Trade = Header, Detail, Summary

Detail triggered by LIN

Transport = Header, Detail, Summary

Detail triggered by GID

Finance = Level A, Level B, Level C, Summary

Level A triggered by LIN

Level B triggered by SEQ


EANCOM 1997 distribution media

Paper

EDIFIX

Word for Windows version 6

Electronic EANCOM

CD ROM

Hyper Text Links

Facility for users to print

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Basics of EDI, EDIFACT and EANCOM - GS1 Taiwan · 2005-09-30 · Basics of EDI, EDIFACT and EANCOM...

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